Health and Safety Guidance

Risk Assessment

GUIDANCE/17/RA/00

This document gives guidance on general risk assessment. It offers advice on planning risk
assessments and on the steps involved in the complete risk assessment process for compliance with
University Health and Safety Policy (UHSP/0/01). A series of decision trees to help in identifying
hazards are featured in the appendix. An assessment summary report form is included at the end of
the appendix. Whilst this guidance assists in the identification of specific hazards, it points to other
documentation where a particular hazard is subject to specific Policy requirements such as for
hazardous substances or ionising radiations.

(A Web browser interactive version of the hazard and risk assessment process is located at:
http://www.hsu.bham.ac.uk/univ/risk/riskass.htm)

Further information and advice may be obtained from the Health and Safety Unit.

October 2000
GUIDANCE/17/RA/00
 CONTENTS

INTRODUCTION Page

THE PRACTICALITIES OF RISK ASSESSMENT 1

How should assessments be planned 1
Generic assessments 2

THE RISK ASSESSMENT PROCESS 2

Step 1 Identify the hazards 2
Step 2 Decide who might be harmed 3
Step 3 Evaluate the risks arising from the hazards and decide what should be
done to control them 3
Hierarchy of control 3
Health surveillance 4
Step 4 Record the findings and put into practice the control measures 4
Step 5 Review the assessment from time to time and revise if necessary 4

APPENDIX 1
Assessment overview (decision tree) 5
Hazards associated with the place of work (decision tree) 7
Hazards associated with the working environment (decision tree) 8
Hazards associated with work organisation (decision tree) 9
Hazards associated with machinery or equipment (including non-powered and hand tools)
(decision tree) 10
Hazards associated with harmful agents (decision tree) 13
Hazards associated with methods of work (decision tree) 14
Other types of hazard (decision tree) 15

APPENDIX 2
Hazard and Risk Assessment Summary (report form) 17

g:\aww7text\guidance\17ra.doc
Updated 11 July 2002
 Risk Assessment

INTRODUCTION
The University Health and Safety Policy requires Heads of Budget Centres to ensure that risk
assessments are carried out for all activities under their control.

“Heads of Budget Centres must ensure that risk assessments are carried out for all activities under
their control as required by current University Policies and that appropriate action is taken to
eliminate or control the risks identified.”

There is a general statutory requirement1 to carry out risk assessments for all work activities. There
are further statutory requirements2 to carry out risk assessments for work activities that present
specific risks. This document primarily provides guidance on the actions needed to ensure fulfilment
of the general statutory duty. However, the guidance also shows how to approach assessment in such
a way that any specific risk assement requirements are also identified. Further guidance is available
on specific risk assessments.

This guidance is intended to provide practical advice to assist those responsible for carrying out risk
assessments.

Purpose
The purpose of risk assessments is to allow for a systematic identification of significant risks so
that they can be prevented or reduced and controlled to an appropriate standard.

For the purposes of University Health and Safety policy the terms 'hazard' and 'risk' are defined as
follows.

Hazard means the potential to cause harm or adverse effects. A hazard is a property of any
substance, equipment or activity which can cause injury or harm to health (e.g., burns,
dermatitis, disease), or adverse effects (e.g., fire, explosion).

Risk means the likelihood of the harm or adverse effects of a hazard being realised.

NB There cannot be any risk if there is no hazard. However, with appropriate control measures it is
possible also to have no or only a small risk even if there is a serious hazard.

THE PRACTICALITIES OF RISK ASSESSMENT

How Should Assessments Be Planned?

In most Budget Centres there will be activities commonly performed by a variety of individuals and
groups and it should be possible to divide the assessments into broad categories of work and to
produce common procedures. For example:
· office accommodation, lecture theatres/seminar rooms and general circulation areas;
· workshops;
· research/teaching laboratories;
· peripatetic work and fieldwork.

1 The Management of Health and Safety at Work Regulations 1999

2 E.g. The Control of Substances Hazardous to Health Regulations 1999

1
In very large and complex Budget Centres these categories can be further subdivided. This could
mean that research and teaching laboratories are dealt with separately or research is divided into
groups or projects. Particular activities performed by a limited number of people may also be
assessed separately.

