Guide To The Skills Development Portfolio

Guide to the Skills
Development Portfolio
Version 5
All portfolios submitted online must follow this guidance

Initial Professional Development (IPD) and Continuing Professional
Development (CPD)
IPD is a one-off membership progression process to achieving IOSH Chartered membership.
There are several routes through this process. Routes that involved an academic qualification require
the completion of a Skills Development Portfolio. This is for you to demonstrate application of
knowledge gained and this can be completed online.
Whichever route you have chosen, the final stage of the IPD process is the Peer Review Interview.
It is important that you should keep your CPD up-to-date throughout your membership. A well-
maintained CPD record will allow you to retain your membership status and post-nominal letters.
You will be able to manage your CPD record online via MyCPD.
Your registration for IPD lasts for two years, which should be a sufficient time to complete the
process. If you are not able to complete it within this time, you will need to re-register.
Once your Skills Development Portfolio has been approved you will be invited to attend a Peer
Review Interview. If you are successful at the interview, you will then be recommended to the
Professional Committee for transfer to Chartered membership.
How quickly you get to Chartered status is up to you!
Selecting performance criteria

There are five elements in a Skills Development Portfolio, eachcontaining several performance
criteria from which you can choose. You must select 1 performance criterion from elements 1 to 3,
and 2 performance criteria from elements 4 and 5, to address.
For example,
Element 1 – 1.4
Element 2 – 2.1
Element 3 – 3.3
Element 4 – 4.1 and 4.5
Element 5 – 5.2 and 5.3
These should be the performance criteria that you can most easily demonstrate. The performance
criteria you find easier to cover may not be the same as other members. This is the reason there is a
choice in each element.
We recommend that you read through the guidance for each performance criterion, this will help you
to decide whether you’ll be able to cover its requirements.
Don’t forget you can change your mind at any time and change a performance criterion, even if you
have partly completed it.
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What if I can’t cover the criterion in my current role?
Members who are unable to cover the required 7 performance criterion within the remit of their current
or previous roles have three options:
Firstly they can look for opportunities within their organisation e.g. if in order to cover a performance
criterion you’re required to demonstrate that you’ve developed or implemented emergency procedures
but that is the role of another department or individual – then ask if you can develop or implement
these procedures on their behalf in order to satisfy the criterion.
The second alternative is for you to undertake some charitable work in order to cover your
outstanding criterion.
The third option is to carry out work for others, perhaps in a part-time consultancy role.
Do bear in mind, though, that if you carry out work involving providing advice/assistance to people
outside your normal employed role, you should make sure that you have suitable insurance to do so.
Remember this is not about demonstrating that you can cover these criteria within the remit of your
current role. It is about demonstrating that you can cover the criteria in whatever role.
Security Issues and Client confidentiality

If you have client confidentially issues then you can remove any company names and addresses from
your evidence – just remember not to remove yours!
If you work for an organisation that requires you to sign the official secrets act, or you need security
clearance to see the documents you’re working on then we’ll need to know. We can find you an
assessor who has the required level of clearance in order to assess your portfolio for us. As soon as
you know when you’re going to submit your portfolio/criteria – let your designated IPD Officer know
and they can start the process of finding someone suitable. If you don’t inform us until your portfolio is
submitted this may result in your progression being held up whilst we find an assessor.
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Activity sheets
The activity sheets give details of what happened in addressing the requirements of the
criteria, and the evidence that was produced and submitted.
Complete the Activity sheets in the following manner:
Activity column – simply a sequential number you give to your activities

Description column - provide some details about what the aim of the activity is, for example,
‘Identify the Key individuals to consult with’.
Dates column – when exactly the activity/event took place
Outcome column – Explain what happened once your aim was achieved. E.g. ‘I identified
the key individuals to consult and set up a meeting to discuss….’
Evidence column – List your evidence and give it a sequential number for reference
purposes.
Upload column – in here will appear the links to the evidence you upload.
Reflective accounts
Reflective practice is important for all Chartered members. The IPD scheme supports the
development of the principles of reflective practice by requiring you to submit reflective
accounts as part of your portfolio.
The primary purpose of the reflective account is to enable you to demonstrate your ability to
analyse the personal professional practice you’ve just carried out in order to cover the
criterion. You should also translate the output of that analysis into a developmental or
improvement plan for the future. There is no word limit for a reflective account.
In your reflective account you should cover observations relevant to your development within
the chosen performance criterion such as:
The context and background of the activities you carried out to meet the criterion.
Your professional objectives
Your approach and the reasons for it, including interpretation of data
Details of your completed activities, including where relevant the contribution of others
The result of the activities and the extent to which your objectives were achieved
Details of the strengths and weaknesses of the approach you took and learning points for
the future
Details of any strengths and weaknesses that you have identified within yourself including
details of how you intend to improve these areas if they are important in your role
Don’t repeat all the information from your activity sheets – summarise or reference as
appropriate the information required.
Evidence
You can use activities and evidence from up to two years before the date on which you
submit your portfolio (or individual criteria). If you want to use something from prior to this
date you will need to review it in order to make it current again. A second possible exception
is in the case of an ongoing project that commenced prior to two years before the submission
date, but includes evidence coming within the two year period.
You do not need to use evidence from your current role. We are not looking for you to
demonstrate that you can cover the criterion entirely within your current role, but rather that
you can cover it with your current knowledge.
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If you are a consultant please check with your client that you can use documents before you
base your activities on them. If you have evidence containing personal/sensitive data on
individuals, either obtain their express permission to use it, or remove identifying details
before submitting it, in order to comply with the Data Protection Act. We do operate a secure
environment for submissions and adhere to Data Protection guidelines at all times, but this
does not remove your responsibility to comply. If there are commercially or legally sensitive
issues within your evidence, please check with your organisation or client and obtain their
permission, and submit evidence of such permission. Please consult the specific guidance on
confidentiality provided for further details.
If you submit emails, make sure you identify the recipient’s role – Mr Smith doesn’t mean
anything to the assessor, but Mr Smith (Managing Director) gives a clear indication of who
you are communicating with. A similar consideration would apply to minutes of meetings
where attendees are listed.
Unsuitable Evidence
Your portfolio must be based purely on Health and safety. If you have aspects of
Environmental or Quality management in your role this evidence is not generally suitable,
unless it has demonstrable health and safety relevance. You can however use any
development that you complete in these areas as Continuing Professional Development
(CPD).
Blank forms – these are not demonstrating the application of your knowledge in any way.
The only instance when blank forms may be relevant is when you are demonstrating a
process or system that you have developed – even then we recommend that you submit a
completed form.
Links to websites – linking to a source of information on the internet (such as the HSE
website) generally doesn’t show how you’ve applied your knowledge, unless of course you’ve
written a document that is on the website.
Documents produced by others – this portfolio is about demonstrating your application of

your knowledge – not your ability to get others to apply their knowledge. An exception might
be where you have demonstrably reviewed a document produced by others.
Witness statements – these can be submitted alongside other evidence but should not be
submitted as a stand alone document to cover a criterion.
Large documents – don’t put in a whole report if you are just referring to one paragraph if the
rest of the report isn’t relevant. You can submit the front page, index and your relevant
section. On your Activity sheet, simply list it as, ‘an extract from a report I produced….’, or ‘an
extract I produced for …..’
Specific sections of documents – if you are putting in the minutes of a meeting or a report
that isn’t particularly large then it’s still a good idea to highlight the specific points or
paragraphs you are referring to. This will ensure that the assessor is guided through your
portfolio effectively.
Legal Privilege – any documents that are subject to legal privilege should not be submitted
without express permission of your organisation/client, bearing in mind that submission to
IOSH could well negate such legal privilege.
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Performance criteria – detailed guidance
The following pages will go through each element and each performance criterion within that
element.
At the start of each criterion, there is a statement of the criterion, typically a qualifying
statement providing further detail, and a minimum number of activities and items of evidence
required for that criterion, followed by guidance as below. The activities can be a wide range
of tasks/communications/exercises that you go through in the process of satisfying the
criterion, and the evidence will be forms of documentation that demonstrate the completion of
the activities. Minimum numbers for these are stipulated for each criterion to set a base level
to try and ensure that the criteria are tackled at a suitably high level and provide the
assessors with sufficient material to arrive at a meaningful assessment of competence.
For some performance criteria there are a number of ways that you can cover the criterion
and these are detailed as options. Under each option the guide will tell you what your
objectives for that option are and will give you guidance in the form of areas to cover, key
points where appropriate, an example activity sheet and other helpful tips. The example
activity sheet is only an example of the activities that you could use to cover this criterion; you
can use other activities if you want but by reading through the examples given it will help you
get a feel for what the criterion is asking for.
If you chose to cover it from a different angle make sure you don’t go off the point.
The guidance on aspects that should be covered in the ‘Areas to cover’ sections are the
minimum that you should aim to cover, but if you have other activities you wish to list then do
so.
Once you have made a start on your portfolio, if you find you are struggling with some
aspects of it then contact the Membership Department to speak to your Membership
development Co-ordinator. The Co-ordinators are not technically trained but will be able to
answer any questions you have about the process. They can also discuss with you the
additional support and resources available and how to access them.
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The Criteria - Summary
Element 1 – Promoting and developing a positive safety culture in an

organisation, and its integration with other management functions
Performance criteria, select one from:
1.1 Using appropriate management techniques to initiate, develop or promote policies

