West Bengal Joint Entrance Examinations Board

AQ-13/1, Salt Lake, Kolkata – 700 091

Website: www.wbjeeb.in

No. WBE/CN-02/19 Dated: 21.06.2019

NOTIFICATION

The State Government vide West Bengal Act XIV of 2014 enacted The West Bengal Joint
Entrance Examinations Board Act, 2014 and is empowered to conduct Common Entrance
Examinations for selection of candidates for admission to undergraduate and postgraduate
Professional, Vocational and General Degree Courses in the State of West Bengal and to
conduct the on-line counselling process or otherwise adopting a single-window approach.
And whereas, for admission into the undergraduate (UG) courses in Engineering, Technology,
Pharmacy and Architecture in State-aided Universities/ University Departments/ Self-
financing Universities/ Government/ Self-financing Colleges/ Institutions in the State, it is
essential for the candidates to appear in the State Common Entrance Examination i.e. West
Bengal Joint Entrance Examination (WBJEE) or the National Level Common Entrance
Examination (JEE-Main) and secure a rank in the year 2019.

And whereas, for the academic session 2019–20, the Board after conducting the Common
Entrance Examination would arrange the web-based online counselling (e-counselling).

The guidelines for e-counselling and admission process for academic sessions 2019-20 are
provided hereunder. Candidates registering for e-counselling must go through the Notification
very carefully and once registered, it is to be construed that the candidates agree to all the
points mentioned.
1.0 Eligibility for participation in e-counselling and admission process
1.1 For the 4-year Degree Level Engineering and Technology Courses
Candidates qualified in the WBJEE-2019 with General Merit Rank (GMR) can participate for e-
counselling (as is mentioned in the WBJEEB-Information Bulletin 2019). The merit-listed
candidates of the JEE Main-2019 with All India Merit Rank (AIR) are also eligible for e-
counselling and entitled to participate against 10% of the sanctioned seats of the Self-
financing Degree-level Engineering & Technology Institutions of the State (as per the Seat-
Matrix provided by the Director of Technical Education, Government of West Bengal).

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1.2 For the 4-year Degree-level Pharmacy Course (except Jadavpur University)
Candidates qualified in the WBJEE-2019 with Pharmacy Merit Rank (PMR) can participate for
e-counselling (as is mentioned in the WBJEEB-Information Bulletin 2019). The merit-listed
candidates of the (JEE Main-2019) with All India Merit Rank (AIR) are also eligible for e-
counselling and entitled to participate against 10% of the sanctioned seats (as per the Seat-
Matrix provided by the Director of Technical Education, Govt. of West Bengal).
1.3 For the 5-year Degree-level Architecture Course
Candidates qualified in the WBJEE-2019 with General Merit Rank (GMR) can participate for e-
counselling (as is mentioned in the WBJEEB-Information Bulletin 2019). The merit-listed
candidates of the JEE Main-2019 with All India Merit Rank (AIR) are eligible for e-counselling
and are also entitled to participate against 10% of the sanctioned seats of the Self-financing
Degree-level Engineering & Technology Institutions of the State (as per the Seat-Matrix
provided by the Director of Technical Education (DTE), Govt. of West Bengal).
1.4 For all the Degree-level courses in Jadavpur University

In case of Jadavpur University the Govt. Order issued by the Higher Education Department,
Govt of West Bengal and communications from the Jadavpur University will be applicable
(relevant information are available in the Board’s website).

For all the above courses, candidates must also fulfil the eligibility criteria as is mentioned in
clause no. 3.0 of the WBJEE-Information Bulletin 2019.