It is important to follow local management or organisational arrangements in the division of the work
wherever possible and to ensure that all areas are covered.

Generic Assessments
Generic assessments are assessments produced once only for a given activity or type of workplace.
For example, where there are several locations where the same activity is carried out, then a single
generic assessment could be done for that activity to cover all the locations. Similarly, if staff work
away from base, such as maintenance electricians, then generic assessments could be used for their
hazardous work, rather than attempting to produce an assessment for each activity at each location.

Be warned, casual use of generic assessments can result in very poor control, and no improvement
in safety. It is important to ascertain that a generic assessment is applicable to a particular situation.
If the circumstances of a particular situation (such as extra hazards) differ significantly from those of
the generic assessment an extension to the assessment will be required.

THE RISK ASSESSMENT PROCESS

Risk assessment involves the identification of the hazards present and an estimate of the extent of the
risks involved, taking into account whatever precautions are inherent to the process/activity.

There is more than one approach to risk assessment, for example:

· look at each activity (not forgetting non-routine activities, e.g., maintenance, breakdowns etc.).
which could cause harm or adverse effects;
· look at hazards and risks in groups e.g. machinery, transport, substances, materials, electrical etc;
· look at each section e.g. stores, workshop, laboratory, office, etc.

The approach should match the circumstances.

The actions required for an assessment to be suitable and sufficient and compliant with other legal
requirements are summarised in the following five steps:

· Step 1 Identify the hazards

· Step 2 Decide who might be harmed
· Step 3 Evaluate the risks arising from the hazards and decide what should be done to
control them
· Step 4 Record the findings and put into practice the control measures
· Step 5 Review the assessment from time to time and revise it if necessary

Step 1 Identify the hazards

There are a number of simple ways in which hazards can be identified. In order to achieve a suitable
and sufficient risk assessment it is essential to identify all the hazards associated with an activity. In all
cases team consultation is a powerful aid.

For complex activities it can be useful to break down the activity into its component parts, perhaps by
job analysis. For example, this could comprise:

2
a large piece of equipment for hazardous substances
· installation · storage of materials
· setting/adjustment · transporting materials
· normal operating · preparation of solutions
· breakdown · performing experiment
· cleaning/spillage/decontamination · dealing with accidental release
· overhaul · clearing up after experiment
· dismantling · disposal of waste

A decision tree to help identify hazards and determine the significant risks
is provided in Appendix 1.

Remember, if there is no hazard then there is no risk.

Step 2 Decide who might be harmed

Look for who may be harmed by the hazards and how. Include people who may not be in the
workplace all the time, e.g. cleaners, visitors, contractors, maintenance personnel, patients, members
of the public, etc. If the workplace is shared with others, include them too if there is a chance that they
may be harmed in some way by the activities.

Step 3 Evaluate the risks arising from the hazards and decide what should be
done to control them
Is there any real chance of harm? Take account of any precautions that are inherent to the
process/activity; check against University Health and Safety Policy and Guidance and consider
whether the precautions are adequate and, if not, what further action is needed.

There may be cases where the hazards and risks are not specifically addressed in University Health
and Safety Policy and Guidance. If the precautions meet standards set by a legal requirement or a
recognised industry standard or standard of good practice (e.g., a British Standard or HSE guidance),
then they are likely to be adequate, unless the standards or requirements are out of date. As a last
resort, consider what represents good practice. Is it practicable to do more, especially for those risks
which could result in serious harm?

Go through the following questions:

· can the the hazard be removed altogether;
· if not, how can the risks be controlled so that harm is unlikely.

In any case of doubt, contact the Health and Safety Unit for advice.