1.2 Engaging individuals and groups in the promotion and development of a positive
safety culture
1.3 Overcoming the potential barriers to full effectiveness
1.4 Making a presentation at a meeting or seminar
Element 2 – Undertaking work-based projects to develop or implement

positive health and safety policies in an organisation
2.1 Analysing the impact of health and safety requirements on inputs, processes and
outputs
2.2 Using goals and performance targets to design or develop a positive health and
safety policy
2.3 Identifying or using appropriate management techniques to implement a positive
health and safety policy
2.4 Engaging individuals and groups in developing and implementing a positive health
and safety policy
Element 3 – Developing or implementing effective communication

systems for health and safety information
3.1 Identifying, selecting and evaluating available and current sources of health and
safety information for dissemination internally and externally
3.2 Producing in-house publications on health and safety
3.3 Developing and implementing communication systems between different areas of
your organisation
3.4 Developing or implementing effective communication with contractors
Element 4 – Assessing the health and safety risks of an organisation

Performance criteria, select two from:
4.1 Appraising assessment and control standards, legislation and guidance

4.2 Identifying and evaluating health and safety hazards
4.3 Applying appropriate tools and techniques for measurement or investigation
4.4 Identifying actual and potential loss events and making recommendations
4.5 Identifying human factors which contribute to risk
4.6 Developing or implementing a risk assessment and control strategy from design to
disposal
Element 5 – Managing the health and safety risks of an organisation

Performance criteria, select two from:
5.1 Devising or implementing health and safety risk control or reduction measures
5.2 Developing and applying safe systems of work
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5.3 Developing or implementing health and safety active monitoring systems, including
gathering and analysing appropriate data
5.4 Analysing loss events using effective methods of investigation
5.5 Developing or implementing health and safety emergency response systems and
contingency plans and procedures
5.6 Developing or implementing and using health and safety audit systems and
formulating reports
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Element 1 – The promotion and development of a positive safety culture
in an organisation, and its integration with other management functions
1.1 Using appropriate management techniques to initiate, develop or

promote policies
Minimum activities: 4
Minimum evidence: 5
Ways to cover this criterion:
Option 1
Demonstrate that you’ve identified the need to develop a policy and have gone on to develop
it.
Areas to cover:
how you identified the need for a policy
whether you consulted anyone/involved them in the policy development
what other management techniques you used in the policy development (e.g. research,
benchmarking)
what you did to disseminate the policy
Example activity sheet:
Activity Description Dates Outcome Evidence Upload

1 Review current March Reviewed (1)Initial notes on
policies to identify if 2011 policies and current policies
there are any produced report and report
shortfalls showing my
findings
2 Highlight to March / Communication (2)Email to my
Manager policies April 2011 and agreement manager detailing
identified as with manager on the review I have
requiring making changes carried out with a
development copy of my report
showing my
changes
3 Develop policy May 2011 Draft of new (3)Copies of
policy produced policies I have
for comment developed with
track changes
shown
4 Send completed June Policy sent to (4)Email to my
policies to my 2011 manager, Manager with
Manager for feedback and policies attached
feedback approval
obtained– (5)Email reply
policies are from my Manager
good, get them
uploaded onto
the intranet
5 Get reviewed June Policies (6)Email to IT
policies uploaded 2011 uploaded to department to
onto intranet internet to make replace the
them available existing policies
on the website
with the new
reviewed ones
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Option 2
Demonstrate that you’ve identified the need to promote a policy and gone on to promote it.
Areas to cover:
how you identified the policy that needed promoting
how you identified and decided on the techniques to be used to promote it
how you carried out the promotion
whether you encountered any problems, and if so how you overcame them
demonstrating the receipt of feedback on these promotional activities

1 Propose to September Health and (1)Minutes of
health and 2010 safety meeting showing
safety committee my proposal and
committee that consulted and a copy of the
a staff survey to on board with questionnaire I
evaluate safety my proposal have produced
culture be
carried out
2 Present results December Confirmation (2)Copy of the
of the survey in 2010 and report I produced
a report for the demonstration showing the
health and of the need to results of the
safety promote the survey
committee policies - (3)Minutes of
employees health and safety
understanding committee
of the showing report
company being presented
policies is poor
3 Have a meeting December Identification (4)My notes from
with my 2010 of staff meeting
manager to briefings as
discuss ways to the best
promote policies course of
action to start
with.
4 Develop February Presentation (5)Copy of
presentation 2011 for staff presentation
developed to along with notes
promote that I developed.
awareness
5 Arrange staff February Briefings (6)Email to
briefings 2011 arranged and departmental
carried out managers with
proposed date for
briefing.
6 Receive February – Feedback (7)5 completed
feedback from April 2011 demonstrating feedback forms
staff to ensure (Feedback that the
that the taken after briefings were
briefings have each found to be
done what they presentation) generally very
were planned to useful and
do interesting
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1.2 Engaging individuals and groups in the promotion and
development of a positive safety culture
Key points
Make sure you cover both individuals and groups
Make sure you cover both the promotion and development
Minimum evidence: 6
Areas you should cover in this criterion:

identifying key personnel
explaining how you engaged them
identifying topic area, including aims and objectives
gathering feedback and explaining your follow up.

1 Contact the HR June 2011 List of people (1)Email to HR
department to to include in asking for new
request the names induction starters’ details
and job titles of activity
new starters for
the month
2 Develop general July 2011 Induction (2)Copy of
induction presentation presentation and
presentation and developed for notes I’ve
booklet for new starters, produced.
attendees and employee (3)Extract from
handbook the health and
reviewed and safety section of
revised. the employee
handbook with
changes marked
where I’ve
reviewed it
3 Liaise with July 2011 Consultation (4)Email to
Managers of with managers managers asking
departments to to arrive at a for feedback on
make sure that the useful and the presentation.
presentation pertinent
covers all the main content to the (5)Emails from 3
hazards within in induction managers giving
their areas. feedback.
(6)Evidence that
I’ve modified the
presentation in
light of the
feedback.
4 Give presentation July 2011 Induction (7)Attendance
presented to sheet from
new presentation
employees
5 Get feedback from July 2011 Feedback (8)Copy of some
attendees to obtained to attendees’
gauge how learn from feedback forms
effective the
presentation was
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1.3 Overcoming the potential barriers to full effectiveness
You need to demonstrate that you’ve experienced barriers whilst promoting or developing a
positive safety culture and that you’ve gone on to overcome them.
Minimum evidence: 7
Typical barriers could be a lack of:

support from various members of staff or client personnel
resources
training
understanding
interest
commitment
You need to give two examples of times when you’ve overcome a potential barrier. In each
case you should cover:
what you were trying to do to promote or develop a positive safety culture when you
encountered the barrier
what or who the barrier was
how you overcame it
what the final outcome was
Ways in which you could overcome the barrier include:

challenging unsupportive members of staff or client personnel
using existing resources more effectively
providing suitable training
explaining what you’re trying to do
using new approaches and ideas to refresh your approach
promoting visible safety objectives in organisational change processes
monitoring and encouraging compliance with agreed improvement plans
repackaging and re-presenting ideas to try to achieve support
Example activity sheet (one example only):
Background
Whilst developing the health and safety management system, I identified that one missing
element was a consultative health and safety committee to involve staff. Accordingly, I began
the process of setting one up, but soon encountered a problem, in that no-one seemed willing
to come forward to volunteer as a representative of employee safety (non-unionised
workplace), nor were there any nominations for this role. I clearly needed to find out why this
was the case, and try and resolve this situation.