2.0 Availability of seats for Admission through e-Counselling Process

Information on availability of seats for various categories of institutions are available as per
the Seat-Matrix provided by the Director of Technical Education, Govt. of West Bengal in the
counselling portals (www.wbjeeb.nic.in) and (www.wbjeeb.in) before the beginning of the e-
Counselling process.
2.1 For admission in to Government Engineering & Technology Colleges
100% seats shall be available for admission on the basis of General Merit Rank (GMR) in the
WBJEE-2019.
2.1.1 For admission in to Stated-Aided Universities/ University Departments
For State-aided University/ University Departments, availability and distribution of seats are
decided by the concerned University and is provided in the seat matrix of the counselling
portal (www.wbjeeb.nic.in).
2.2 For admission in to Self-financing Engineering & Technology, Architecture and
Pharmacy Institutions and Self-financing Universities
2.2.1 In Self-financing affiliated colleges/ institutions, 10% seats of Engineering, Technology,
Architecture and Pharmacy Courses shall be available for admission on the basis of All India
Rank (AIR) in the JEE Main-2019 (as per the Seat-Matrix provided by the DTE, Govt. of West
Bengal).
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 For Self-financing Universities, seat allocation details are available in the counselling portal
(www.wbjeeb.nic.in).
2.3 Availability of 5% seats on supernumerary basis under the Tuition Fee Waiver
(TFW) Scheme of AICTE for all category of Institutions / Universities / University
Departments
As per the TFW Scheme of AICTE, up to a maximum of 5% of the approved seats which are
supernumerary in nature shall be available for admission through the WBJEE-2019 on the
basis of TFW Rank for the Institutions including Universities/ University Departments.
However, seats available would be reflected in the seat matrix for e-counselling.
The TFW Scheme is applicable only for candidates domiciled in the State of West
Bengal.
Candidates claiming TFW seats must submit relevant income certificates for the financial year
2018-19, either in prescribed format or digitally signed, issued from either of the
competent authorities (as mentioned in the Information Bulletin – 2019). The certificates
must be issued on or after 1.4.2019. Certificates issued before the aforesaid date or
without specifying issuing date will not be considered as valid.
For detail please go through the WBJEE-2019, Information Bulletin (Clause: 6).
3.0 Admission for Reserved Category of Students
3.1 Availability of seats for SC/ST Category
Reservation of seats for SC/ST candidates domiciled in West Bengal shall be made as per the
following table.
Nature of Institutions Applicability of Reservation Rules
1. State University/ University Departments Reservation Rules of concerned University
2. Government Engineering/ Technology/ Reservation Rules of the State Government
Pharmacy Colleges
3. Private & Self-Financing Engineering/ As per the decision of the concerned
Technology / Pharmacy Colleges Institution
4. Private & Self-Financing Universities As per the concerned University Act/Rules

a) However, availability of such reserved category seats shall be restricted to students domiciled
in West Bengal only.
b) Candidates claiming such seats must submit relevant Certificates issued from either of the
Competent Authorities (as mentioned in the Information Bulletin of WBJEE – 2019).
c) The certificate is to be produced during counselling, admission etc. If the certificates are then
found invalid, then the allotted seat will be cancelled but the candidate is still eligible for
subsequent rounds of counselling under OPEN category from 2nd round of counselling
onward.
For detail please go through of the WBJEEB-2019, Information Bulletin (Clause 5).

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3.2 Availability of seats for PwD (Persons with Disabilities) Category
Reservation of seats for PwD candidates domiciled in West Bengal shall be made as per the
State Government norms for all Government Engineering & Technology Colleges. As per the
Notifications, persons with disabilities will enjoy reservation in each of the categories i.e. SC,
ST, OBC-A and OBC-B category of seats as well as in the unreserved category of seats.
Details of the reservation to candidates are available in the Information Bulletin of the
WBJEE-2019 (Clause No. 5.1.3).
For Self-Financing Engineering & Technology, Architecture and Pharmacy Institutes,
reservation of seats for such students is not mandatory. However, seats may be made
available voluntarily by willing institutions, as is reflected in the Seat Matrix provided in the
website for e-counselling.

3.3 Availability of seats for OBC-A and OBC-B Category

Reservation of seats for OBC-A and OBC-B Category candidates domiciled in West Bengal shall
be made as per the State Government norms for all Government Engineering & Technology
Colleges. For the academic session of 2019-20, availability of seats for OBC-A and OBC-B
category are available in the Seat Matrix in the website for e-counselling.

Candidates having OBC certificates dated before 31.12.2009 should have them
revalidated from the issuing authority, with either category OBC-A or OBC-B is to be
clearly mentioned.
For Self-financing Engineering & Technology, Architecture and Pharmacy Institutes,
reservation of seats for such students is not mandatory. However, seats may be made
available voluntarily by willing Institutions, which are available in the website for e-
counselling.

