EXAMINATIONS

SYSTEM MANUAL 2015

 INDEX
S.No Details Page No

1 Message of the Vice Chancellor 1

2 Message of the Controller of Examinations 2
3 Of icials of the University 3
4 Preamble 4
5 Choice Based Credit System (CBCS) 5
6 Software Enabled Evaluation Tool -SEET 8
7 Transparent Evaluation Process 13
8 Special Instructions 14
9 Duties & Responsibilities of Controller of Examinations 15
EXAMINATIONS
10 Examinations Reform Committee, Examinations Calendar Committee & 16
Examinations Malpractice Enquiry Committee
11 Schedule of Examination and Question Paper Setting 17
12 Time Scale for Continuous Assessment Test , Practical, Model and End 18
Semester Examinations (Regular & Arrear)
13 Instructions to Invigilators 18
EVALUATIONS
14 Appointment of Camp Of icer 19
15 Instruction to The Camp Of icer in Central Valuation 20
16 Honorarium for Examiners 23
17 Instructions to Evaluators, Evaluation Procedures and Conducting of 24
Board Meeting
18 Dummy Numbering Work 26
19 Publication of Results 27
20 Examination Malpractice Enquiry Committee- Functions 27
CERTIFICATION
21 General Instruction to Graduands 29
22 Organising Convocation 30
23 Issue of Duplicate Certi icates 31
Ph.D EVALUATION
24 Submission of Synopsis & Thesis Evaluation 33
25 Publications and Award of Ph.D Degree 34
APPENDIX 40‐62
26 Flow Chart for Conducting Examinations 63
27 Flow Chart for Evaluation 64
 Col.Dr.G.Thiruvasagam
Vice-Chancellor

From the Vice-Chancellor's Desk

'A journey of thousand miles starts with a single step'. True to this Chinese proverb
examination is the irst step for students in their career. It is the responsibility of the Univesity
to ensure that this irst step becomes a joyous and tension-free experience and lays a sturdy
foundation for the students' future.

I am proud to say that the Of ice of the Controller of Examinations of the University is
striving, in all ways possible, to make the examination system a pleasure drive, not only for the
students but also for the staff involved in the conduct of examination.

The University is releasing an Examinations System Manual which will be a reliable

source of all important information about University examinations. It will be of immense help
to the all others involved in examination duty.

The release of this Examinations System Manual will be an apt opportunity for me to
appreciate the meticulous activities of the Controller of Examinations and all the staff in the
University, who put in repeated efforts to make the examinations system a grand success.

Thank you.

Regards

VICE-CHANCELLOR

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Dr.K. Duraipandian, M.Com.,M.Phil.,PhD.,
Controller of Examinations

MESSAGE

With a dedicated team of Management and Administrator, the University is taking giant
strides ahead accomplishing effectively its motto of 'promoting natural talent'. As the
Controller of Examinations of this University, I am delighted to say that the Examination
wing has undergone progressive innovations that have proved bene icial to the academic
learning community.

This Examination Manual of the University serves as a guide to all administrative

and academic wings of our University in the conduct of examinations. This handbook is a
source of all important information which will answer the frequently asked questions
related to the conduct of examinations. It is a collage of requisite instructions, with
contact details, examination time table and other details relating to Examinations.

I request the Heads of the Department, Camp Of icer, Centre for E-Governance, the
Invigilators, the External and Internal Examiners and all others who take up examination
duty to kindly go through and closely follow the instructions given in this book to avoid
ambiguity and inconvenience during examinations and in the publication of results.

I am sure that, this Examination handbook will be a medium of coordination for

the University's Examination wing.

I take this opportunity to thank the staff of Controller's Of ice for being pillars of
support.

I am grateful for your support and eagerly looking forward to suggestions.

CONTROLLER OF EXAMINATIONS

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 OFFICERS OF THE UNIVERSITY

Col.Dr.G.THIRUVASAGAM
VICE CHANCELLOR Tel No:044-32575616
Dr.P.SARAVANAN
REGISTRAR Tel No:044-32001127
Dr.K.DURAIPANDIAN
Mob No:7667263242
CONTROLLER OF EXAMINATIONS

Members of the Of ice of the Controller of Examinations

Ms.G.Amutha Assistant
Mr.M.A.Victor Assistant
Mr.P.Arikandan Assistant
Mr.M.Muruganantham Assistant

Members of the Centre for E-Governance

Dr.D.Arivazhagan [email protected]
Director
Mr.S.Sundaram [email protected]
Co-ordinator
Mr.M.Sakthi Rajan [email protected]
Programmer

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Preamble
The teaching, learning, and evaluation are integrated and indissoluble components of education.
AMET desired that the evaluation system should serve as an aid in the process of learning. The
University felt, that this, along with teaching, should be an integral part of aiding the learning. The
evaluation process should include continuous integral evaluation, the conduct of examination,
the evaluation of answer scripts and indicating the performance by grading rather than marking.
It is in this context that the evaluation practices are chosen and introduced.

The Objectives
The examination reform, in the University, is not merely a technique to improve the evaluation
system but to be viewed as an aim at improving the education process itself.
 To create con idence and trust amongst the stakeholders (Management, Teachers,
Students, Parents, Government & Public) of the University.
 To conduct all examinations as per the pre-published calendar of examinations.
 To curb malpractices and unfair means in the examinations.
 To maintain con identiality and increase reliability of the examination system.
 To increase transparency in the examination system.
 To evaluate answer books through Central Valuation Program in the minimum time
period.
 To declare results (as early as possible) in the shortest possible time.
 To undertake veri ication, supply of photocopies of the assessed answer books to the
students and revaluation of the assessed answer books.

The Practice
SEET (Software Enabled Evaluation Tool) developed by the Centre for E-Governance is web-
based (which is secured) and provides a user-friendly interface.
 The evaluation system, as adopted by the University, has two components, viz,
1. The Continuous Assessment Test (CAT)
2. The End Semester Examination (ESE)
The ratio of weightage is 40% in CAT and 60% in ESE for UG and PG. The answer
scripts are given on demand to the students after evaluation for the purpose of
Retotaling/ Revaluation and thereby providing suf icient transparency and
accountability.
 A general thrust is given on the external examiners question paper setters, moderators
and evaluators of the answer scripts.
 Elimination of subjectivity to the possible extent in the marking system is accorded by
introducing the grading system, converting marks into grades.
 The University has prepared Question Banks for various courses at UG level. They are used
by the faculty for setting the question papers.
 The question paper carries the questions such as short answer type (5*2=10 marks), brief
answer type questions (5*4=20 marks) and the Long answer questions (5*14=70 Marks),
to test their synthesis, drawing, creativity, originality, etc.
 The level of achievement is maintained high in the performance of students in the
examinations. Further the percentage of passes in each semester examination is always
around 80% and above.
 At the time of introduction of the Examination Reforms against the traditional
examination system. Orientation to teachers of the University, workshops are conducted.
 Three written tests, quizzes, surprise tests, etc are introduced as part of the CAT. Later it is
reduced to two internally & one centralized.

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  The examination reforms are found to have itted in well, as an aid to maximize learning by
the students and also as a measure of the students' mastery over the subject. It has been
widely understood by the teachers and found to be rewarding to the students.
 Physically Handicapped / Orthopedically affected students can write their
examinations through the help of scribes. Such students are instructed to request the
Controller of Examinations for the appointment of scribes as per the University rules.

CHOICE BASED CREDIT SYSTEM (CBCS)

The Indian Higher Education Institutions have been moving from the conventional
annual system to semester system. Currently many of the institutions have already
introduced the choice based credit system. The semester system accelerates the teaching
–learning process and enables vertical and horizontal mobility in learning. The credit
based semester system provides lexibility in designing curriculum and assigning credits
based on the course content and hours of teaching. The choice based credit system
provides a 'cafeteria' type approach in which the students can take courses of their
choice, learn at their own pace, undergo additional courses and acquire more than the
required credits, and adopt an inter disciplinary approach to learning. AMET move to
CBCS and implements the grading system from the Academic Year 2015-16.

