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Worksheet, Workbook and Cell Navigation Shortcut Key Effect

This document provides a summary of shortcut keys in Microsoft Excel 2007/2010 for navigating worksheets and workbooks, selecting cells and ranges, formatting cells, and using various Excel functions and tools. It lists shortcut keys for moving between sheets, hiding and unhiding rows and columns, navigating and selecting cells, entering and editing cell data, applying formatting to cells, inserting formulas and comments, and accessing the Excel user interface such as the Ribbon, formula bar, and dialog boxes.

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119 views3 pages

Worksheet, Workbook and Cell Navigation Shortcut Key Effect

This document provides a summary of shortcut keys in Microsoft Excel 2007/2010 for navigating worksheets and workbooks, selecting cells and ranges, formatting cells, and using various Excel functions and tools. It lists shortcut keys for moving between sheets, hiding and unhiding rows and columns, navigating and selecting cells, entering and editing cell data, applying formatting to cells, inserting formulas and comments, and accessing the Excel user interface such as the Ribbon, formula bar, and dialog boxes.

Uploaded by

Papa King
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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De La Salle University – Manila Microsoft Excel 2007/2010

Consulting and Education Center Shortcut Keys

Worksheet, Workbook and Cell Navigation


Shortcut Key Effect
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
CTRL+SHIFT+( Unhides any hidden rows within the selection.
CTRL+SHIFT+) Unhides any hidden columns within the selection.
PGDN Moves one screen down in a worksheet.
ALT+PGDN Moves one screen to the right in a worksheet.
PGUP Moves one screen up in a worksheet.
ALT+PGUP Moves one screen to the left in a worksheet.
CTRL+ARROW KEYS Moves to the edge of the current data region
Moves to the beginning of a row in a worksheet. Moves to the cell in
the upper-left corner of the window when scroll lock is turned on.
HOME
Selects the first command on the menu when a menu or submenu is
visible.
CTRL+HOME Moves to the beginning of a worksheet.
Moves to the cell in the lower-right corner of the window when
END SCROLL LOCK is turned on. Also selects the last command on the
menu when a menu or submenu is visible.
Moves to the last cell on a worksheet, in the lowest used row of the
CTRL+END rightmost used column. If the cursor is in the formula bar, CTRL+END
moves the cursor to the end of the text
CTRL+N Creates a new, blank workbook.
CTRL+F4/W Closes the selected workbook window.
SHIFT+F11/ALT+SHIFT+F1 Inserts a new worksheet.
Rename the current sheet (Format menu, Sheet submenu, Rename
ALT+O,H,R
command).
Move or copy the current sheet (Edit menu, Move or Copy Sheet
ALT+E,M
command).
ALT+E,L Delete the current sheet (Edit menu, Delete Sheet command).
CTRL+PGDN Switches between worksheet tabs, from right-to-left.
CTRL+PGUP Switches between worksheet tabs, from left-to-right.
CTRL+SHIFT+PLUS(+) Displays the Insert dialog box to insert blank cells.
CTRL+MINUS(-) Displays the Delete dialog box to delete the selected cells.
Selects the entire worksheet. If the worksheet contains data, CTRL+A
selects the current region. Pressing CTRL+A a second time selects the
CTRL+A
current region and its summary rows. Pressing CTRL+A a third time
selects the entire worksheet.
Selects the current region around the active cell (the data area enclosed
CTRL+SHIFT+* by blank rows and blank columns). In a PivotTable, it selects the entire
PivotTable report.
CTRL+SHIFT+SPACEBAR Selects the entire worksheet.
CTRL+SPACEBAR Selects Entire Column
SHIFT+SPACEBAR Selects Entire Row

Prepared by: Francis Lai http://www.dlsu.edu.ph/academics/colleges/ccs/cec/short_courses.asp Page 1 of 3


De La Salle University – Manila Microsoft Excel 2007/2010
Consulting and Education Center Shortcut Keys

Extends the selection of cells to the last nonblank cell in the same
CTRL+SHIFT+ARROW KEYS column or row as the active cell, or if the next cell is blank,
extends the selection to the next nonblank cell
CTRL+SHIFT+HOME Extends the selection of cells to the beginning of the worksheet
Extends the selection of cells to the last used cell on the worksheet
CTRL+SHIFT+END in worksheet
(lower-right corner).

