Business Process Management

Process Design Document

Logistical Production V.30.30.03

1614 / Supply Chain Project (SCP)

Status document In progress
Business segment Supply & Trade
 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 2/21 0.1

Project Reference Information

Project ID + Name AP-EDI
Project is part of the Programme YES
Name of Project Owner
Name of Project Sponsor
Name of Project Manager
Name of IT Project Manager
Name of BRM/RIM Segment Account Payables

Revision History
Version Revision Date Summary of Changes Changes Marked
0.1. Draft the PDD document
0.2

Reviewers
This document has been reviewed by:
Name Reviewed Y/N Title/Department Date of Review Version

Approvers
This document has been approved by:
Name Reviewed Y/N Title/Department Date of Review Version

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 3/21 0.1

Table of Contents
1 Process Description V.30.30.3 Logistical Production ........................................................................... 4
1.1 Business Process Requirements 4
1.2 Business Process Description 5
1.3 Business Process Diagrams 7
1.4 Process Step Detailed Requirements & Solution 9
1.5 Locations Where this Business Process is Performed 11
1.6 Operational Decisions or Logic within the Process 11
1.7 Legal Considerations and Company-Specific Policies 11
1.8 Reference to Key Process Changes and Process KPIs 11
1.9 Process Interfaces 13
1.10 System Integration Points 13
1.11 Potential Future Process Improvements (out of scope for this implementation) 14
2 Functional Solution Design ................................................................................................................. 15
2.1 Organization Structure Considerations 15
2.2 Master Data Considerations (including all relevant data relationships) 15
2.3 System Configuration Considerations Error! Bookmark not defined.
3 Technical/Development Related Items ............................................................................................... 16
3.1 Workflow 16
3.2 Reporting (operational and analytical) 16
3.3 Interfaces 16
3.4 Data Conversion / Historical Data 16
3.5 Enhancements 16
3.6 Output (e.g. Forms) 17
3.7 Modifications 17
4 SOA/Composition ............................................................................................................................... 18
4.1 Business Domain 18
4.2 Process Component 18
4.3 Service Model 18
4.4 Service Operation Candidate 18
4.5 Third Party Solution 19
5 Authorization ....................................................................................................................................... 20
6 Organizational Change Related Items ................................................................................................ 21
6.1 Change Impact Summary 21
6.2 Training Requirements 21

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 4/21 0.1

1 Process Description V.10.01.01-AP Logistics Invoice verification

1.1 Business Process Requirements
This scenario describes the typical processes used in Dare Foods to generate and process Logistics
Invoice Verification (LIV)
It is in Logistics Invoice Verification that incoming invoices are verified in terms of their content, prices
and arithmetic. When the invoice is posted, the invoice data is saved in the system. The system
updates the data saved in the invoice documents in Materials Management and Financial
Accounting.

Requirement- Title Description Process Step Process Step

ID
AP-001 Invoice We need to have the ability to Inbound Idoc
processing-EDI automatically process the processing
Invoice through EDI (Phase 1
vendor will be Westrock)
AP-002 Invoice Invoice tolerances needs to be
processing- revisited and revised if
EDI/Non EDI necessary
AP-003 Invoice We need the system to check Inbound Idoc
processing-EDI for No GR during invoice processing
processing and keep it on hold
AP-004 Invoice We need the system to check
processing-EDI tolerances and keep the
invoices on hold
AP-005 Invoice Worklist view for held invoices.
processing-EDI
AP-006 Backgound Job Ability to run the background Auto sweep
(Invoice check for the invoices waiting program
processing-EDI) for GR

AP-007 Non EDI invoice Ability to run the background Auto sweep
processing check for the invoices waiting processing
for GR

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 5/21 0.1

1.2 Business Process Description

Process Characteristics
Logistical production is the process of transforming materials/products. It covers below
operations in YARA:
· Bagging
· de-bagging (spretting)
· dilution
· blending
Process Description
· coating
· colouring
· dissolution
· sieving
Goal of the process is to execute the logistical production order created and released by
planning team.
- Components ready for production
Process Trigger
- Logistical production order released
- Activity type (Work Center)
- Cost centre (Work Center)
- Formulas (Work Center)
Process Input - Logistical Production order
- Material Master
- Operation Control Key
- Time (Routing)
- Material document
Process Output
- Material Movement
Process Owner Tove Andersen
Process Volumes n/a
Process Frequencies Daily

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 6/21 0.1

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 7/21 0.1

1.3 Business Process Diagrams

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 8/21 0.1

V.20.30.10
V.30.30.13 V.30.30.12 V.20.30.40
Production
Staging_WM Staging_IM Terminal Planning
Planning

