The AIRITH ENTERPRISE Computer Replacement Plan

Project Manager = Harith Afif Bin Abdul Aziz

Project asistant = Aizad Irfan Bin Othman

Since 2007, our company had a problem with the computer, So i have been selected
to be the project Manager for the computer replacement plan ,
The PC replacement project is intended to replace all primary office
computers that are obsolete and do not meet the recommended minimum
standard. The minimum standard is determined by the Standard’s
Committee and is to be updated annually. With the help from deans and
department heads, new computer purchases will be deployed based on
division priorities. All primary computer support staff will work together to
minimize the university’s expense and be as efficient as possible during the
deployment..

 Previously, only computers in academic labs and a small portion of exception

areas were updated on a regular cycle.  Staff and faculty computers on campus were
not under any formal replacement plan. The result was a wide variance in the
capabilities of computers across the campus and a time consuming cascading
process for the information technology staff.

 The standard replacement cycle for desktop computers is four years.

Some

 computers will be replaced on a three-year replacement cycle. These

accelerated replacements have been identified and approved by the
head of the department or division. Networked printers will be
replaced every six years. Replacements will be based on the original
purchase date of the equipment. ITS will contact individuals or
designated department representatives when equipment is eligible for
replacement. At that time, individuals will be able to choose from the
standard configuration available or describe a special need.

 Standard replacement: By default an individual will be offered the

option to replace her/his current computer with the newest version of
that system (i.e., Dell laptop replaced with the current Dell laptop
 model or Mac desktop replaced with the current Mac desktop model).
If the standard replacement computer meets current needs, the
employee will be asked to confirm and suggest a convenient
timeframe for delivery of the new computer. ITS will contact the
individual to schedule delivery of the new computer and pickup of the
current system. This replacement is automatic and does not need
prior approval.

 If the current standard replacement option does not meet an

individual’s current needs or the employee wants to make a change
(i.e., replace a Dell with a Mac or replace a desktop with a laptop),
she/he may request a computer consultation. (See Changes, New or
Special Needs below.)

Changes, New or Special needs: New computing needs may arise for a
computer or printer (an additional staff member, replace equipment before
its standard replacement cycle, or change from previous model). These
special needs must be identified and funded during the annual budget
approval process or approved by a Vice President

To address these issues all computers across the campus will be placed on a
regularly scheduled replacement cycle based upon our  current information
technology standards. There are three separate processes to replace our existing
computer technology:

 Phase I -
o Employee Computer Replacement Process
o Network switches in the wiring closets which support student
labs
 Phase II -
o Classrooms/labs Computer Replacement Process
o Server Replacement Process

 .
The goals of the technology replacement plan are to:

1. Assure that appropriate computing resources are available in shared

and departmental computing facilities, classrooms, and college offices
to support the mission of the institution;
2. Assure that each faculty and staff member who uses computing
resources in his or her position has a computer of sufficient capability
to fulfill his/her responsibilities;
3. Implement minimum standards for computing equipment on campus
(first adopted in 1997, and reviewed annually by the Information
Technology Advisory Committee) and promote uniformity of
technology levels within an area; 
4. Ease resource and financial planning by reducing the effort involved in
departmental budgeting and planning for new computers.  Eliminate
the need to request capital equipment reviews, write requisitions, and
request installations
5. Provide for the cost effective and timely purchasing and installation of
new equipment while decreasing the deployment time for new
equipment; and
6. Expedite the disposal of old equipment.
Employee Computer Replacement Process

The Employee Replacement Process covers all faculty, staff, and administrative
computers, notebooks, and Macintosh workstations assigned to district employees. 
It includes workstations for faculty, classified staff and administrators as well as
general use computers shared in an area or used by substitute or part-time
workers. Areas which are funded on a cost recovery basis, such as Community
Education or specific grants, may not be covered under this replacement plan.

