Preparation of Papers in Two-Column Format for

AISTEEL Conference Proceedings

Subtitle as needed (paper subtitle)

Authors Name/s per 1st Affiliation (Author) Authors Name/s per 2nd Affiliation (Author)
line 1 (of Affiliation): dept. name of organization line 1 (of Affiliation): dept. name of organization
line 2-name of organization, acronyms acceptable line 2-name of organization, acronyms acceptable
line 3-City, Country line 3-City, Country
line 4-e-mail address if desired line 4-e-mail address if desired

Abstract—This electronic document is a “live” template and measurement and others are deliberate, using specifications
already defines the components of your paper [title, text, heads, that anticipate your paper as one part of the entire proceedings,
etc.] in its style sheet. *CRITICAL: Do Not Use Symbols, Special and not as an independent document. Please do not revise any
Characters, or Math in Paper Title or Abstract. (Abstract) of the current designations.
Keywords—component; formatting; style; styling; insert (key
words) III. PREPARE YOUR PAPER BEFORE STYLING
Before you begin to format your paper, first write and save
I. INTRODUCTION (HEADING 1) the content as a separate text file. Keep your text and graphic
files separate until after the text has been formatted and styled.
This template, modified in MS Word 2007 and saved as a Do not use hard tabs, and limit use of hard returns to only one
“Word 97-2003 Document” for the PC, provides authors with return at the end of a paragraph. Do not add any kind of
most of the formatting specifications needed for preparing pagination anywhere in the paper. Do not number text heads-
electronic versions of their papers. All standard paper the template will do that for you. Due to the strict of
components have been specified for three reasons: (1) ease of international publication standard (Atlantis Press), please set
use when formatting individual papers, (2) automatic your full paper not over 6 pages. If not meet the standard, your
compliance to electronic requirements that facilitate the full paper may be not published, because of it will be rejected
concurrent or later production of electronic products, and (3) from publisher.
conformity of style throughout a conference proceedings.
Margins, column widths, line spacing, and type styles are built- Finally, complete content and organizational editing before
in; examples of the type styles are provided throughout this formatting. Please take note of the following items when
document and are identified in italic type, within parentheses, proofreading spelling and grammar:
following the example. Some components, such as multi-
leveled equations, graphics, and tables are not prescribed, A. Abbreviations and Acronyms
although the various table text styles are provided. The Define abbreviations and acronyms the first time they are
formatter will need to create these components, incorporating used in the text, even after they have been defined in the
the applicable criteria that follow. abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc,
and rms do not have to be defined. Do not use abbreviations in
II. EASE OF USE the title or heads unless they are unavoidable.