IMPORTANCE OF CHOICE BASED CREDIT SYSTEM (CBCS)

 Learn at their own pace.
 Choose electives from a wide range of courses.
 Undergo additional courses and acquire more than required number of credits.
 Adopt an interdisciplinary approach in learning.
 Inter College/University transfer of Credits.
 Complete a part of programme in the parent institute and get enrolled in another
institution for specialized courses.
 Enhance skills/employability by taking up project work, entrepreneurship and
vocational training.
 Continue and transfer their credit.
 Make best use of the expertise the faculty available.
 Bridges the gap between professional and liberal education.
 Greatly improves the employability of students.
 Promotes students' mobility- horizontal as well as vertical.
 Collaboration with industry and foreign partners to foster innovations possible.
 This can go a long way in capacity building of students.

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Credit System:
The credit based semester system provides flexibility in designing curriculum and
assigning credits based on course content and hours of teaching. Under this system,
the requirement for awarding a degree or diploma is prescribed in terms of number
of credits to be completed by the students.
Minimum Credits for
PG – 2 years program - 90 credits
UG – 3 years program - 140 credits
UG – 4 years program - 180 credits
The total number of the credits may vary from programme to programme, however it
should not exceed more than 10 credits over and above the minimum credits
allocated to the respective programme.

The Core and Foundation courses will carry 85% (60+25) credit weightage. General
and Open courses will carry 15 % credit weightage.

1. Choice Based Credit System (CBCS): The CBCS provides choice for students to select
from the prescribed courses (core, elective or minor or soft skill courses).

2. Course: Usually referred to, as 'papers' is a component of a programme. All courses

need not carry the same weight. The courses should de ine learning objectives and
learning outcomes. A course may be designed to comprise lectures/ tutorials/laboratory
work/ ield work/ outreach activities/ project work/ vocational training/viva/
seminars/ term papers/assignments/ presentations/ self-study etc. or a combination of
some of these.

3. Credit Based Semester System (CBSS): Under the CBSS, the requirement for
awarding a degree or diploma or certi icate is prescribed in terms of number of credits to
be completed by the students.

4. Credit Point: It is the product of grade point and number of credits for a course.

5. Credit: A unit by which the course work is measured. It determines the number of
hours of instructions required per week. One credit is equivalent to one hour of teaching
(lecture or tutorial) or two hours of practical work/ ield work per week.

6. Cumulative Grade Point Average (CGPA): It is a measure of overall cumulative

performance of a student over all semesters. The CGPA is the ratio of total credit points
secured by a student in various courses in all semesters and the sum of the total credits of
all courses in all the semesters. It is expressed up to two decimal places.

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7. Grade Point: It is a numerical weight allotted to each letter grade on a 10-point scale.
(Mark)

8. Letter Grade: It is an index of the performance of students in a said course. Grades are
denoted by letters O, A+, A, B+, B, C, P and F under 10 points grading system.

Marks GRADE POINT LETTER GRADE

90 - 100 10 O - Outstanding
80 - 89 9 A + (Excellent)
70 - 79 8 A (Very Good)
60 - 69 7 B + (Good)
55 - 59 6 B (Above Average)
50 - 54 5 C (Average)
40 - 49 4 P (Pass)
Below 40 0 F (Reappearance)
0 AB (Absent)

9. Semester Grade Point Average (SGPA): It is a measure of performance of work done

in a semester. It is ratio of total credit points secured by a student in various courses
registered in a semester and the total course credits taken during that semester. It shall be
expressed up to two decimal places.

10. Grade Report / Consolidated Grade Report

Based on the marks secured in internal and external examinations, grades earned are
calculated and grade report is issued to all registered candidates after every semester.
The grade report will display the course details such as subject code, subject title, number
of credits, mark secured in Internal and External Examinations equivalent grade along
with SGPA of the semester and CGPA earned till that semester.

11. Calculation of SGPA & CGPA

SUM OF THE PRODUCT OF CREDITS WITH GRADE POINTS

SGPA 
SUM OF CREDITS OF ALL COURSES OF THE SEMESTER

SUM OF PRODUCT OF SEMESTER CREDITS WITH SGPA

CGPA 
SUM OF CREDITS OF ALL 3%- %34 %2 3

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SEET - SOFTWARE ENABLED EVALUATION TOOL

1. Semester Setting:
This option is to set the current year and semester of the batch in the course

2. Semester wise Subject Entry / View

This option is to enter Subject Details like Subject Code, Name, Subject Type
(Theory/Practical), Handling Department, Seq. Number etc.

3. Group wise Student Allotment for Elective Subject

Classify students group wise according to their choice of elective subjects, if any.

4. Examination Schema Entry / View

Entry of Schema details for each subject like Credit for the subject, internal and
external components, maximum mark and pass mark in each component, overall
pass percentage.

5. Min / Max Grade Entry / View for each subject

Specify the range of marks and its grade

6. Examination Details (Examination Name and Session)

Entry of Examination details for each batch such as Session (2015-2016), month
and year of examination to be held, result publishing date.

7. Preparation of exam application form with fee details

Generation of End Semester exam application with details about Student
including photo, subjects to be appeared, exam fee details, last payable date and
instructions.

8. Web portal for Examination under University website

Development of a separate web portal for Students and Parents to display
information about students like personal details, attendance details, fee details
and examination information. Through this portal, students can also apply for
examinations.

9. Preparation of Exam fee paid student list

Generation of batch wise list of students who have paid the exam fee.

10. Generation of Hall Ticket

Generation of Hall Ticket with student details with photo and subjects to be
appeared

11. Entry of Subject wise Continuous Internal assessment marks and practical marks by staff
Subject wise Continuous Internal Assessment marks and end semester practical
marks are received and entered in this section

12. Exam Attendance Entry / View

Daily attendance entry of semester examination conducted is entered here. In this
the attendance of students is entered for the subject for which exam is held

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13. Sending Exam absentees SMS to parents possible
Sending SMS to parents of students who have not attended the examinations daily
after entering exam attendance, so that parents can also track the activities of the
students easily.

14. Dummy Number Entry / View

Dummy Numbers are allotted to the answer scripts of students after veri ication of
attendance and these dummy numbers are entered in the system for each student
and subject.

15. Regular Exam Mark Entry / Edit / View

Once the valuation of answer scripts are completed the marks are entered in the
system by the examiners itself through centralized evaluation process.

16. Generation of Mark statement for moderation

After all the marks are entered in the system, a list with mark wise students who
may get pass mark is generated and placed before examination board for
moderation.

17. Generation of Mark statement for moderation with Reg. number

Once the board approves the moderation, a list of students with their register
number will be generated to whom moderation marks can be awarded

18. Revaluation mark entry

If a student applies for revaluation, the paper is again valuated and the mark
secured is entered in the system. The system picks the best of the two marks and
assigns it as the inal marks for the student

19. Withheld student list entry

Entry of students whose results has be withheld due to various reasons like
malpractice, fee due, disciplinary actions etc.

20. Finalization of End semester Exam result

Finalizing the result before publication, in which the marks are calculated and the
result of each student and subject along with pass / fail, grade, grade points etc. are
updated for publishing.

21. Generation of Internal Mark statement

This is a report in which internal marks of all subjects are displayed as a report
after inalization of results

22. Generation of End Semester Mark statement

This is a report in which external marks of all subjects are displayed as a report
after inalization of results

23. Updating Original marks of student based on End Semester and Arrear Examination
In this inalization process, the marks secured in the regular exams and arrear
exams are processed and the inal result of each subject for all students is updated.

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24. Generation of Subject wise Mark statement
Generating a report for displaying student wise mark secured in each exam
component, total marks, grade points, grade for a particular subject

25. Arrear / Instant Exam Details Entry / View

Entry of Arrear Exam details for each batch like month and year to be held,
session, exam type (Collegiate / Non Collegiate), result publishing date etc.

26. Arrear / Instant Exam Application details Entry

In this section, applications received from students for arrear exam are entered.
In this process the arrear subject list of a student is displayed once his register
number is selected, and from the list, the subject for which arrear exam is applied
is selected.

27. Arrear / Instant Exam hall ticket generation

Hall ticket for each student for the arrear exam to be held is generated with photo
and subjects to be appeared

28. Arrear / Instant Exam Attendance Entry / View

Daily attendance entry of arrear examination conducted for subject wise student
appeared is entered

29. Arrear / Instant Exam Internal Mark Entry / View

Entry of subject wise marks secured in the internal exam conducted for each
student

30. Arrear / Instant Exam External Mark Entry / View

Entry of subject wise marks secured in the arrear exam for each student

31. Finalization of Arrear result

Finalizing the arrear results before publication to calculate grade points, total
marks, grade secured, result.