1 Develop a June Staff survey tool (1)Sample of
questionnaire for 2011 developed to test completed survey
staff on health staff perceptions that I developed
and safety of the safety
perceptions, culture, with a
including section on
consultation consultative
committees
2 Analyse results July 2011 The survey (2) Report I
from survey to identified a produced with
determine widespread lack analysis of results
trends/common of awareness or and
themes misunderstanding recommendations
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of health and
safety
committees, and
mistrust as a
result
3 Develop July 2011 Presentation for (3)Copy of
presentation on all staff, featuring presentation
consultation and strongly on health slides and
it’s benefits and safety commentary
committees, their
benefits and the
role of members
4 Give presentation July 2011 Staff made aware (4)Attendance list
and obtain of the benefits,
feedback and the facts. (5)Samples of
Feedback was completed
very positive feedback sheets
5 Re-issue August Much more (6)Email invitation
invitation for 2011 positive response for volunteers
safety – 10 members of
representatives staff volunteered (7)Sample of
in the first day replies from staff
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1.4 Making a presentation at a meeting or seminar
You need to demonstrate that you’ve given a presentation at a meeting or seminar which is
promoting a positive safety culture.
Minimum evidence: 5
Areas to cover:
how you identified the topic area for your presentation
how you identified your target audience
what research you did for your presentation
who you consulted with
how you gained feedback
what you did with that feedback (e.g. developed the presentation, rolled it out to other
departments)
what follow up you had to your presentation
You should cover all these aspects in this criterion – even if some of them are in your
reflective account.

1 Identify a topic Oct 2010 I gained an (1)Copy of health
that needs understanding and safety
promoting within of live health questionnaire I
my organisation and safety developed to gain
issues within an understanding
my of the health and
organisation, safety culture
and from these within the
identified the lecturing staff.
most crucial
one that (2)Table showing
needed the results of the
addressing questionnaire.
(3)Report
detailing the
findings of the
questionnaire and
the topic areas
that are less well
understood.
2 Topic identified Nov 2010 Reviewed, (4)My notes –
(Manual Handling) updated and showing headings
research for expanded my and proposed
information for knowledge content.
presentation and
understanding (5)Copy of
of manual indg143 Getting
handling to grips with
manual handling
with my
annotations.
(6)Copy of my
reflective
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statement from
my CPD record –
detailing what I
have learnt.
3 Produce a Nov 2010 Refreshed my (7)Copy of
presentation knowledge of presentation I
Powerpoint have produced.
4 Carry out Nov 2010 Presented to (8)Email to

presentation and target Managers
collect feedback audience explaining 2
successfully, options for dates
gained and times of
feedback and presentations –
learned from asking that their
this for future staff book
presentations themselves onto
one of the
options.
(9)Attendance
lists
(10)Feedback
forms from staff
who attended.
(11)Summary of
main points from
feedback and
changes to
presentation in
the light of these
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Element 2 – Undertaking work-based projects to develop or implement
positive health and safety policies in an organisation
2.1 Analysing the impact of health and safety requirements on inputs,

processes and outputs.
This criterion involves identifying the inputs, processes and outputs of your organisation or
client and then looking at their health and safety requirements. It’s easier to cover if you work
for a manufacturing organisation, or provide consultancy services for one.
Minimum evidence: 5
Areas to cover:
what the inputs, processes and outputs of your organisation or client are
whether any of them have health and safety requirements
what is done to ensure that these health and safety requirements are met
whether there are any areas where these requirements aren’t met
what you would recommend should be done to meet these requirements
what you’ve had to do to make sure that these requirements are met – you should ensure
that at least 2 areas of shortfalls identified in your recommendations are fully addressed

1 I will identify the February Gained better (1)Table I have
inputs, 2011 understanding produced
processes and of business by identifying the
outputs of my carrying out this inputs,
organisation. analysis processes and
outputs.
2 I will identify the February Increased (2)Table
health and 2011 understanding showing inputs,
safety of the health processes and
requirements of and safety outputs and the
these identified issues health and
inputs, associated with safety
processes and the stages of the requirements
outputs. business relating to each
processes of these.
3 I will identify March 2011 Collation of (3)Table
how my information on showing as
organisation has health and above and how
ensured that safety the organisation
these management has covered
requirements system to these
are met. enable analysis requirements.
of effectiveness
(4)4 policies that
have covered
various
requirements.
4 I will identify March 2011 Detailed (5)Report I have
where there are analysis of produced
requirements effectiveness identifying
that are not and efficiency of requirements
covered and management that we don’t
provide system in meet along with
recommendation addressing my
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for the Board health and recommendatio
about how this safety issues, ns on how we
might be met. identifying areas can meet these
for action requirements.
(6)Copy of email
– emailed report
to my Director
for comment.
(7)Confirmation
that I have put 2
additional
procedures in
place
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2.2 Using goals and performance targets to design or develop a
positive health and safety policy
This criterion asks you to demonstrate that you can identify deficiencies in your organisation’s
management structure and put together a programme in order to address them.
If you are a consultant, you could apply this criterion to one of your clients, undertaking similar
work for their organisation.
Minimum evidence: 6
Areas to cover:
identifying deficiencies (including in policies/procedures)
making recommendations
putting together a programme for required recommendations, including deadlines and
responsible persons, that includes a policy or policies
consulting others
addressing any recommendations you’re responsible for
providing an update

1 Audit the current May 2011 I carried out the (1) The audit I
safety audit, which carried out.
management highlighted some
system to identify deficiencies, (2) The report I
deficiencies. explained in my produced
report. highlighting
deficiencies
2 Analyse the results June 2011 I analysed the (3) Report I
of the audit and results and made produced
where necessary recommendations detailing
make to enable us to recommendations
recommendations meet the in order to meet
for change requirements. I requirements
emailed this including time
report to the frames.
director
responsible for (4) Copy of email
health and safety I sent to my
for comment director for
comment.
3 Address the June 2011 I identified that (5) The fire risk
actions that I am we have a assessment I
responsible for deficiency with produced.
within the time regard to the
frames agreed RRFSO (2005): (6) Notes from
we don’t have a research into
fire risk types of fire door.
assessment. I
have produced (7) Email to
this and emailed director with
it to the director assessment
for comment. attached.
4 Provide a full July 2011 The director has (8) Minutes of
update on the taken my audit board meeting at
status of the findings to the which the audit
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recommendations. quarterly Board findings were
meeting to get discussed.
‘buy in’ from the
top. A health and (9) Report
safety update will showing the
now be on the current status of
agenda of all highlighted
board meetings. actions. All
policies have
been reviewed or
written and most
have been
approved.
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2.3 Identifying or using management techniques to implement a
positive health and safety policy
This criterion asks you to demonstrate how you’ve used management techniques to
implement health and safety policies in an organisation.
Management techniques are methods that you use in order to manage the process that
you’re working on, in this case the implementation of policies.
Minimum evidence: 8
Areas to cover:
where the policy came from (e.g. did your manager develop it? was it developed before
you joined the organisation? did you develop it?)
whether you were given any information as how to implement it
how you planned to implement it
how you did actually implement it
whether it worked
what feedback you got
whether the policy is now fully embedded within the organisation
what follow up processes you have in place
If you are covering this criterion you should cover all these areas, either in your background
on your activity sheet, in your activities and evidence or in your reflective account.
Background
Following an audit of the safety management system of the organisation it was highlighted
that there was a need to formalise the process of completing COSHH assessments. The
policy was developed by my Manager and approved by the Board. It has now been passed
over to me to ensure that the managers within each relevant department are aware of this
policy and that it is implemented within each department within a reasonable period of time.

