Manual Port State Control
Manual Port State Control
INTRODUCTION
As a result of maritime accidents, the states began a long time ago to take
measures trying to eliminate from their waters and ports the ships that may
be capable of causing damage to human life and the environment through
the realization of the Port State Control (PSC).
The Port State Control is the inspection of foreign ships carried out by the
states rectors of the ports with the purpose of verifying that the condition of
the ship and its equipment meet the requirements of international
conventions and are managed and operated in accordance with current
international laws.
The objective of this work is the study of Port State Control, which is
becoming one of the most effective instruments in the prevention of
maritime accidents, and the study of the different established regional
schemes.
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INDEX
• Purpose……………………………………………………………….4
• Who should attend…………………………………………………....4
• What all things are checked during
port state control (PSC) inspection?.....................................................5
• General rules for the inspection of foreign vessels………………..…5
• Certificates and Documents that
are Checked in a Port State Control (PSC)…………………………..6
• General duties of the Master…………………………………………9
• General requirements on
maintenance…………………………………………………………10
• Particular requirements on critical
systems and
equipment………………………………………...…………………11
• The most frequent categories of
deficiencies found during PSC
inspections………………………………………………………….11
• Port State Control inspector
can check in Engine
Room……………………………………………………………….13
• A List of Inspections And Surveys Deck
Officers On Ships Should Be Aware Of……………………………14
• Memoranda of Understanding (MOU)……………………………..17
• Survey Requirements and
Port State Control (PSC) – MLC……………………………………18
• Conclusion…………………………………………………………..20
• References…………………………………………………………...21
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THE PORT STATE CONTROL OFFICER ON
BOARD FOR THE INSPECTION OF THE
VESSEL 3
PORT STATE CONTROL
(PSC)
Purpose:
PSC aims to verify whether foreign flagged vessels comply with applicable
international conventions on safety, pollution prevention and crew living and
working conditions. Where vessels are not found to be in substantial compliance,
the PSC system imposes actions to ensure they are brought into compliance.
Inspections are targeted at vessels of most concern and/or most likely to be
substandard, based on identified risk factors.
All personnel ashore and ship staff engaged in the preparation of the vessel for a
forthcoming port state control inspection, as well as Managers, Superintendents,
Recruitment Service Providers and Senior ship staff, directly involved in assessing
seafarer competence while conducting appraisals recruitment and monitoring of
seafarer progress of performance for continual improvement.
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What all things are checked during port state control (PSC)
inspection?
• Inspection would be carried out on ships coming to a port for the first time
or after an absence of 12 months of more
• Inspection would be carried out of ships which have been permitted to leave
the port of a state with deficiencies to be rectified
• Inspection would be carried out of ships which have been reported as being
deficient by pilots or port authorities
• Ships whose certificates are not in order would be inspected
• Ships which has been involved in any kind of accident such as grounding,
collision or stranding on the way to a port will be inspected
• Inspection of ship which are carrying dangerous or polluting goods and have
failed to report relevant information would be inspected
• Ships which have been suspended from the class in the preceding 6 months
would be inspected
• Ships which have been subject of a report or notification by another authority
would be inspected
• Inspection of ships which are accused of an alleged violation of the provision
of IMO as to pose a threat to the ship’s crew, property, or environment would
be inspected
A ship is allowed to leave a port only on condition that the deficiencies found will
be rectified before the departure or at the next port or within 14 days.
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Certificates and Documents that are Checked in a Port State
Control (PSC)
International Tonnage Certificate (1969):An International Tonnage Certificate
(1969) shall be issued to every ship, the gross and net tonnage of which have been
determined in accordance with the Convention.
International Load Line Certificate : An International Load Line Certificate shall
be issued under the provisions of the International Convention on Load Lines, 1966,
to every ship which has been surveyed and marked in accordance with the
Convention or the Convention as modified by the 1988 LL Protocol, as appropriate.
International Load Line Exemption Certificate : An International Load Line
Exemption Certificate shall be issued to any ship to which an exemption has been
granted under and in accordance with article 6 of the Load Line Convention or the
Convention as modified by the 1988 Protocol, as appropriate.
Coating Technical File : A Coating Technical File, containing specifications of the
coating system applied to dedicated seawater ballast tanks in all types of ships and
double-side skin spaces of bulk carriers of 150 m in length and upwards, record of
the shipyard's and shipowner's coating work, detailed criteria for coating sections,
job specifications, inspection, maintenance and repair, shall be kept on board and
maintained throughout the life of the ship.