32. Online Result publication through login and password

Publication of University results through university website with register
number as login id and date of birth as password

33. SMS to parent regarding End Semester results

After the publication of the results, the details of the results will be sent to parent's
mobile through SMS.

34. Generation of Regular Mark Statement

This is a report in which internal marks, end semester marks, total marks, grade
points, grade secured of all subjects are displayed as a report after inalization of
results

35. Generation of Arrear Mark statement

This is a report in which internal marks, arrear marks, total marks, grade points,
grade secured of all subjects are displayed as a report after inalization of results

36. Generation of Student wise arrear subject list

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 In this report, semester wise subjects pending as arrear are listed for each student

37. Generation of Subject wise arrear student list

In this report, student name list who have arrears in each subject are listed

38. Generation of Student wise arrear subject list – Low internal mark list
In this report, semester wise subjects pending as arrear who have passed in theory
and failed due to low marks in internal exam for each student is displayed

39. Generation of Subject wise arrear student list – Low internal mark list
In this report, subject wise student list who have arrears due to low internal marks
and passed in theory are listed

40. Arrear subject of all batches

This report is generated to list the subjects of all the batches in which students
have arrears pending

41. Serial number setting for mark sheet

Assignment of serial numbers for regular and arrear mark sheet, consolidated
mark sheet and provisional certi icate

42. Generation of regular mark sheet

Printing of regular exam mark sheet for each student which will be generated in
pdf format

43. Generation of Arrear mark sheet

Printing of regular exam mark sheet for each student which will be generated in
pdf format

44. Generation of Consolidated mark sheet for inal years

Printing of Consolidated mark sheet for students who have cleared all the subjects
in all semesters and eligible for awarding degree.

45. Generation of Provisional certi icate for inal years

Printing of Provisional certi icate for students who have cleared all the subjects in
all semesters and eligible for awarding degree.

46. Generation of Certi icate of Merit for each semester

Printing of Certi icate of Merit for students, batch wise, who have secured top 3
ranks in the semester exams conducted. This list is prepared according to the GPA
secured in the semester.

47. Generation of Certi icate of Merit for inal year students

Printing of Certi icate of Merit for inal year students who have secured top 3 ranks
in the overall performance. This list is prepared according to the CGPA secured in
the overall semesters.

48. Generation of Diploma Certi icate

Printing of Certi icate of Diploma for students who have completed the Diploma
courses successfully

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49. Generation of rank list with GPA
This report is generated to list the students according to the GPA to rank their
position in the semester exams conducted

50. Generation of rank list with CGPA

This report is generated to list the students according to the CGPA to rank their
position in the overall performance of all the semesters

51. All course pass percentage

This report is generated to list batch wise pass percentage of all the courses for
which exams are conducted with total number of students appeared, number of
students passed, pass percentage.

52. All course semester percentage

This report contains semester wise pass percentage for all the semesters for
which exam conducted of a particular batch.

53. Subject wise pass percentage

This report contains pass percentage in each subject of a particular semester of a
batch.

54. Grade Analysis

This report displays tabulation of details of number of students securing grade in
each subject along with graphical representation.

55. Student mark statement

Generating a report for displaying subject wise mark secured, grade points, grade,
passing month and year for a particular student

56. Report in secured class of students list

Automated generated list of students who are eligible for awarding degree with
details about their CGPA, month and year of passing, secured class

57. Online study material with Question bank

Uploading subject study materials given by faculty in the University website for
the students bene it and also scanned documents of previous year question
papers accessible to all students

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Transparent Evaluation Process
 Photocopies of the valued answer sheets can be had on request by the students.
 Revaluation can be applied by the students
 All answer scripts of internal assessment tests are returned to the students.
 Internal assessment is inalized only if accepted and signed by the students.
 Allocation of marks for the answers is made known to the students and the students have
the privilege to get clari ication if they perceive any anomaly.

Components of Continuous Internal Assessment

Weightage for continuous assessment is as follows:

Internal Marks for 40
Assignment -1: 10
Test -1: 10
Test -2: 10
Model Exam -1: 10
(3 Hr Exam
conducted by ------------
the OCOE) 40 Marks

External Question paper for 100 marks

Part A All 5@ 2 marks 10 marks

Part B 5 out of 8@ 4 marks 20 marks
Part C 5either or @ 14 marks 70 marks
------------
100 marks--- Reduced to 60 marks

REFORMS:

Some of the reforms made with reference to evaluation are:

 Conducting Exam Reform Committee Meeting frequently.

 Moderation in end semester examination

 Continuous Assessment Test - (CAT)

 Online testing for the papers on GK and those on Analytical Reasoning Levels 1, 2 and 3

 Periodic revision of the list of evaluators

 Adopting central evaluation of answer scripts.

 Complete computerization of the entire work- low of nominal roll creation, entry and submission
of the various components of Continuous Internal Assessment marks by the various department
faculty themselves and result and mark sheet publication. The ‘SEET’ (Software Enabled
Evaluation Tool) developed by the Centre for E-Governance is web-based (which is secured) and
provides a user-friendly interface. Work low and security are maintained by features such as
disallowing unauthorized access to marks and debarring any changes to internal assessment after
inal online submission by the Head of the Departments.

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  The students take both the regular & arrear papers in the end semester examinations held in Nov-
Dec and April-May every year.

 Designing and implementation of an effective seating plan to prevent malpractice in examinations.

 Combination of alphabet on the cover page of every answer book, randomly chosen for the day to
eliminate malpractice.
 By incorporating the following innovations in mark sheets

 Printing of marks for every paper and total in words.

 Photograph of the candidate is printed in the mark sheet.

 Incorporating 3 secret features in the printing of mark sheets.

 Incorporating 12 secret features in the printing of Degree Certi icates.

 Conducted a National Level Workshop on “Application of Technology in Reforming

Examinations System” in Sept-2015.

SPECIAL INSTRUCTIONS
1. If a holiday is being declared after the publication of the time table, the University
examinations will not be postponed or cancelled. The examinations will be conducted as
per schedule unless otherwise noti ied.

2. The time-table is subject to change, only in case of exigencies or unforeseen circumstance,

viz., strike, bandh. sudden declaration of holidays, etc. The Controller of Examinations will
notify the alternative date and time of examination in the event of such exigencies.

3. If any, discrepancy noticed in the time-table, it should be brought to the notice of the
Controller of Examinations for recti ication.

4. The marks entered in the Foil cards in respect of subjects of Soft Skill/ Value Education /
Practicals / Internal Assessment/Project/Mini Project/Viva Voce must be sent by the
respective Head of the Department immediately after completion of exams to the
Controller of Examinations. Otherwise, the results will be withheld.

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DUTIES/ RESPONSIBILITIES OF THE CONTROLLER OF EXAMINATIONS

The Controller of Examination shall:

1. Issue under the direction of Vice Chancellor / Registrar all notices for convening the
meetings of Examination Reform Committee, Board of Examiners, and the
Malpractice Enquiry Committee, Examination Calendar Committee whichever
instituted in connection with examinations.
2. Conduct Examination and make all other arrangements necessary for the execution of
the processes connected with examinations. This includes,
 Setting and Printing Question Papers.

 Preparing the schedule of Examinations.

 Issues of Hall Ticket through Head of Department.

 Hall Seating Arrangements.

 Appointment of Invigilators.

 Organizing the Central Valuation Camp.

 Appointment of Examiners for Evaluation of Answer Scripts.

 Tabulating the Internal and External marks through Centre for E-Governance.

 Convening the meeting of the Board of Examiners to pass the results.

 Convening the meeting of the Examination Committee to publish the results.

 Convening the Malpractice Enquiry Committee.

 Conducting Revaluation Examination & Instant Examination.

 Finalizing the Results .

 Printing and Issuing of Certi icates.

 Organizing the Convocation.

3. The custodian of records pertaining to his duties and responsibilities and maintain
minutes of meetings related with Examination.
4. Bring in Examination reforms and update the examination process from time to time.
5. Perform such other duties as may be speci ied by the Vice Chancellor.
6. The two major objectives of the Examinations System are (1) conduct of
examinations successfully and (2) Publication of the results within the stipulated
time.