1 Identify key Sept Identified the (1)Short report I
people and how 2010 key roles, i.e. have produced
best to Managers and
communicate the Technicians
new policy to each and the best
role. technique for
communicating
the changes
and the
implementation.
2 Produce Sept Valuable (2)Proposed
implementation 2010 experience in implementation
plan planning plan I produced
activity
3 Arrange meeting Sept Communication (3)Email to
with departmental 2010 with key role managers
managers for holders explaining reason
briefing for briefing and
venue.
4 Produce Sept Relevant and (4)Presentation
presentation for 2010 concise slides I produced.
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briefing to presentation
Managers pack produced
5 Review feedback Oct Gained (5)Summary of
from managers on 2010 valuable feedback
proposed feedback that
implementation enabled further (6)Reviewed
process development of implementation
plan plan.
6 Arrange staff Oct Other staff (7)Emails
briefings for other 2010 included in showing briefings
roles process of being arranged
implementation and members of
staff being invited.
7 Amend Oct Fine tuning of (8)Amended
presentation so it 2010 presentation presentation for
is relevant to the materials for technicians
different roles. target audience
8 Carry out briefing Oct Other staff (9)Attendance list
and collect 2010 briefed to bring
feedback them on board (10)Summary of
feedback from
attendees
9 Review Jan Implementation (11)COSHH
implementation 2011 process assessments
process commenced, completed by
ongoing, and technicians using
reviewed for new process.
effectiveness
(12)Email to
managers asking
for feedback on
how affective the
implementation
process was –
emails from
managers with
feedback.
(13)Summary of
feedback on
implementation.
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2.4 Engaging individuals and groups in developing and implementing
a positive health and safety policy
You need to demonstrate that you’ve engaged individuals and groups whilst developing and
implementing positive health and safety policies.
Minimum Activities: 5
Minimum evidence: 7
Key points:
make sure you cover both individuals and groups
you can use a health and safety policy, procedure or process that you’ve developed to
cover this criterion
try to use a different situation from the ones that you’ve used in other criteria
Areas to cover:
which individuals you engaged with
how you did this (e.g. by meetings, emails, presentations, memos)
which groups you engaged with
how you did this (e.g. by meetings, emails, presentations, memos)
how these individuals or groups provided you with feedback
what feedback you provided to these individuals or groups
how these individuals or groups helped you to implement your policy

1 Develop Health January Policy (1)Copy of draft
and safety policy 2011 developed and policy
including consultation on
organisation and it carried out (2)Email to my
arrangements. with my line Manager asking
manager for comment
(3) Manager’s
reply with points
to consider
2 Review draft February Policy reviewed (4)Copy of
policy in view of 2011 to incorporate revised policy
manager’s manager’s with changes
comments comments, shown
thereby
encouraging
ownership
3 Consult staff March Consultation (5)Agenda for
about Health and 2011 with staff on safety
safety policy policy carried committee
out to bring showing that the
them on board policy is being
sent to
committee
members and
asking for
feedback
(6)Feedback
received from
committee
members
4 Review draft March Policy reviewed (7)Copy of
22
policy in light of 2011 to incorporate revised draft
safety committee changes policy with
members’ suggested by changes shown
comments committee,
again
encouraging
ownership
5 Submit policy to April Finalised policy (8)Board
the board for 2011 submitted for meeting agenda
approval approval showing that the
policy is to be
discussed
(9)Minutes of
the meeting
showing that it
was discussed
and approved
6 Communicate May 2011 Consideration of (10)Notes from
changes to staff. implementation meeting with my
aspects manager about
the best way to
implement the
policy and get
staff buy-in
(11)Record of
briefing
sessions with
staff and
managers on
policy
responsibilities
7 Implement policy June Start made on (12)Examples of

2011 implementing completed new
the various style accident
aspects of the reports as per
new policy the new policy
(13)Attendance
lists at new
briefing
sessions I held
as per the new
policy
23
Element 3 – Developing or implementing effective communication
systems for health and safety information
3.1 Identifying, selecting and evaluating available and current

sources of health and safety information for dissemination internally
and externally
This criterion asks you to demonstrate your ability to research, source and interpret
information available to you from both inside and outside the organisation. This is an
essential skill for all Chartered Safety and Health Practitioners.
Minimum evidence: 6
Key Point:
Ensure that you demonstrate that you obtain information, and disseminate it both internally
and externally
Areas to cover:
what external sources of information you use
what you specifically use them for (e.g. statistics, legislative updates, policy templates)
what documents you’ve produced that demonstrate that you’ve used information from one
of these sources to develop them
what internal sources of performance measures you use (e.g. accident statistics, key
performance indicators)
who else receives this information
which regulatory and external bodies you report health and safety information to (e.g.
RIDDOR)
what type of information they require and how often

1 Identify external Sept Identification of (1)Table showing
sources of health 2011 the external the sources and
and safety sources of use
information information I
have identified
and what
information I’ve
extracted from
which source
2 Use an external Oct Policy on (2)HSE guidance
source of 2011 relevant issue on noise at work.
information to as a result of the
help develop a use of (3)My notes on a
policy document information noise control
on noise sources policy with points
sourced from the
HSE guidance
highlighted.
(4)Copy of
completed draft of
the noise control
policy with points
sourced from the
HSE guidance
highlighted.
24
3 Identify internal Sept Collation of (5)Table showing
sources of 2011 information on the internal
performance internal performance
measurement performance measurement
information measures information I’ve
identified, with
details of who at
which level of the
organisation
receives it.
4 Identify regulatory Sept Collation of (6)Table showing
bodies that I 2011 information on the external
report health and information sent bodies that I
safety information outside the report health and
to. organisation safety information
to, including what,
how often and
why it’s reported.
25
3.2 Producing in-house publications on health and safety
You need to demonstrate that you’ve produced in house publications designed to
communicate health and safety information. Examples include posters, leaflets, booklets,
handbooks, videos and presentations (discreet presentations, rather than complete training
courses).
If you are a consultant, you may have produced such publications for a client as part of your
services, and can apply this criterion accordingly.
Minimum Activities: 5
Minimum evidence: 7
There are two slightly different ways to cover this criterion (although you can use a mixture of
the two):
Option 1 - by using items that you’ve developed as part of a campaign
Option 2 - by using a regular publication that you produce, such as a newsletter
If you are taking option 1 then you should cover:

how you identified these campaign topics (e.g. through audit, accident data)
how you identified your target audience
how you decided what format to use for your communication
who you consulted
whether your campaign was successful, (did you have any feedback?)
what you’ve learnt from this campaign
what plans you have to follow up these publications
how you plan to keep this information up to date
For option 2 you should cover:

whether you were instrumental in establishing the newsletter
exactly what role you play in its publication
how often it’s published
who is consulted about it
whether special editions are produced as part of a campaign
who receives the newsletter
whether there are different versions for different areas of the organisation
whether you have any ideas for new features in future editions
how the newsletter is received (do you have any feedback?)
whether employees can have some input into the newsletter
In both cases you should aim to submit at least two examples of publications that you have
had a considerable amount of input into. If you have had a small amount of input in a majority
of the publications you should submit at least four examples. The points to cover above
should be addressed between your activity sheet background, your activities and evidence,
and your reflective account, as appropriate.
Background
I identified that there is a need to increase awareness of specific health and safety issues
within the organisation, very little having been done to disseminate information prior to my
taking up post. However, I am keen to ensure that such information should be relevant, and
so needs to be focused on live/ongoing issues within the organisation in order to capture
people’s attention.

1 Examine accident May 2011 Analysis (1)Accident data
data to identify any identified the in the form of
26
trends/ongoing two most graphs and
problem areas significant charts, with most
areas as affected parts of
manual the organisation
handling and highlighted
slips/trips, as
causes of
injury
2 Meet with July 2011 Obtained (2) My
managers and views on handwritten notes
staff in affected problems and of the meetings
areas how best to
provide
information
3 Produce and July 2011 Briefing note (3)My manual
distribute briefing on manual handling briefing
on manual handling note
handling provided to (4)Distribution list
most affected for briefing note
departments
4 Produced and July 2011 Briefing note (5)My slips and

distribute slips and on slips and trips briefing note
trips briefing note trips provided (6)Distribution list
to most for briefing note
affected
departments
5 Obtain feedback July 2011 Requested, (7)Email
on the information and received, requesting
provided feedback from feedback on
departmental briefing notes
managers on (8)Replies
the usefulness commenting on
of the briefing how well received
notes the notes were
27
3.3 Developing and implementing communication systems between
different areas of your organisation
You must demonstrate that you’ve developed and implemented communication systems
between different areas of your organisation.
There are several ways of covering this. This criterion is mainly aimed at developing or
implementing safety committees and appointing safety reps. But if you can provide an
example of a different situation where you’ve been involved in developing communication
between different areas of your organisation, or your client’s organisation if you are a
consultant, then you can use this.
Minimum evidence: 8
Key Points:
You must demonstrate that there’s a two way flow of communication – this isn’t about
simply cascading information to staff
The route of communication you use should be permanent, not temporary
Areas to cover:
identify a health and safety representative within each area
make sure health and safety representatives are aware of their role and responsibilities
set up a safety committee – identify members
arrange safety committee meetings
circulate minutes of meetings, including action points
demonstrate that you’ve consulted the safety committee on matters which affect
employees’ health and safety