Hierarchy of Control There are five classes of measure for controlling risk and they need to be
considered and applied in the order below:
1. Elimination/substitution
· Elimination (e.g. buying ready-mixed or pre-assembled materials or equipment);
· Substitution by something less hazardous and involving less risk.
2. Engineering controls
· Enclosure (enclose it in a way that eliminates or controls the hazard/risk);
· Guarding/segregation of people.
3. Administrative controls
· Safe system of work that reduces the risk to an acceptable level (e.g. standard operating
procedure);

3
 · Permits to work;
· Controlled areas;
· Written procedures that are known and understood by those affected;
· Adequate supervision;
· Identification of training needs.
4. Personal protective equipment
5. Information/instruction (e.g., signs, handouts)

Some controls are essential. In many cases a suitable combination of control methods may be
necessary. Often, more than one control option or combination of controls will provide a similar degree
of control of risk. If there is a choice of controls of equal effectiveness, that which involves the least
effort is preferred. Account may also be taken of the most risk and cost effective option. Where
people are involved, their level of competence needs to be taken into account. In some work, e.g.
electrical work, it could be a limiting factor.

Consider forseeable emergencies, what can go wrong. Will existing conrtols be sufficient or will there
be special requirements for dealing with emergencies?

Controls will need to be monitored for effectiveness and some will be subject to legal requirements for
periodic examination and test (e.g. COSHH requirements for local exhaust ventilation). These
requirements will need to be determined and recorded in the assessment.

Health Surveillance A risk assessment will also need to identify any requirement for health
surveillance where an identifiable disesase or health condition related to the work is likely to arise.
Examples include animal allergy, work related upper limb disorder and vibration white finger.

Step 4 Record the findings and put into practice the control measures
Use the proforma at the end of this document (Appendix 2) for recording the significant findings of
an assessment. Satisfactory completion of this proforma provides evidence of having taken the
steps the law requires.

The record can be greatly simplified by referring to other documentation, such as manuals, the
arrangements in the Budget Centre Health and Safety Policy, health and safety procedures and
University Health and Safety Policy and Guidance. These may well already have listed hazards for
equipment or processes and the precautions and arrangements for controlling risk. It is not necessary
to repeat all that. Similarly, reference can be made to other assessments where they are relevant.
Examples of this are reference to existing COSHH or noise assessments where those are suitable and
sufficient. If the required COSHH or other assessment does not exist then the outcome of this general
risk assessment will be to request the appropriate specific assessment.

If a workplace is shared, others must be told about any risks the work could cause them, and what is
being done to protect them.

Step 5 Review the assessment from time to time and revise it if necessary
Workplace changes, new equipment, substances and procedures could lead to new hazards and
risks. If there is any significant change, then the assessment should be revised to take account of the
new hazard. In any case, it is good practice for assessments to be reviewed periodically and in some
cases (e.g. COSHH), it is a statutory requirement. However, don't amend assessments for every
trivial change, or for every new job that has to be attempted. Walk around the area and look afresh at
what can reasonably be foreseen as likely to cause harm. Ask the people who work there what
they think. They may come up with hazards which they have noticed in the course of their work and
which are not immediately obvious. Accident records, manufacturers' instructions, or data sheets can
also help.

4
 APPENDIX 1

Assessment Overview
If the workplace/activity is already the subject of a departmental procedure that has been determined
from a risk assessment then, provided that the procedure is going to be followed, there is no need for
a further risk assessment, but the identification of the hazard will need to be recorded and the use of
the procedure confirmed.

NB. The first consideration after a hazard has been identified in any risk assessment should be - can
the hazard be eliminated, substituted or minimised?

Does the
workplace/activity
involve

Hazards associated with Is the place of work Include in risk
the place of work (see YES hazardous by HPW? YES assessment
Chart HPW)?
  
NO NO 
      

Hazards associated with Is the working
the working environment environment hazardous YES Include in risk
(see Chart HWE)? YES by HWE? assessment
  
NO NO 
      

Hazards associated with Is the work organisation
the work organisation YES hazardous by HWO YES Include in risk
(see Chart HWO)? assessment
  
NO NO 
      

Machinery or equipment Is the machinery or
(including non-powered equipment hazardous by Include in risk
and hand tools) (see YES HME? YES assessment
chart HME)?
  
