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Data Processing Cycle

The document summarizes the key steps in a data processing cycle: 1) Input - collecting and verifying data, coding it for the computer, and storing it; 2) Processing - classifying, ordering, and performing calculations on the data; 3) Output - generating results from the processed data, storing, retrieving, converting, and communicating outputs. The cycle may repeat as needed until accurate results are achieved.

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yoej2121
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57 views

Data Processing Cycle

The document summarizes the key steps in a data processing cycle: 1) Input - collecting and verifying data, coding it for the computer, and storing it; 2) Processing - classifying, ordering, and performing calculations on the data; 3) Output - generating results from the processed data, storing, retrieving, converting, and communicating outputs. The cycle may repeat as needed until accurate results are achieved.

Uploaded by

yoej2121
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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The data is processed to represent it in a summarized form.

ft means that the


Data Processing Cycle summary of data is prepared for top management. For example, the summary
Once data is collected, it is processed to convert it into useful information. of the data of student is prepared to show the percentage of pass and fail
The data is processed again and again until the accurate result is achieved. student examination etc.
This is called data processing cycle. 3. Output
The data processing is very important activity and involves very careful After completing the processing step, output is generated. The main purpose
planning. Usually, data processing activity involves three basic activities. of data processing is to get the required result. Mostly, the output is stored on
1. Input the storage media for later user. In output step, following activities can be
2. Processing performed.
3. Output i) Retrieval
1. Input Output stored on the storage media can be retrieved at any time. For
It is the process through which collected data is transformed into a form that example, result of students is prepared and stored on the disk. This result can
computer can understand. It is very important step because correct output be retrieved when required for different purposes.
result totally depends on the input data. In input step, following activities can ii) Conversion
be performed. The generated output can be converted into different forms. For example, it
i) Verification can be represented into graphical form.
The collected data is verified to determine whether it is correct as required. iii) Communication
For example, the collected data of all B.Sc. students that appeared in final The generated output is sent to different places. For example, weather
examination of the university is verified. If errors occur in collected data, forecast is prepared and. sent to different agencies and newspapers etc. where
data is corrected or it is collected again. it is required.
ii) Coding iv) Feedback
The verified data is coded or converted into machine readable form so that it After generated output and performing all activities on the output, feedback
can be processed through computer. about the generated output is collected. It is very important activity It is used
iii) Storing to improve performance of the data processing system, so that better output
The data is stored on the secondary storage into a file. The stored data on the can be generated in future.
storage media will be given to the program as input for processing. The output phase also involves activity through which output result is tested.
2. Processing If the output result is accurate, the data processing cycle is completed. If
After completing the processing step, output is generated. The main purpose output result is not accurate, some of the above-mentioned steps (or all steps)
of data processing is to get the required result. Mostly, the output is stored on are repeated again and again until the accurate result is achieved.
the storage media for later use. In output step, following activities can be
performed in a systematic manner. Some of the important activities are:
i) Classification
The data is classified into different groups and subgroups, so that each group
or sub-group of data can be handled separately.
ii) Storing
The data is arranged into an order so that it can be accessed very quickly as
and when required.
iii) Calculations
The arithmetic operations are performed on the numeric data to get the
required results. For example, total marks of each student are calculated.
iv) Summarizing

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