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Members of the Examination Calendar Committee
1. The Controller of Examinations – Convener
2. The Chief Executive Of icer
3. Prof.T.Mohan, Dean- PG Studies
4. Dr.D.Ebenezer, Head of the Department of Mathematics
5. Dr.M.Jayaprakashvel, Co-ordinator, NAAC Steering Committee

Members of the Examination Reform Committee

1. Hon'ble Vice Chancellor- Chairman
2. Controller of Examinations - Convener
3. Prof.K.R.Chidambaram-Principal, DG Courses (Marine)
4. Capt.Yashwanth Raj, HOD-Nautical Science
5. Dr.P.N.Ananthanarayanan- Prof & HOD- Petroleum
6. Cdr.Prashanth- Prof & HOD- Naval Architecture
7. Dr.S.Ramachandran- Director, AMET Business School
8. Dr.D.Arivazhagan- Director, Centre for E-Governance

Special Invitee
1. Dr.P.Saravanan- Registrar
2. Capt.K.Karthik – Director, UCIR

Members of the Examination Malpractice Enquiry Committee

1. Convener : Controller of Examinations

2. Members : Dr.P.N.Ananthanarayanan – Professor & HOD,

Petroleum Engineering

CDR.Prasanth Kumar Singh- Professor & HOD,

Naval Architecture

Capt.K.Karthik – Professor, Nautical Science

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EXAMINATIONS SCHEDULE
End Semester Examinations will be conducted in November and May of every Academic
Year.
The schedule for the conduct of continuous Internal Assessment Test and the
commencement of University Practical and Theory Examinations are given in the Academic
Calendar as well in Exam Calendar.

Registration for University Examinations

Details of the Application Form/ Payment Procedure / Hall Tickets

Students can obtain their End Semester Examination Application Form from the
respective Department. The Filled in Application Form with the signature of the Head of the

Department should be submitted in the Of ice of the Controller of Examinations after paying the
necessary exam fees, within the stipulated time.
The Of ice of the Controller of Examinations after collecting the Application Form,
generates the Hall Tickets. Hall Tickets will be issued to the students through their departments.
Hall Tickets of students who have (Fees Due / Lack of Attendance/ Malpractice / Indiscipline will
be held back by Of ice of the Controller of Examinations.Based on the recommendation of
Examinations Reform Committee, Hall Tickets will be issued through Of ice of the Controller of
Examinations.

Question Paper Setting and Printing

1. At the beginning of the semester the Of ice of the Controller of Examinations, list the
subjects for which Examination is to be conducted course wise and Semester wise.
2. Based on the Panel of Examiners, the Of ice of the Controller of Examinations prepares
the List of Examiners to whom question paper setting is to be sent.
3. Appointment of Examiners and the communication for the setting of question paper is to
be sent two months before the schedule of exam. The Examiners are requested to send
two sets of question papers (typed form) with key, in a sealed cover to the Controller of
Examinations. The examiner will be given 2 weeks time to set the Question Paper.
4. Controller of Examinations on receipt of question papers, check whether it is in the
required format.
5. After verifying the question papers, the Controller of Examinations issues order to the
printing press with instruction to print the question papers in a con idential manner.
6. After printing the question papers, the printer has to deliver in sealed covers directly to
the Controller of Examinations within the stipulated time.
7. Scrutinization of Question Paper:
To maintain con identiality the printed Question Paper will be
scrutinized in the Of ice of the Controller Of Examinations by the respective Head of the
Department , only 30 minutes before the commencement of examination, correction if
any noted will be announced in the Exam Hall by the Addl. Controller of Examinations.

17
 TIME SCALE FOR CAT, PRACTICAL, MODEL AND END SEMESTER
EXAMINATION (REGULAR & ARREAR)

ODD SEMESTER

August - Commencement of First Internal Test

August - Last date for uploading First Internal Marks
September - Commencement of Second Internal Test
September - Last date for uploading First Internal Marks
October - Commencement of Practical Examination
October - Commencement of Model Examinations
November - Last date for uploading Model Exam Marks and CIA Marks
November - Commencement of University Exams (Regular & Arrear)
December - University Exam Ends

EVEN SEMESTER

February - Commencement of First Internal Test

February - Last date for uploading First Internal Marks
March - Commencement of Second Internal Test
March - Last date for uploading First Internal Marks
April - Commencement of Practical Examination
April - Commencement of Model Examinations
April - Last date for uploading Model Exam Marks and CIA Marks
May - Commencement of University Exams (Regular & Arrear)
May - University Exam Ends

INSTRUCTIONS TO INVIGILATORS

1. One Invigilator for every 25 candidates or part of that number in each hall or room is
allotted. If number of the candidates for the examinations on any date does not exceed 25
no invigilator need to be appointed. It can be taken care of by the Of ice of the Controller
Of Examinations.

2. The Invigilator(s) should be present in the examination centre at 9.30 a.m. in the morning
session and 1.30 p.m. in the afternoon session to collect the answer paper booklets and
the Question Paper from the Collection point and distribute them to the candidates.

3. The Invigilator(s) should not allow the candidates without Hall Ticket & Identity Card
inside the Examination Hall. The Invigilator(s) should verify the front page of the answer
paper booklets of the candidates as to the register number of the candidate, the question
paper number, subject code etc. illed-in by the candidates. Only after verifying all the
18
 details and hall ticket, the invigilator(s) should af ix their initials on the answer papers.

4. The Question Papers should be distributed to the candidate sharply at 10.00 a.m. in the
morning session and 2.00 p.m. in the afternoon session.

5. The Invigilator(s) should check the hall ticket of each and every candidate with his/ her
photograph and the signature in the attendance sheet. If any, discrepancies it should be
immediately brought to the notice of the Controller of Examinations.

6. The Invigilator(s) should not allow the candidates to bring the mobile phones inside the
examination hall.

7. The Invigilator(s) should also check whether any candidate writes his / her register
number or marks any other indications in the Q.P or any pages of the answer booklet.

8. The Invigilator(s) should not allow any candidate to take the answer booklet out of the
examination hall.

9. The Invigilators(s) should put `AAA ´ in the attendance sheet against the names of the
candidates who are absent for any particular examination. The invigilator(s) should also
see that the answer booklet numbers are indicated by the candidates in the attendance
sheet.

10. The Invigilators(s) should not permit any student to enter the hall after 30 minutes of the
commencement of exam.

11. The Invigilators (s) should not permit any student to leave the hall within 30 minutes
from the commencement of Exam.

APPOINTMENT OF CAMP OFFICER:

To conduct the Evaluation of the End Semester University Exams, the Vice Chancellor
nominates one Camp Of icer and one Addl. Camp Of icer.
a. The Camp Of icer allots the Valuation Hall /Room to the Examiners as per their
requirement.
b. One day before the valuation commences, and next day to the completion of valuation he
ixes the Board Meeting.
c. He takes care of the issue of Answer Papers as per norms to UG & PG board, and the
Completion of the respective Board.
d. He supervises the foil sheets marks are being typed in the computer by the respective
evaluator and sent to Centre for E-Governance for Printing.

19
 INSTRUCTIONS TO THE CAMP OFFICERS IN CENTRAL VALUATION

1. The valuation work will be held from 9.30 a.m. to 12.30 p.m. for the forenoon session and
from 1.30 p.m. to 4.30 p.m. for the afternoon session on all the days including Saturday.
However, the camp staff should be present at the Camp an hour before for arrangements.

2. Before the transfer of answer scripts to the Central Valuation Centers, checking must be
done to examine the total number of students registered for a particular paper, number of
answer scripts received and number of absentees so as to ensure collection of answer
scripts.

3. Central Valuation work should be commenced only after ascertaining the receipt of all the
dummy numbered answer scripts.

4. The Camp Of icer will hand over the packets or bundles each containing 30 answer
scripts along with question papers, key and Foil cards to the Chief Examiners .

5. The Camp Of icer of the Central valuation camp should verify the appointment order from
each Examiner.

6. The Scheme of Valuation with key sent by the of ice of the Controller of Examinations will
be discussed in the Board meeting along with the Examiners one day before the
commencement of valuation.

7. The Chief Examiner should get the details of the available answer papers with key from
the Camp Of icer a day prior to the commencement of central valuation.