Damage control plans and booklets : On passenger and cargo ships, there shall be
permanently exhibited plans showing clearly for each deck and hold the boundaries
of the watertight compartments, the openings therein with the means of closure and
position of any controls thereof, and the arrangements for the correction of any list
due to flooding. Booklets containing the aforementioned information shall be made
available to the officers of the ship.
Minimum safe manning document: Every ship to which chapter I of the
Convention applies shall be provided with an appropriate safe manning document or
equivalent issued by the Administration as evidence of the minimum safe manning.
Fire safety training manual: A training manual shall be written in the working
language of the ship and shall be provided in each crew mess room and recreation
room or in each crew cabin. The manual shall contain the instructions and
information required in regulation II-2/15.2.3.4. Part of such information may be
provided in the form of audio-visual aids in lieu of the manual
Fire control plan/booklet : General arrangement plans shall be permanently
exhibited for the guidance of the ship's officers, showing clearly for each deck the
control stations, the various fire sections together with particulars of the fire
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detection and fire alarm systems and the fire-extinguishing appliances, etc.
Alternatively, at the discretion of the Administration, the aforementioned details
may be set out in a booklet, a copy of which shall be supplied to each officer, and
one copy shall at all times be available on board in an accessible position.
Fire safety operational booklet: The fire safety operational booklet shall contain
the necessary information and instructions for the safe operation of the ship and
cargo handling operations in relation to fire safety. The booklet shall be written in
the working language of the ship and be provided in each crew mess room and
recreation room or in each crew cabin. The booklet may be combined with the fire
safety training manuals required in regulation II-2/15.2.3.
Maintenance plans : The maintenance plan shall include the necessary information
about fire protection systems and fire-fighting systems and appliances as required
under regulation II-2/14.2.2. For tankers, additional requirements are referred to in
regulation II-2/14.4
Nautical charts and nautical publications: Nautical charts and nautical
publications for the intended voyage shall be adequate and up to date. An electronic
chart display and information system (ECDIS) is also accepted as meeting the chart
carriage requirements of this subparagraph.
AIS test report : The Automatic Identification System (AIS) shall be subjected to
an annual test by an approved surveyor or an approved testing or servicing facility.
A copy of the test report shall be retained on board and should be in accordance with
a model form set out in the annex to MSC.1/Circ.1252
Certificates for masters, officers or ratings : Certificates for masters, officers or
ratings shall be issued to those candidates who, to the satisfaction of the
Administration, meet the requirements for service, age, medical fitness, training,
qualifications and examinations in accordance with the provisions of the STCW
Code annexed to the International Convention on Standards of Training,
Certification and Watchkeeping for Seafarer
International Oil Pollution Prevention Certificate : An international Oil Pollution
Prevention Certificate shall be issued, after survey in accordance with regulation 6
of Annex I of MARPOL, to any oil tanker of 150 gross tonnage and above and any
other ship of 400 gross tonnage and above which is engaged in voyages to ports or
offshore terminals under the jurisdiction of other Parties to MARPOL
Oil Record Book : Every oil tanker of 150 gross tonnage and above and every ship
of 400 gross tonnage and above other than an oil tanker shall be provided with an
Oil Record Book, Part I (Machinery space operations). Every oil tanker of 150 gross
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tonnage and above shall also be provided with an Oil Record Book, Part II
(Cargo/ballast operations).
Garbage Record Book : Every ship of 400 gross tonnage and above and every ship
which is certified to carry 15 persons or more engaged in voyages to ports or offshore
terminals under the jurisdiction of other Parties to the Convention and every fixed
and floating platform engaged in exploration and exploitation of the seabed shall be
provided with a Garbage Record Book.
Safety Management Certificate : A Safety Management Certificate shall be issued
to every ship by the Administration or an organization recognized by the
Administration. The Administration or an organization recognized by it shall, before
issuing the Safety Management Certificate, verify that the company and its
shipboard management operate in accordance with the approved safety management
system.
International Anti-fouling System Certificate : Ships of 400 GT and above
engaged in international voyages, excluding fixed or floating platforms, FSUs, and
FPSOs, shall be issued after inspection and survey an international Anti-fouling
System Certificate together with a Record of Anti-fouling Systems.
International Energy Efficiency Certificate : An International Energy Efficiency
Certificate for the ship shall be issued after a survey in accordance with the
provisions of regulation 5.4 to any ships of 400 gross tonnage and above before that
ship may engage in voyages to ports or offshore terminals under the jurisdiction of
other Parties.