This plan will be executed as follows:

 Identify, prioritize, and define five distinct geographic areas

 Create a worksheet identifying 1/5 of the computers to be replaced
within each cycle
 Remove and store the existing computers and monitors from the
identified areas
 Replace all computers with a new PC or Macintosh computer and a
19" LCD monitor
 Cascade the old equipment into the geographic area starting with the
areas that are last on the priority list

This process calls for the replacement of all employee computers every five
years. To accomplish this goal, the campus has been divided geographically into five
equal parts, based on the number of employee computers in each area. Each year
new computers will be provided to all employee users in each of these designated
areas.  PC’s for new positions will also be funded by this plan.  During the first cycles
of this plan, if the new position will be located in an area that has yet to be fully
replaced, then a recycled computer will be made available.
To accomplish this goal a timetable and budget has been recommended, which
includes the prioritization for the areas.  Individual machines that will be replaced are
detailed on thisworksheet .  The process will start with Year 1 computers being
ordered around July 2010, so the installation disruption can occur during summer. 
There will be approximately 200 new workstations installed each fiscal year under the
employee replacement process.
Request for Exceptions to the Computer Replacement Process

In some situations users may be required to run special software or perform unique
tasks as part of their assigned job duties, and may need a computer with more
memory, a faster processor, a larger monitor, or a larger hard disk than the one they
are using or will be assigned. Users in this situation may request that their
workstation be evaluated to determine an appropriate upgrade path. IT may
recommend additional memory, a larger hard drive, or possibly a newer
workstation. The user’s division/department may be required to fund these upgrades
if there are not adequate funds within the replacement budget.

While we expect that the majority of requests will come at the beginning of the fiscal
year, requests will be reviewed throughout the year to handle unforeseen changes in
job duties, etc.

Please submit this form to request an exception to the Computer Replacement

Process.  This is also to be used to request the installation of non-standard software;
please list title and version.  Appropriate signatures are required.  If a user requires
local administrative privileges (which is rare), please contact the Manager or Director
of Information Technology because there is another form required.
Classroom/Lab Computer Replacement Process

The Classroom/Lab Computer Replacement Process covers student and instructor

workstations in computer labs, technology enhanced classrooms, traditional
classrooms, laboratories, and the library.  The process covers monitors,
workstations, notebooks, and Macintosh computers.  Areas which are funded on a
cost recovery basis, such as Community Education or specific grants, may not be
covered under this replacement plan.

The process calls for the replacement of PCs and Macintoshes every five years.  To
accomplish this goal, the College has created a lab replacement schedule for the
academic computer labs.  The schedule begins with the 2005-06 fiscal year and
details subsequent years including estimated costs.  This timetable should be
reviewed by various constituency groups and provide any feedback as soon as
possible.  Based on the feedback received, adjustments are made to ensure that
appropriate technology resources are available in each area.
Installation Process

Prior to the start of the installations, a communication will be sent to various

departments to announce the timeframe for replacements.  We will also provide a
detailed worksheet with various information that the appropriate manager must
validate and also provide information Technology with room locations for each
computer installation.  Information Technology staff will set up specific installation
dates with each area as they are ready to be installed into the labs/classrooms.  The
division manager should contact Aizad Irfan (1036040) or Harith Afif (1036082) with
details about the software that is required to be installed into the labs.

 For administrative areas, IT plans to start in the lowest numbered

room in an area and work their way up through all areas.  Exceptions
to this schedule can be made with the Manager of Office and
Classroom Technology.
 Installations for faculty members will be scheduled with the FTAC
coordinator.  The FTAC coordinator will be assisted by other IT staff
and outside contractors to expedite the installation process.
 For classrooms/labs, installations are scheduled with the affected
classroom or lab area to ensure that impact on instruction in
minimized and that the technology is implemented as quickly as is
feasible. IT staff is assisted by student employees during this
installation process.
 IT staff and contractors will need approximately 2 ½ hours per
workstation.
 COD’s standard software (see Technology Guidelines and
Procedures for details) will be installed on all workstations.  Non-
standard software will not be replaced without proof of license and
original installation disks or CDs.  Please be aware that some older
software may be too outdated to install successfully and may need to
be upgraded. 
 For non-classroom/lab computers, the contents of the user’s data
folders will be transferred to the new workstation.  (\My Documents on
Windows workstations, or a user designated folder on Macintosh
computers.)  Please make sure all data files are stored within this
designated folder.
 Bookmarks from Netscape and IE will be copied to the new computer.
  Please note that individual customizations, such as toolbars, screen
savers, and desktop items may be lost and will need to be recreated
by the user.
 IT will remove replaced workstations for reassignment as
determined. 

