Workday

 Subscription  Pricing  Exhibit  

BID  CH16012  –  NASPO  ValuePoint  Cloud  Solutions  

   
 
This  price  proposal  represents  a  20%  discount  from  Workday's  Education  and  Government  List  Price  Schedule  for  each  offering.    The  Workday    
Education  and  Government  Price  Schedule  already  includes  a  base  25%  from  Workday’s  Commercial  Pricing.  
Customer  contracts  will  typically  be  for  three  to  five  years  of  annual  subscription  for  the  services  with  no  option  to  terminate  for  convenience.  

 Year  
  1  Base  Price  Model  and  price,  including  discount  is  detailed  below.    Year  2  will  be  increased  prices  of  Year  1  Base  Price  plus  that  current  year  C
with  increase  plus  CPI,  plus  3%.    Pricing  through  Year  5  would  follow  this  same  model.  
 
Workday  is  offering  an  option  for  a  five-­‐year  renewal  to  complete  through  Year  10  based  upon  the  same  model  upon  the  option  renewal.  
 
 
Workday  Core  Applications:  
 
Workday's  cloud  offering  price  model  is  an  annual  subscription-­‐based  fee  for  Education  and  Government  organizations.    
The  metric  is  the  "price  per  position"  and  is  based  upon  the  number  of  full  time  equivalent  positions  in  the  organization    
purchasing  Workday  services.      
 
The  sample  contract  calculation  would  be:  (#  of  positions*price  per  position  (in  appropriate  range)  *  3,  4,  or  5  years.  
 
 
 
 
 
 
 
 
 
  
 
YEAR  1  BASE  PRICE  –  INCLUSIVE  OF  20%  OFFERED  DISCOUNT    
Up  to   1001  to   3001  to   5001  to   10,001  to   Over  
1000   3000   5000   10000   20,000   20,000  
Product:   Product  Description   Positions   Positions   Positions   Positions   Positions   Positions  
  Positions  at  Top  of  Range:   1000   3000   5000   10000   20000   30000  
The  core  HCM  solution  
includes:  Personnel  
Management,  
Organization  
Management,  
Compensation,  Asset  
Tracking,  Absence  
Tracking,  Benefits  
Administration,  Time  
Tracking,  and  Recruiting.    
This  solution  also  
includes  integration  
connectors  to  third-­‐party  
Core  Human  Capital   benefits  and  payroll                                                                                                                                                                                                                                                                                                                      
Management   providers.   354.97     260.08     233.48     198.71     157.31     127.50    
               
This  suite  includes  
everything  in  the  Core  
Core  Human  Capital   Human  Capital  
Management  with   Management  suite  and  
Learning  (no   adds  an  additional  
Payroll  or   solution  for  Employee  
Planning)   Learning.   342.69   251.40   224.82   194.74   167.35   146.89  
Core  Human  Capital   This  suite  includes  
Management  with   everything  in  the  Core   381.49   279.86   250.27   216.78   186.30   163.52  
Planning  and   Human  Capital  
Learning  (no   Management  Suite  and  
Payroll)   adds  additional  solutions  
for  Workforce  Planning  
and  Employee  Learning.  
The  full  suite  includes  
everything  in  the  Core  
Human  Capital  
Full  Suite  Human   Management  solution  as  
Capital   well  as  Payroll  for  the                                                                                                                                                                                                                                                                                                                      
Management   United  States.   430.49     315.41     283.16     240.98     190.78     154.63    
               
The  full  suite  includes  
everything  in  the  Core  
Human  Capital  
Full  Suite  Human   Management  solution  as  
Capital   well  as  Payroll  for  the  
Management  with   United  States  and  
Payroll,  Planning   Workforce  Planning  and  
and  Learning     Employee  Learning   446.15   327.29   292.69   253.53   217.88   191.24  
               
Full  Suite  Human   The  full  suite  includes  
Capital   everything  in  the  Full  
Management  with   Suite  Human  Capital    
Payroll  and   solution  and  adds  the  
Learning  (no   solution  for  Employee  
Planning)   Learning   407.35   298.83   267.24   231.48   198.93   174.61  
               