A. Selecting a Template (Heading 2) B. Units

First, confirm that you have the correct template for your  Use either SI (MKS) or CGS as primary units. (SI units
paper size. This template has been tailored for output on the A4 are encouraged.) English units may be used as
paper size. If you are using US letter-sized paper, please close secondary units (in parentheses). An exception would
this file and download the file “MSW_USltr_format”. be the use of English units as identifiers in trade, such
as “3.5-inch disk drive.”
B. Maintaining the Integrity of the Specifications
 Avoid combining SI and CGS units, such as current in
The template is used to format your paper and style the text.
amperes and magnetic field in oersteds. This often leads
All margins, column widths, line spaces, and text fonts are
to confusion because equations do not balance
prescribed; please do not alter them. You may note
dimensionally. If you must use mixed units, clearly state
peculiarities. For example, the head margin in this template
the units for each quantity that you use in an equation.
measures proportionately more than is customary. This
  Do not mix complete spellings and abbreviations of  Do not use the word “essentially” to mean
units: “Wb/m2” or “webers per square meter,” not “approximately” or “effectively.”
“webers/m2.” Spell units when they appear in text: “...a
few henries,” not “...a few H.”  In your paper title, if the words “that uses” can
accurately replace the word using, capitalize the “u”; if
 Use a zero before decimal points: “0.25,” not “.25.” not, keep using lower-cased.
Use “cm3,” not “cc.” (bullet list)
 Be aware of the different meanings of the homophones
“affect” and “effect,” “complement” and “compliment,”
C. Equations “discreet” and “discrete,” “principal” and “principle.”
The equations are an exception to the prescribed
specifications of this template. You will need to determine  Do not confuse “imply” and “infer.”
whether or not your equation should be typed using either the  The prefix “non” is not a word; it should be joined to
Times New Roman or the Symbol font (please no other font). the word it modifies, usually without a hyphen.
To create multileveled equations, it may be necessary to treat
the equation as a graphic and insert it into the text after your  There is no period after the “et” in the Latin
paper is styled. abbreviation “et al.”
Number equations consecutively. Equation numbers, within  The abbreviation “i.e.” means “that is,” and the
parentheses, are to position flush right, as in (1), using a right abbreviation “e.g.” means “for example.”
tab stop. To make your equations more compact, you may use
the solidus ( / ), the exp function, or appropriate exponents. An excellent style manual for science writers is [7].
Italicize Roman symbols for quantities and variables, but not
Greek symbols. Use a long dash rather than a hyphen for a IV. USING THE TEMPLATE
minus sign. Punctuate equations with commas or periods when After the text edit has been completed, the paper is ready
they are part of a sentence, as in for the template. Duplicate the template file by using the Save
As command, and use the naming convention prescribed by
ab  your conference for the name of your paper. In this newly
 created file, highlight all of the contents and import your
  prepared text file. You are now ready to style your paper; use
the scroll down window on the left of the MS Word Formatting
Note that the equation is centered using a center tab stop. toolbar.
Be sure that the symbols in your equation have been defined
before or immediately following the equation. Use “(1),” not A. Authors and Affiliations
“Eq. (1)” or “equation (1),” except at the beginning of a The template is designed so that author affiliations are not
sentence: “Equation (1) is ...” repeated each time for multiple authors of the same affiliation.
Please keep your affiliations as succinct as possible (for
D. Some Common Mistakes example, do not differentiate among departments of the same
organization). This template was designed for two affiliations.
 The word “data” is plural, not singular.
1) For author/s of only one affiliation (Heading 3): To
 The subscript for the permeability of vacuum 0, and
other common scientific constants, is zero with change the default, adjust the template as follows.
subscript formatting, not a lowercase letter “o.” a) Selection (Heading 4): Highlight all author and
affiliation lines.
 In American English, commas, semi-/colons, periods,
question and exclamation marks are located within b) Change number of columns: Select the Columns icon
quotation marks only when a complete thought or name from the MS Word Standard toolbar and then select “1
is cited, such as a title or full quotation. When quotation Column” from the selection palette.
marks are used, instead of a bold or italic typeface, to c) Deletion: Delete the author and affiliation lines for
highlight a word or phrase, punctuation should appear the second affiliation.
outside of the quotation marks. A parenthetical phrase
or statement at the end of a sentence is punctuated 2) For author/s of more than two affiliations: To change
outside of the closing parenthesis (like this). (A the default, adjust the template as follows.
parenthetical sentence is punctuated within the a) Selection: Highlight all author and affiliation lines.
parentheses.) b) Change number of columns: Select the “Columns”
 A graph within a graph is an “inset,” not an “insert.” icon from the MS Word Standard toolbar and then select “1
The word alternatively is preferred to the word Column” from the selection palette.
“alternately” (unless you really mean something that c) Highlight author and affiliation lines of affiliation 1
alternates). and copy this selection.

Identify applicable sponsor/s here. If no sponsors, delete this text box (sponsors).
 d) Formatting: Insert one hard return immediately after Figure Labels: Use 8 point Times New Roman for Figure
the last character of the last affiliation line. Then paste down labels. Use words rather than symbols or abbreviations when
the copy of affiliation 1. Repeat as necessary for each writing Figure axis labels to avoid confusing the reader. As an
additional affiliation. example, write the quantity “Magnetization,” or
“Magnetization, M,” not just “M.” If including units in the
e) Reassign number of columns: Place your cursor to label, present them within parentheses. Do not label axes only
the right of the last character of the last affiliation line of an with units. In the example, write “Magnetization (A/m)” or
even numbered affiliation (e.g., if there are five affiliations, “Magnetization (A ( m(1),” not just “A/m.” Do not label axes
place your cursor at end of fourth affiliation). Drag the cursor with a ratio of quantities and units. For example, write
up to highlight all of the above author and affiliation lines. Go “Temperature (K),” not “Temperature/K.”
to Column icon and select “2 Columns”. If you have an odd
number of affiliations, the final affiliation will be centered on ACKNOWLEDGMENT (Heading 5)
the page; all previous will be in two columns.
The preferred spelling of the word “acknowledgment” in
B. Identify the Headings America is without an “e” after the “g.” Avoid the stilted
Headings, or heads, are organizational devices that guide expression “one of us (R. B. G.) thanks ...”. Instead, try “R. B.
the reader through your paper. There are two types: component G. thanks...”. Put sponsor acknowledgments in the unnumbered
heads and text heads. footnote on the first page.