Software Standards for new Equipment

PC Macintosh
Microsoft Windows 7 Mac 10.4.x Tiger
Office 2007 Safari
Internet Explorer 8 Office 2008
SharePoint Designer 2007 Entourage or Mail
McAfee Virus Scan Enterprise 8.x iTunes
Acrobat Reader 9.x Virus Scan 8.x
Microsoft Media Player 11.x Acrobat Reader 8.x
SARS Grid Microsoft Media Player 9.x
Quicktime 7.x iMovie 3.x
iTunes 9.x Quicktime 7.x
Windows Defender  
Roxio Creator (DVD/CD)  
Premier AT 10  
Adobe Flash Player 10  
Shockwave Player 11  
Java 6 update X  
VLC Player (DVD/CD)  
RealPlayer SP 1.X  
Learning Styles Inventory  
FireFox 3.x  
   
   
   
   
Latest OS Updates

Cerritos College, along with a number of other California Community

Colleges, has entered into an annual contract to purchase a Campus
Agreement for various Microsoft products (Operating Systems, Word,
Excel, Outlook, Access, PowerPoint, Front Page, Visual Studio, and a few
more).  The license covers all computers purchased by the college,
including all computers added during the agreement periods.

Employee Computer Replacement Timetable and Budget

The College has been divided geographically into five parts, based on the number of
employee computers in each area.   The locations prioritization has been approved
by the Presidents' Cabinet.  The implementation schedule below will be followed as
funding permits.

The following locations (with an estimated count of computers) has been be

prioritized from year 1 to 5.  Approximately 250 staff & faculty computers
will be replaced each year.  The existing computers that are replaced during
year 1 will be relocated to the areas starting with the bottom of the year 5
list.

Priority

1 = Year 1 - Fiscal 07-08  DONE!

2 = Year 2 - Next

3 = Year 3

4 = Year 4

5 = Year 5

Location PC Count Priority

Administration  (financial aid, A&R,  198 1 - Done
counseling, career center, etc.)
Fiscal Services  10 1 - Done
Human Resources  5 1 - Done
    Total 1 213  
Bookstore  11 2 - Next
Burnight Center  20 2 - Next
Classroom Building  11 2 - Next
Learning Resource Center  135 2 - Next
Student Center  16 2 - Next
Business Education  28 2 - Next
    Total 2 221  
Physical Science  34 3-
Public Affairs  17 3-
Social Science  206 3-
    Total 3 257  
Fine Arts  19 4-
Liberal Arts  87 4-
Metals 13 4-
Science Building 20 4-
Research & Development  13 4-
Santa Barbara  38 4-
Technology  18 4-
Warehouse & Purchasing  24 4-
Wood Manufacturing  24 4-
    Total 4 256  
Automotive Technology  31 5-
Campus Police  7 5-
Community Education  40 5-
Health Science  49 5-
Physical Education  33 5-
Skills Lab  26 5-
Student Health & Wellness  6 5-
Weight Training  5 5-
    Total 5 197  
Grand Total 1144  

Budget recommendations:
Plan on spending $1275. per computer (not including tax).

Fiscal PC Count Base PC Cost Contingency Annual Status

Year * Budget
2007-08 213 $271,575 $78,425 $350,000 Done
2008-09 221 281,775 68,225 350,000 FY 08-
09
2009-10 257 327,675 22,325 350,000 FY 09-
10
2010-11 256 326,400 23,600 350,000 FY 10-
11
2011-12 197 251,175 98,825 350,000 FY 11-
12
 INTRODUCTION TO IT
COMPUTER REPLACEMENT

Lecturer :