Golden Demo Cash and Liquidity Management

Demo Script
Cash and Liquidity Management
Classification: Internal and for Partners

Version: 20171218

SAP Business ByDesign Reference Systems

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Disclaimer
This demo script is based on the ByD Reference System for the Almika model company. There are several country versions
of the Almika ByD implementation available. The content is similar but deviates especially with respect to language support,
names and object descriptions. Sample data used in this demo script relates to the US country version – for other country
versions different data samples might be relevant.
A prerequisite for being able to fully understand this demo script and run the demo, is a sound system knowledge on SAP
Business ByDesign. General assumption is that you are familiar with the Learning Center content available in your ByD
system at: Home Self-Services – Learning Center.
Although the script has been tested carefully you might nevertheless encounter different system behavior when running a
demo in an actual Almika demo tenant.

Release Statement
This version of the demo script is released for the following country versions of the ByD Reference System for the Almika
model company:

• US – United Stated, as of demo release ByD 1705

• DE – Germany, as of demo release ByD 1705

• UK – United Kingdom, as of demo release ByD 1705

• FR – France, as of demo release ByD 1705

• AT – Austria, as of demo release ByD 1705

• CH – Switzerland, as of demo release ByD 1705

• NL – Netherlands, as of demo release ByD 1705

• CA – Canada, as of demo release ByD 1705

• MX – Mexico, as of demo release ByD 1705

• AU – Australia, as of demo release ByD 1705

• CN – China, as of demo release ByD 1705

• IN – India, as of demo release ByD 1705

The demo release basically is determined by the time when the demo tenant has been provisioned for demo usage, a demo
tenant provided between mid of March and mid of June 2018 is part of the demo release ByD 1802.
As of demo release ByD 1802 the release status of your ByD demo tenant can be identified in the Company-Specific-Help:
You can find a help entry “ByD <nnnn> Demo Guides <CC>” under Help – Company-Specific-Help. <nnnn> specifies the
demo release of your ByD demo tenant, e.g. ‘1802’ – released in February 2018. <CC> specifies the country version of your
demo tenant, e.g. ‘US’ – Almika US country version. The version-controlled demo guides provided in this help entry match to
the demo release and the country version of your ByD demo tenant. Please be aware that the demo guides are not specific
to the country version, only the version of the demo guide is specific to your ByD demo tenant.

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Table of Content

1 Demo Script Overview ................................................................................................................................... 4

1.1 Demo Overview ...................................................................................................................................... 4
1.2 Intended Audience.................................................................................................................................. 4
1.3 Protagonists ........................................................................................................................................... 4
1.4 Business Pain Points .............................................................................................................................. 4
1.5 Key Messages and Value Proposition ..................................................................................................... 5
1.6 Story Flow Summary .............................................................................................................................. 5
2 Technical Requirements ................................................................................................................................ 6
2.1 System Access Information ..................................................................................................................... 6
2.2 User Accounts ........................................................................................................................................ 6
3 Demo Steps .................................................................................................................................................... 7
3.1 Prerequisites .......................................................................................................................................... 7
3.1.1 Receivables............................................................................................................................... 7
3.1.2 Payables ................................................................................................................................... 7
3.2 Introduction ............................................................................................................................................ 8
3.2.1 Show Document Flow of Sales Order ......................................................................................... 8
3.2.2 Show Document Flow of Purchase Order ................................................................................... 9
3.2.3 Cash and Liquidity Management .............................................................................................. 11
3.3 Receivables ......................................................................................................................................... 12
3.3.1 Show Work Center Receivables ............................................................................................... 12
3.4 Receivables: Show Customer Accounts and Pay Manually By Incoming Check ...................................... 14
3.4.1 Show Customer Accounts ........................................................................................................ 14
3.4.2 Pay Manually By Incoming Check ............................................................................................ 16
3.5 Payables .............................................................................................................................................. 24
3.5.1 Show Supplier Invoicing and Post Supplier Invoice ................................................................... 24
3.5.2 Show Work Center Payables.................................................................................................... 27
3.6 Liquidity Management........................................................................................................................... 29
3.6.1 Show Work Center Liquidity Management ................................................................................ 29
3.6.2 Show Cash Position................................................................................................................. 30
3.6.3 Show Liquidity Forecast ........................................................................................................... 32
4 Scenario Quick Guide and Key Master Data ................................................................................................ 34
5 Appendix ...................................................................................................................................................... 37