Logistical production Logistical production

order released order released
Components ready for
production

Check the SE Operational

production order responsible
overview

SAP PP
Production orders
identified

Display the SE Operational

Logistical responsible
Production

SAP PP

Perform physical
SE Operational
Logistical
responsible V.30.30.14
Production
SE Quality
Management

Quality of the sample

activity level
OK for the Logistical
confirmtion
Production

Logistical
Production order

Time (Routing)

Cost centre
(Work Center)
Confirm activity / SE Operational
time taken for responsible
production

Activity type
(Work Center)

SAP PP

Formulas
(Work Center)

Check if the
Material Master material is set up
for backflushing

Backflushing is Backflushing is not

activated activated
Material
Movement

Perform
SAP PP
backflushing

Automatic goods
Material Master SAP IM
receipt

Material
Operation document
Control Key

Perform the SE Operational

Goods Receipt for technical completion responsible
Logistic Production of the PO
performed

SAP PP
Production order is
V.30.30.7 completed technically
Putaway
Process_WM

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 9/21 0.1

1.4 Process Step Detailed Requirements & Solution

Process Step Description
Solution
Ref. to Measure of Description (ID
Process Step
Identifier requirements as successful Gap Description from technical/
Description
applicable delivery development
related items)
Check the Material availability, (n/a) n/a n/a (n/a)
production capacity availability
order overview instructions will be
provided by
operation planning
and order is
released.

Site Execution will

start executing the
production order
once the order is
released.

Production Order
information System
Transaction:
can provide an
overview to the
users with all the
production orders for
a particular material
at a plant. The user
should filter the order
with the status 'REL`
for `Released' to
perform the
production.

The Stock /
Requirement list
provides the sorted
production orders
per material/plant
with the stock
situation.
Display the Individual Production (n/a) n/a n/a (n/a)
Logistical is displayed.
Production Batch assignment for
an order is possible
during the production
order release.
(Based on decision
of TTR)
Perform Physcially the (n/a) n/a n/a (n/a)
physical production is
Logistical performed according
Production to the production
order.
Confirm activity This step confirms (n/a) n/a n/a (n/a)

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 10/21 0.1

Process Step Description

/ time taken for the activites used for
production production, so the
actual costs and
actual time can be
captured.

Production Order
number, operation
number, yeild,
activity time.
Check if the Material can set up (n/a) n/a n/a (n/a)
material is set for backflushing to
up for automate the issue
backflushing of the components.
This can be used
when the BOM and
the quantity of the
components used for
the finish goods is
stable.
Perform It issues the (n/a) Goods issue of n/a (n/a)
backflushing components used the components
against the automatically
production order performed
based on the BOM
automatically
Automatic Auto Goods receipt (n/a) n/a n/a (n/a)
goods receipt will post the goods
automatically in
storage location
against the
production order
once the
confirmation is done.
Perform the Technical
technical Completion (TECO)
completion of Technical completion
the PO means completing a
production order
from a logistical
viewpoint. Once the
TECO is executed all
the open
requirements like
reservations and
capacity
requirements gets
deleted.
All the technically
completed orders will
be taken for costing
consideration by the
costing team. As a
month ending activity
is very important to
TECO all the orders
which are
completed. This can

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 11/21 0.1

Process Step Description

be performed using
mass transaction
activity in SAP.

1.5 Locations Where this Business Process is Performed

Locations
Location Country Function Number of users Point of Contact
UPS Production sites
SE Operational
and Warehouse- European countries 300 - 500 Site logistics manager
Responsible
Terminals

1.6 Operational Decisions or Logic within the Process

 Determine materials to be set up for backflushing to automate the issue of the components. This can be
used when the BOM and the quantity of the components used for the finish goods is stable. If this is set
up then manual goods issue transaction is not required, to reduce the operational administration effort.
 Based on the Production Scheduling Profile in the Material Master and the Operation Control Key in the
Routing Data, automatic Goods Receipt can be set up to reduce the operational administration effort.
 Wether sampling and quality check is reqired for the logistical production order.

1.7 Legal Considerations and Company-Specific Policies

TOPS 0-00 Technical and Operational Standards - Establishment and Maintenance
TOPS 1-12 Management of contractors (where applicable)
TOPS 5-04 Handling of offspec material in production of AN-containing products
TOPS 7-05 Product Quality in the Supply Chain
TOPS 8-01 Small Sites Productivity System
TOPS for TTR Reference to (draft document available in SC share point)
https://partner.yara.com/sites/YaraIS/projects/1162-SAP-
Prog/progproj/1614/TTR/Blueprint/Traceability%20TOPS%20Working%20Document%20V0%205%20(3).do
cx

1.8 Reference to Key Process Changes and Process KPIs

Key Performance Indicators
KPI Name Reduce the number of Site Excution performance complaints
Owner Site Logistics Manager
Definition Measure number of supply chain quality complaints.

Calculation Number of quality complain per site/terminal.

Drill Down Capabilities Site / Site Execution / Discharging

Supporting SAP Solution
EM / QM
Components
Planned Data Source Legacy systems
Reporting Method Report
Frequency Monthly
Used By SE/Supply Chain Organisation to inprove the Supply Chain quality.

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 12/21 0.1

Key Performance Indicators

KPI Name Reduce the operational costs by x% through the efficient usage of the available asset
Owner Site logistics manager
An efficient use of the available assets will decrease the overall operating costs (manning,
Definition
equipment/maintenance).
- Real asset uptime vs. the planned asset uptime
Calculation - The average processing time vs. the optimal processing time
- The quality efficiency
Drill Down Capabilities Site / Operation / Equipment
Supporting SAP Solution
SAP FICO
Components
Planned Data Source OEE: Overall equipment effectiveness / Upbase
Reporting Method Report
Frequency Monthly

Used By SE, to optimize the correct use of the available assets

Key Performance Indicators

KPI Name 'Asset' efficiency
Owner Site Logistics Manager
Definition Throughput volumes (per hour aggregated daily/monthly/annual)

Calculation Realized vs planned capacity

Drill Down Capabilities Site Execution / Equipment / Reporting
Supporting SAP Solution
EM
Components
Planned Data Source EM / Legacy Systems
Reporting Method Report
Frequency Monthly
Used By SE / Planning

Key Performance Indicators

KPI Name Handling cost per ton produced
Owner Site Logistics Manager

Monitor cost per ton of logistic production and discharging at 3rd party terminal or
Definition
outsourced site.

Calculation Cost per ton per different operation

Drill Down Capabilities Site / Product group / Storage location
Supporting SAP Solution
SAP Restricted access
Components
Planned Data Source Legacy Systems / E-mails / SAP Restricted access
Reporting Method Report
Frequency Monthly

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 13/21 0.1

Used By SE/Procurement: To monitor and reduce the handeling cost.

Key Performance Indicators

KPI Name Produced according to the logistical production order
Owner Site Execution Manager
Definition Produce according to the logistical production order
Calculation % of deviations according to the quantity/quality specifications and time
Drill Down Capabilities Site / Planning / Site Execution / Logistical Production
Supporting SAP Solution
SAP COIS
Components
Planned Data Source PP? COIS? / Legacy Systems
Reporting Method Report
Frequency Monthly
SE/Planning: Correct stock levels, avoid non available bins for production / Secure
Used By
customer satisfaction. Avoid non-conformaties.

1.9 Process Interfaces

Process Interfaces
Input/Outp
Identifier Interfacing process Short description
ut
V.30.30.13 Staging_WM V.30.30.13 Staging WM Input Components are available for the
production.
V.30.30.12 Staging_IM V.30.30.12 Staging IM Input Components are available for the
production.
V.20.30.40 Terminal V.20.30.40 Terminal Input Production plan is updated with stock
Planning Planning projection.
- Based on released production plan ==>
Production order created visible a lot of
further instructions are sent to site
execution (Bin clean up, move product,....).
V.20.30.10 Production V.20.30.10 Production Input Production plan is updated with stock
Planning Planning projection.
- Based on released production plan ==>
Production order created visible a lot of
further instructions are sent to site
execution (Bin clean up, move product,....).
V.30.30.7 Putaway V.30.30.07 Putaway Output (n/a)
Process_WM Process_WM

1.10 System Integration Points

System integration with shopfloor MES systems is not in scope for the template
Integration Points
Identifier Integration Point SAP Component Data Element Contacts
Production order from
1 Production orders from Planning APO PPDS– ECC PP
APO
Product Costing for Logistical WorkCenter-
2 ECC PP-ECC CO
production order Costcenter/Activity type

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 14/21 0.1

Goods Issue-Goods
3 Material staging ECC IM/WM-ECC PP
Receipt
4 In Process Inspection ECC QM-ECC PP Production order-QI Lot
ECC QM-ECC PP- GR against production
5 GR inspection
ECCMM order-QI Lot
Production order from
6 MTO only in case of GDIS ECC SD-ECC PP
Sale order

1.11 Potential Future Process Improvements (out of scope for this

implementation)
n/a

Potential Future Process Improvements per Process Step

Identifier Process Step Improvement Potential

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 15/21 0.1

2 Functional Solution Design

2.1 Organization Structure Considerations

2.2 Master Data Considerations (including all relevant data relationships)

In Yara each Logistical processes like bagging,blending etc (mentioned in logistical processes above) will
have its own set of master data and with an unique material master.