NO NO 
       

Harmful agents
(materials or YES Are the harmful agents Carry out the
substances, fumes, hazardous by HA? YES appropriate risk
mists, dusts, radiation, assessment*
noise) (see chart HA)?
  
NO NO 
     
 

5
 
Hazards associated with
the way work is done YES Is the method of work YES Include in an
(lifting or carrying, hazardous by HMW? appropriate risk
display screen assessment*
equipment, Repetitive
movements, work
station set up, transport)
(See chart HMW)?
 
NO 
      

Are there any other Are the other types of Include in risk
types of hazards YES hazard hazardous by YES assessment
associated with the work HO?
(See Chart HO)?
  
NO NO 
      

The work does not
involve any risks to
health and safety or the
risks are controlled by a
School/Dept procedure

*Specific Assessment Requirements

in University Health and Safety Policy

Manual Handling Operations: UHSP/6/MHO/95

Biological Safety: UHSP/9/BS/96
· Biological Safety: Risk Assessment of Work with Biological Materials form
· Biological Safety: Risk Assessment of Work with Genetically Modified Micro-organisms form
Hazardous Substances Policy - UHSP/15/HS/00
S2 - Assessment, Pro forma and guidance:
Making a Chemical Hazard and Risk Assessment: USP/90/CHRA/16

6
 HPW Hazards associated with the place of work

Examples of Place of Work

Hazards

Changes in floor level Is there a risk of tripping, Pedestrian Access
Damaged floors YES slipping? YES Hazard HPW1
Debris
Oil spills
Sloping surface
Trailing cables
Uneven steps
Water on floors
Wet grass
  
NO NO 
      

Edge of mezzanine floor Is there a risk of falls? Work at heights
Edge of roof YES YES Hazard HPW2
Erecting scaffold
Fragile roof
Hole in floor
Work on ladder
  
NO NO 
      

Low headroom Is there a risk of striking Obstructions
Sharp projections YES against? YES Hazard HPW3
  
NO NO 
      

High stacks Is there a risk of falling Stacking/Storing
Insecure stacks YES materials? YES Hazard HPW4
Inadequate racking
Stacking at heights
  
NO NO 
      

Silo or similar bulk store Is there a risk of falling Work over/near
Tank YES into water or other water, etc. Hazard
Reservoir material, drowning, YES HPW5
Sump poisoning, suffocation,
Work over river etc?
Work near canal
  
NO NO 
      

Locked exits Is there a risk of trapping Emergencies
Obstructed egresses YES in fire? YES Hazard HPW6
Long exit route

7
HWE Hazards associated with the working environment

Examples of Working
Environment Hazards

Arc welding Is there a risk of eye Light Hazard HWE1
Glare YES strain, arc eye and YES
Molten metal cataracts?
Poor lighting
Stroboscopic effect
  
NO NO 
      

Cold room Is there a risk of heat Temperature
Work in furnace YES stress, hypothermia? YES Hazard HWE2
  
NO NO 
      

Cold weather Is there a risk of heat Temperature
Hot weather YES stress, sunburn YES Hazard HWE2
Outdoor work melanoma, hypothermia,
Wind chill factor etc?
Work in rain, snow, etc.
  
NO NO 
      

Basement Is there a risk of Confined Space
Chimney YES asphyxiation, explosion, YES Hazard HWE3
Pit poisoning, etc?
Silo
Unventilated room
Vessel
Work in tank
  
NO NO 
      

Fumes Is there a risk of “Sick YES Ventilation Hazard
Odours YES Building Syndrome”, HWE4
Tobacco smoke nausea, tiredness, etc?

8
HWO Hazards associated with work organisation
Examples of Work
Organisation Hazards

Lack of control of job Is there a risk of injuries to Organisation of
Monotonous work YES employees? YES work Hazard
Stress HWO1
Too much work
Work too demanding
  
NO NO 
      

Obstruction to blind person Is there a risk of injuries Work in public
Obstruction to prams, etc YES and ill health of public? YES areas Hazard
Traffic/plant movement HWO2
Trailing cables
Work above public
  
NO NO 
      

Process fumes Is there a risk of injuries Contractors
Services (eg underground YES and ill health to contractors' YES Hazard HWO3
electricity cables) employees by work in
Stored hazardous materials premises?
  