Passenger Ship Safety Certificate : A certificate called a Passenger Ship Safety
Certificate shall be issued after inspection and survey to a passenger ship which
complies with the requirements of chapters II-1, II-2, III, IV and V and any other
relevant requirements of SOLAS 1974. A Record of Equipment for the Passenger
Ship Safety Certificate (Form P) shall be permanently attached .
Search and rescue cooperation plan : Passenger ships to which chapter I of the
Convention applies shall have on board a plan for cooperation with appropriate
search and rescue services in event of an emergency.
Cargo Ship Safety Construction Certificate : A certificate called a Cargo Ship
Safety Construction Certificate shall be issued after survey to a cargo ship of 500
gross tonnage and over which satisfies the requirements for cargo ships on survey,
set out in regulation I/10 of SOLAS 1974, and complies with the applicable
requirements of chapters II-1 and II-2, other than those relating to fire-extinguishing
appliances and fire-control plans.
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Cargo Ship Safety Certificate : A certificate called a Cargo Ship Safety Certificate
may be issued after survey to a cargo ship which complies with the relevant
requirements of chapters II-1, II-2, III, IV and V and other relevant requirements of
SOLAS 1974 as modified by the 1988 SOLAS Protocol, as an alternative to the
Cargo Ship Safety Construction Certificate, Cargo Ship Safety Equipment
Certificate and Cargo Ship Safety Radio Certificate. A Record of Equipment for the
Cargo Ship Safety Certificate (Form C) shall be permanently attached.
Subdivision and stability : information Every oil tanker to which regulation 28 of
Annex I of MARPOL applies shall be provided in an approved form with
information relative to loading and distribution of cargo necessary to ensure
compliance with the provisions of this regulation and data on the ability of the ship
to comply with damage stability criteria as determined by this regulation .
Cargo record book : Ships carrying noxious liquid substances in bulk shall be
provided with a Cargo Record Book, whether as part of the ship's official log book
or otherwise, in the form specified in appendix II to Annex II.
High-Speed Craft Safety Certificate : A certificate called a High-Speed Craft
Safety Certificate shall be issued after completion of an initial or renewal survey to
a craft which complies with the requirements of the 1994 HSC Code or the 2000
HSC Code, as appropriate.
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The PSC officer will be interested to see evidence that the Master is acting in a way
that promotes the following:
In order to satisfy this requirement the PSC inspector will wish to satisfy himself
that the following four practices are implemented:
In addition, the PSC officer may wish to inspect the vessel’s register of requisition
forms and lists of requisition items received onboard.
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Particular requirements on critical systems and equipment:
The company is under obligation to identify systems and equipment onboard the
sudden failure of which could create a hazardous situation.
The exact itemization of critical equipment rests with the company. However, the
PSC inspector may be particularly keen to see that the following indicative systems
are subject to proper maintenance and inspections:
It is common knowledge that the general areas of lifesaving, firefighting, safety and
loadline account for the vast majority of deficiencies. For your guidance we list
below the first four most frequent categories of deficiencies found on ships during
inspections by Port State Control.
Lifesaving
❖ 1st Lifeboats
❖ 2nd Inventory
❖ 3rd Lifebuoys
❖ 4th Launching equipment
Firefighting
❖ 1st Ventilators/Dampers
❖ 2nd Fixed installations
❖ 3rd Fire pumps
❖ 4th Personal equipment
General Safety
❖ 1st Various
❖ 2nd Electrical installations
❖ 3rd Emergency lighting
❖ 4th Watertight closing devices
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Enginer Room
Loadline
Navigation
Pollution prevention
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Port State Control inspector can check in Engine Room:
2) PSC inspector can check oil record book (ORB) for up to date entries and can
tally with other logs like sounding record book. He may check other Engine room
documents like Engine room log book, sounding book, checklist for carrying out hot
work, enclosed entry etc. UK port state even demands hour log of staff.
3) Checks on Safety equipment is a favourite for PSC. The inspector may check
Emergency generator starting and simulation of blackout situation, may try out
Emergency bilge suction, emergency compressor and emergency fire pump etc.
5) PSC inspector can check alarms and safety trips for Main engine, all alarms and
trips for Auxiliary engine and other machineries like compressor, boiler etc. He may
also check the lifting of safety valve of a boiler etc.
6) Oily Water Separator (OWS) is a machinery PSC inspector will surely look for.
He may check the log stored in the Oil content monitor (OCM) and compare it with
ORB and sounding book. United States Coast Guard (USCG) normally removes and
checks the discharge pipe of OWS for any oil residue. PSC inspector can ask engine
staff to start and run OWS with skin valve open and overboard shut.