Details in this regard are available in the Information Bulletin of the WBJEE-2019
4. Availability of seats for students under Defence Quota
Altogether, 13 (thirteen) seats in Government Engineering & Technology Colleges and
University are available on supernumerary basis under this quota. Particulars of such seats,
along with the procedure of counselling will be notified on the website of WBJEEB.
Allotment of seats under this category shall be made on off-line basis by the WBJEEB based on
inter-se merit of applicants.
This category is outside the purview of the e-Counselling-2019.
For detail please go through of the WBJEEB-2019, Information Bulletin (Clause 5.2).

5. Availability of seats for Minority Students

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For Self-financing Minority Institutions, admission shall be conducted in terms of G.O. No. 250-
Edn(T)/10M-26/09(Pt–V) dt. 13.05.2019 for 50% seats of five institutions comprising Sikh
Minority Private/ Self-Financing Professional Academic Institutions, and accordingly the
Association of Minority Professional Academic Institutes (AMPAI) shall conduct a separate
Common Entrance Examination namely “CEE-AMPAI-2019”.
Similarly, in terms of G.O. No.249-Edn(T)/10M-26/09(Pt–V) dt. 13.05.2019 for admission to 50%
approved seats of St. Mary’s Technological Foundation, recognized as a Christian Minority
Private Self-financing Professional Academic Institution, the institution shall conduct a separate
Common Entrance Examination namely “CEE St. Mary’s 2019”.
The remaining 50% of the approved seats of such colleges would be filled up from candidates
of WBJEE-2019 through e-counselling. Any seat meant for admission through such
examination remains unfilled/vacant may be surrendered to the DTE, Govt. of WB for filling
up through e-counselling by WBJEEB.
6.0 Procedure for admission of students for the academic session 2019-20 through
e- Counselling under WBJEEB
6.1 On-Line e-counselling/ Admission Process
The list of Reporting Centres for e-counselling process will be available in the Board’s website
www.wbjeeb.nic.in/www.wbjeeb.in

The time schedule of counselling activities is given in Annexure-1.

6.1.1 e-counselling for the rank holders of WBJEE-2019 and JEE Main 2019 will be held
simultaneously.
6.1.2 For counselling of WBJEE-2019 rank holders, there will be three rounds of counselling
and allotment of seats. After physical reporting of the allotted candidates to the respective
institutions at the end of each round, the e-counselling will be completed and a Seat Vacancy
Report will be generated.
Vacant seats under any of the reserved categories i.e. SC, ST, OBC-A and OBC-B and PwD
applicable for candidates merit-listed in the WBJEE-2019 shall not be converted to
general/unreserved category in any round of counselling.
6.1.3. Vacant Seats under the TFW category shall not be converted to general/unreserved
category, as per AICTE guidelines. The counselling and allotment for TFW candidates shall be
continued up to 3rd round, and as such, vacant seats shall not be converted.

6.2 Steps for e-counselling

The steps involved for e-counselling and a flow chart (Annexure-2) depicting the steps are
available in the counselling portal.

6.2.1 Registration and deposition of fees for e-counselling

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For participation and also to avail the benefits of the three rounds of e-counselling,
registration is mandatory.

Registration and payment of fees are to be made only through the web-portals
(www.wbjeeb.nic.in) and (www.wbjeeb.in).
6.2.2 Counselling Fee of Rs. 500 and requisite charges (as applicable) will be deposited
through net banking/debit card/credit card. This fee is non-refundable under any
circumstance.

6.2.3 Creation of Candidate’s Identity Code and Password

6.2.4 On-line choice filling and choice locking of the final list are to be completed before
11:59 p.m. of last date as mentioned in Annexure 1. If the candidates fail to explicitly lock
their choices by 11:59 p.m. of the last date of choice filling and choice locking, their last saved
choices will get automatically locked after this deadline by the system. Candidates may
bring a printout of the locked choices at the Reporting Centre during reporting.