8. Valuation should be done as per the scheme of valuation supplied at the centre.

9. Five Assistant Examiners will be allotted to each Chief Examiner who will be overall in
–charge of the valuation. He shall scrutinize all the answer papers valued by the Assistant
Examiners under his/her charge. He /She should also verify whether the valuation is done
as per the scheme of valuation. The Chief Examiner should value at least 10% of the
answer papers valued by each Assistant Examiner and he/she should record his/her
remarks on the answer papers in different ink which shall be the inal marks. The
remuneration for Chief Examiners shall be the average remuneration of all the Assistant
Examiners in the subject plus 10% of the total remuneration of the Assistant Examiners
under his/her charge.

10. Before the commencement of valuation, the examiners are requested to verify whether
they have handled the subjects of the answer scripts.

20
 11. If any Examiner appointed for a particular subject is not reported for valuation, the answer
paper may be returned back to the Camp Of icer.

12. The Chief Examiners are requested to issue the answer papers of a particular subject for
valuation only to the examiners who actually handled that subject. No Examiners will be
allotted more than 3 subjects for valuation.

13. Each examiner will be given 30 UG answer scripts for each session separately with the
concerned Foil Sheets. In case of PG Degree, 20 answer scripts will be given for each
session to each examiner for valuation.

14. The Examiners have to award marks and record them on the front page, total them and
then write the marks in number and in words and should sign in full in the irst page of the
answer paper.

15. The Chief Examiners are required to attest corrections, if any, made by them and sign on
the irst page for having checked the valuation (whether all the answers are valued) and
also the total. Even if no alteration is made by the Chief Examiner, he/she shall record nil
correction and then af ix his/her signature.

16. Marks should be legible and corrections if any should be attested, with full signature.

17. The Examiners should return the evaluated answer scripts in the evening of the same day
and the answer scripts allotted for the day shall not be kept pending. The marks should be
entered in the Foil sheet and in the computer by the Examiners.

18. Under the Supervision of the Chief Examiner, entry of the marks in the foil cards and in
computer should be done and veri ication should also be carried out. In this connection, a
Data Entry Operator may be appointed by the Chief Examiner.

19. Every day soon after the valuation, the Examiners should ill-up the statement of
percentage of pass, so that the number of scripts valued by them can also be recorded on
each day of valuation. The respective Chief Examiner should collect these statements,
calculate the percentage of pass and hand them over to Camp Of icer. This form of
statement will help to tabulate the results on the last day of valuation.

20. Wherever the valuation by an Examiner is considered to be unsatisfactory, the Chief

Examiner shall give further instructions to the examiner. In case of continued
unsatisfactory valuation by an Examiner, the Chief Examiner shall bring the facts
immediately to the notice of the Controller of Examinations through the Camp Of icer. In
such cases severe action will be taken against such Examiners.

21
21. Fraction of marks in the total of each paper should be brought to the next integer before
entering in the foil sheets. No candidate should be failed for want of one or two marks

22. The attention of all Examiners is drawn to the need for a careful checking of the answers to
see that no answer is left out in valuation and that proper marks are assigned to all
answers and parts thereof. Examiners are requested to be careful in totaling the marks
and correctly entering the marks in the irst page of the answer book and in the Foil sheet.

23. The Examiners are also requested to score off blank sheet and blank portions in the
answer books.

24. The Examiners should use red ballpoint pens for award of marks. No marking should be
made in pencil or other than the color mentioned above.

25. Under no circumstances the foil sheets should be torn, as every foil sheet bears the page
number.

26. No Dummy Number should be introduced / altered.

a. The foil sheets will be duly illed in with all relevant information.

b. The marks should be entered in the lines [………………………..] provided against each
Dummy number and the MARKS MUST BE ENTERED IN WORDS also.[For example
047 as ZERO FOUR SEVEN]

c. The total of all the marks in a sheet should be written in the line provided at the
bottom of the sheet.

27. Examiner should sign the Foil Sheet before submission. The marks in the Foil sheet should
be typed in the computer provided for the examiner.

28. Examiners who have reason to suspect malpractice on the part of any candidate or
candidates should forthwith make all possible preliminary investigation and
communicate to the Controller of Examinations immediately through the respective Chief
Examiner and Camp Of icer along with details for suspecting malpractice and all material
evidence available.

29. Malpractice [MMM] cases should be entered in ink in the foil sheets by the Examiners.

30. Attempts made by the candidates or other interested persons to in luence the Examiners
with regard to the valuation of any of the answer papers shall forthwith be reported to the
Controller of Examinations. Severe action will be taken on erroneous Examiners, if any.

22
 31. Camp Of icer / Chief Examiner should not entertain outsider to enter into the valuation
hall.

32. The Camp Of icer should forward the copies of representations received regarding
defects in the Question papers to the Chief Examiners on the irst day as well as on the day
of passing the results. , Chief Examiners and Examiners are requested to value the papers,
inalize and pass the results taking into consideration the nature of question, if out of
syllabus, tough question, percentage of pass etc., before suggesting the award of suitable
marks to earn a pass. The suggestions recommended to earn a pass should be straight
without any ambiguity, so that implementation of Board Recommendation is not
complicated.

33. The Board Meeting, to pass the results, should be convened for each subject on the last day
of the valuation or on the very next day. The minutes of the meeting may be sent to the
Controller of Examinations in duplicate, duly signed by the Chief Examiner and the
Examiners of the concerned Board.

34. All the examiners must be present in the central valuation camp till the valuation is
completed. Dearness Allowance is permitted only for External Examiners.

35. The Camp Of icer has to arrange for the payment of Dearness Allowance with the help of
Finance Section of the University and also the remuneration to the Examiners at the end of
their valuation from the funds allotted by the University.

ALL THE NORMS EVOLVED ABOVE SHALL APPLY TO ALL EXAMINATIONS.

Honorarium for Examiners:

1. The Chief Examiner should ensure that the remuneration forms should reach the Camp
Of icer in the morning itself which will help hassle free disbursement on the inal day
afternoon.

2. The disbursement of the honorarium will be done only by the Camp Of icer.

3. In the event of an examiner not being present on the inal day, such examiner may be
permitted to authorize a colleague by a letter to that effect to receive the honorarium on
his/her behalf.

23
INSTRUCTIONS TO EVALUATORS

Evaluation Procedure and Conducting of Board Meeting:

1. The valuation work will be held from 9.30 a.m. to 12.30 p.m. for the forenoon session and from
1.30 p.m. to 4.30 p.m. for the afternoon session on all the days including Public Holidays except
on Sundays.
2. The Scheme of Valuation will be given to the Examiner evaluating the answer scripts.
3. Board Meeting will be conducted 1day before the commencement of evaluation.

BOARD MEETING
Agenda

a. Chief Examiner allots papers to all Examiner as per their subject taught.
b. If key to the Question Paper is not available for any paper, the Chief Examiner must
ensure that it is prepared by any of the available Examiners.
c. Instruction to all Chief Examiner & Examiner regarding valuation procedures, Foil
Sheet Entry & Entering the marks in computer and not keeping any paper pending
for the day etc.
d. Checking the entry in Foil Sheet and Computer entry.
e. Returning the absent Additional Examiner's answer papers if any to Camp Of icer.

PASSING RESULT :

f. The Board Meeting has to pass the results. It should be convened for each subject
after the valuation. The minutes of the meeting may be sent to the Controller of
Examinations duly signed by the Chief Examiners of the Boards concerned.