NO NO 
      

Contractors' welding Is there a risk of injuries Contractors
Use of harmful substances YES and ill health to employees YES Hazard HWO4
Work above employees by contractors work?

9
 HME Hazards associated with machinery or equipment
(including non-powered and hand tools)

Examples of Machinery
Equipment Hazards

Two moving parts or one Is there a risk of trapping Mechanical Hazard
moving part and a fixed surface YES (crushing, drawing in and YES HME1
Conveyor belt and drive  shearing injuries) ?
Vee belt and pulley
Power press
“In-running nips”
Mangle
Guillotine
Scissors
Stapler
Using hammer
  
NO NO 
      

Something that may strike or Is there a risk of impact Mechanical Hazard
stab someone or can be struck YES (includes puncture) ? YES HME1
against 
Moving vehicle
Robot arm
Sewing machine
Drill
Hypodermic needle
Pendulum
Crane hook
  
NO NO 
      

Something sharp or with a Is there a risk of Contact Mechanical Hazard
rough surface YES (Cutting, friction or YES HME1
Knife, chisel, saw, etc.  abrasion) ?
Blender blade
Circular saw blade
Sanding belt
Abrasive wheel
Hover mower blade
  
NO NO 
      

Drill chuck and bit Is there a risk of Mechanical Hazard
Power take off shaft YES entanglement (rotating YES HME1
Pipe threading machine  parts) ?
Abrasive wheel
  
NO NO 
      


10
 
Cartridge tool Is there a risk of ejection YES Mechanical Hazard
Thicknessing machine YES (of work piece or part of HME1
Using hammer and chisel  tool) ?
Abrasive wheel
  
NO NO 
      

Electricity above 240v Is there a risk of electric Electrical Hazard
Electricity - 240 v YES Shock/burn/fire/explosion? YES HME2
Electricity - 100v CTE 
Extra low volt electricity
   
NO  NO 
   
Static Is there a risk of electric Electrical Hazard
Batteries YES Ignition sources? YES HME2

  
NO NO 
      

Compressed air Is there a risk of release Pressure Hazard
Compressed gas YES of energy YES HME3
Steam boiler  (explosion/injection
Vacuum implosion) ?
Hydraulic system
  
NO NO 
      

Springs under tension Is there a risk of Stored energy
Springs under compression YES flying/falling materials? YES Hazard HME4
Hoist platform/lift cage 
Conveyor tension weight
Raised tipper lorry body
Counterweight
Load carried by crane
  
NO NO 
      

Hot surface Is there a risk of YES Thermal Hazard
Using blow lamp YES burns/fires/scalds/ HME5
Welding flame/arc  frostbite?
Refrigerant
Steam
  
NO NO 
      

Pneumatic drill Is there a risk of vibration YES Vibration Hazard
Operation of plant YES white finger, whole body HME6
 effects?
  
NO NO 
      


11
 
Inadequate crane base YES Is there a risk of crushing YES Stability Hazard
Fork lift truck on slope  from loss of stability? HME7
Machine not bolted down
Mobile Scaffold too high
Scaffold not tied
  
NO NO 
      

Crane overload Is there a risk of crushing Overload Hazard
Chain sling YES from overload due to YES HME8
Eye bolt overload  mechanical failure?
Scaffold overload
Hopper overfill

12
 HA Hazards associated with harmful agents

Are radioactive Is there a risk of Radioactive Hazard HA1

substances involved? YES exposure to the YES
substance or its
radiation?
  
NO NO 
      

Are biological materials Is there a risk of Biological Hazard HA2
involved? YES infection? YES
  
NO NO 
      

Are other hazardous Are the substances Chemical Hazard HA3
substances or fumes, YES hazardous by CHIP or YES
mists involved? listed in EH40?
  
