PMO Initial Risk and Complexity Assessment Project Name:

Instructions on using this spreadsheet: Read eachMajor Project Requirement and select whether your project fits the low,
medium, or high risk description by choosing the correct option in the rating drop down list. After rating your project on all of the
Major Project Requirements, review your project's risk score and recommended project category at the end of the spreadsheet. Project Manager:

Rating Criteria
Reference Materials
Major Project PC: Project Charter template
Low Risk Medium Risk High Risk Rating
Requirement PP: Project Plan (for Category D Projects) template
PE - Project Excecution template

PP - Resource Allocation, PP - Risk Management, Risk Register

Total team FTE (in person <1 1 to 2 >2 high template, Risk Log template, Team Status Report template, Project
years) Status Report template, Project Performance Report template.
PE - Project Activity, PE - Issues Log, PE - Risk Activity

Business process change minimal change or extends moderate change significant change high PC - Project Scope Statement (Includes/Excludes), PP - Quality
systems in use Management, PE - Communications Activity, PE - Quality Log

Number of people PP - External Stakeholders, PP - Communication Management

(stakeholders) affected by 1 to 3 4 to 10 > 10 high Approach, PP - Communication Stakeholders and Information
the project Identification, PE - Communications Activity

PP - Work Activities, PP - Schedule Allocation, PP - Major Project

Project timeline < 6 months 6months - 1 year > 1 year high Milestones, PP - Critical Dates, Risk Register template, Risk Log
template, PE - Project Activity, PE - Risk Activity

Budget < $100K $100K - $250K > $250K high PP - Budget Allocation, Risk Register template, Risk Log template,
Project Performance Report template, PE - Budget Activity

End-user/stakeholder very involved somewhat involved little or no involvement high PP - Roles and Responsibilities, PP - Project Reviews & Assessments, PE
involvement - Communications Activity

Project manager very experienced with moderate experience or no experience with this type of Project Charter template, Project Plan template, PP - Resource Training,
has other similar project project or is new to project high Project Status Report template, Project Performance Report template,
experience similar projects
experience management Project Execution template

PP - Quality Objectives and Standards Identification, PP - Project

Level of complexity standalone with very few SaaS product and/or mid extensive processes & reporting high Reviews and Assessments, PP - Deliverables Acceptance Criteria, PP -
processes range complexity requirements
Process Improvement Approach, PE - Quality Activity

extensive experience with some experience with minimal or no experience with

Team experience high PP - Resource Training
similar projects similar projects similar projects

Number of end-users 1 to 100 101 to 1000 > 1000 high PP - End-user Training and Security Plan, PP - Project System
Performance Approach

Project delivery date derived by proper project best guess estimate none, mandated and/or critical high PP - Work Activities, PP - Schedule Allocation, PP - Major Project
management practices Milestones, PP - Critical Dates, PE - Project Activity

Texas A&M Information Technology Project Management Office Page 1 of 3 July 6, 2010
 Rating Criteria
Reference Materials
Major Project PC: Project Charter template
Requirement Low Risk Medium Risk High Risk Rating PP: Project Plan (for Category D Projects) template
PE - Project Excecution template

Project requirements clearly defined and some ambiguity vague, undefined, or high PC - Project Scope Statement (Includes/Excludes), Texas Project
reasonable unreasonable Delivery Framework System Development Life Cycle Extension

PP - Work Activities, PP - Schedule Allocation, PP - Major Project

Number of work units 1 2 to 5 >5 high Milestones, PP - Critical Dates, Risk Register template, Risk Log
involved template, PE - Communications Activity

PC - Critical Success Factors, PC - Assumptions, PC - Constraints, PC -

Sponsorship named high level executive management support no sponsor high Funding Authority, PC - Project Oversight Authority, PC - Project
Facilities and Resources, PP -Roles and Responsibilities

Team skillset in relation to good fit moderate fit poor fit high PP - Resource Training, Team Status Report template
the project

Change management well defined & approval not well defined and/or not defined high PP - Change Management Plan, Change Request template,
process process in place verbal approval PE - Change Log

SDLC (system established, followed, and not well defined or Texas Project Delivery Framework System Development Lifecycle
development life cycle) not defined and/or not followed high
effective partially followed Extension
approach

available with some

Team member availability in place and dedicated to expected turnover and high turnover or not available high PP - Resource Allocation, Team Status Report template, Project Status
the project most of the time Report template, PE - Communications Activity
interruption

documented but
Assumptions documented, verified, unverified and/or undocumented, unverified, high PC - Assumptions
and/or conservative aggressive and/or aggressive

External hardware or PP- Configuration Management Plan, Configuration Register Log

software interfaces little or none some extensive high template, Configuration Status Accounting Report template, PE -
needed Quality Activity, PE - Issue Activity

stable, no changes PP - Configuration Management Plan, Configuration Register Log

Hardware platform expected, capacity is some changes under platform under development high template, Configuration Status Accounting Report template, Change
evolution, but controlled along with software
sufficient Request template, PE - Change Log

Texas Project Delivery Framework System Development Lifecycle

Number of end-user roles 1 to 3 4 to 10 > 10 high
Extension

Physical facilities little or no modification some modifications major modifications needed, or high PC - Project Facilities and Resources
needed needed; some existent facilities non-existent

Texas A&M Information Technology Project Management Office Page 2 of 3 July 6, 2010
 Rating Criteria
Reference Materials
Major Project PC: Project Charter template
Requirement Low Risk Medium Risk High Risk Rating PP: Project Plan (for Category D Projects) template
PE - Project Excecution template

Project Charter template, Project Plan template, Project Execution

Policies, procedures, and well defined and followed not well defined or high
standards partially followed not defined and/or not followed template, Texas Project Delivery Framework System Development
Lifecycle Extension

Post implementation not applicable or secured budgeted not discussed high PC - Funding Authority
support funding

Project contingency fund not applicable or secured budgeted not discussed high PC - Funding Authority

PC - Project Oversight Authority, PP - Roles and Responsibilities, Team

Project manager authority official authority influential but little no authority or influence high Status Report template, Project Status Report template, Project
authority
Performance Report template

Project team roles & well defined & followed not well defined or not defined and/or not followed high PP - Roles and Responsibilities, Team Status Report template, PE -
responsibilities partially followed Communications Activity

Quality assurance established, followed, and not well defined or high PP - Quality Management, PE - Quality Activity
approach effective partially followed not defined and/or not followed

Request for Proposal Not required Required but not extensive Required and extensive high Texas A&M University Department of Procurement Services

Rollout approach pilot or single work group partial full high PP - Project Transition

Team member identified partially identified unknown high PP - Roles & Responsibilities
identification

training for some areas not

Team training training plan in place, available or training no training plan or training not high PP - Resource Training
training ongoing readily available
planned for future

Technological solution proven and existing proven but new locally not proven and new locally high PP - Quality Management, PE - Quality Activity

Project Risk Score Project Category

300

Category D Project

Texas A&M Information Technology Project Management Office Page 3 of 3 July 6, 2010