Creating an Organizational Structure

Before we go ahead and create an Organizational Structure, let’s have a quick look at the
terminology used in the organization structure.

Structures in SAP HCM

1. Organizational structure.
2. Enterprise structure.

3. Personnel structure

 Pay scale structure

 Applicant structure
 Wage type structure

1. Organizational structure: It contains organizational objects /elements. These are called

building elements.

Organizational objects / elements are:

Organizational objects Org. key

Organizational unit O
Job C
Position S
Person P
Cost center K
Task T
Task group Ts

If we create any organizational object, System will assign a eight digit numeric number, which is
called unique Number.

1. Organizational Unit: Represents a functional unit in your enterprise, Human Resources

department, for example. According to how tasks are divided up within an enterprise, this could
be a department, group or project team, plant, for example. Organizational units differ from other
units in an enterprise such as personnel areas, company codes, business areas etc. These are
used to depict structures (administration or accounting, for example) in the corresponding
components.

Kinds of organizational units

A). Main Organizational unit / Root organizational unit: Whatever the organization we
create for the first time is called Main organizational unit.

B). Sub organizational unit: Under Main org. unit whatever we create is called sub org.units.

2. Job: Jobs, in contrast, are classifications of functions in an enterprise (administrator, for

example), which are defined by the assignment of characteristics. Jobs serve as job descriptions
that apply to several positions with similar tasks or characteristics.
 Jobs are used as templates to create Positions that means to say without a job we can’t
create a position.

Example:

 Manager
 Engineer
 Consultant
 Designer
 Administrator

3. Position: Represents a post that can be occupied by a person (employee) in the staff
assignments of an organizational unit, purchasing administrator, for example. Positions
differ from jobs. A job is not concrete but rather the basis for the creation of various
positions with similar tasks and characteristics. . Positions are created based on jobs; it
means to say without a job we can’t create a Position.

Job Position
Manager HR manager
Marketing manager
Finance manager
Plant manager
Engineer Production engineer
Site engineer
Software engineer
Consultant SAP HR consultant
FI/CO consultant
SD consultant
Designer Software designer
Web designer

1. Person: An individual, who is listed as an employee in Personnel Administration. A position

can be occupied partially, hundred percentage.

2. Task: It is a collection of duties and responsibilities. Tasks are assigned to jobs and positions.

“Activity which is performed within an organizational unit”

1. Task group: It is a group of tasks which can be assigned either a job or a position.

* HOW TO CUSTOMIZE ORGANIZATIONAL STRUCTURE*

Organizational structure can be created in three procedures.

1. Simple Maintenance
2. Expert Mode / Detailed Maintenance
3. Organization and Staffing

Comment: If we create organizational Structure in any procedure, the same structure reflects in
other two procedures.
If we create organizational structure in Simple maintenance and Organization and Staffing the
relationship between the objects are assigned by the system. Where as in detailed Maintenance
the user has to assign the relationship code.

The relationship between two objects is expressed in three digit numeric characters.

Each and every relation can be expressed in two ways.

1. Top down which is indicated with B

2. Bottom up which is indicated with A

For example:

TATA group of business---Btop down.

TATA mobiles business-- -Abottom up

In the above Organizational units i.e. BTATA group of business shows its relationship towards A
i.e. TATA mobiles, in the same way A i.e. TATA mobiles shows its relationship towards B i.e. TATA
group of business. That means to say TATA mobiles reports to TATA group of business / TATA
group of business is the line supervisor of TATA mobiles.

So we come to know that the lower level organizational object is A

So we come to know that the higher-level organizational object is B

The relationship codes can be seen through transaction code “OOVK” table name is T778V

The relationship codes:

Relationship
code Relationship bottom up Relationship top down
Indicates with A Indicates with B
*
001Is a subdivision of Is subdivided into
002Reports (line) to Is line supervisor of
003Belongs to Incorporates
004Is subordinate to (disc.) Is disc.supervisor of
005Is subordinate to Is supervisor of
006Substitutes for Is substituted by
007Describes Is described by
008Holder Holder
009Successor Successor
010Substitute Substitute
011Cost center assignment Cost center assignment
012Manages... Is managed by...
013Staffing requirement Staffing requirement
014Cost distribution Cost distribution
015Is identical to Is identical to
017Is carried out by Carries out
018Previous org. assignment Previous org. assignment
019Planned org. change Planned org. change
020Is a specialization of Is a generalization of
021Is equipped with Is contained in
022Requires Is required by
023Reserves Is reserved by
024Takes place in Is location of
025Is attended by Takes part in
026Is held by Is the instructor for
027Has a prebooking for Is prebooked for
028Imparts Is imparted by
029Presupposes Is presupposed by
030Is a specialization of Is a generalization of
031Requires Is required by
032Fulfils Is fulfilled by
033Is planned for Can attend
034Was attended by Attended events of type
035Is previous job of Is subsequent job of
036Is organized by Organizes
037Designated as successor Designated as successor
038Has potential for Is a potential of
039Supplies Is supplied by
040Was cancelled by Has cancelled
041Is an equivalent job Is an equivalent job
042Interests and preferences Interests and preferences
043Dislikes Is dislike of
044Consists Of Is part of
045Created Was created by
046receives Was created for
047Contains Is an element of
048Application by Application for
049Is developed by Develops
050Assesses Is assessed by
051Is a session of Is main event of
052Attends session Is attended by
053Still requires Is still required by
054Uses (for attendee) Is used by (attendee)
055Uses (for bus. event) Is used by (bus. event)
056Person has cost center Persons on cost center
057Has attendee apprsl model Is at'ee apprsl model for
058Has event apprsl model Is event apprsl model for
059Employee pool Employee pool
060Capacity assignment Person assignment
061Equals Equals
062Requirement description Requirement description
063Requires Defines demand for
064Requirements definition Requirements definition
065Planned assignment Planned assignment
066Reserve pool assignment Reserve pool assignment
067Exclusive temp.assignment Exclusive temp.assignment
068No shift planning No shift planning
069Is temporarily done by Works temporarily as
070Responsible for cost plan Responsible for cost plan
071Parallel temp.assignment Parallel temp.assignment
072Shift planning by Shift planner for
077Passes through Is passed through by
080Assigned to exposure grp Exposure group contains
081Higher duty holder Higher duty holder
083Is Key Position of Incorporates Key Position
088Dotted Line Reports to Dotted Line Supervises
089Dotted Line Reports to Dotted Line Includes
090Is responsibility of Is responsible for
101Country reassgmt to Country reassgmt from
108Is assigned to Is assigned to
200Replaces Is replaced by
201Assigned role Role incorporates
202Notification agent Notification agent
204Possible roles Possible roles
207Is identical to Is identical to
208Is identical to Is identical to
209Is filled by Has employment contract
210Substitutes with profile Substitutes with profile
220Belongs to has
221Is object reference of Contains objects
222Belongs organizationally Incorporates SAP objects
223Is assigned (valid.per) Incorporates(for valid.)
224Is object type of Is container instance of
225Is event of Has event
226Is method of Has method
227Triggers Is triggered by
228Terminates Is terminated by
230Is part of Contains
231Assignment exists Assignment exists
232Has element Is an element of
240Existence depends on Defines
250Is responsible for Is responsibility of
262Reports to Is superior of
263Belongs (not uniquely) to Incorporates (not unique)
264Belongs (uniquely) to Incorporates (uniquely)
280Belongs to system Uses function
281Belongs to function Has combination
282Is an element of Has object
283Sends message Receives message
290Has administrator Is adminstrator for
 291Partner agreement Partner agreement
292Maintains brokers Brokers are maintained
293Has user for commissions Is user for commissions
299Is supported by... Supported
300Is financed by... Finances...
301Increases Is increased by
310Is responsible for Is responsibility of
311Substitutes for Is substituted by
312Belongs to (reclassif.) Incorporates (re-valuatn)
313Reclassified from Reclassified into
314Is to be financed by Is earmarked for
315Responsible for Financing Responsible for Financing
400Is child of Is parent of
401Is assigned Is assigned
601Represents Is Represented By
605Is an Element Of Includes Element
606Is attribute ref. for Refers to attributes of
607Is described by Descriptive element of
620Is assigned Is assigned
700Is responsible for Is responsibility of
701Is assigned Is assigned
710Fulfils Is fulfilled by
711Requires Is required by
712Imparts Is imparted by
750Vacant position in Incorporates vacant pos.
751Is responsibility of Is responsible for
752Fills Will be filled by
753Publishes Published by
754Publishes in Publishes
755Application by Application for
756Has applicant Applied for position in
900Manager to manager Manager under manager
903Belongs to (alternative) Incorporates(alternative)
962Reports to (alternative) Is superior (alternative)
963Belongs to (preferred) Incorporates (preferred)

Simple maintenance:

How to create organizational structure in Simple maintenance?

PathSAP easy accesshuman resourcesOrganizational managementExpert

modeSimple Maintenance

Text Transaction code

Create PPOC_OLD

Change PPOM_OLD
Display PPOS_OLD

Enter “PPOC_OLD” in the command field “Or” Go through the path

Press enter you will get a screen “Create Organizational Unit”

Here in the above screen enter Organizational unit abbr.

Name of the root organizational unit and its validity period.

After entering abbreviation and name of the unit, enter foundation day of the unit.

Press enter or Press F8 or clicks on create.

Then you will get a screen, which contains unique number organizational key
In the above screen we can see the organizational unit, which we have created.

You can see “o” which specifies org. key (org. unit) and Unique No i.e. 50017316

Through this number we can identify this org. unit.

This organizational unit is known as Main / Root organizational unit.

HOW TO CREATE SUB ORGANIZATIONAL UNIT:

We can create sub organizational units.

Select “SSS1” and Press F7

You will get the following screen in which enter abbreviation and name of org. units.

Here too, enter abbreviation of the sub organizational units and name.

Press enter
Like the above procedure we can create many organizational Units.

How can we see this organizational structure in a structural procedure?

Select the root organizational unit i.e. SSS1

Click on - or

Again click on  to get only abbreviation codes

HOW TO CREATE JOBS:

Now we are at a screen known as “organizational structure/ change

Change the screen, so click on “Staff Assignments” or F8

Now we are into a screen know as “Staff Assignments/ change”

Now you can see a screen, known as “Staff Assignments / Change, where we can create jobs.

So Press F9

In the above screen we have defined jobs abbreviations and text,

Then press enter.

Here we can’t see these jobs in organizational structure, but we can get a message on status bar
like

Like this we can create many jobs as per our client requirement

HOW TO CREATE POSITIONS

Be sure that you should be at screen “Staff assignments / change:

Select the Organizational unit in which you want to create position

Click on ” ” or F8

Now I have selected corporate office

Here, enter job i.e. mgr1.

Press enter so that this job will transfer under position field.

Here you can create a position

Here we can create 999 positions at a time, but here I have created only one position.

Save.

Click on plus mark so that you can see the position

Like this we can create many positions as per our client requirement

For more information you can see the positions list

HOW TO CREATE A CHIEF

Be on the same screen “Staff Assignments/ Change

Select the position to whom you are making as a chief i.e. I am selecting CEO 50017335

Click on Edit chief positionCreate.

Press enter

Now you can see the chief position

Chief position icon is 

REPORTING STRUCTURE

It shows who is boss and who is subordinate and who reports to whom.

Select the organizational units in which you are creating the reporting structure.

For example I am selecting corporate officeclick on “Go to “and click on reporting structure.
Here we will get screen in which we are going to create a reporting structure.

Now select any position to whom you are making boss. I am selecting Position No

50017327 click on elevate

Select the position who is immediate subordinate to him. i.e. I am selecting position no 50017328

Press enter.

Like this you can create reporting structure.

For more information you can see the total structure

HOW TO CREATE A TASK

Click on Go to click on Task Maintenance

Select customer task under task type and click on create or F5

Here write abbreviation and name of the task and press enter and save so that system will
assign a unique number
Like this we can create many tasks as per our requirement

HOW TO ASSIGN A TASK TO A POSITION

Select the position to which we are assigning a task

For example select position no 50017327 and click on “task profile” or F6

Here you can see position, job and Organizational Unit.

Select the position and click on Assign task or F8enter the abbreviation of task which we have
created

Press enter

Again Press enter

Now here we can see the task, which we assigned to a position.

ACCOUNT ASSIGNMENT

In account Assignment we have to assign company code, controlling area, personnel area,
personnel sub area and business area to a position.

Select the position to which we are maintaining the account assignment feature, click on Go
to click on Account Assignmentselect the position click on “account assignment feature or
Shift F7

How to assign a cost center to a position

Select the position and Press F7

Now we can see cost center how it is assigned to a position

Which will reflect in Organizational Assignment (0001) infotype

How to maintain infotypes

Organizational infotypes are:

Note: Business area, cost centre and controlling area will be created by the Fi/co consultants.

1. Where do we create these Organizational objects?

Transaction code “OOOT”

1. Where do we maintain number ranges to objects?

Transaction code “OONR” Table “t77Iv

Where do we see info types in IMG?

Transaction code “OOIT” table name t778t

IT Info type Name

1000object
1001Relationships
1002Description
1003Department/Staff
1004Character
1005Planned Compensation
1006Restrictions
1007Vacancy
1008Acct. Assignment Features
1009Health Examinations
1010Authorities/Resources
1011Work Schedule
1012work area
1013Employee Group/Subgroup
1014Obsolete
1015Cost Planning
1016Standard Profiles
1017PD Profiles
1018Cost Distribution
1019Quota planning
1021Prices
1023Availability Indicators
1024Capacity
1025Deprec. Meter/Validity
1026Business Event Info
1027Site-Dependent Info
1028Address
1029Business Event Type Info
1030Procedure
1031Room Reservations Info
1032Mail Address
1033Scale
1034Name Format
1035Schedule
1036Costs
1037Billing/Allocation Info
1038External Key
1039Shift Group
1040NICHT MEHR VERWENDEN
1041Business Event Blocks
1042Schedule Model
1043Appraisal Model Info
1044Results Specification
1045Valuation
1046Requirements Attributes
1047Processing Modules
1048Proficiency Description
1049Requirements Attributes
1050Job Evaluation Results
1051Survey Results
1060Business Event Demand
1061Web Link
1062Knowledge Link
1063Info business event grp
1070Application area
1201WF Object Method
1205WF Workflow Definition
1206WF Work Item Text
1207Customer Task,replaces TS
1208SAP Organizational Object
1209Cost Data
1210WF Container Definition
1211WF Container Texts
1212WF Event Binding
1213WF Role Binding
1214WF Other Binding
1216Function Area Assigned
1217Classification/Lock Ind.
1218WF Def. Responsibility
1220Activity Profiles
1221Excluded Activities
1222General Attribute Maint.
1240Existence Dependency
1250Prof.Gen.: Authorizations
1251Prof.Gen.: Specifications
1252Profile Gen.: Org. Levels
1253Profile Gen.: Variants
1254User Variables/Activ.Grps
1260CIC Profile
1270CO Group assignment
1403Exposure: LTA
1404Exposure: Task
1500BS element management
1501Pay scale valuation
1502Allowance valuation
1503Service type/category
1504Budget Updates
1505Budgeting Rule
1506Reclassification rule
1507Teaching hours
1516Funding Status
1517Excel Communication
1518Assignment FM designation
1519Integration FM
1520Original budget
1600Organizer ID (F)
1601Statutory Specifications
1610US Job Attributes
1612WC State and Code
1613WC State, Code, Attribute
1620Job Attributes (D)
1630NQF Unit standard
 1631NQF Qualifications
1632NQF Outcomes
1633Equity Attributes (ZA)
1650Grade (FR)
1651Grades (BE)
1652Occupational Categories

How to write a description to an object i.e. we have to maintain the infotypes:

1. Select the object to which you are going to write the description, Shift +F4

Here I am selecting

Shift +F4

Select description option.

And click on 

Write the description like