1 Identify a safety June Safety reps (1)Organisation
representative 2011 identified for all chart to identify
within each area areas to provide areas.
sufficient
representation (2)List of
of staff managers for
each area
(3)Email to
managers asking
them to appoint a
safety
representative in
their area and to
let me know who
they are.
Arrange a July 2011 All safety reps (4)Email to safety
meeting for brought up to representatives
safety speed on their asking them to
representatives roles and come to a
to make sure responsibilities presentation
they’re aware of to enable them
their role to function (5)My
effectively presentation to
them explaining
their role and
rights
28
(6)List of
attendees at the
presentation
Identify July 2011 Management (7)Email to my
members of a kept in the loop manager for
safety to enable them comment, listing
committee to contribute to the people who
safety have been
committee appointed to the
safety committee
and their roles
Arrange safety Septemb Safety (8)Email to
committee er 2011 committee members of the
initiated and safety committee
functioning with the dates of
the next 3
meetings and
asking for items
for the agenda
(9)Agenda for the

first meeting,
created following
feedback from
members and
including
discussion of a
proposed
smoking policy
Circulate Septemb Results of (10)Email to all
minutes of the er 2011 meetings committee
meeting circulated to all members
interested attaching the
parties minutes and an
action list
Demonstrate Septemb Consultative (11)Feedback
consultation on er 2011 role of from committee
matters affecting committee members on the
the health and working smoking policy.
safety of staff effectively, staff
involved in (12)Email to
policy safety
formulation representatives
asking for
feedback on the
smoking policy.
29
3.4 Developing or implementing effective communication with
contractors
You need to demonstrate that you’ve effectively communicated with contractors about health
and safety requirements.
Minimum evidence: 8
Areas to cover:
identify the contractors used by your organisation
identify what tasks they’re carrying out
demonstrate that you’ve communicated with them to establish their health and safety
requirements
demonstrate that you’ve told them about your health and safety requirements
if you’re in a shared building, demonstrate that you’ve communicated with other
occupants who may be affected by the contractors’ work
demonstrate that you’ve created a plan that incorporates both parties requirements
demonstrate that the plan is followed on site

1 Identify contractors April Collation of (1)Table showing
who are on site 2011 information on all the contractors
and what they’re current on site, what
doing contractors to they’re currently
facilitate doing, how long
control their work is
expected to take
and their main
contact details.
2 Demonstrate May 2011 Collection of (2)Two examples
communication information of emails to
with contractors to from contractors asking
ascertain their contractors to for their method
health and safety enable statements and
requirements judgments to risk assessments
be made on for their proposed
their suitability work.
for the work
(3)Method
statements and
risk assessments
provided as
requested (with
company names
removed)
3 Demonstrate that May 2011 Initial phase of (4)Emails to
the contractors are setting contractors
aware of our standards for discussing access
health and safety contractors to the site, the
requirements whilst on site best times for
them to do their
work and our risk
assessments for
them completing
the task required
30
in the relevant
area.
4 Create a plan to May 2011 Plan set to (5)Emails to a
make sure that enable work to contractor
everyone’s health be carried out discussing the
and safety in a safe best way to carry
requirements are manner out their work
catered for
(6)Summary of
the discussion
and conclusion on
this, which is then
emailed to the
contractor as the
plan for the work.
5 Demonstrate that June Confirmation (7)Copy of a hot
the plan is used on 2011 that the plan is works permit that
site followed and was authorised
work is carried for this task.
out in a safe
manner (8)Details of
night- time
security provided
for the duration of
this job.
(9)Signed-off job
sheet, showing
that the task was
completed to the
standard required
and as the plan
required.
(10)Email to my
manager
explaining that the
task went as
planned and that
it was an effective
way of fitting vinyl
flooring in a high
traffic area with
minimum
disruption to staff
and the
contractor, whilst
meeting all the
health and safety
requirements.
31
Element 4 – Assessing the health and safety risks of an organisation
4.1 Appraising assessment and control standards, legislation and

guidance
You need to demonstrate your knowledge and understanding of the various hazards in your
workplace and the different ways of identifying them. Consultants could apply this criterion to
a client organisation they have sufficient knowledge and understanding of.
Initially you’ll need to identify work activities or processes in your organisation on which
hazard identification is carried out. You could present this in a table showing the work activity
or process and the method of hazard identification that is used.
Minimum evidence: 6
Areas to cover:
why you use this method of hazard identification on this work activity or process
what other options there are
what the pros and cons of these methods are
if there are any legislative, guidance or best practice reasons for carrying out hazard
identification or using any specific methods
if you have recommended that hazard identification to be carried out on specific activities
what your reasoning behind this was
if you have recommended that a specific method already in use be carried out in a
different way
why you made these changes
Activities Description Dates Outcome Evidence Upload

1 Identify work May Collation of (1)Table showing
activities that 2011 information on work activities,
hazard work activities the methods of
identification is and hazards, hazard
currently used increasing identification used
on. understanding and their
of these frequency
2 Explain why May Analysis of (2)A short report I
these particular 2011 identification produced
hazard techniques, explaining why we
identification providing an use particular
methods are opportunity to hazard
used on the evaluate these identification
specific tasks for effectiveness methods for
mentioned. particular tasks
including
explanation of
legal
requirements.
3 Provide an June Identification of (3)Email to the
example in 2011 an issue that head of the art
which I’ve had not so far department
recommended been addressed explaining that
that hazard COSHH
identification be assessments
carried out. need to be carried
out on all
substances used
32
in the sculpture
and pottery
department.
4 Carry out June Increasing legal (4)COSHH
COSHH 2011 compliance and assessments I’ve
assessments addressing an completed
area of risk to
avoid ill health (5)A hazardous
substance
register
(6)Guidance
notes for
members of staff
in the department
on what to do if a
new product is
brought into the
department.
33
4.2 Identifying and evaluating health and safety hazards
This performance criterion follows on from 4.1 although it isn’t essential to do 4.1 if you intend
to cover this one. If you’re completing both, you may notice a small amount of overlap
between them, depending on the evidence you produced for 4.1.
In order to cover this criterion you need to actually carry out a range of hazard identification
processes and produce suitable documentation.
Minimum evidence: 7
Key Points: hazard identification processes that can be used:
You need to complete a general risk assessment, and at least two other different hazard
identification techniques. Some examples of techniques you could use are:
 Site inspection
 Specific risk assessments e.g.
o Manual handling assessment
o COSHH assessment
o DSE assessment
 Fault Tree Analysis
 Event Tree Analysis
 HAZOPs
 HTA
 FMEA
Areas to cover:
identify the work activities that you’re going to assess and provide some information on
what exactly they involve.
identify the hazard identification methods that you’re going to use on each work activity.
carry out the proposed hazard identification. Remember that if you don’t normally do this
as part of your job, this doesn’t mean you don’t need to do this step. Ask the person who
normally does this whether they’d mind if you did a couple of assessments– it’s unlikely
there’ll be a problem!
produce the necessary documentation, including control methods and recommendations
where applicable.

1 Identify work March Identification of (1)Details of the
activities to be 2011 work activities for chosen work
used and assessment, activities with
hazard increasing background
identification understanding of information to
processes for inherent hazards explain what they
the proposed involve and what
activities. hazard
identification
processes currently
used.
2 Carry out risk March Identification of (2)Risk
assessment 2011 hazards in ‘low assessment I
on risk’ environment carried out,
hairdressing including
department. recommendations.
3 Carry out March Gained further (3)Manual handling
34
manual 2011 insights into a assessment I
handling department and carried out,
assessment its work including
on brickwork recommendations.
department.
4 Carry out March Identified several (4)COSHH
COSHH 2011 areas of concern assessments I
assessments for action carried out,
in pottery Including
department. recommendations
5 Carry out April Opportunity to (5)ETA I carried
Event Tree 2011 increase out, including a
Analysis on experience in report and
possible gas using an recommendations.
release from assessment tool
Gas Safe
assessment
area.
6 Summarise May Collation of (6)Summary report
findings of 2011 findings and on findings and
assessments recommendations, recommendations
to provide action plan to (7)Email to
action plan focus efforts manager with
report for
information
35
4.3 Applying tools and techniques for measurement or investigation
You need to demonstrate that you’ve used tools or techniques to measure or investigate
risks.
Minimum evidence: 10
Key Points: Examples of tools you could use:

Sound level meter
Radiometer
Anemometer
Smoke tubes
Personal samplers
Dust lamps
Temperature meter
Light meter
Vibration meter (not automatic types)
Key Points: Example of techniques you could use:

Task analysis
Fault Tree Analysis (FTA)
Event Tree Analysis (ETA)
Areas to cover:
identify the specific risk - this can be through accident reports, audit findings, inspections,
risk assessment etc
explain which tools or techniques you’re going to use – you, not a third party, must use
them
demonstrate you’ve carried out the technique or used the tools
provide feedback, such as a report with recommendations
communicate your feedback to your manager, director or board for consideration
You will need to cover these areas for two examples, which needs to consist of either two
tools, or one tool and one technique
Example activity sheet (one example only):

1 Identify risk May Audit report I’ve (1)Audit report
2011 produced
showing that the
levels of lighting
in the new
staffroom are a
concern -
members of staff
have been
complaining of
headaches and
eyestrain.
2 Plan collection May Report showing (2) Report on
of data using a 2011 where the planned readings
light meter planned readings (3)Details of planned
are to be taken consultation
and at what times
of the day, with
and without the
36
lights on.
Consultation with
staff to establish
the kinds of work
carried out in the
area.
3 Carry out May Light level (4)Plan of staff room

readings 2011 readings taken in marked with points
areas to assess where readings
the extent of the were taken, with a
problem table of readings.
(5)Notes from
meetings with
members of staff
4 Summarise June Collation of (6)Report showing
findings 2011 findings to enable the readings and
recommendations descriptions of the
to be made activities carried out
following suitable in each area.
research and (7)Details of
comparison of requirements that I
results have researched
and
recommendations
for measures
needed to bring the
lighting up to the
required level.
5 Communicate June Communication (8)Email to my
findings to my 2011 of findings to director explaining
director for enable action to what I’ve done and
allocation of be initiated attaching the report.
resources
37
4.4 Identifying actual and potential loss events and making
recommendations
This criterion involves identifying loss events in your organisation and your industry (or that of
your client if you are a consultant). You need to identify examples of loss events and provide
a summary of the relevance of the information to the situation in which the risk is being
assessed.
Minimum evidence: 6
Areas to cover:
identify loss events in your organisation and expand on two specific events relating to
one identified hazard
identify industry standards as a whole and examples of loss events from the industry for
the hazard identified
compare your organisation’s loss events with the industry standard
summarise the findings of your comparison, including a review of guidance for the
identified hazard
make recommendations for improvements to address the identified hazard
make sure relevant employees are aware of your findings and proposed
recommendations

1 Identify loss May Collation and (1)Copy of my
events in the 2011 analysis of loss spreadsheet
organisation. events in the showing loss event
organisation, details.
enabling trends
to be identified, (2)Table showing
and a relevant loss event data I’ve
issue (forklift put together for the
truck incidents) to organisation
be identified and (extract from larger
highlighted report I produced)
(3)Table showing
trends of loss
events and
highlighting 2
specific events
involving forklift
trucks (extract from
larger report I
produced)
2 Identify industry May Practised (4)Notes from my
standards 2011 research skills research into the
and familiarised industry standard.
myself with
industry data to (5)Extract from a
enable report I produced
comparisons with summarising
my organisation industry standard
to be made loss event data
and specifically
events involving
38
forklift trucks
3 Comparison May Benchmarking of (6)Extract from a
between the 2011 our performance report I produced
industry standard regarding showing our
and the incidents current level of
organisation involving forklift loss events against
trucks to evaluate the industry
how well, or not, standard.
we are controlling
this risk (7)Further extract
showing the
industry standard
for loss events
involving forklift
trucks and
comparing this to
our current
situation.
4 Summarise May Identification of (8)Summary from
findings and make 2011 actions needed to report I produced
recommendations improve the including
current situation recommendations
to reduce risk for improvements
to current
processes for
working with a
forklift truck.
5 Communicate June Dissemination of (9)Email to my
findings to 2011 findings and manager for
relevant recommendations comment,
employees up and down the attaching report.
organisation to
ensure buy-in at (10)Reply from my
all levels manager
recommending that
my report be on
the agenda for the
next board
meeting.
(11)Minutes from
the board meeting
showing that my
report was
considered.
(12)Newsflash I
produced to go to
all employees
highlighting the
findings of my
research and the
changes that will
be implemented
very shortly to try
to address the
highlighted issues.
39
4.5 Identifying human factors which contribute to risk
You need to demonstrate that human factors have been considered as part of task design.
Minimum evidence: 6
Areas to cover:
if you have any evidence that human factors have led to new risks that weren’t
considered in the initial planning of the task or process
how you addressed this
whether there is an example where you considered human factors while planning how a
specific task should be completed
what the human factors were
how they affected the original plan
Key Points: Examples of evidence:

risk assessments showing the original risks and the new risks when the human factors
become apparent
accident reports showing human factors as a cause of the risk which ultimately led to the
loss event
emails, memos and reports showing you’ve demonstrated that human factors haven’t
been considered in planning specific tasks
recommendations you’ve made to consider human factors in planning of tasks

1 Identify human April Amongst the (1)Accident
factors in an 2011 causes of the investigation
accident accident, human report with
involving a fall factors were possible human
from height evident and were factors
identified highlighted
2 Review risk April Examination of the (2)Existing risk
assessment for 2011 risk assessment assessment with
task being revealed that the my annotated
carried out human failure notes
identified in the
investigation had
not been foreseen
3 Analysis of the April Review of the (3)Report into the
human failure 2011 accident and of accident
involved to HSG 48 enabled analysing the
pinpoint cause the human factors human factors,
involved to be and making
pinpointed recommendations
(4)Email to my
director, attaching
the report for
comment
(5)Reply from
director,
approving report
and proposed
action
40
4 Revise risk May Risk assessment (6)Revised risk
assessment 2011 revised to take into assessment
account possible
human factor
failures
5 Produce method June Specific method (7)Method
statement for 2011 statement to build statement for task
task in controls to
prevent
recurrence/mitigate
effects
41
4.6 Developing or implementing a risk assessment and control
strategy from design to disposal
If you’ve had a role in which you’ve set up a risk assessment process, details of this will cover
this criterion.
If you feel you’ll struggle to demonstrate how you’ve both developed and implemented a risk
assessment strategy, there’s the option to cover one or the other, i.e. how you developed a
risk assessment control strategy or how you implemented one.
Minimum evidence: 8
If you are covering the development only you should cover:

how you identified the scope of the strategy
what arrangements you proposed and what they are based on
who you consulted to put together your proposal
if anyone will require any training
if you designed any forms for record keeping
whether you have a process for highlighting any flaws in the process
whether there is a process for review and archiving
If you are only covering the implementation you should cover:

which methods you used for implementation
how you identified the key personnel
how you will monitor how implementation is progressing
if you have any follow up processes planned
what training (if any) you needed to organise
If you are covering both development and implementation, you should address the points
from each list. You’ll find that there’s a degree of overlap between the information provided
for the two aspects. If you can cover the implementation and only a little of the development
then you should ensure you do include what you can of the development.
Example activity sheet (development only):

1 Carry out review June Analysis of (1)Report on
of activities and 2011 current review I produced
risk assessments situation of current situation,
in the organisation enabled a with
strategy to be recommendations
developed as
to future
assessment
needs
2 Distribute report July 2011 Report (2) Emails to
for comment disseminated managers
to managers requesting
for feedback comment, report
attached
3 Revise proposals July 2011 Finalised (3)Strategy I
in light of feedback strategy, produced, as
detailing issued as final
assessments
required (4)My
recommendations
42
for training for
assessors and
assessment
recipients
4 Make July 2011 Collate plans (5)Training plan
arrangements for for training,
implementation documentation (6)Assessment
forms
5 Write procedure, July 2011 Policy and (7)Policy/procedure
including procedure document I wrote
corrective action written and
process issued
6 Incorporate July 2011 Policy and (8)Screen shots of
documentation procedure, documentation
into formal and system showing
document process associated relevant
forms, now documents
subject to included
formal review
and archiving
processes
43
Element 5 – Managing the health and safety risks of an organisation
5.1 Devising or implementing health and safety risk control or