Cell Manipulation
Shortcut Key Effect
Edits the active cell and positions the insertion point at the end of
F2 the cell contents. It also moves the insertion point into the
Formula Bar when editing in a cell is turned off.
SHIFT+F2 Adds or edits a cell comment.
CTRL+1 Format cells dialog.
CTRL+B Applies or removes bold formatting.
CTRL+I Applies or removes italic formatting.
CTRL+U Applies or removes underlining.
CTRL+5 Applies or removes strikethrough formatting.
ENTER Completes a cell entry and selects the cell below
SHIFT+ENTER Completes a cell entry and selects the cell above.
CTRL+ENTER Completes a cell entry and stays in the same cell
ALT+ENTER Starts a new line in the same cell
CTRL+; Enters the current date.
CTRL+SHIFT+: Enters the current time.
Inserts the contents of the Clipboard at the insertion point and
CTRL+V replaces any selection. Available only after you have cut or copied
an object, text, or cell contents.
Displays the Paste Special dialog box. Available only after you
CTRL+ALT+V have cut or copied an object, text, or cell contents on a worksheet
or in another program.
Applies the Currency format with two decimal places (negative
CTRL+SHIFT+$
numbers in parentheses).
CTRL+SHIFT+# Applies the Date format with the day, month, and year.
CTRL+SHIFT+^ Applies the Exponential number format with two decimal places.
CTRL+SHIFT+~ Applies the General number format.
Applies the Number format with two decimal places, thousands
CTRL+SHIFT+!
separator, and minus sign (-) for negative values.
CTRL+SHIFT+% Applies the Percentage format with no decimal places.
Applies the Time format with the hour and minute, and AM or
CTRL+SHIFT+@
PM.
CTRL+SHIFT+& Applies the outline border to the selected cells.
CTRL+SHIFT+UNDERSCORE(_) Removes the outline border from the selected cells.
ALT+PLUS(+) Inserts AutoSum Function.
CTRL+SHIFT+END in formula Selects all text in the formula bar from the cursor position to the
bar end—this does not affect the height of the formula bar.

Prepared by: Francis Lai http://www.dlsu.edu.ph/academics/colleges/ccs/cec/short_courses.asp Page 2 of 3


De La Salle University – Manila Microsoft Excel 2007/2010
Consulting and Education Center Shortcut Keys

Copies a formula from the cell above the active cell into the cell or
CTRL+'/CTRL+SHIFT+"
the Formula Bar.
Alternates between displaying cell values and displaying formulas
CTRL+`
in the worksheet.
Alternates between hiding objects, displaying objects, and
CTRL+6
displaying placeholders for objects.
Uses the Fill Down command to copy the contents and format of
CTRL+D
the topmost cell of a selected range into the cells below.
Uses the Fill Right command to copy the contents and format of
CTRL+R
the leftmost cell of a selected range into the cells to the right.
ALT+F1 Creates a chart of the data in the current range.

Microsoft Office Excel Interface


Shortcut Key Effect
CTRL+F3 Display the Name Manager, create new names.
Displays or hides the Ribbon, a component of the Microsoft
CTRL+F1
Office Fluent user interface.
CTRL+T Displays the Create Table dialog box.
Displays the Find and Replace dialog box, with the Find tab
selected. SHIFT+F5 also displays this tab, while SHIFT+F4
CTRL+F
repeats the last Find action. CTRL+SHIFT+F opens the Format
Cells dialog box with the Font tab selected.
Displays the Find and Replace dialog box, with the Replace tab
CTRL+H
selected.
CTRL+G Displays the Go To dialog box. F5 also displays this dialog box.
SHIFT+F3 Displays the Insert Function dialog box.
Displays the Insert Hyperlink dialog box for new hyperlinks or the
CTRL+K
Edit Hyperlink dialog box for selected existing hyperlinks.
Displays the Spelling dialog box to check spelling in the active
F7
worksheet or selected range.
CTRL+SHIFT+U Switches between expanding and collapsing of the formula bar.
Switches between the worksheet, Ribbon, task pane, and Zoom
controls. In a worksheet that has been split (View menu, Manage
F6 This Window, Freeze Panes, Split Window command), F6
includes the split panes when switching between panes and the
Ribbon area.
Switches between the worksheet, Zoom controls, task pane, and
SHIFT+F6
Ribbon.
Uses the Undo command to reverse the last command or to delete
CTRL+Z
the last entry that you typed.
Uses the Undo or Redo command to reverse or restore the last
CTRL+SHIFT+Z
automatic correction when AutoCorrect Smart Tags are displayed.
CTRL+Y Repeats the last command or action, if possible.
If Enabled, scrolls through the worksheet only. Active cell
SCROLL LOCK
remains as is.

Prepared by: Francis Lai http://www.dlsu.edu.ph/academics/colleges/ccs/cec/short_courses.asp Page 3 of 3

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