Processing of Cash Advance and Liquidation
Processing of Cash Advance and Liquidation
Processing of Cash Advance and Liquidation
FOR REQUEST OF CASH ADVANCES AND LIQUIDATION OF CASH ADVANCES , VISIT THE FINANCE AND
ACCOUNTING OFFICE WEBSITE OR THE FOLLOWING LINKS:
For seminars/workshops and research projects, cash advance request must be accompanied by a
copy of the program details indicating the inclusive dates and projected expenses for the related
activity.
For faculty development related cash advances such as fees for seminars, travel tax and airport
taxes, an approved grant should accompany the PRS.
For Cash Advance Liquidation, secure a Cash Advance Liquidation Report form from the Accounting office
which will summarize the actual expenditures duly supported by original valid receipts.
GENERAL
PROJECTS
1. Approved estimate of expenses, date of activity, number of participants and venue (if applicable).
2. All related activities such as necessary ocular inspection should be included in the estimate of
expenses.
3. Indicate change in date and venue when applicable.
4. Whenever a fixed transportation allowance is granted to participant in project related out of town
workshop, bus or gas receipt should be attached to the payment voucher.
5. Purchase of equipment such as camera, calculator, test tubes, etc. out of project fund should be
turned over to the department upon completion of the project. This shall be covered by Receiving
Report (RR) upon liquidation of expenses and will be included in department head’s accountability.
6. Repair of personal equipment is not reimbursable.