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Draft Video Script

This document is a draft video script that discusses the use of Microsoft Excel in human resources (HR). It summarizes three key uses of Excel in HR: 1) data analysis, where Excel can generate reports, charts and graphs to investigate and highlight important HR information; 2) data conversion, where Excel can convert data between different formats or systems; and 3) abundant features, as Excel contains functions for accounting, finance, date/time, and math that can be used for tasks like inputting employee information. The script concludes that while Excel has limitations, it remains a versatile and prevalent tool in many HR departments.

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96 views

Draft Video Script

This document is a draft video script that discusses the use of Microsoft Excel in human resources (HR). It summarizes three key uses of Excel in HR: 1) data analysis, where Excel can generate reports, charts and graphs to investigate and highlight important HR information; 2) data conversion, where Excel can convert data between different formats or systems; and 3) abundant features, as Excel contains functions for accounting, finance, date/time, and math that can be used for tasks like inputting employee information. The script concludes that while Excel has limitations, it remains a versatile and prevalent tool in many HR departments.

Uploaded by

api-470669115
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 3

Olivia Hunter

CUIN 3313

Dr. Dogan

15 July 2019

Draft Video Script- The Use of Excel in HR

(Start the presentation presenting the Excel logo and HR pictures)

Excel. Though it is often criticized for its limitations and other issues, the use of Microsoft Excel
is nonetheless substantial, and Excel used in HR remains an exceptional tool. But, what tools in Excel are
used in HR?

(Introduction to Excel)

Microsoft Excel is a software program included in the Microsoft Office suite. It is used to create
spreadsheets, which are documents in which data is laid out in rows and columns — like a big table.

Due to its extreme versatility and power, Excel has become one of the most-used software programs in
the business world since its launch in 1985. Indeed, the personal computing renaissance of the 1980s
and 1990s was largely driven by the many uses of Excel and other spreadsheet software.

Introduce first use “Data Analysis” (Appears on screen)

Data Analysis is the first benefit we are going to discuss used in the HR business.

(Present picture of excel spreadsheet with data analysis)

While Excel can become sluggish when analyzing large amounts of data, it can be pretty responsive to
smaller data sets. This allows HR staff to quickly and easily generate reports, charts and graphs to help
investigate or highlight important information. With each new version of Excel, the features are
improving, making it easier to build professional-looking charts and graphs to share with the
organization.

Introduce second use “Data Conversion” (Appears on screen)

Data Conversion is the second benefit used in HR

(Present picture of excel spreadsheet using data conversion)


Whether you are moving from one system to another or simply need to convert data from your HRMS to
something more useful for a presentation, Excel can handle it perfectly. For example, your HRMS may
use codes or abbreviations to store data, but when using the data in a presentation, you may want to
use full words. You can accomplish this using a simple search and replace in Excel. If you have similar
needs on a regular basis, you can use a macro to automate all of the changes, making the data
conversion relatively quick and painless. In addition, Excel makes reading data exported in common ERP
and HRMS export file formats, such as CSV and TXT, easy because it formats the data by column.

Introduce use 3: “Abundant Features”(Appears on screen)

Excel displays an abundant amount of features helpful for HR professionals.

(Present picture of Salary Excel spreadsheet)

There are functions for accounting, finance, date and time, and mathematics, among others. With Visual
Basic for Applications, Excel can be expanded to include new functions, automate routine tasks and go
beyond Excel functionality to create directories, Word files and password-protected PDFs, to name a
few. Excel may even be beneficial to HR professionals by allowing them to input employee’s names,
location, occupation, salary, etc.

(Present picture of people using Excel in an office setting)

Though it is often underrated, the multitude of use in Microsoft Excel should ensure it still deserves a
place in many HR departments. It will never replace enterprise-scale applications, nor should it, but it is
hard to deny its prevalence and versatility in HR.
Works Cited

“12 Benefits of Using Excel for HR.” SearchHRSoftware, searchhrsoftware.techtarget.com/tip/Dont-


overlook-the-many-benefits-of-Microsoft-Excel-for-HR.

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