ANNEXURE - G

Summer Internship Report Guidelines

Chandragupt Institute of Management Patna

Institutional Area, Near Mithapur Bus stand, Patna-800001, Bihar (India).

1.0 Introduction

Summer internship provides the students with an opportunity to work in an organization and
have a bird’s eye view of the relevance and utility of the various management theories learnt
in the class. It also potentially lands them in decision-making situations, thus forcing them
back to their books, intellect, and intuition to arrive at the best possible solution for a
problem. Thus the summer internship is an interface where theories are enlivened to action.

It is impractical to lay down specific regulations on preparation, form and content of summer
internship report. However, some general guidelines have been listed below to provide the
students with a structure to report their scholarly findings and also to bring about
institutionalization of the same.

1. International Standard Paper Size A4 (297 x 210mm) should be used.

2. The typing should be double spaced and presented in Times New Roman with font
size of TWELVE and must be single sided.
3. Left and right margins should be no less than one inch and page numbers should
appear inside the margins.
4. Pages should be numbered consecutively and clearly.
5. Folding diagrams or charts should be arranged so as to open to the top and right.
6. The report must not exceed 50,000 words (including main text and references).
7. Before producing final copies of the report for submission, the candidate should
ensure that spelling, grammar, punctuation and choice of language are correct and of
scholarly standard and bibliography (references) is complete and exact.
1.0 Order of content

A SIP report follows the following order:

1. Title page
2. Synopsis
3. Declaration
4. Certificate by Faculty Guide
5. Certificate by Industry Mentor
6. Acknowledgments
7. Table of contents
8. List of tables, figures and illustrations (if list items are fewer than 10 in number, this
is not necessary)
9. List of Symbols, Abbreviations and Nomenclature
10. Main text
a. Chapters (Each chapters should be with different headings/ titles)
11. Bibliography or List of References
12. Appendices (attach your questionnaire, if any, used for the survey)

2.0 Title Page

It is mandatory to write the title page of the report in upper case, bold, Times New Roman
font. The below mentioned format may be adapted with discretion. (Follow Appendix 1)

TITLE OF THE REPORT

SUBMITTED IN PARTIAL FULFILLMENT OF THE REQUIREMENTS

OF THE POST GRADUATE DIPLOMA IN MANAGEMENT

CHANDRAGUPT INSTITUTE OF MANAGEMENT PATNA

BY

[NAME OF THE STUDENT]

[DD/MM/YYYY]
[THE INSTITUTE LOGO]

CHANDRAGUPT INSTITUTE OF MANAGEMENT PATNA

3.0 Synopsis
The title page must be followed by a synopsis, not exceeding 1,500 words, enumerating the
chief motivation for the study, the problem statement, the theoretical framework,
methodology employed and the chief findings and recommendations arrived at by the
student.

4.0 Declaration

The following declaration must be attached by the student.

DECLARATION

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I hereby declare that the Summer Internship Project entitled “(....................................),”

submitted to Chandragupt Institute of Management Patna in partial fulfilment of the

requirements for the award of Post Graduate Diploma in Management is my original work

and has been prepared by me under the general supervision of my Industry Mentor(s)

(.....name of the mentor...) and Faculty Supervisor(s) (...name of the faculty guide...). I have

not submitted the work earlier, either to any other Institute or University for the award of any

diploma, degree or certificate. I have followed the CIMP guidelines to prepare the report. I

have also given due credit to the sources of data, theoretical analysis, text and other materials

by citing them in the text of the report and producing the details in the reference section.

<Font Style Times New Roman – size -14 >

Place: (Signature of the Student)

Date: ...../....../……… (Name of the Student)

(Roll no: ...………..)

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5.0 Certificate by Faculty Guide

(Sample of the Certificate from the Faculty Guide)

(On Institute’s letter head)

CERTIFICATE

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This is to certify that the work incorporated in this Summer Internship Project entitled

“....................................................................................................................................................

...,” by Mr./Ms………………………………………………..… bearing Roll

no…….………………., comprises the results of his/her independent and original

investigations carried out under my supervision and guidance in partial fulfillment of the

requirements for the award of Post Graduate Diploma in Management. To the best of my

knowledge, the work has not been submitted earlier, either to any other Institute or University

for the award of any diploma, degree or certificate.

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Place: (Signature of the Faculty Guide)

Date: ...../....../……….. (Name of the Faculty Guide)

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6.0 Certificate by Industry Mentor

(Sample of the Certificate from the Industry Mentor)

(On Company’s letter head)

CERTIFICATE

This is to certify that Mr./Ms..………………..……………………………….. bearing Roll

no …..……………… a student of Chandragupt Institute of Management Patna,

has successfully completed Summer Internship Project ent itled

“…………………………….……………………………………………….” under my

supervision and guidance in partial fulfillment of the requirements for the award of

Post Graduate Diploma in Management for a period from……….……. to…….…..……

The work has not been submitted to any other institution or University for the award of any

degree/diploma or certificate to the best of my knowledge.

…………………………………<any other comments>……………………………..

Place: (Signature of the Industry Mentor)

Date: ...../....../……… (Name of the Industry Mentor)

(Designation of Industry Mentor)

OR

Certificate issued by industry mentor in his/her own format.

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7.0 Table of Contents

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(a sample specimen of the table of contents has been shared below. Students are advised
to include chapters according to their study. You can refer to the following link and
make use of the instructions to design an appropriate table of contents;
https://support.office.com/en-us/article/Format-a-table-of-contents-9d85eb9c-0b55-4795-
8abb-a49885b3a58d )

CERTIFICATE ............................................................................................................... i
Acknowledgement ....................................................... Error! Bookmark not defined.
DECLARATION ....................................................... Error! Bookmark not defined.v
Abstract ..................................................................... viError! Bookmark not defined.
List of Symbols/ Abbreviations .................................. iError! Bookmark not defined.
Symbols and Notations ................................................ Error! Bookmark not defined.
List of Tables ............................................................... Error! Bookmark not defined.
List of Figures ............................................................ Error! Bookmark not defined.v
CHAPTER 1 ............................................................... Error! Bookmark not defined.
INTRODUCTION ....................................................... Error! Bookmark not defined.
1.1 MOTIVATION .................................................. Error! Bookmark not defined.
1.2 OBJECTIVES OF THE WORK ........................ Error! Bookmark not defined.
1.3 SCOPE OF THE STUDY .................................. Error! Bookmark not defined.
1.4 ORGANIZATION OF REPORT....................... Error! Bookmark not defined.
CHAPTER 2 ............................................................... Error! Bookmark not defined.
LITERATURE REVIEW ............................................ Error! Bookmark not defined.
Bibliography ............................................................... Error! Bookmark not defined.
Bio-Data ...................................................................... Error! Bookmark not defined.
8.0 List of Symbols, Abbreviations and Nomenclature

CPI : Consumer Price Index

SEBI : Securities Exchange Board of India

STP : Segmentation, targeting and positioning

9.0 Main Text

CHAPTER 1: INTRODUCTION
< Times new roman 14 font, BOLD and CAPITAL>
Write briefly about…

1. The typing should be double spaced and presented in Times New Roman and must be
single sided.
2. Left and right margins should be no less than one inch and page numbers should
appear inside the margins.
3. Pages should be numbered consecutively and clearly.

CHAPTER 2: OVERVIEW OF THE STUDY (4-5 pages)

Discuss briefly about the objective of the internship assignment. Following points should be
included in the discussion;

 Topic assigned for SIP – task/problem undertaken/ business challenge

 Relevance of the study : business need
 Objective of the study
 Scope of the work

CHAPTER 3: ABOUT THE ORGANISATION (1-2pages)

Brief description of the organisation: (e.g. ABC Ltd. is one of the leading milk and milk
product manufacturers in India, providing quality milk products to consumers across
Northern and western states of India. ABC reports annual revenue of 12 million INR....)
  Organisational structure, size and culture
 Organogram
 Other relevant information (if any)

CHAPTER 4: LITERATURE REVIEW

A literature review is a comprehensive evaluation of published information in a chosen and
specific area of study of interest. This should help students understand the existing practices
and identify the gaps in the practices. A well organised literature review should enable the
intern to explain the business challenge in hand with the help of management principles and
theories. The intern can refer to the technical papers/books/ conference proceedings/ news
paper articles/ other materials available online or offline to write and explain the business
challenge and the business transformation required to overcome the challenge.

(Primarily the literature review should enable the intern answer following questions; Is there
an organisation that faced the business challenge of similar nature in the past? If yes, when
and where? How did the organisation attempt to solve this problem? What does academic
literature suggest about the possible business transformation? What does the literature
suggest about the investigation of the problem, implementation of the transformation and
evaluation of the outcome?)

Separate sub-heading should be used for each topic of the literature At the end of the chapter,
summary on the review of literature should be provided.

CHAPTER 5: METHODOLOGY
In this section explain to the reader how the study was conducted. Appropriate methodology
needs to be selected to investigate the nature of the problem and to select the suitable
business transformation. Review of literature should guide the students to decide the research
design, source of data, method of data collection and data analysis techniques. The
description should mention about data collection and manipulation, data sources, analytical
procedures, models developed and used, empirical procedures and techniques, and analyses
conducted.

Clearly discuss the sampling technique and describe the sample with appropriate descriptive
statistics. Mention the assumptions undertaken and their impact on the findings of the study.
Clearly describe the process of data collection. Describe the methodology used; quantitative,
qualitative or mixed methodology.

CHAPTER 6: RESULT ANALYSIS AND DISCUSSION

Explain the findings of your study, analyse and discussion the importance. In the discussion
section mention proper reasons and explanations for your findings. Use tables and figures to
explain the results. Give appropriate title to the tables and figures.

CHAPTER 7: LIMITATIONS OF THE STUDY

The limitations of the study are those characteristics of design or methodology that impacted
or influenced the interpretation of the findings from your research. They are the constraints
on generalizability, applications to practice, and/or utility of findings that are the result of the
ways in which you initially chose to design the study and/or the method used to establish
internal and external validity.

Source: Price, James H. and Judy Murnan. “Research Limitations and the Necessity of
Reporting Them.” American Journal of Health Education 35 (2004): 66-67.

http://libguides.usc.edu/writingguide/limitations

Describe the limitations in detail and explain the reason behind each limitation. Clarify the
reasons why the data collection methods could not help you overcome the limitations.
Mention the impact of each limitation and how these limitations can help identify future
study opportunities.

Possible methodological limitations: sample size, lack of available and/or reliable data, lack
of prior research studies on the topic, measure used to collect the data, self reported data

Possible limitations of the researcher: access, cultural and other type of biases, longitudinal
effects, language,

Source: Aguinis, Hermam and Jeffrey R. Edwards. “Methodological Wishes for the Next
Decade and How to Make Wishes Come True.” Journal of Management Studies 51 (January
2014): 143-174; Brutus, Stéphane et al. "Self-Reported Limitations and Future Directions in
Scholarly Reports: Analysis and Recommendations." Journal of Management 39 (January
2013): 48-75; Senunyeme, Emmanuel K. Business Research Methods. PowerPoint
Presentation. Regent University of Science and Technology; ter Riet, Gerben et al. “All That
Glitters Isn't Gold: A Survey on Acknowledgment of Limitations in Biomedical
Studies.” PLOS One 8 (November 2013): 1-6.

CHAPTER 8: CONCLUSION (1-2paragraphs)

Conclusion is a synthesis of key points which could include key findings in your analysis, a

summary of your thoughts within the context of business challenge, an elaboration on the

impact of your findings and your insight on the future of the business transformation.

10.0 Bibliography or References

In this section of the report you need to show systematically the information or ideas you
have quoted or paraphrased from other researchers’ work and identify the source of the
information as well. The American Psychological Association (APA) style referencing must
be employed and the list of references must be arranged alphabetically. Refer to the
publication manual of the American Psychological Association (6th ed.) to document your
sources.

11.0 Appendices

 Appendices should carry the title of the work reported and the same title shall be
produced in the contents page also.
 Appendices should be numbered using Arabic numerals, e.g. Appendix I, Appendix
II, etc.
 Appendices, Tables and References appearing in appendices should be numbered and
referred to appropriate places just as in the case of chapters

12.0 Report preparation and binding

Reports should normally be bound using thermal binding. Thermal binding must be used with
covers strong enough to resist potential damage caused by bending or knocking. Twin-ring,
spring-back and spiral binders are not acceptable, as reports bound in these ways often do not
stand the test of time.
 Appendix 1
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TITLE OF THE REPORT
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SUBMITTED IN PARTIAL FULFILLMENT OF THE REQUIREMENTS

OF THE POST GRADUATE DIPLOMA IN MANAGEMENT

CHANDRAGUPT INSTITUTE OF MANAGEMENT PATNA

<Font Size 16><1.5 line spacing>

BY

[NAME OF THE STUDENT]

<Font Size 16>

[DD/MM/YYYY]

<Font Size 14><1.5 line spacing>

[THE INSTITUTE LOGO]

<Font Size 14><1.5 line spacing>

CHANDRAGUPT INSTITUTE OF MANAGEMENT PATNA

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