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1 Demo Script Overview

1.1 Demo Overview

This demo script outlines the highlights of SAP Business ByDesign in the area of Cash and Liquidity Management and shows
you how to demo these capabilities along with their benefits and how to deliver proof of these value propositions in your
demo.
In this segment of the demonstration we will take a look at the Cash and Liquidity Management within Business ByDesign.
We are going to talk about the process of cash receipts and cash disposals. Moreover you are able to check your Cash
Position of your business at any point in time. Nearly every business process which involves a cash flow within your company
provides the financial aspects of each and every step and automatically captures the financial information in order to enable
you to gain control of your cash flow (in and out).
This scenario gives you an overview of Cash and Liquidity Management capabilities using a wide range of features to handle
Accounts Receivable, Accounts Payable and Cash Position/Liquidity Management.
This scenario gives you an overview concerning:
 Accounts Receivable – Cash Receipts
 Accounts Payable – Cash Disposals
 Cash Position and Liquidity Forecast

1.2 Intended Audience

SAP internal: Pre-Sales Executives, Pre-Sales Solution Advisors, New hires
SAP external: CEO, CIO, Head of FIN

1.3 Protagonists
The roles in the story are the following:
 Accountant

1.4 Business Pain Points

The business pain points being addressed are:
 Missing transparency, missing efficiency, missing adaptability
 This sets up a key portion of the theme where ByDesign provides improved transparency, efficiency, and adaptability.

 Ability to have an integrated end-to-end automated process for collecting information about account balances and
transactions from banks, as well as internal information on accounts receivable collections, account payable
disbursements, and other financial activities.

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1.5 Key Messages and Value Proposition

Overview
 A common ByDesign theme includes high level business goals to improve profitability, build a foundation for growth, and
adopt best practices across the entire enterprise. To support these goals ByDesign provides Transparency, Efficiency,
and Adaptability, as well as an integrated solution to support a two-tier enterprise.
 The Cash and Liquidity Management business scenario enables financial professionals at midsize companies to
quickly and efficiently meet cash flow deadlines and achieve better transparency in managing company’s liquidity
position. It comprises cash flow information from payables, receivables and tax, as well as payment and liquidity
management, streamlines your daily cash management cycle by automatically collecting and aggregating this
information.

Key Features and Associated Benefits

 Processing Receivables and Payments
o Enables the processing of incoming payments, initiated either internally by your company or externally by your
customers
o Payments can be made manually or automatically via a payment run in which the system proposes open items for
payment
 Processing Payables and Payments
o Enables the processing of outgoing payments initiated either internally by your company or externally by your
suppliers
o Payments can be made manually or automatically via a payment run in which the system proposes the open items
for payment
 Managing Petty Cash
o Enables your company to enter all incoming and outgoing cash payments in the system
 Dunning
o Covers the automatic creation of dunning proposals
 Managing Cash
o Allows you to view the status of all payment processes in order to analyze your company’s cash balances and
determine the cash position in real time

1.6 Story Flow Summary

This demo is an introduction demo and does not show an end-to-end process but rather takes you through some of the key
features of Cash and Liquidity Management within ByDesign:

Processing Processing Managing

Receivables Payables and
Cash
and Payments Payments

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2 Technical Requirements

2.1 System Access Information

To run the demo, you need access to a ByD demo tenant for the Almika model company, which is available in different
country versions.