Core  Human  Capital   This  suite  includes  
Management  with   everything  in  the  Core  
Learning  and   Human  Capital  
Financial   Management  Suite  and   420.29   308.32   275.72   238.83   205.25   180.15  
Performance   Employee  Learning  and  
Management  (no   adds  a  solution  for  3rd  
Payroll)   party  integration  to  other  
general  ledger  systems  
               
This  suite  includes  
everything  in  the  Full  
Full  Suite  Human   Suite  Human  Capital  
Capital   Management  solution,  
Management  with   Employee  Learning  and  
Payroll,  Learning,   adds  a  solution  for  3rd  
and  Financial   party  integration  with  
Performance   other  general  ledger  
Management   systems   484.95   355.75   318.14   275.57   236.82   207.86  
               
This  suite  includes  
everything  in  the  Core  
Human  Capital  
Core  Human  Capital   Management  Suite  and  
Management  Suite   adds  a  solution  to  bring  
with  Prism   3rd  party  data  in  from  
Analytics  (no   external  sources  for  
Payroll)   analytics.   N/A   423.74   378.94   328.24   282.08   247.59  
               
This  suite  includes  
everything  in  the  Full  
Human  Capital  
Management  Suite  and  
Full  Human  Capital   adds  a  solution  to  bring  
Management  Suite   3rd  party  data  in  from  
with  Prism   external  sources  for  
Analytics   analytics.   N/A   486.98   435.50   377.23   324.18   284.54  
                
The  core  Financial  
solution  includes:  
Financial  Management,  
Accounting,  Reporting,  
Supplier  Accounts,  
Customer  Accounts,  
Business  Assets,  Cash  
Management,  Budget  
Management  (not  budget  
development),  Contracts,  
Billing,  and  Revenue  
Management.    The  core  
solution  also  includes  
integration  connectors  to  
select  partners  that  
support  CRM,  electronic  
Core  Financial   payments,  and  customer                                                                                                                                                                                                                                                                                                                          
Management   payments.   151.05     110.67     99.35     84.56     66.94     54.26    
               
This  suite  includes  
everything  in  the  Core  
Financial  Management  
Core  Financial   Suite  and  adds  a  solution  
Management  with   for  Planning  and  
Planning   Budgeting.   168.11   123.33   110.29   95.53   82.10   72.06  
               
The  full  suite  includes  
everything  in  the  Core  
Financial  solution  as  well  
as  Grants  Management,  
Full  Suite  Financial   Employee  Expenses,                                                                                                                                                                                                                                                                                                                      
Management   Projects  and  Project   589.10     431.61     387.48     329.77     261.07     211.60    
 Billing,  Procurement,  and    
Inventory.  
               
This  suite  includes  
everything  in  the  Full  
Suite  Financial  
Full  Suite  Financial   Management  suite  and  
Management  with   adds  a  solution  for  
Planning   Planning  and  Budgeting   462.62   332.03   296.93   257.20   221.03   194.01  
               
This  suite  includes  
everything  in  the  Full  
Suite  Financial  
Management  with  
Full  Suite  Financial   Planning  and  adds  a  
Management  with   solution  to  bring  data  in  
Planning  and  Prism   from  3rd  party  sources  for  
Analytics   analytics.   N/A   493.31   441.15   382.13   328.39   288.24  
Sample  
Calculations:   Total  Contract  Value              
               
Customer  with  750  
positions  acquires  
"Core  Human  
Capital  
Management"  for  a  
three  year  
subscription  period   798,682.50              
               
 

 
  

Workday  Student:  
The  Workday  Student  Application  suite  is  the  first  true  cloud  application  built  for  Higher  Education  to  help  students  succeed  and  institutions  
thrive.  

Workday  Student  is  sold  in  conjunction  with  other  core  Workday  solutions  (HCM  and  Financials)  and  is  not  offered  as  a  standalone  product.    
These  prices  would  be  additive  to  the  other  applications  that  a  customer  is  purchasing.  

The  pricing  metric  is  based  upon  the  annual  operating  budget  and  number  of  full-­‐time  student  equivalents  (FTE)  of  the  institution.    Part-­‐
time  students  are  counted  as  .25%  of  1  FTE.  