4. Valuation should be done as per the scheme of valuation supplied.

5. Before the commencement of valuation, the examiners shall verify whether they have handled
the subjects of the answer scripts.
6. Each Examiner will be given 30 UG/20 PG answer scripts for each session separately with the
concerned Foil Sheets.
7. The Examiners have to award marks only on the front page, total them and then write the
marks in number and in words and sign in full in the irst page of the answer paper.
8. Marks should be legible and corrections if any should be attested, with full signature by the
Examiners .
9. Soon after the valuation, the Examiners should ill-up the statement of percentage of pass, so
that the number of scripts valued by them can also be recorded on each day of valuation.
10. Fraction of marks in the total of each paper should be brought to the next integer before
entering in the foil sheets.
11. The attention of all Examiners is drawn to the need for a careful checking of the answers to

24
 see that no answer is left out in valuation and that proper marks are assigned to all answers
and parts thereof. Examiners have to take special care in totaling the marks of each candidate
correctly and in the same mark should be entered in the irst page of answer book and in the
foil sheet.
12. The Examiners have to score off blank sheet and blank portions in the answer books.
13. The Examiners shall check up the total carefully and also see whether all the answers are
valued and marks awarded.
14. The Examiners should use red ballpoint pens for award of marks.
15. Under no circumstances the foil sheets should be torn, In case of torn, a new foil sheet can be
used after informing the Controller of Examinations.
16. No Dummy number should be introduced / altered.
17. The Foil Sheets will be duly illed in with all relevant information.
18. The marks should be entered in the lines […………….] provided against each Dummy Number
and the MARKS MUST BE ENTERED IN WORDS also. [ For examples 047 as ZERO FOUR
SEVEN]
19. Foil Sheets should be signed by Examiners before submission to Chief Examiner..
20. Examiner who have reason to suspect malpractice on the part of any candidate should make
all possible preliminary investigation and communicate to the Controller of Examinations
immediately along with details for suspecting malpractice and all material evidence
acquired from the candidate.
21. Malpractice [MMM] cases should be entered in Red ink in the foil sheets by the Examiners.
22. Attempts made by the candidates or other interested persons to in luence the Examiners
with regard to the valuation of any of the answer papers shall forthwith be reported to the
Controller of Examinations. Severe action will be taken on erroneous Examiners, if any.
23. The Examiners are informed that the passing minimum for UG and PG Examinations are as
follows:
 UG all Examination – 50 %( except in few subjects like Nautical Science where the
passing minimum is(40% 60/70%)
 All PG Examinations – 50 %

25
Participation of Examiner in Evaluation Work:

1. Examinership offer letter should be sent in advance and the concurrence of the examiners
should be obtained in the year – wise list.

2. Depending upon the seniority, the Chief Examiner will be ixed and 5 Examiners are ixed
under each Chief Examiner. Chief Examinership is applicable only for a particular Central
valuation and does not guarantee continuance.

3. The Acceptance Letter of the Examiner should be forwarded to the Camp Of icer by the
Controller of Examinations within the stipulated time.

4. Evaluation should be done by faculty with desired number of years of experience.

5. Examiner should report to the Camp Of icer / Chief Examiner at 10.00 a.m. Due to logistic
problem in the city, late by 15 minutes may be permitted.

THE DUMMY NUMBERING WORK

The University introduced the system of assigning of dummy numbering to all the answer
scripts to avoid malpractice. The dummy numbering works are done under the direct
supervision of the Controller of Examinations/Addl. Controller of Examinations. The dummy
numbering staffs are assigned with the following duties and responsibilities.

1. Receiving the Answer Script covers from the Of ice of the Controller of Examinations.

2. Assigning the dummy number to the answer scripts as per the Range list provided by
the Controller of Examinations.

3. Separating the top slips from the answer scripts.

4. Scrutinizing the correctness of the above said slips.

5. Scrutinizing the correctness of dummy numbering on the answer scripts.

6. Bundling the top slips in hundreds and binding them and mentioning the range of
dummy numbers on the cover of the top slips. This will be sent to Centre for E-
Governance for updating in the software with the original register number and
dummy number along with absentees.

7. The dummy numbered answer scripts should be given to the Controller of

Examination. This is sent to Camp Of icer for Valuation.

8. The top slip bundles shall be kept in carton boxes and sealed and the same shall be
maintained at the Of ice of the Controller of Examinations.

26
PUBLICATION OF RESULTS:

After completion of valuation, and Passing Board Meeting results will be announced to the
Students through our University Web Site and also displayed on our University Notice Board.

Re-Totaling or Photocopy of the Answer Script

A student in case not satis ied with the marks awarded in the semester (Theory) End
Semester Exam, can irst apply either for Re-totaling or apply for photo copy of his answer
script.

Revaluation of Answer Script

Students who have applied for revaluation of his answer paper will be presented before
Revaluation Committee consisting of the Exam Committee Convenor, and a faculty
member of the course. A senior faculty in that course will be asked to revalue the answer
script.

Instant Examination
Instant Examination conducted only for the inal year students having overall two arrear
papers.

EXAMINATION MALPRACTICE ENQUIRY COMMITTEE - FUNCTION

Members of the Examination Malpractice Enquiry Committee

1. Convener : Controller of Examinations

2. Members : Dr.P.N.Ananthanarayanan – Professor & HOD,

Petroleum Engineering

CDR.Prasanth Kumar Singh- Professor & HOD,

Naval Architecture

Capt.K.Karthik – Professor, Nautical Science

27
S.NO Nature of Malpractice Maximum Punishment

The candidates facilitating the other

1. candidates(s) to copy from his/her
answer script
Invalidating the examination of
The candidate possessing any the particular subject written
incrimination material(s) (whether by the candidate.
used or not). For example –written or
printed materials, bits of papers
2.
containing written information, Or
writings on scale, calculator,
handkerchief, dress, part of the body, When the quantum is equal to
Hall ticket etc.., or more than that could
The candidates possessing cell normally be printed in full
phone(s) / programmable page that he/she will be
calculator(s)/any other electronic debarred for the current
3.
storage device(s) and containing semester.
incriminating materials (whether
used or not)
The candidate possessing the answer
4. Invalidating the examination of
scripts of another candidate.
all the theory and practical
subjects of the current
The candidates passing his/her
5. semester.
answer script to another candidate.

The candidate misbehaving in the Fine as levied by the

6. Malpractice Committee.
examination hall.
The students is debarred from
continuing his/her studies and
7. Cases of Impersonation. debarred from writing the
examinations permanently.

28
 Convocation
GENERAL INSTRUCTIONS TO GRADUANDS.
1. This convocation function is “ A function to Remember” for you.

2. Kindly cooperate to make this Convocation a SUCCESS.

3. Dress in your Convocation Gown issued and Wear your Convocation Badge
without fail.

4. Maintain discipline and order, No gossip or exchange of gestures to friends and parents
at the convocation venue.

5. Switch off your Mobile phone or keep it in silent mode.

6. Follow strictly the procedure for receiving the degree certi icate.

7. When the procession enters the Auditorium the candidates and invitees shall rise and
remain standing until all those on the dais have taken their seats.

8. While the candidates are called for the issue of degree certi icates they have to come to
the stage as per the order of the convocation badge number.

9. After the receipt of the certi icate the candidates should return to their seats quickly
and in an orderly manner and they will not be allowed to go anywhere other than their
seats.

10. When all the candidates are issued with the certi icates the chancellor will administer
the pledge.

11. When the Chancellor says “Let the candidates stand” all the candidates must stand and
repeat the pledge.

12. After administering the pledge the Chancellor shall confer the degree and the candidates
shall remain standing quietly and attentively till the Chancellor completes the
conferment of Degree.
[
13. At the conclusion of the convocation the graduates shall remain standing until the
academic procession leaves the hall.

29
ORGANIZING THE CONVOCATION

1. The candidates who have successfully completed the course are eligible for the Award
of Degree and their list is prepared with classi ication.

2. The committees are constituted and its duties are assigned for the conduct of
convocation.

3. The details of the candidates are given to the printing press for printing of Degree
Certi icates.

4. The noti ication for registration for the convocation is issued through University
website.

5. The printed Degree Certi icates are arranged course wise.

6. The Graduate Register is prepared.

7. The date of convocation and the Chief Guest for the function will be inalized by the Vice
Chancellor.

8. Invitations are printed and distributed as per the University list of invitees.

9. The Gold Medalist, the Rank Holder and all the other candidates are informed of the
date of convocation and the procedure to be followed at convocation.

10. The Form of Procedure and the Minute to Minute program, Vice Chancellor's address
and Chief Guest address are printed.

11. The other materials like the course wise list of candidates, the grace passing formats,
the plan for convocation procession, the plan for the seating arrangements on the dais
and off the dais are prepared.

12. The order for convocation gowns is issued.

CLASSIFICATION OF DEGREE

AGGREGATE OF GRADE POINTS EARNED
CGPA = --------------------------------------------------------------
AGGREGATE OF UNITS REGISTERED

PERCENTAGE OF MARKS IN THE AGGREGATE = (CGPA-0.5) X10

1. Letter grades are awarded on a 10 –Points Scale

2. Grading System:

30
 % of Marks Grade

90 to 100 EX

80 to 89 A+

70 to 79 A

60 to 69 B+

50 to 59 B

40 to 49 C

0 to 39 RA

1. First Class with Distinction - C.G.P.A 8.00 and above

2. First Class – C.G.P.A 6.50 to 7.99

3. Second Class – C.G.P.A Below 6.50

The classi ication First Class – Exemplary and the First Class with Distinction will be
awarded only for those candidates who have passed all subjects in the irst appearance as per the
scheme of examinations. Other students completing through arrear examinations will be placed
either in First Class or Second Class based on their marks.