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7) The inspector may thoroughly check bilge tank top for oil and any leakages, all
machineries for any type of abnormality and leakage. He will definitely check for
any loose and illegal rubber hose and portable pump in Engine room.
8) Steering room is one of the favourite areas of PSC inspector to check for any
leakages and abnormality. He may ask any crew member to demonstrate practically
the procedure for emergency steering.
9) He may check bulkheads of tanks and ship side for any deformation and
temporary repairs. He can inspect sea water, fuel oil or lube oil pipes, coolers, and
system and overboard valves for any leakages and temporary repairs.
10) He can inspect floor plates for any corrosion and thinning of metal. The floor
plates should not be slippery and should be properly fixed at a given place. He may
check railings at upper and tunnel platform for any loose or broken areas.
These are some of the most popular aspects that a PSC inspector is interested in.
However, these aspects may vary from person to person and port to port.
Dry dock surveys or intermediate surveys/ inspections are more extensive form
of annual surveys in which several other functional, operational aspects and
maintenance routines of shipboard equipment are verified.
Fire control plans are checked for their locations, fire detection systems, fire pumps
main and emergency are checked for condition and operation, fire hoses, nozzles,
hose boxes, international shore connections, fixed fire fighting equipment for their
condition and operational readiness. Portable fire extinguishers also checked for
their condition along with maintenance records and inspection routines, emergency
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lights and alarms, fire main system for pressure testing, isolation valves and foam
turrets for easy operation. Fireman’s outfit and breathing apparatus is also
inspected for readiness and use.
Fire control plans are checked for their locations, fire detection systems, fire
pumps main and emergency are checked for condition and operation, fire hoses,
nozzles, hose boxes, international shore connections, fixed fire fighting equipment
for their condition and operational readiness. Portable fire extinguishers also
checked for their condition along with maintenance records and inspection
routines, emergency lights and alarms, fire main system for pressure testing,
isolation valves and foam turrets for easy operation. Fireman’s outfit and breathing
apparatus is also inspected for readiness and use.
Memoranda of Understanding (MOU):
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• West and Central Africa (Abuja MOU)
• Black Sea Region (Black Sea MOU)
• Mediterranean (Mediterranean MOU)
• Indian Ocean (Indian Ocean MOU);
• Arab States of the Gulf (GCC MoU or Riyadh MoU).
In addition to these MOUs, the United States Coast Guard also operates its own
PSC regime.
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5. Compliance and Enforcement
• Flag state responsibility
• Authorization of recognized organizations
• Maritime labour certificate and declaration of maritime labour compliance
• Inspection and enforcement
• On board compliance procedures
• Port State Responsibilities
• Marine Casualties
• Labour Supplying responsibilities
Survey Requirements and Port State Control (PSC) - MLC
One of the main requirements of complying with MLC is that every crew member
is to be in possession of an approved Seafarer Employment Agreement or SEA. The
approval has to necessarily be in conjunction with the flag state and must include
certain provisions that are required under MLC. The older seafarer’s contracts will
be replaced or used in concurrence with the SEA and be inspected upon by the PSC.
In lieu of this, time required for the certification will depend on the gap analysis,
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issuance of newer Agreements and also the development of plans and manuals.
Moreover, Crew compensation and other benefits may be different for every ship
owner apart from those required by the MLC. The length of reviewing, revising and
approving of the requirements and therefore the certification time may take weeks
or months together.
Every Flag State is wholly responsible for ensuring that the obligations under the
MLC convention are implemented correctly onboard ships flying their flags. This
also means that the flag state is responsible for correlating the subsequent measures
related to work and living conditions and forming an efficient system for the
inspections and MLC related certifications, Flag State is also entailed to appoint
sufficient qualified inspectors for executing the certification processes.
The interval between the inspections should not exceed a period of 36 months.
Similar to the ISM and ISPS certifications, MLC also requires the inspectors to
conduct examinations, tests or enquiries to verify strict compliance to the regulations
of the convention and ascertain that the deficiencies, if any, are remedied avoiding
serious breach to standards of the convention or correspond to considerable danger
to the health, safety and security of the seafarers. The inspectors also have the power
to restrain the ship to leave port until the deficiencies are corrected.
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Conclusion:
A PSC inspection can turn out to be a devastating experience for both crew and the
owner of the ship as it may lead to the detention of the ship if things are not properly
maintained on the ship. This can lead to tremendous loss of money and time. To
avoid this situation, regular maintenance of all equipments and periodic training of
crew should be carried out.
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