reduction measures
This criterion requires you to carry out or review a risk assessment and make
recommendations for control measures to reduce the risk identified.
Once again, you can demonstrate either that you’ve devised the risk control or reduction
methods, or that you’ve just implemented them.
Minimum evidence: 7
There are several aspects that you need to cover, either in your activity sheet or in your
reflective account.
If you’re demonstrating that you’ve devised risk control or reduction methods you should
cover:
assessing the adequacy of the current control methods. Even if you are carrying out a
risk assessment on an activity for the first time, there will be some control measures that
the operatives already use, probably without even realising. You will need to consider:
o reliability of controls
o the degree of implementation
o practicality
o the performance standard achieved when implemented
o the results of monitoring
o legal requirements
identifying two hazards and clearly detailing proposed further control measures,
identifying legal and best practice performance standards and suggesting an appropriate
risk control hierarchy.
producing an improvement implementation programme, including prioritisation of
improvements based on risk. The programme must also account for:
o cost
o resource implications
o logistics
o practicality
monitoring the implementation and effectiveness of the control measures.
If you are focusing on the implementation you need to cover:

providing information about the control measures that you’re implementing
identifying the key people who you need to communicate the changes to
developing information to provide to staff explaining the changes, such as presentations
for staff briefings
making sure that throughout the implementation the plan is kept up to date with any
changes that become necessary; where these are significant, you should provide further
information on why they’re now needed
providing a full report of the progress of the implementations and the effectiveness of the
new control measures, along with details for any future reviews.
Example activity sheet (devising option only):

1 Review risk May 2011 Adequacy of (1)Short report on
assessment for current risk assessment,
loading activities controls reviewing it’s
using forklift trucks evaluated adequacy
2 Two significant May2011 Further (2) Revised risk
44
hazards identified controls assessment with
and controls devised to additional controls
considered better control highlighted
the hazards
3 Report and revised May 2011 Feedback (3)Emails
risk assessment obtained from requesting
disseminated for interested comment,
comment parties documents
attached
(4)Replies
suggesting some
fine tuning of
controls
4 Produce an June 2011 Programme (5)Improvement
improvement produced, implementation
implementation prioritising programme
programme controls and
actions, and (6)Emails sending
taking all this to managers
factors into
account
5 Monitor July 2011 Spot (7)Completed
implementation inspections check sheets with
and effectiveness carried out to comments
of the control check on
measures implementation
45
5.2 Developing and applying safe systems of work
This criterion asks you to demonstrate that you’ve identified the need for a safe system of
work (SSOW) and have gone on to develop and implement one. This must be a task-specific
SSOW – not a risk assessment, policy, or general guidance.
Minimum evidence: 7
Areas to cover:
explain how you established that a SSOW was needed
demonstrate how you used task analysis to develop the SSOW
identify resource and other practical implications
explain how you involved others in the process
outline how you ensured effective implementation, including:
o training
o staff briefing
o competence
demonstrate how you’ll monitor the effectiveness of the SSOW
explain how the SSOW is documented

1 Identify the August Analysis of (1)Accident reports
need for a 2010 trends and showing the same
SSOW identification of accident occurring
an activity not on three occasions
adequately at the same
documented in sanding machine
terms of a
system of (2)Email to head of
working to department
control risks highlighting this
pattern and
recommending the
development of a
SSOW
2 Complete task September Desk top (3)Task analysis
analysis for 2010 exercise to that I completed on
using sanding analyse the using the sanding
machine nature of the machine.
task
3 Meeting with September Consultation (4)Meeting request
operatives to 2010 and involvement and details of what
discuss the of staff to it’s about.
tasks they identify tasks
carry out on and hazards (5)Report on
the sanding comments from
machine operatives during
the meeting.
4 Develop draft September Collation of (6)Draft SSOW that
SSOW 2010 information and I’ve developed,
arriving at including resource
system of work requirements,
to satisfy both document
process and templates and
safety demands monitoring
46
procedures.
5 Get manager’s October Got buy-in and (7)Email to my
approval for 2010 approval from manager explaining
process management for what I’ve found and
system of work describing my
proposed SSOW
implementation.
(8)Email from my
manager approving
this
47
5.3 Developing or implementing health and safety active monitoring
systems, including gathering and analysing the appropriate data
You need to review current active monitoring systems, then either make recommendations for
improvement or identify alternative active monitoring techniques. Develop the process
including supporting documents and by capturing appropriate data and analysis.
Minimum evidence: 6
As with other criteria, you can cover this from two angles - either developing or implementing
health and safety active monitoring systems. If possible, it’s best to cover as much of each as
you can as this will result in a stronger submission.
For the development of health and safety active monitoring systems, you should cover:
identifying the active monitoring systems that are currently in place.
explaining your recommendations and the reasoning behind them, which can be
supported by data showing the shortfalls of the current system or details of best practice
and benchmarking against other organisations in your industry.
demonstrating that you’ve developed appropriate documents
demonstrating that you’ve looked at how to implement your recommendations, including
identifying key roles, what knowledge is required and likely training requirements
For the implementation of health and safety active monitoring systems, you should cover:
identifying the changes that have been given to you to implement and any background
information about why the changes are being made.
demonstrating how you plan to implement the changes, including involvement of key
people, timetables and training requirements.
demonstrating the phases of the implementation, including communication with staff,
training and so on, and providing feedback about how each step went.
once implementation is complete, produce a report explaining how the implementation
went as a whole, what lessons were learnt, whether everything went as planned and
whether all steps been covered
providing details of proposed reviews of the system and how these will carried out and by
whom, and identifying what data will be used to check that the process is working as
proposed.
In both cases, you need to gather and analyse appropriate data. In the development option, it
may be easier to do this when looking at what’s currently in place to identify any shortfall in
the process, although you’ll need to cover how you expect the data to change after the
proposed changes. In the implementation option, the data analysis will flow nicely on from
implementation as a way of checking that the new process is working as expected; you may
still need data from the initial process in order to make a comparison.

1 Carry out review of June 2011 Report on all (1)Copy of report
active monitoring the active
systems monitoring
methods
currently used
2 Analyse the July 2011 Analysis using (2) Report on the
effectiveness of historical data analysis, making
the systems used showing recommendations
improvements for improvement
(if any), any
identifiable (3)Email to
influence on director asking for
accident rates, comment,
48
and attaching reports
benchmarking
information (4)Reply
with similar approving report
organisations and proposed
actions
3 Develop July 2011 New forms and (5)New
appropriate other documentation
documentation associated
documentation
developed
4 Produce July 2011 Plan identifying (6)Implementation
implementation key roles, plan
plan knowledge
required and
training
requirements
5 Issue plan to July 2011 Plan issued (7)Emails to
managers ready for managers with
implementation plan attached
by target date
49
5.4 Analysing loss events using effective methods of investigation
You need to demonstrate that you’ve used various methods to investigate a loss event. You’ll
also need to highlight any weaknesses in the methods used and identify the most effective
methods to be used for loss event investigation.
Minimum evidence: 8
Key Points: Examples of loss event investigation methods:

witness interviews
speaking to the injured person (if there is one)
photographs
measurements
analysing accident reports
analysing near miss reports
analysing accident records
Areas to cover:
demonstrate that you investigated a loss event
how you heard about the event (e.g. accident report, near miss report, incident report)
what you did (e.g. visited the site of the event, spoke to people)
how you recorded this information
whether you looked back at any previous reports
whether you referred to any accident statistics
whether there were any recommendations made previously in this area that haven’t been
carried out
what your findings were (e.g. causes, contributory factors)
what your recommendations were
Example planning sheet:

1 Obtained accident June Initial details (1)Accident
report and 2011 confirmed and report
contacted site to arrangements
confirm details made to visit site (2)Emails
to conduct confirming details
investigation
2 Visit site and June Site investigation (3) Short form
conduct initial 2011 carried out; investigation
investigation interviews, report
photographs and
measurements
taken
3 Review accident July 2011 Identified two (4)Accident
data, trends, similar accidents statistics and
actions previously; action summary,
taken on one but relevant ones
not the other highlighted
4 Analyse July 2011 In-depth analysis (5)My

information from of information to handwritten
current identify notes of exercise
investigation immediate and
underlying
causes
5 Produce July 2011 Detailed (6)Investigation
50
investigation investigation report
report with report, identifying
findings and all factors, and
recommendations making
recommendations
to prevent
recurrence
6 Disseminate July 2011 Report sent for (7)Email to
report comment and director with
approval report attached
(8)Reply
confirming that
report had been
discussed at
board meeting
and approved
51
5.5 Developing or implementing health and safety emergency
response systems, and contingency plans and procedures
You need to either demonstrate that you’ve developed emergency response systems,
contingency plans and procedures, or that you’ve implemented them.
Minimum evidence: 8
Again this performance criterion gives you the option of covering either the development or
implementation of emergency response systems. Although you can cover this criterion by
focusing on one aspect, for a strong submission you should aim to cover both areas.
For the development aspect, you should cover:

developing emergency response systems taking into account where
necessary/appropriate:
o statutory requirements
o injury accidents
o effects of fatalities
o dangerous occurrences
o fires and explosions
o toxic releases
o major disasters
o environmental impact
o rescue
o security alerts
o first aid requirements and / or medical provision
o communication on and off site
o employees, visitors, members of the public with disabilities
demonstrating who you’ve involved in the development of the procedures
demonstrating you’ve identified potential sources of an emergency situation within your
organisation (or that of your client, if you’re a consultant)
demonstrating how records of the emergency procedures will be maintained
demonstrating how the proposed procedures will be tested to ensure that they are both
effective and current
checking whether there are sufficient resources available – if not making
recommendations for improvement
establishing effective communication with the emergency services
making sure that the organisation’s policy includes an investigation procedure
demonstrating that there are sufficient records of the emergency procedure available to
key personnel and that staff are aware of what they should do in the event of an
emergency
For the implementation aspect, you should cover:

checking that the emergency response system you’ve been asked to implement has
taken into account where necessary/appropriate:
o statutory requirements
o injury accidents
o effects of fatalities
o dangerous occurrences
o fires and explosions
o toxic releases
o major disasters
o environmental impact
o rescue
o security alerts
o first aid requirements and / or medical provision
o communication on and off site
o employees, visitors, members of the public with disabilities
52
if it doesn’t – you should highlight this and make recommendations
explaining who you’ve involved in the implementation process
demonstrating that you’ve planned the implementation process and stating what the
various phases or steps are
making sure that the relevant people are aware of the review, testing and investigation
processes and their involvement in them
making sure that the required resources have been allocated (including training
requirements)
demonstrating that there is effective communication with the emergency services
making sure that employees are aware of their role in an emergency, even if it’s just to
evacuate the premises
If the procedure covers all these aspects, you’ll need to demonstrate that you’ve reviewed
them all, for example by submitting as evidence an email you sent to the person who
produced the document saying that you’ve reviewed it and are happy that it has taken into
account all relevant issues. If the procedure doesn’t cover all these areas, but your
organisation doesn’t need to, then you must still demonstrate that you’ve reviewed the
document, but in your reflective account you can explain why your organisation doesn’t need
to cover all the issues.

1 Convene a April Led the working (1)Minutes of
working party to 2011 party to consider meeting of
consider an the likely types of working party
emergency emergency, and
response plan for the factors that
the site would need to be
considered
2 Assemble a draft May 2011 Draft emergency (2) Draft plan
emergency plan plan put together
to address
foreseeable
scenarios
3 Disseminate plan June Plan sent for (3)Emails to
for comment 2011 consultation, managers asking
feedback for comment,
received plan attached
(4)Replies
received
(5)Minutes of
health and safety
committee at
which plan was
discussed
4 Review resources June Report produced (6)Resources
needed, training 2011 making review report
and testing recommendations
requirements for improvement (7)Email to
to enable plan to director attaching
be put into action report
(8)Reply
received,
confirming that
report had been
53
discussed at the
board meeting
and actions
approved
5 Liaise with July 2011 Contact with (9)Copies of
emergency emergency written
services services communication
established and with emergency
plan sent for their services
information
6 Disseminate July 2011 Copies of plan (10) Controlled
copies of plan to available to all distribution list for
departments staff plan
54
5.6 Developing, implementing and using health and safety audit
systems and formulating reports
You need to demonstrate that you’ve developed or implemented an audit system. In both
cases you must use the findings of the audit to produce a report.
As in previous cases in order to make a strong submission you should aim to cover as much
of the development and implementation as possible although it’s still possible to cover this
criterion whilst concentrating on one aspect.
It’s important to make sure that you submit activities and evidence relating to an audit, not an
inspection (the two terms are often confused, but describe different activities)
Minimum activities:6
Minimum evidence:8
For the development aspect, you should cover:

defining the nature, scope and frequency of the proposed audit system
developing the documentation, such as questionnaires and check sheets
ensuring that the audit is structured
ensuring that pre-defined standards are considered in the development
developing an audit programme
agreeing the audit programme with managers and directors
For the implementation aspect, you should cover:

demonstrating that you’ve identified the key roles that will be involved in the auditing
process and ensuring that the people concerned are aware of their roles and
responsibilities
developing an audit programme
agreeing the audit programme with managers and directors
identifying auditors and checking that they’re competent
demonstrating that the frequency of audits has been agreed
reviewing individual elements of the audit system
There is some overlap between development and implementation, which can be seen in the
guidance points above.
Whether you cover development or implementation, you must then go on to demonstrate that:
you have raw data from the audit
you’ve extracted the data into an organised format
you’ve compared the audit data with the identified standards
you’ve produced a report summarising your findings and highlighting any areas of
concerns, along with recommendations

1 Agree nature, June During meeting (1)Minutes of
scope and 2011 with managers managers group
frequency of audit group, it was meeting at which
system agreed that an the issue was
audit against discussed
OHSAS 18001
would be
devised, at
directorate level,
at two-monthly
intervals
2 Develop question July 2011 I developed (2)Sample of
55
sets question sets question sets
against the
clauses of 18001
for auditors to
use
3 Assemble and July 2011 Proposed audit (3)Proposed
agree an audit programme audit programme
programme devised,
circulated, and (4)Emails to
agreement directorate
reached managers asking
for feedback
(5)Replies, some
amendments
needed
4 Ensure auditors July 2011 Confirmed that (6)Copies of
are competent auditors selected auditor training
to assist had at certificates
least the same
level of auditor
training as me
5 Carry out audit July 2011 Audit carried out (7)Example of
against 18001 my completed
using checklists checklist
6 Write audit report Data extracted (8)The audit
from checklist report
and formal audit
report written,
with
recommendations
56

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Guide to the Skills

All portfolios submitted online must follow this guidance

How quickly you get to Chartered status is up to you!

Selecting performance criteria

Security Issues and Client confidentiality

Complete the Activity sheets in the following manner:

Activity column – simply a sequential number you give to your activities

Documents produced by others – this portfolio is about demonstrating your application of

Element 1 – Promoting and developing a positive safety culture in an

1.1 Using appropriate management techniques to initiate, develop or promote policies

Element 2 – Undertaking work-based projects to develop or implement

Element 3 – Developing or implementing effective communication

Element 4 – Assessing the health and safety risks of an organisation

4.1 Appraising assessment and control standards, legislation and guidance

Element 5 – Managing the health and safety risks of an organisation

1.1 Using appropriate management techniques to initiate, develop or

Ways to cover this criterion:

Example activity sheet:

Activity Description Dates Outcome Evidence Upload

Example activity sheet:

Activity Description Dates Outcome Evidence Upload

Areas you should cover in this criterion:

Example activity sheet:

Activity Description Dates Outcome Evidence Upload

Typical barriers could be a lack of:

Ways in which you could overcome the barrier include:

Example activity sheet (one example only):

Activity Description Dates Outcome Evidence Upload

Example activity sheet:

Activity Description Dates Outcome Evidence Upload

4 Carry out Nov 2010 Presented to (8)Email to

2.1 Analysing the impact of health and safety requirements on inputs,

Example activity sheet:

Activity Description Dates Outcome Evidence Upload

Example activity sheet:

Activity Description Dates Outcome Evidence Upload

Example activity sheet:

Activity Description Dates Outcome Evidence Upload

Example activity sheet:

Activity Description Dates Outcome Evidence Upload

7 Implement policy June Start made on (12)Examples of

3.1 Identifying, selecting and evaluating available and current

Example activity sheet:

Activity Description Dates Outcome Evidence Upload

If you are taking option 1 then you should cover:

For option 2 you should cover:

Example activity sheet:

Activity Description Dates Outcome Evidence Upload

4 Produced and July 2011 Briefing note (5)My slips and

Example activity sheet:

Activity Description Dates Outcome Evidence Upload

(9)Agenda for the

Example activity sheet:

Activity Description Dates Outcome Evidence Upload

4.1 Appraising assessment and control standards, legislation and

Example activity sheet:

Activities Description Dates Outcome Evidence Upload

Key Points: hazard identification processes that can be used: