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Workforce Planning Process

This document discusses workforce planning and forecasting, job analysis, job descriptions, and person specifications. It outlines the workforce planning process including analyzing current workforce needs, identifying gaps, and implementing solutions. Strategic workforce planning addresses skills and capabilities needed. Job analysis identifies job duties and requirements through methods like observation, interviews, and questionnaires. The information is used to create job descriptions and specifications stating the KSA, personality, and cognitive/emotional requirements.

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120 views4 pages

Workforce Planning Process

This document discusses workforce planning and forecasting, job analysis, job descriptions, and person specifications. It outlines the workforce planning process including analyzing current workforce needs, identifying gaps, and implementing solutions. Strategic workforce planning addresses skills and capabilities needed. Job analysis identifies job duties and requirements through methods like observation, interviews, and questionnaires. The information is used to create job descriptions and specifications stating the KSA, personality, and cognitive/emotional requirements.

Uploaded by

amina
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Workforce Planning and Forecasting, Job Analysis, Job Description, Person

Specification

1. Workforce planning process


Workforce planning is a process of analyzing the current workforce, determining future
workforce needs, identifying the gap between the workforce you will have available and your
future needs, and implementing solutions so that an organization can accomplish its mission,
goals, and strategic

1. Organization strategy
2. Organization structure
3. Organization charts
i. Forecasting
ii. Position analysis
iii. Trend analysis
iv. Ratio analysis
v. Scatter plots

2. Organization strategy

Strategic workforce planning addresses not only the number of people required to execute the
business strategy, but looks at the skills and capabilities those individuals will need in the long-
term.

3 .Organization chart
Organization chart divided the herarage to top level to low level in this work specialized.
Process chart
Define the workflow. Mean how the work done step by step. Graphical representation of the
sequence of steps or tasks (workflow) constituting a process, from raw materials through to the
finished product.
Process cost
Mean after one process charges than they charge next process cost. Process Costing is defined as
a branch of operation costing, that determines the cost of a product at each stage, i.e. process of
Forecasting
Forecasting is the systematic process of predict future environmental condition based on current
data, research and past experience.
Methods of forecasting

1
Managerial estimation
In this manager sit together and make estimates of future staffing needs based on past
experience.
Delphi Techniques
This techniques use a panel of experts to make initially independent estimates of future demand.
Benchmarking
Its mean compare an organizations workforce and practice with other organization.
Trend analysis
trend analysis means studying the variations in firm’s employment levels over the last few years.
The purpose is to identify trends that might continue into the future.
Ratio analysis
Ratio analysis means making forecast based on the ratio between some causal factor like sales
volume and the number of workers required such as number of sales people.
The scatter plot
The scatter plot method involves plotting a graph to estimate the number of employees the
business will need in the future in relation to change in the production activities.

5 .Job analysis
job analysis is a process of identifying and determining in detail the particular job duties and
requirements and the importance of these duties for a given job. It helps an organization
determine which employee is best for a specific job.

Methods of job analysis


What type of method use

Here are the three most common job analysis methods used by organizations:

i. Observation method
The job analyst observes and records the tasks, responsibilities and duties of an employee. This
also includes the methods and skills used by them to perform the job.

ii. Interview method

The job analyst interviews employees to know about their working style, problems faced, skills
and techniques used and insecurities about their careers.

2
This method helps the analyst to know what an employee thinks of his job and the
responsibilities it entails.

iii. Questionnaire method


In this method, the job analyst gives an employee a simple questionnaire to identify the duties,
responsibilities, work environment and problems related to a job.

6. job description
The information collected is used to develop a written statement known as job description. Job
description is a document that describes the responsibilities, working conditions, locations, risks
and tasks required for effective job performance.

7. job specification
The final step in the process is to develop job specification. Job specification is a statement of.

KSA ( knowledge, skill, ability)

Personality

Cognitive and emotion

8. Human resource function


Human resource planning process consist of five basic function.

 Recruitment

 Selection

 training and development

 performance appraisal

 ability need compensation

Attracting the right person

3
Marketing the job
Mean marketing the 4pc product, price, place, people.

9. Recruitment methods
There are two methods are used

External methods
internal method

Internal sources of recruitment are included as following.

Transfers Promotion
Internal advertising Employment Exchanges
Employee Recommendation Rehiring

External sources
Advertisement Cyberspace Advertisement
College and University Employment agencies
Unsolicited application Executive recruitment Employees referrals

Application and formats


There are following types of application formats

i. Online

ii. Referencing

iii. litter of application

iv. CVS

v. Application form

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