Higher  education  institutions,  or  systems,  with  greater  than  50,000  Student  FTE  will  need  to  request  a  specific  quote  from  Workday.  

Year  1  Base  Price  –  Inclusive  of  20%  Discount  

Product   Type  of   Under  5000   5001-­‐ 10001-­‐ 15001-­‐ 20001-­‐ 30001-­‐ 40001-­‐
Description   Institution   Student   10000   15000   20000   30000   40000   50000  
Operating  Budget   FTE   Student   Student   Student   Student   Student   Student  
FTE   FTE   FTE   FTE   FTE   FTE  
Workday  Student   Non-­‐Community   117.60   112.00          98.62   90.30   81.07   70.89   63.36  
Suite.  The  application   College  
suite  includes    
modules  for   Annual  operating  
Academic   budget  greater  
Foundation;  Student   than  $500  million.  
Recruiting;  Student  
Admissions:  
 Curriculum  
Management;  
Student  Records;  
Academic  Advising;  
Financial  Aid  and  
Student  Financials.  
  Non  Community   94.08   89.60   78.89   72.24   64.85   56.71   50.69  
College  
 
Annual  operating  
budget  between  
$250  million  and  
$500  million  
  Non  Community   76.44   72.80   64.10   58.70   52.69   46.08   41.18  
College  
 
Annual  operating  
budget  under  $250  
million  
  Community  College   58.80   56.00   49.31   45.15   40.53   35.45   31.68  
 
 
 
 

 
  

Workday  Education  Prices  

BID  CH16012  –  NASPO  ValuePoint  Cloud  Solutions  

 

Workday  provides  two  distinct  offerings  for  training.    The  first  offering  is  Instructor  Led  and  Learn  Independent  Training  and  the  other  is  
Subscription  Training  Offerings.    

Instructor  Led  and  Learn  Independent  Training  

Workday  customers  can  pre-­‐purchase  instructor  led  training  by  buying  Training  Credits.    

One  training  credit  covers  the  cost  of  one  day  of  in  person  instructor  led  training.  One  half  of  a  training  credit  covers  the  cost  of  one  day  of  virtual  
instructor  led  or  Learn  Independent  training.  

Training  credits  expire  18  months  from  the  date  of  purchase.  

Training  credits  are  priced  based  on  the  total  volume  of  training  credits  purchased  over  the  previous  12  months.    

Below  are  Workday’s  volume  based  training  credit  prices:  

Number  of  Training  Credits   Price  Per  Credit  

0  –  25   $650  
26  –  50   $630  
51  –  75   $610  
76  –  100   $590  
101  -­‐  249   $570  
250+   $550  
  

Note:    

• Instructor  Travel  for  onsite  training  is  billed  separately  if  required  
• All  prices  are  valid  for  the  first  5  years  of  the  term  of  this  contract.    Workday  will  propose  an  additional  5  year  option  term  based  on  current  
rates  for  a  5  year  term  after  the  initial  5  year  term  expires.    
 

Subscription  Training  Offerings  

Workday  sells  access  to  a  series  of  self-­‐paced  eLearning  libraries  (Learn  On  Demand  Libraries)  and  the  Workday  Adoption  Kit.  The  subscription  
terms  for  these  products  will  align  with  a  customer’s  Workday  product  subscription.    

 Customers  can  purchase  an  initial  block  of  10  named  users  to  have  access  to  the  content  in  a  specific  Learn  On  Demand  Library.  After  the  initial  
block  of  10  users  to  a  specific  library  is  purchased,  customers  can  purchase  additional  blocks  of  5  named  users  to  each  library.  

The  Workday  Adoption  Kit  is  priced  based  on  the  number  of  positions  used  to  calculate  the  Workday  product  subscription.  If  a  customer  has  more  
than  65,000  positions,  the  price  will  be  capped  at  65,000  positions.  