ISSUE OF DUPLICATE DEGREE CERTIFICATE

I. The following should be accompanied with the application towards

issue of the Duplicate Degree Certi icate

1. A Non-Tracable Certi icate issued by the Police Of icial (duly signed by the
Inspector or Sub-Inspector) by mentioning Crime and Occurrence Sheet
Number and Date (Original)[ Appendix]

2. An Af idavit in a Ten or Twenty Rupees Bond Paper duly signed on the

prescribed stamp by the Notary Public (original)

3. A Copy of Provisional and /or Degree Certi icate.

4. Fee Receipt for the Duplicate Degree Certi icate.

31
Ph.D.,
Evaluation
Process

32
SUBMISSION OF SYNOPSIS
The Research Scholar is eligible to submit the synopsis in the prescribed format subject to the
ful illment of the following:

a. The Research scholar should have passed the comprehensive examination.

b. The Research scholar should have published at least one paper or the manuscript which must
have been accepted for publication in a peer-reviewed National / International journal.

The doctoral committee shall evaluate the research work carried out by the Research Scholar. If
approved, the candidate shall submit six hard copies and a soft copy of the synopsis in the
prescribed format to the Controller of Examinations.

If the doctoral committee suggests additional work, the Research scholar shall carry out the same
and present to the Doctoral Committee again. The research supervisor shall submit a list of six
International / National experts with postal and e-mail addresses besides the Supervisor to the
Controller of Examinations at the time of submission of Synopsis. The Vice Chancellor will
appoint two examiners to evaluate the thesis.

THESIS SUBMISSION & EVALUATION

The candidate must have published two papers or manuscripts which must have been accepted
for publication in peer-reviewed National / International journals before the submission of the
thesis. The thesis should be prepared as per the format of 'Academy of Maritime Education and
Training Ph.D. Thesis Manual'. The candidate shall submit two CD's containing a copy of the
thesis each in PDF format and six bound copies of the thesis to the Controller of Examinations.
The examiners shall evaluate the thesis and submit their evaluation reports with comments in
the prescribed format of the University to the Controller of Examination and a copy to the
Supervisor.

If one of the examiners recommends and the other does not recommend the thesis, the Vice
Chancellor may refer the thesis to a third examiner for evaluation. If the third examiner
recommends the thesis, the Viva-Voce examination shall be conducted. If third examiner rejects
the thesis the scholar can re-register for the Ph.D programme. The extension time for submission
of thesis will be granted up to a maximum period of three years on payments fees prescribed
from time to time. Such extension will be granted for a duration of six months every time.

VIVA-VOCE EXAMINATION
The inal examination shall be conducted as “Open Viva-Voce examination”. The inal Viva-Voce
examination shall be conducted by the Supervisor by inviting the examiner appointed by the

33
Vice- Chancellor from the panel of examiners who evaluated the thesis as convenor with the
consolidated report from the evaluation reports.
The inal viva-voce examination shall be conducted only after receiving positive
recommendations from both the examiners. If the Research scholar does not successfully defend
the thesis, the Research scholar may opt to reappear at a later date.

PUBLICATIONS
The Research scholar may publish papers arising out of the thesis and in such publications the
candidate must mention the af iliation with AMET in addition to other af iliations, if any. The
Research scholar without speci ic written approval from the University shall not publish the
entire thesis as a whole.

AWARD OF Ph.D. DEGREE

The Board of Management shall approve the award of Ph.D. degree to the Research scholar.

POWER TO MODIFY
Notwithstanding anything contained in the above said regulations, the Board of Research and
Academic Council reserves the right to modify any of the above said regulations from time to time.

34
 PROFORMA FOR FURNISHING THE NAMES OF EXPERTS TO EVALUATE
Ph.D THESIS
(NOTE: Only this form should be used and returned with filled up particulars)

NAME OF THE CANDIDATE :

TITLE OF THESIS :

SUBJECT :

NAME OF THE SUPERVISOR :

DEPARTMENT (FACULTY) :

PANEL OF EXPERTS (Please suggest at least three names under each category)

Name and Designation and Qualification / total teaching Remarks (FOR OFFICE USE
full Address with Telephone research experience with field ONLY)
and Fax Number (1) of Specialization (3)
(2)

OUTSIDE TAMILNADU (within India)

(Internal Examiner)
1.

2.

3.

OUTSIDE INDIA
(Foreign Examiner - External)
1.

2.

3.

35
36
37
OFFICE OF THE CONTROLLER OF EXAMINATIONS

38
Name of Supervisor:


Date:

Ph.D Public Viva Voce Examination

Strictly in accordance with section 7.0 examination, and Viva Voce
Examination and subsection 7.3.2 viva voce examination of Degree of Doctor
of Philosophy (Ph.D) regulation 2010, AMET University, Chennai Ph.D Viva
Voce External Examination will be held for the scholar Mr./Ms.__________________
for his/her thesis “________”. The scholar will defend his/her thesis in the
presence of External Examiner of Viva Voce Examination on the date shown
below. A copy of thesis is kept in Prof. V.B.S. Rajan Library, AMET University.

Name of External Examiner:







Name of Scholar:

Time:
Venue:


All are cordially invited.


Supervisor/Guide
Sign with Seal

39
Appendix

40
S.No Subject Name of the Subject No. of QP Rate Amount
Code Setting with Rs.
key

Grand Total Rs:

41
42
 ARREAR EXAMINATION- _______________
Remuneration for Question Paper Setting

Name of Examiner: _______________________________________Phone No:__________________________

Of ice address:
________________________________________________________________________________

________________________________________________________________________________
S.No Subject Name of the Subject No. of QP Rate Amount
Code Setting with Rs.
key

Grand Total Rs:

Checked by (Name)

Signature:

Passed for payment of Rs.__________________ Name & Signature of Examiner

CONTROLLER OF EXAMINATIONS

43
 ARREAR EXAMINATION APPLICATION (FINAL YEAR STUDENTS)-………………….
NAME OF THE STUDENT
REGISTRATION NUMBER

In English

ROLL NO:

COURSE : BATCH:

SEMESTER: MONTH & YEAR:

Application Fee : Rs…….. Of ice Use:

Theory subject(s) :______ x Rs……...

Practical subject(s) :______ x Rs………
Amount Paid Rs._______________
Statement of Mark Sheet: Rs……..

Penalty (if any) :

Total Fees : A/c Approval

EXAMINATION APPLICATION (ARREAR SUBJECTS)

(Maximum 10 Papers)
S.no Sem ester Sub. Co de N am e o f the Subject

10

Signature of the Signature of the Candidate

Head of the Department
Note:
1. The candidate who does not ful ill the attendance requirement will not be permitted to write the
University Examinations.
2. Incomplete application will be rejected.
3. Last date to submit illed in application to Controller of Examinations of ice on or before
…………………….
Students are instructed to attend Examination in Uniform with ID card and Hall Ticket.
44
 Registration for Arrear Examination (passed out students)- ___________________

Name of the Candidate:

Register No: Roll No:
Course: Batch:

Registration Fee : Rs.………./- ľ ś Üℓ ś

h źź╜

Application Fee : Rs……....../-

Amount Paid Rs.______________
Fee for statement of mark : Rs………../-

Examination Fees :
(Rs………… per paper)
A/C approval
Penalty (if any)

:
Total Fees :


S.No Semester Subject code Name of the subjects
1
2
3
4
5
6
7
8
9
10
11
12

Signature of the Candidate
Date:
Note:

ỳ Candidates should remit the examination fees and to submit the application on or before
__________________
2. Incomplete application will be rejected.

45
 INSTANT EXAMINATION APPLICATION ________________________
NAME OF THE STUDENT REGISTRATION NUMBER

In English

ROLL NO:

COURSE : BATCH:

SEMESTER: MONTH & YEAR:

Application Fee : Rs…… Of ice Use:

UG Theory subject(s) :______ x Rs……. Amount Paid Rs._______________

PG Theory subject(s) :______ x Rs……..