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 16/21 0.1

3 Technical/Development Related Items

3.1 Workflow
No WorkFlow identified for the production orders.The production order status will change accordingly and
who ever are authorized to production order can view the changes.

3.2 Reporting (operational and analytical)

No development for reports for the global template and could be introduced at the roll out.
Reporting considerations particular to plant will be plant specific other than standard reports
Standard reports used in production.
Shop Floor information system:
- Work Center Analysis-MCP7
- Operation Analysis-MCP1
- Material analysis-MCP5
- Order Analysis-MCP1
- Material usage analysis-MCRE
- Missing Part Information System-CO24
- Pegged requirements-MD09
- Material availibilty overview- CO09
- Production order analysis-MCPM
- Order information systems-COOIS
- Print Production orders-CO04

3.3 Interfaces
Production systems e.g. GDIS interfaces with production order will be considered. Details of interfaces and
field maping with the GDIS system to be handled in FSD

3.4 Data Conversion / Historical Data

Presently in YARA they do not have production orders in YSAP.They follow either Online bagging (ZCOB)
or Base planning object.Going ahead it will be logistical production order.
For logistical production order,following master data will be considered for conversion ,
 Material master MRP views and Work Scheduling view
 BOM
 Work Center
 Routing
 Production Version

No transaction data from production execution side will be converted.(Open orders need to be
closed before migration)
No historical data from production execution will be converted.

3.5 Enhancements
In present YSAP all the commercialized orders are based on enhancements.Going ahead, this will be
replaced by logistical production orders which has standard logistical production order transactions.
Any specific enhancements will be related to particular plant and can be handled in plant specific roll outs.

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 17/21 0.1

3.6 Output (e.g. Forms)

No forms generated in production order

3.7 Modifications
Modifications
Business/ Alternative SAP
ID Description Functional Gap Reason
Data Object Standard

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 18/21 0.1

4 SOA/Composition
N/A for Blueprinting

4.1 Business Domain

Business Domains
ID Description Owner

4.2 Process Component

Process Components
ID Description Provided Services Owner

4.3 Service Model

4.4 Service Operation Candidate

Service Operation Candidates

Mapping to Existing
ID Description Owner
Enterprise Service

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 19/21 0.1

4.5 Third Party Solution

Third Party Solution

Interface/Required
ID Description Owner
Development

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 20/21 0.1

5 Authorization
Authorizations
Data Objects (Sales
ID Authorization Reason # of employees
Order/TA code)
The Stock /
Requirement list
Stock / Requirement provides the sorted
1 300-500
list /MD04 production orders per
material/plant with the
stock situation.
To check the
Production Order /
2 Production order that 300-500
COOIS
is created
Production Order / To display the
3 300-500
CO03 production order
To confirm activity /
Production
4 time taken for 300-500
Order/CO11N
production
Production Order/ Manual Production
5 300-500
CO01 order
Production order Change Production
6 300-500
Change/Co02 order
7 Batch /Msc2n/Msc3n Change/Display batch 300-500
8 Batch/MB56 Batch where used list 300-500
Batch information
9 Batch /BMBC 300-500
cockpit

Process Design Document Account Payables 10.01.01

 Business Process Management

Last save on Page Version

AP-EDI Project 05/07/2019 21/21 0.1

6 Organizational Change Related Items

6.1 Change Impact Summary

Organizational Change Impact

Positive Impact to Negative Impact
Change Impact
Old Way New Way Company to to Company to
Summary
Individual Roles Individual roles
Process Strategy N/A N/A N/A N/A
(e.g. Principles How
High-level data flows)
Process & Metrics N/A (more resources
(focus on key changes on time stock updates on time stock updates Improve TTR needed if not
to specific steps and (limited to some sites) (all sites) capabilities automatized, risk of
transactions) human errors)
Roles, responsibilities No Change Impact No Change Impact No Change Impact No Change Impact
and organization (more resources
(Who’s accountable? needed if not
Who’s responsible? automatized, risk of
Who’s consulted? human errors)
Who’s informed?)

6.2 Training Requirements

All Yara personnel and contractors active in the Logistical Production processes, shall be qualified, trained
and tested.
As a minimum this training shall consist of the following elements:
 Product knowledge
 Internal procedures and Logistical Production processes
 Track Trace and Recall processes
 Emergency response & procedures

Dedicated training on systems in use.

 Logistical Production systems (where applicable)
 Training in the use of middleware systems (where applicable)
 Training in the use of SAP EM / PP

Process Design Document Account Payables 10.01.01