NO NO 
      

Are cryogenic liquids or Is there a risk of Asphyxiation Hazard
inert gases involved? YES asphyxiation? YES HA4
  
NO 
  
 Is there a risk of cold Low temperature hazard
NO burns or hypothermia or YES HA5
 damage to equipment?
  
NO 
      

Is ionising (X-ray Is there a risk of Ionising radiation
equipment) radiation YES exposure to radiation YES Hazard HA6
involved?
  
NO NO 
      

Are lasers involved? Is there a risk of
YES exposure to laser YES Laser Hazard HA7
beam?
  
NO NO 
      

Is other non-ionising Is there a risk of
radiation (visible light, YES exposure to the non- YES Non-ionising radiation
uv, ir, microwave) ionising radiation? Hazard HA8
involved ?
  
NO NO 
      

Is noise involved? Is the level of noise Noise Hazard HA9
YES excessive? YES

13
HMW Hazards associated with methods of work

Examples of Methods of Work

Hazards

Carrying Is there a risk of back injury, Manual
Hot / cold loads hernia, damage to hands, etc? Handling
Lifting Hazard HMW1
Live loads - animal/person
Lowering YES YES
Pulling
Pushing
Rough loads
  
NO NO 
      

Bricklaying Repetitive
Keyboard work YES Is there a risk of work related YES Movements
Production line tasks upper limb disorders? Hazard HMW2
Using hammer and chisel
Using screwdriver
  
NO NO 
      

Display screen equipment Is there a risk of work related Display
(DSE)? YES upper limb disorders or eye YES Screen
strain? Hazard HMW3
  
NO NO 
      

Other work station set up Is there a risk of work related Posture
Seated work YES upper limb disorders, stress, YES Hazard HMW4
Work above head height etc?
Work at floor level
  
NO NO 
      

Transport in road vehicles Are passengers carried? Transport
YES YES Hazard HMW5
 
NO 
 
Are dangerous goods carried? Transport of
YES Dangerous
Goods Hazard
HMW6

14
HO Other types of hazard

Bees Is there a risk of bite, sting, Attack by

Bull YES crushing, etc? YES animals
Dog Hazard HO1
Fleas
Snake
  
NO NO 
      

Angry customer Is there a risk of injury, illness, Attack by
Angry student YES post trauma stress disorder? YES people Hazard
Criminal attack HO2
Drug abuser
Drunken person
Mentally ill person
  
NO NO 
      

Flash flood Is there a risk of various injuries, Natural
Lightning YES illnesses? YES hazards
Hazard HO3

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16
 APPENDIX 2
Assessment Number

Hazard and Risk Assessment Summary

School/Dept Location of Activity Date of Assessment

Assessor Activity Assessed

(Attach protocols)

Assessment of Hazard and Risk Control Measures Required

HAZARD PERSONS PERSONAL LIKELIHOOD
(List only hazards from which there is a significant risk of serious harm under
foreseeable conditions)
AT RISK HARM? of HARM?
(See key,
Indicate number) F Mj Mn Y Pr Po R

Key PERSONS AT RISK PERSONAL HARM? LIKELIHOOD Risk Significance Date for Review
Ug Undergraduate F Fatality Y Yes/ Very High Y Pr Po R
Pg Postgraduate Mj Major Injury Pr Probable F      = Significant risk
S Staff Mn Minor Injury Po Possible Mj    
C Contractor R Remote Mn   X X X = Insignificant risk
V Visitor
Pa Patient Major Injury: Loss of or broken limb
Pu General Public Loss of or damaged eye
Yp Young Person Loss of consciousness
Nm New/Expectant Mother Acute illness needing medical treatment g:\aww7text\guidance\17ra.doc
Permanent ill health or disability 19.12.00

17
Continuation page

Assessment of Hazard and Risk Control Measures Required

HAZARD PERSONS PERSONAL LIKELIHOOD
(List only hazards from which there is a significant risk of serious harm under
foreseeable conditions)
AT RISK HARM? of HARM?
(See key,
Indicate number) F Mj Mn Y Pr Po R

18