Component heads identify the different components of your

paper and are not topically subordinate to each other. Examples REFERENCES
include ACKNOWLEDGMENTS and REFERENCES, and for
these, the correct style to use is “Heading 5.” Use “figure The template will number citations consecutively within
caption” for your Figure captions, and “table head” for your brackets [1]. The sentence punctuation follows the bracket [2].
table title. Run-in heads, such as “Abstract,” will require you to Refer simply to the reference number, as in [3]—do not use
apply a style (in this case, italic) in addition to the style “Ref. [3]” or “reference [3]” except at the beginning of a
provided by the drop down menu to differentiate the head from sentence: “Reference [3] was the first ...”
the text. Number footnotes separately in superscripts. Place the
Text heads organize the topics on a relational, hierarchical actual footnote at the bottom of the column in which it was
basis. For example, the paper title is the primary text head cited. Do not put footnotes in the reference list. Use letters for
because all subsequent material relates and elaborates on this table footnotes.
one topic. If there are two or more sub-topics, the next level Unless there are six authors or more give all authors’
head (uppercase Roman numerals) should be used and, names; do not use “et al.”. Papers that have not been published,
conversely, if there are not at least two sub-topics, then no even if they have been submitted for publication, should be
subheads should be introduced. Styles named “Heading 1,” cited as “unpublished” [4]. Papers that have been accepted for
“Heading 2,” “Heading 3,” and “Heading 4” are prescribed. publication should be cited as “in press” [5]. Capitalize only
the first word in a paper title, except for proper nouns and
C. Figures and Tables element symbols.
1) Positioning Figures and Tables: Place figures and For papers published in translation journals, please give the
tables at the top and bottom of columns. Avoid placing them in English citation first, followed by the original foreign-language
the middle of columns. Large figures and tables may span citation [6].
across both columns. Figure captions should be below the
figures; table heads should appear above the tables. Insert
[1] G. Eason, B. Noble, and I.N. Sneddon, “On certain integrals of
figures and tables after they are cited in the text. Use the Lipschitz-Hankel type involving products of Bessel functions,” Phil.
abbreviation “Fig. 1,” even at the beginning of a sentence. Trans. Roy. Soc. London, vol. A247, pp. 529-551, April 1955.
(references)
TABLE I. TABLE STYLES [2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol.
2. Oxford: Clarendon, 1892, pp.68-73.
Table Table Column Head [3] I.S. Jacobs and C.P. Bean, “Fine particles, thin films and exchange
Head Table column subhead Subhead Subhead anisotropy,” in Magnetism, vol. III, G.T. Rado and H. Suhl, Eds. New
York: Academic, 1963, pp. 271-350.
copy More table copya
[4] K. Elissa, “Title of paper if known,” unpublished.
a.
Sample of a Table footnote. (Table footnote) [5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
b. Stand. Abbrev., in press.
[6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy
Fig. 1. Example of a figure caption. (figure caption) studies on magneto-optical media and plastic substrate interface,” IEEE
We suggest that you use a text box to insert a graphic Transl. J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests 9th
Annual Conf. Magnetics Japan, p. 301, 1982].
(which is ideally a 300 dpi resolution TIFF or EPS file with
[7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA:
all fonts embedded) because this method is somewhat more University Science, 1989.
stable than directly inserting a picture.
To have non-visible rules on your frame, use the
MSWord “Format” pull-down menu, select Text Box >
Colors and Lines to choose No Fill and No Line.