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(Company Letterhead) : Violation of Company's Code of Conduct

An employee received a memorandum requesting a written explanation within 5 days for potential disciplinary action or dismissal regarding a violation of the company's code of conduct and the labor code. The memorandum states the allegations and evidence against the employee. An administrative hearing will be held on a specified date, and failure to respond or attend will result in waiving the right to present a defense. The employee is preventively suspended for up to 30 days pending the investigation.

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Gi Noo
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1K views2 pages

(Company Letterhead) : Violation of Company's Code of Conduct

An employee received a memorandum requesting a written explanation within 5 days for potential disciplinary action or dismissal regarding a violation of the company's code of conduct and the labor code. The memorandum states the allegations and evidence against the employee. An administrative hearing will be held on a specified date, and failure to respond or attend will result in waiving the right to present a defense. The employee is preventively suspended for up to 30 days pending the investigation.

Uploaded by

Gi Noo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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[COMPANY LETTERHEAD]

Private & Confidential

To : EMPLOYEE

From :

Date :
________________________________________________________________________

Within 5 days from your receipt of this memorandum, please explain in writing why no
disciplinary action, [including dismissal from employment (if applicable)], should be
taken against you for:

I. [Ground: Cite applicable Company Policy and/or Grounds for Termination


provided by the Labor Code]

[State the allegations and evidence against him]

We understand that you…

Violation of Company’s Code of Conduct

The foregoing acts constitute violations of [applicable provisions] of the Code of


Conduct, to wit:

It bears emphasis that the foregoing merits the penalty of [input applicable penalty].

Violation of Article 282 of the Labor Code of the Philippines

Further, under [applicable provision] of the Labor Code of the Philippines (“Labor
Code”), the foregoing acts constitute as just cause for terminating your employment.
Article 282 of the Labor Code relevantly provides:

“ART. 282. Termination by employer -- An employer may terminate an employment for


any of the following causes:

xxx”
2

In this regard, please be informed that there will be an administrative hearing on


the charges against you on _____ 20__ at ____ a.m./p.m. Your failure to reply in writing
to this memorandum within 5 days from your receipt and your failure to attend the
scheduled hearing will be deemed a waiver of your right to present your side and we will
be constrained to decide your case based on the evidence at hand. [Pending the
administrative investigation, you are hereby preventively suspended for a period not
exceeding 30 days counted from receipt hereof—if warranted by the circumstance only].

_______________________

Received by:

_______________________
[Employee]

Date: __________________

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