2.2 User Accounts

The following user accounts for ByD Almika implementation are to be used to run the demo:
Predefined User (Role) Password Component

Sales02S Welcome1 SAP Business ByDesign

Purchase02 Welcome1 SAP Business ByDesign

Financial02 Welcome1 SAP Business ByDesign

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3 Demo Steps

3.1 Prerequisites

3.1.1 Receivables

Prerequisite
For the chapter “3.4 Receivables: Show Customer Accounts and Pay Manually By Incoming Check” - we need
to find an open invoice which we will then pay by an incoming check. Please go to the Receivables Work Center,
View Customers, Subview Customer Accounts. Select the Customer Silverstar Wholesale Corp (CP100110) or
any other customer you want to use and click on View. You will get a list with all open invoices from the customer,
choose one of them.
If there is no customer invoice to pay available you need
 to create a Sales Order
 to perform a Shipment or to perform and confirm a Service Execution
 to create a Customer Invoice
 or to create a Manual Invoice within the Customer Invoicing work center
For more details –depending on Products or Services- please refer to the following documents:
 Golden Demo – Demo Script: Order to Invoice (Products)
 Golden Demo – Demo Script: Order to Invoice (Service)

3.1.2 Payables

Prerequisite
For the chapter “3.5.1 Payables: Show Supplier Invoicing and Post Supplier Invoice “, we need a Purchase
Order with Invoicing Status “Not Invoiced” and Delivery Status “Completely Delivered” . Prior to beginning the demo
you need to check if there is one available by checking WoC Supplier Invoicing  Invoice Entry  Show All
Orders to Be Invoiced in the Invoice Entry screen.
If there is no purchase order available you need
 to create a Purchase Order
 to maintain Goods Receipt

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3.2 Introduction

3.2.1 Show Document Flow of Sales Order

What to Say
Introduction
 What we are going to do today is built upon some of the things that you have learned in previous demo sessions.
One of these were the “Order to Cash Process” and within that Order to Cash Process you learned about the
Sales Order, whether there was a Shipment Confirmation or a Service Confirmation and Customer Invoice.
 Today we are going to pick it up from the customer invoice process and see how we actually collect that cash
from our customers.

Key Features and Advantages

 Show the document flow within the invoice (sales order – service confirmation – customer invoice - clearing-
payment allocation).

Value Statement
 Show the document flow within the invoice (sales order – service confirmation – customer invoice)
Integration Order to Cash  Financials (General Ledger, Accounts Receivable)
Show the document flow within the invoice (sales order – service confirmation – customer invoice) - All
accounting entries will happen automatically. Full visibility and transparency is available to drill up from the
Invoice or drill down from the Sales Order.

What to Do
Show Sales Order with the following Document Flow: Sales Order  Service Confirmation  Customer Invoice
 Clearing  Payment Allocation
 Login as user Sales02S
 WoC Sales Orders  Sales Orders
 Show All Sales Orders and Search for ‘CLM’
 Click View All.
 Click Document Flow.

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3.2.1 Show Document Flow of Sales Order

What you Should See

3.2.2 Show Document Flow of Purchase Order

What to Say
Introduction
 We are going to move on to the next step in the process “Cash will be going out the door” - Accounts Payable.
Specifically, what I would like to discuss is how with the Integrated Solution of ByDesign you are able to go ahead
and match your purchase order, your goods and service confirmation as well as a supplier invoice which is known
in the industry as a “Three-Way-Match”.

Key Features and Advantages

 Show the document flow within the supplier invoice (purchase order – goods and services confirmation – supplier
invoice).

Value Statement
 Integration Procure to Pay  Financials (General Ledger, Accounts Payable)
Show the document flow within the supplier invoice (purchase order – goods and services confirmation – supplier
invoice).
Full visibility and transparency is available to drill up from the Invoice or drill down from the Purchase Order.

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3.2.2 Show Document Flow of Purchase Order

What to Do
Show Purchase Order with the following Document Flow: Purchase Order  Goods and Service Confirmation 
Supplier Invoice
 Login as user Purchase02
 WoC Purchase Requests and Orders  Purchase Orders
 Show All Purchase Orders and Find Purchase Order 392
 Click View All.
 Click Document Flow.

What you Should See

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3.2.3 Cash and Liquidity Management

What to Say
Introduction
 Finally we wrap up this session talking about Cash and Liquidity Management. I want to know what my overall
cash position is at any point in time. With the Cash and Liquidity Management capabilities within ByDesign, you
are going to find a tool that allows you to centrally manage and control your receivables and your payables. And
to be able to tell where you are and valuate exactly what your cash position is for your company not only today
but into the future.

