Project Tracking Template

Chair Board Liaison

Phone: Phone:
Email: Email:

Current Status Projects Deliverables

Date
Person Date
Responsible Status assign Priority Project / Task Description Deliverable(s) Deadline
completed
ed
[ Sub Task ] [ use comments for longer descriptions, but this field will [ e.g. document or blog post]
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[ Sub Task ] [ this is an example of a task with multiple deliverables
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(rough and final drafts) ]
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- [Project Title]
- -

- - [ Sub Task ] [ short description ]

- -
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- [ Project Title ] [ Details ]
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- - - [ Sub Task ]
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- [ Project Title ] [ Details ]
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- - - [ Sub Task ]
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- [ Project Title ] [ Details ]
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 Project Tracking Template
Chair Board Liaison
Phone: Phone:
Email: Email:

Projects Current Status Deliverables

Date
Person Date
Deliverable(s) Priority Status Responsible assign Notes Deliverable(s) Deadline
completed
ed
[ Sub Task ] - 30 days for SA review [ e.g. document or blog post]
Management reviews every six months, Within two (2) weeks after the scheduled
review date, CONTRACTOR
- shall advise the Company Representative in writing of the
results and
recommended actions of such reviews.

If WORK includes - (30) calendar days prior to the start of

welding and welding.
Nondestructive Testing
("NOT') and
exceeds 500
groove/butt weld joints, -
CONTRACTOR shall
designate a
NOT Coordinator

[ Sub Task ] - -
- -
- -
- - -
[ Sub Task ] - - -
- - -
- - -
- - -
[ Sub Task ] - - -
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- - -
- - -
[ Sub Task ] - - -
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Procurement

CONTRACTOR shall submit Vendors' Inspection and Test Plans in

accordance with Attachment Ill to this Schedule "Q". Pending
COMPANY
approval of the Inspection and Test Plans, CONTRACTOR shall not
permit fabrication to begin on any item required to have ITP's.

The CONTRACTOR shall also maintain a log detailing all waivers

to COMPANY standards obtained during all phases, including
those initiated by COMPANY (during or prior to the start of
WORK) or CONTRACTOR. This log must indicate the status of
the waiver, a brief description and details of the applicable
purchase order and equipment or construction process.
CONTRACTOR shall complete and submit a weekly
inspection/fabrication
status report to the Company Representative in an electronic format
acceptable to COMPANY. The report shall include, as a minimum, the
following information for each purchase order:
2.4.1 Purchase Order Number (include COMPANY Dummy PO
number) and Date
2.4.2 Material Description
2.4.3 Vendor Name and Locati'on
2.4.4 Major Sub-vendor(s) Name and Location
2.4.5 Inspection Assignment Package submittal date as specified in
Paragraph 3.18 of this Attachment Iii.
2.4.6 Level of Inspection as specified in SAEP-1151 , Saudi Aramco
Materials Inspection and Testing
2.4.7 Pre-inspection Meeting Date
2.4.8 Fabrication Start Date and prog:ress (percent complete) to date
inclusive of major suborders
2.4.9 Scheduled and Forecast Delivery Date
2.4.1 0 Inspector and Agency (qualified as specified in Attachment I of
Schedule "Q")
2.4.1.1 Special Process Procedures (approved as specified in
Paragraph
3.11 of this Attachment Ill)
2.4.12 Inspection Notification tracki.ng sheet and updated status
2.4.13 Open and Closed NCR's
2.4.14 Closeout Date
2.4.15 Disposition Report submittal date

CONTRACTOR shall submit each week a two-week look-ahead

schedule
of all planned vendor inspections and tests as specified in the approved
vendor I&TP per the applicable SA-175. The schedule shall be sent
electronically in a format acceptable to COMPANY.

When required by COMPANY's standards, CONTRACTOR shall submit

for COMPANY's review and approval all supplier and sub-supplier
procedures for refractory installation, welding, welding repair, heat
treatment, and alloy verification (PMI) as applicable, no later than
twenty one (21) calendar days prior to the start of the specific work
activity.

CONTRACTOR shall compile and forward to the Company

Representative no later than twenty-one (21) calendar days prior to the
pre-inspection meeting and start of any fabrication

For Inspection Level 1

as defined in the documents referenced in Paragraph 3.1 0.4 of this
Attachment, CONTRACTOR shall submit the Inspection Assignment
Package fourteen (14) days before final inspection.
CONTRACTOR shall officially submit Pre-inspection Meeting Reports
and subsequent Vendor Inspection Reports to the Company
Representative within ten (1 0) calendar days of each shop visit.
Vendor Inspection Reports for Inspection Level "4" materials shall be
submitted weekly after
the initial submittal.
Copies of inspection/shipping release shaH
be submitted to Company within 48 hours of issue.
within two weeks of acceptance of materia! or equipment,
CONTRACTOR shall prepare and issue to the Company
Representative an Inspection Disposition Report
Inspection/Fabrication Status Report: Paragraph 2.4 of Attachment IlI.
One week after the first purchase order is awarded
IAP submission : 21 days prior to PIM
PIM and Vendor inspection reports: 10 days after the PIM
TWLH: 14 days prior to any inspection activities
Special rocess Procedures: 21 days prior to activities
Design Construction

CONTRACTOR shall perform Design

Reviews at appropriate
stages during the Design
Phase.CONTRACTOR shall notify the
Company Representative two weeks prior
to the start of any
CONTRACTOR shall submit each
Design Reviews. As a minimum, these
week a two-week look-ahead
reviews shall be
schedule
completed prior to the COMPANY
of all planned quality activities to the
scheduled Desig,n Reviews
Company Representative during
stated in schedule "B". CONTRACTOR
construction and pre-commissioning.
shall maintain records of
such CONTRACTOR Design Reviews in
accordance with the
Quality Plan, including solicitation, record
ing and resolution of all
comments.

The following special processes

require COMPANY's review and/or
approval of work procedures,
personnel qualifications, or
personnel
qualification procedures
at least twenty one (21) calendar
days prior to the start of WORK.
Special rocess Procedures: 21 days
prior to activities
Priorities Status Notifications
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