A/c Approval
Total Fees :
EXAMINATION APPLICATION (ARREAR SUBJECTS)
(Maximum 2 Papers)
S.no Semester Sub. Code Name of the Subject

Signature of the Signature of the Candidate
Head of the Department

Note:
1. The candidate who has more than 2 subjects as arrears will not be permitted to write the
University Examinations.
2. Incomplete application will be rejected.
3. Last date to submit illed in application to Controller of Examinations of ice on or before
……………
4. Students are instructed to attend Examination in Uniform with ID card and Hall Ticket.

46
 END SEMESTER EXAMINATIONS OF …………………………….
Claim in connection with conducting Practical Examinations
# ص≤≥• Κ . Ø Ø¶
3¨ . Ø 3 µ¢™
• £¥ Κ, ° ¢Κ6©∂ ° 6Ø£• Group 3 • ≠ • ≥¥• ≤ $ ° ¥• Students
Covered covered

Total Number of students covered Labs for the Semester

(……………………..)

b ◘ ◘ź{ Ċĵ ŕ ś ■Ċℓ Ċ◘ĊĂ▄▄Ŧ Rate per Student Rs. Total Claim in Rs.
ľ ◘ōśʼnśŕ

( Rupees in words …………………………………………………… only )


Signature of the Examiner/HoD

47
48
 OFFICE OF THE CONTROLLER OF EXAMINATIONS
APPLICATION FOR ISSUE OF THE TRANSCRIPTS
(To be signed only by the candidate)

1. NAME: 2. REGISTER NO:

3. BRANCH OF STUDY: 4. YEAR OF STUDY:

5. ADDRESS: 6. Contact phone No/Cell No.:

7. No. of sets of Transcripts are required :

8. Certi icates for which Transcripts are required : Semester Wise Grade Sheet
Consolidated Mark Sheet

Provisional Certi icate
Degree Certi icate

9. Whether Originals of the above Certi icates have
been produced : Yes/No

10. List of the Original Certi icate produced (Specify) :

11. Whether suf icient Photocopies are produced

(Neat and legible copies with suf icient space at
the bottom of the certi icates for attestation are
to be provided) : Yes/ No

12. Whether the names and addresses of the universities

are written on the cover : Yes/ No

Signature of the Individual with Date:

Received the Transcripts in sealed cover Received all Original Certi icates

Signature: Signature:

Date: Date:

Normal time required for issue of Transcript is as follows:

1. If original certi icates are produced-one week 2. If original certi icates are not produced-one
month
3. Fees for Transcript: 3000/-.
Duplicate degree certi icate-2000/-

49

FORMAT OF THE AFFIDAVIT

Af idavit for the issue of Duplicate Degree Certi icate duly typed in Non –
Judicial Stamp Paper valued of Rs.10/- or Rs.20/-

I
…………………………………………………….…S/o/D/o……………....…………………….…………..………..
aged about..............................
…………………………..years, residing
at…………………………………………………………………................................................................................

……………………………………………………………………………………….do hereby solemnly
af irm and sincerely state as follows:


I declare and state that I have lost my
………………..………………………………………Degree Certi icate issued by the AMET
University ,bearing Register No …………………………passed in
………………………………………………….(month & year) through ……………………………….
College. I have tried my best to trace out them, but could not trace the Certi icates.
Immediately I have lodged a complaint before the Police Station on
……………………………………………………… The above matter was also published in the
Crime and Occurrence Sheet vice No……………… and /Date …………………………issued
by the Police Station .
I request the Duplicate copy of my Degree Certi icates from the University of
Madras for my future and therefore I swear this af idavit.

I request the University to issue the Duplicate Degree Certi icates. I assure
that I will return the Duplicate Certi icates to University, if may original Degree
Certi icates is are found by me.

The above deponent sworn the above and
Signed herein before me on this day…………...
Day of …………………………..20
DEPONENT



Before me
Signed & Seal of the Notary Public

50


NON-TRACABLE CERTIFICATE
(To be obtained from the Police Department)

This is to certify that a case/report of missing was received from
Thiru/Tmt/Selvi …………………………….S/o/D/o………………………………………………
residing at ……………………………………………………………………………………………….
The complainant reported that he/she missed
…………………………………………………….. In this connection, all possible steps were
taken to trace the missing Certi icate/s and is/are not traceable. The missing
report was also published in Crime and occurrence Sheet No…………………..
Dated……………………........

Signature & Seal

(SubInspector Rank or Above)

51
 Online Certi icate Veri ication /Authentication

To support “Digital India” our University has introduced online facilities like
certi icate veri ication/ Authentication which is very much time a saving process.

A student (or) Agency after uploading his document after making the online
payment, a unique ID is allowed to the user and at the same time an alert is sent to
Controller of Examination to verify the document through their registered mail ID
and Phone No.

After verifying the document an unique ID is generated and it ensures the

veri ied Document.

The whole process is completed within 24 hours on working days. The

organization /Agency that needs the veri ication document can inally be assured
of the genuinity of the document.

To support these facilities AMET has made a tie up with MYEASYDOCS, an

approved agency which is being recognized by the Government of Tamilnadu.

Portal Address : www.ametuniv.ac.in

52
 End Semester Examination ________________________

Application for Revaluation

Name :

Roll No. :
Registration No. :

Course :
Batch :

S.No. Semester Subject Code Name of the Subject

Amount per Paper Rs………
Amount Paid Rs………………..…
No.of Papers to be Revalued……………
Amount paid Rs……………….. A/C Approval

Signature of the HOD Signature of the Student

Date :

Note:
1. Apply within 5 days from the date of Publication of your Results. Fees can be made through
online also.
53


END SEMESTER EXAMINATION – ……………………… (MARK ENTRY FORM)

Course: Subject Code
:
Semester
: Subject:
Marks:
Max


Dummy Number Marks

S.No Marks in Words
Awarded



























Total

Name and Signature of the Examiner: Name and Signature of the Chief Exami ner:
Date : Date :

54

 Space for Photo

55
56
 Space
for
Photo

CLAIMS WITHOUT SIGNATURE WILL NOT BE ACCEPTED Centre…………

CLAIM FOR ACADEMY OF MARITIME EDUCATION & TRAINING
CENTRE
VALUATION
Memo of work done in Connection with Valuing Answer Paper for the
SCHEME ………………………….…………….. Examination of …………......20……………….
ONLY
NUMBER OF ANSWER
RATE TOTAL
EXAMINATION AND SUBJECT PAPERS VALUED
Rs. P. Rs. P.

-
A Revenue stamp should be affixed to the bill when the amount exceeds Rs.5000/
Name (in block letters) Dr. / Mr.Mrs.
/ / Miss……………………….
Rs.1/-
Examiner………………………………………………………………..
Revenue
Official Address…………………………………………………….......
Stamp
Address to which the cheque to be send (in block letters)……………
…………………………………………………………………………...
Signature
Station ……………
Date……………….
CLAIMS WITHOUT SIGNATURE WILL NOT BE ENTERTAINED

57
 Space for
Photo

58
 Sl. No.U2888

Space for
Photo

CONSOLIDATED GRADE REPORT

SESSION 2012 - 2015

59
 Space for Photo

60
 Space for
Photo

61
 End Semester Examination ________________________

Application for Photo copy

Name :

Roll No. :
Registration No. :

Course :
Batch :

S.No. Semester Subject Code Name of the Subject

Amount per Paper Rs. 200
Amount Paid Rs………………..…
No.of Papers to be Revalued……………
Amount paid Rs……………….. A/C Approval

Signature of the HOD Signature of the Student

Date :

Note:
1. Last date for submission of Application at Controllers Of
ice is on _________

62
 FLOW CHART FOR CONDUCTING EXAMINATIONS

Collec on of Curriculum & Schema from respec ve Departments

Ques on Paper Se ng –Offer Le er to be Sent

Collec ng Ques on Paper & sending for Prin ng a er scru niza on

Announce Date for Prac cal & Theory Exam

Issue of Applica on Form & Collec ng

Issue of Hall Tickets

Appointment of Invigilators & Observer

Sea ng Plan

Distribu on of Ques on Paper & Answer Booklet

63
 FLOW CHART FOR EVALUATION
Collec on of Answer Books

Provide Dummy Nos

Arrange Central Valua on

Preparing Foil Card to enter Marks

Entry of Actual Marks in Central E‐Exam System

Printed Copy of the Marks Received from Centre for e‐governance

with Equivalent Registra on Number

Board Mee ng

Publishing Results

Retotaling/ Photocoping

Revalua on

Instant Exam

Issue of Grade Report

Convoca on

64