Below  are  the  annual  fees  for  the  subscription  training  offerings:  

Subscription  Training  Product   Annual  Fee  

Learn  On  Demand  –  HCM  Core  Library  (10   $5,000  
Initial  Users)    
Learn  On  Demand  –  Payroll/Absence  Time   $5,000  
Tracking  Library  (10  Initial  Users)    
Learn  On  Demand  –  Financials  Library  (10   $5,000  
Initial  Users)    
Learn  On  Demand  –  Cross  Applications  Library   $5,000  
(10  Initial  Users)    
Learn  On  Demand  –  Education  &  Government   $5,000  
Library  (10  Initial  Users)    
Learn  On  Demand  –  HCM  Core  Library  (5   $1,250  
Additional  users)  
Learn  On  Demand  –  Payroll/Absence  Time   $1,250  
Tracking  Library  (5  Additional  Users)  
Learn  On  Demand  –  Financials  Library  (5   $1,250  
Additional  Users)  
Learn  On  Demand  –  Cross  Applications  Library   $1,250  
(5  Additional  Users)  
Learn  On  Demand  –  Education  &  Government   $1,250  
Library  (5  Additional  Users)  
Adoption  Kit   $5,000  +  ($.50  per  position)  
 

Workday  Premium  Customer  Success    

 

Premium  Customer  Success  provides  customers  with  a  designated  Customer  Success  Manager  that  is  an  advocate  for  the  customer  within  Workday  
to  assist  with  items  like  onboarding,  case  management,  escalations,  workday  roadmap  tailored  to  the  customer,  brainstorms,  production  readiness  
activities,  etc..  

This  offering  is  priced  to  co-­‐term  with  the  Workday  subscriptions,  with  the  first  year  at  50%  of  the  annual  fee.      The  annual  fees  are  determined  by  
a  point  system  that  takes  into  account  the  number  of  employees  and  the  scope  (i.e.,  HCM,  Payroll,  Finance):  
  

Factor   Description   Score  

#  Positions/Employees   1=  <3000   1-­‐4  
2=    3,000  –  10,000  
3=    10,001  –  25,000  
4=    25,001+  
 
Product  Bundles   Enter  number  of  bundles  purchased  (1   1-­‐2  
or  2)  

  Total  Score   2-­‐6  

 

Annual  Fee:  

Low  (score  2-­‐3)  =  $50,000  

Medium  (score  4)  =  $100,000  

High  (score  5+)  =  $150,000  

Note:    

• Travel  is  billed  separately  if  required  

• All  prices  are  valid  for  the  first  5  years  of  the  term  of  this  contract.    Workday  will  propose  an  additional  5  year  option  term  based  on  current  
rates  for  a  5  year  term  after  the  initial  5  year  term  expires.    
 
  

Example  of  the  cost  breakdown  for  a  customer  scoring  a  3  with  a  3  year  subscription  term:  

3  Year  Offering  (1st  year  is  50%  of  the  annual  fee)  

Year  1  Cost   Year  2  Cost   Year  3  Cost  

$25,000   $50,000   $50,000  
 

Workday  Professional  Services  Rates    

 

Workday  provides  consulting  services  to  support  and  implement  Workday.    The  rate  card  below  is  the  Workday  rates  for  the  various  consulting  
categories  we  provide.  

Consulting  Category   Commercial  List  Hourly    Discounted  Rate  for  NASPO  

Rate  
Managing  Partner   $450   $428  
Projector  Director   $415   $394  
Delivery  Assurance  Manager   $380   $361  
Delivery  Assurance  Consultant   $355   $337  
Sr.  Principal  Consultant   $355   $337  
Sr.  Engagement  Manager   $340   $323  
Engagement  Manager   $315   $299  
Principal  Consultant   $310   $295  
Senior  Consultant   $290   $276  
Consultant   $235   $223  
Associate  Consultant*   $180   $180  
*Rates  not  eligible  for  discount  

Note:    

§ Travel  is  billed  separately  if  required  

§ All  prices  are  valid  for  the  first  5  years  of  the  term  of  this  contract  with  the  5%  discount.    Workday  will  propose  an  additional  5  year  option  
term  with  a  5%  discount  off  then  current  rates  for  a  5  year  term  after  the  initial  5  year  term  expires.