Scribd Logo
Upload

Welcome to Scribd!

  • 42 views

    Ipessay

    Uploaded by

    api-464147911
    This 3-sentence summary provides the key details about the proposed Musical Library project: The proposal seeks to transition Valley Christian Schools' musical instrument tracking from a manual paper system to a barcode system using Wasp Barcode Technologies software to save time and improve accuracy when inventorying instruments, which currently takes two full workdays each quarter and results in instruments frequently going missing. The one-time system costs of $1,490 would be recouped within the first year through labor savings of inventorying taking half a workday instead of two full days and preventing the misplacement of instruments valued at $100 annually.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Ipessay

    Uploaded by

    api-464147911
    42 views8 pages
    This 3-sentence summary provides the key details about the proposed Musical Library project: The proposal seeks to transition Valley Christian Schools' musical instrument tracking from a manual paper system to a barcode system using Wasp Barcode Technologies software to save time and improve accuracy when inventorying instruments, which currently takes two full workdays each quarter and results in instruments frequently going missing. The one-time system costs of $1,490 would be recouped within the first year through labor savings of inventorying taking half a workday instead of two full days and preventing the misplacement of instruments valued at $100 annually.

    Original Title

    ipessay

    Copyright

    © © All Rights Reserved

    Available Formats

    DOCX, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    This 3-sentence summary provides the key details about the proposed Musical Library project: The proposal seeks to transition Valley Christian Schools' musical instrument tracking from a manual paper system to a barcode system using Wasp Barcode Technologies software to save time and improve accuracy when inventorying instruments, which currently takes two full workdays each quarter and results in instruments frequently going missing. The one-time system costs of $1,490 would be recouped within the first year through labor savings of inventorying taking half a workday instead of two full days and preventing the misplacement of instruments valued at $100 annually.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    42 views8 pages

    Ipessay

    Uploaded by

    api-464147911
    This 3-sentence summary provides the key details about the proposed Musical Library project: The proposal seeks to transition Valley Christian Schools' musical instrument tracking from a manual paper system to a barcode system using Wasp Barcode Technologies software to save time and improve accuracy when inventorying instruments, which currently takes two full workdays each quarter and results in instruments frequently going missing. The one-time system costs of $1,490 would be recouped within the first year through labor savings of inventorying taking half a workday instead of two full days and preventing the misplacement of instruments valued at $100 annually.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 8

    MUSICAL LIBRARY

    PROPOSAL BY BEN RYDQUIST


    DEVELOPED FOR VALLEY CHRISTIAN SCHOOLS
    TABLE OF CONTENTS

    Executive Summary 3

    The Problem 4

    Project Description 5

    Cost Analysis 6

    Assessment Strategy 7

    Conclusion 8

    Appendix 9

    Works Cited 10

    Page 2
    EXECUTIVE SUMMARY

    Page 3
    THE PROBLEM

    VCS Needs a Better Way to Manage Its Instruments


    As of right now, the inventorying process of instruments at Valley Christian Schools is a
    long and arduous process, taking multiple days to accomplish. The inventorying process as
    of now consists of manually finding the ID number on the instrument case, matching it with
    one from a very long drop-down menu in the system, updating the condition of the
    instrument, and entering checkouts and repairs manually. It is extremely easy to make
    mistakes during this process or forget to write down which student the instrument is
    checked out to. The whole process takes about two full workdays with two people. This
    process has to be repeated at least once every quarter, including during summer break, as
    the school offers summer music programs and activities.

    In addition, instruments constantly go missing from the current system. Instrument cases
    often pile up in the front office for repairs or waiting to be picked up by a student, but the
    cases can easily get mixed up due to similar looking ID numbers written on the side.
    Students also sometimes take instruments home without checking them out, causing the
    instruments to be listed as available when they are not.

    Page 4
    PROJECT DESCRIPTION

    Transitioning to a New Barcode System


    Plan for Transition:

    This project will be implementing software from Wasp Barcode Technologies, a company
    that develops and builds software and systems for a variety of business needs such as
    inventory, asset tracking, and more. The primary software bundle includes the asset
    tracking software MobileAsset, which is the database itself. It contains networking,
    tracking, check-out and check-in of items, maintenance, and many more features. The
    bundle also comes with a barcode labeling software called WaspLabeler, which allows the
    creation of custom barcodes and labels that can be printed out. Aside from this software
    bundle, the only other purchase that will need to be made is a license for the company’s
    mobile app on iOS or Android. The app allows users to scan the barcodes and access the
    system from mobile devices, which will be necessary to be able to scan the instrument
    cases. After getting the software installed, it will take an estimated week to transfer the
    information from the existing system to the MobileAsset system. After that, the system will
    be up and running and ready to save time.

    Expected Benefits:

    The main benefits of this project will be the time saved during the inventorying process
    and the improved accuracy of the new system. The inventorying process will be estimated
    to take half of a workday only requiring one person to perform it. This may not seem like a
    very significant decrease in time, but considering the process has to be done many times
    per year, the difference will show. The accuracy of the system will be a more noticeable
    short-term change, as it will be much easier to keep track of the instruments and more
    difficult to make errors.

    COST ANALYSIS

    Page 5
    System Costs (One-Time)

    Item: Cost:

    MobileAsset Software $595.00

    Mobile App License $295.00

    Labor Hours ~$600 (1 week at $15/hour)

    Total Costs $1,490

    Net Savings

    Item: Cost:

    Labor Hours/Year $1,680

    Prevented Misplacement of $100 (estimated)


    Instruments/Year

    Total Savings/Year $1,780

    Appendix (B) Email Correspondence and Communication

    I. Email Correspondence and Communication

    Page 6
    Page 7
    Page 8

    You might also like