Registered candidates who do not exercise any choice or fail to save them will not be
considered for admission and seat allotment. Candidates can login again after locking the
choices; the locked choices will be displayed but cannot be modified or altered.

6.2.5 Candidates who are allotted seats in first round will have to pay the provisional
admission fee online and personally report to any one of the Reporting Centres for document
verification and seat confirmation/ up-gradation. All candidates who get allotment must
report at the Reporting Centre positively during the first round of e-counselling, failing which
their allotted seat shall stand cancelled. Moreover, they will not be considered for further
online rounds of seat allotment.

6.2.6 Students allotted seat in the first round, based on their rank and choice, are to
deposit provisional admission fees based on the categories and Institutions:

o TFW category seat in any institute: Rs. 3,000

o Any category seat in State-aided University/ University Departments/ Government
Engineering & Technology / Pharmacy Colleges: Rs. 5,000
o Any category seat in Self-financing Universities/ University departments and
Engineering & Technology/ Pharmacy/ Architecture institutes: Rs. 5,000

All payments are to be deposited through net banking/debit card/credit card.

6.2.7 Physical reporting at ‘Reporting Centres’ (RCs)

The detailed list of RCs will be available in the Board’s e-counselling portal.

Physical verification of the candidate’s documents with respect to the eligibility criteria will
be done at the RCs. Candidates are to provide necessary documents/ certificates (as is
mentioned in the Information Bulletin of WBJEE-2019 and in counselling portal) to prove
their candidature at the RCs.
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During reporting at RCs, students may either choose for admission in the allotted
institution or may opt for up-gradation.

Provisional admission letter/allotment card (containing seat allotment detail, fee detail and
willingness for up-gradation) will be issued to the candidates at the RCs. Admission fee is
adjustable and refundable only in respect of candidates withdrawing at any RC in any round of
reporting following the refund rules of the Ministry of Human Resource Development, Govt. of
India vide No.F-1-3/2007(CPP-II) dt. 23.04.2007. However, the refund of provisional
admission fee will not be available from the RCs. The Board will make the necessary
arrangements for refund in due course.

In case any candidate, due to any difficulty, fails to formally withdraw at the respective
RC, he/she may appeal to the Board for refund. For detail go through the refund notification
available in the Board’s website.

Candidates who have collected their provisional allotment letter and have opted for
“No Up-gradation” at the RCs are advised to proceed to the allotted institutions for
admission within the stipulated date.

6.2.8 Second round seat allotment result will be published based on vacancy status of first
round of reporting. There will be no fresh registration and choice filling in second round of
counselling. All candidates who get first time allotment in second round must report at the
Reporting Centre positively during the second round of e-counselling. Otherwise, their seat
allotment shall stand cancelled. Also, they will not be considered for further online rounds of
seat allotment.

6.2.9 Physical reporting at RCs for verification of the candidate’s documents/ certificates (as
mentioned in the Information Bulletin of WBJEE-2019 and also available in the counselling
portal) with respect to the eligibility criteria along with provisional admission fees for first
time allotted candidates. Students may choose for admission in allotted institution or may opt
for up-gradation.

The candidates who opt for ‘YES Up-gradation’ in the first round and are willing to take
admission in the allotted seat of the second round must report at the RC during the second
round. They can change their willingness from ‘YES Up-gradation’ to ‘NO Up-gradation’ during
second round counselling. However, change of up-gradation option from ‘NO’ to ‘YES’ is
not allowed.

The candidates who opt for “YES Up-gradation” in the first round and are willing to
have further up-gradation after second round need not have to come to the RC during
the second round.

Physical reporting as well as admission at the allotted institutions by the candidates

who are not willing to opt for up-gradation is permissible after completion of second
round counselling.

6.2.10 Generation of report on vacancy status after reporting of second round

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6.2.11 Third round of e-counselling and allotment:

(a) Allotment like first two rounds;

(b) Generation of vacancy report;
(c) Publication of result and for physical reporting of fresh allottees and final
admission of all candidates in the concerned allotted Institutions.

The allotment of seats to those candidates who do not report within the stipulated period
to the RCs (during 1st/2nd/3rd round of counselling) will be cancelled and these candidates
will not be considered for seat allotment.

6.2.12 Up-dating of admission data will be done by the Participating Institutes (PI) in PI
module.

6.2.13 A Report on final admission status for all PIs will be generated by WBJEEB and will be
handed over to the office of DTE, Govt. of West Bengal.

7. Legal Jurisdiction

a) All matters pertaining to conduct of WBJEE – 2019 e-counselling shall fall within the
jurisdiction of Calcutta only.

b) The Board will not be a party pertaining to any dispute arising in the process of
admission to any course of study through WBJEE – 2019.

(Prof. M. Saha)
Chairman
West Bengal Joint Entrance Examinations Board

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 Annexure: 1

WEST BENGAL JOINT ENTRANCE EXAMINATIONS BOARD

AQ-13/1, Sector-V, Salt Lake City, Kolkata-700091

SCHEDULE OF COUNSELLING OF WBJEE – 2019

S.N. Name of the activity Dates

1. Publication of WBJEE – 2019 Result 20.06.2019

2. On line registration, creation of password and 25.06.2019 - 29.06.2019

payment of registration fee

3. On line choice filling 25.06.2019 - 30.06.2019

4. Choice locking by candidates 29.06.2019 - 30.06.2019

5. Choice locking by the system 30.06.2019

6. 1st round of seat allotment result 03.07.2019

7. Payment of provisional admission fees and reporting 04.07.2019 - 07.07.2019

to RCs for document verification, withdrawal etc.

8. 2nd round of seat allotment result 09.07.2019

9. Payment of provisional admission fees and reporting 10.07.2019 -11.07.2019

to RCs for document verification (for new allotment
only) withdrawal etc.

10. 3rd round of seat allotment result 13.07.2019

11. Payment of provisional admission fees and reporting 15.07.2019 - 17.07.2019

to RCs for document verification (for new allotment
only) withdrawal etc.

12. Physical reporting and admission at finally allotted 4.7.2019 - 20.07.2019

institutes (PI) by candidates who have an allotted seat

13. e-admission process closes 20.07.2019

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 Annexure: 2
Flow chart of e-counselling process

Online Registration for Online Choice filling and choice Allotment of seats for
WBJEE and JEE (Main) locking: 25.6.19 to 30.6.19 11:59 p.m.;
Round 1 and Publication
along with payment of System will automatically lock choices
in case a candidate fails to do so of results on website:
Counselling fee: 03.07.19
(candidates are advised to take a
starts on 25.6.2019 print-out of locked choices)

Physical Reporting Round 1: Online Payment

Reporting of allotted candidates at of Provisional YES
Reporting Centre for document Seat allotted in
admission Fee:
verification, provisional admission Round 1?
04.07.19 t0
letter and submission of upgradation
option: 04.07.19 to 07.07.19 07.07.19
(6:00 PM)
Allotment of seats for
NO
Round 2 and
Candidates proceed
NO YES Publication of results
for Physical
Chosen on website for
Reporting at
Upgradation? upgradation and
Allotted Institutes:
allotment for first time
upto 20.07.19
09.07.19

Physical Reporting
Round 2:
Payment of
Candidates of Round 1 to YES
Provisional
stop upgradation after Seat allotted in
admission
Round 2 or for withdrawal; Round 2
Fee only
First time allotted
for first
candidates in Round 2 for
time Physical Reporting
document verification, NO
allotted Round 3:
provisional admission letter
candidates: Candidates of Round 1
and deposition of
10.07.19 to and Round 2 for
willingness for upgradation: Allotment of
11.07.19 withdrawal
10.07.19 to 11.07.19 seats for First time allotted
Round 3 and candidates in Round 3
Publication of for document
results on verification,
YES provisional admission
Chosen website for
letter
Upgradation? upgradation 15.07.19 to 17.07.19
and first time
NO allotment:
15.07.19
All Candidates
Candidates proceed e-
proceed for
for Physical Counselling
Physical
Reporting at Allotted Process
Reporting at
Institutes: up to ends
Allotted
20.07.19
Institutes:
Up to 20.07.19

See the detailed time schedule in Annexure 1 10