What you Should See

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3.3 Receivables

3.3.1 Show Work Center Receivables

What to Say
Introduction
 So we are looking at the Receivables Work Center and within the Receivables Work Center we see a lot of
things that we can do. We are concentrating today on the cash applications.
 Please note there are other things SAP ByDesign allows Financial Managers to manage the cash coming into
their company. So whether that is a dunning process or sending out balance confirmations to the customers
(keeping those customers who are good payers and being able to flag those who have an outstanding balance).
 So you can see a real-time aging report as well as current dunning statistics. These are things that are important
for Financial Managers.

Key Features and Advantages

 The Dunning business process covers the automatic creation of dunning proposals. Your company can edit and
release dunning proposals to send payment reminders or dunning notices to customers for overdue payments.
 You use the balance confirmation run in the receivables area to compile data for your customer balance
confirmations and to create balance confirmation letters. These letters inform your customers about their account
balances and request that the balance information is confirmed. In this case, you can reconcile your system data
records with data records in the customer system.
 Aging list for Receivables: Provides an aging list containing all overdue open receivables listed by due date.

Value Statement
 Provides the ability to quickly and easily provide dunning proposals to help maintain good customer paying habits
and target late payers so that the cash collection process can be done efficiently.

What to Do
 Login as Financial01
 WoC Receivables
 Show Aging List for Receivables
 Show Current Dunning Statistics
 Show View Dunning
 Show View Periodic Tasks – Balance Confirmation Runs

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3.3.1 Show Work Center Receivables

What you Should See

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3.4 Receivables: Show Customer Accounts and Pay Manually By

Incoming Check

3.4.1 Show Customer Accounts

What to Say
Introduction
 So let’s go into our customer accounts. From here, you have the ability in this particular work center, to be able to
go ahead and drill down to a real-time AR trade position of every single customer that has a balance within your
company. We will concentrate on the customer CP100110 (Silverstar Wholesale Corp).

 I would like to view what the cash position is and see how many invoices I have that are outstanding for Silverstar
Wholesale Corp.
 So I can see all of the different invoices from this particular customer and I am able to quickly and easily clear this
invoice in the system.

Key Features and Advantages

 Customer Accounts: Here you can display the account balances of your customers, as well as call up individual
receivables items. You can create manual payments and initiate manual clearing.
 You can display open item lists for customer accounts. The list of open items of all customers helps you to
recognize your customers’ outstanding payments and to collect them in a timely fashion with optimized dunning.

Value Statement
 Ability to quickly and easily see in real time, each customer accounts receivable balance.

What to Do
 WoC Receivables  Customers  Customer Accounts
 Select e.g. CP100110 (Silverstar Wholesale Corp)
 Click View
 Show Open Items

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What you Should See

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3.4.1 Show Customer Accounts

See Prerequisites in chapter 3.1.

3.4.2 Pay Manually By Incoming Check

What to Say
Introduction
 We are going to manually pay an invoice by an incoming check. SAP ByD automatically enters many of the fields
for you. There’s the ability to go ahead and select e.g. the Payer Bank.
 Your required fields have the blue stars. So it’s quick and easy to understand what you have to do. Enter the
check number (e.g. 100). In this case we are going to keep it simple that means the customer paid me the full
amount (that means we receive a check for - depending on the used invoice – 4,500 USD).
 An advantage with ByD, if the customer paid me less than the invoice amount I can easily apply a discount.
Maybe they short-paid the invoice by 10 USD; I would be able to go ahead and apply a discount to this particular

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3.4.2 Pay Manually By Incoming Check

customer and leave the 10.00 USD open as a remaining balance. I continue to have visibility into the AR from this
particular customer. So I can go ahead and collect that in a future date in time.
 In this case we take the full amount.

 Down below, you will see a summarization. That means what the Payment Amount is, how much is going to be
cleared, what’s been matched.
 We are going to post it. Now I’ve got that cash, it’s in the door and it’s posted to my balance sheet.
 You have also noticed that now the status is changed to “Ready for Deposit”. So in that case, we assign that
check to a check deposit. If there is no deposit available, you can create a deposit. In this case a deposit is
available; you can simply go ahead and apply that check to a deposit.
 We refresh the Trade Receivables screen and you notice that the invoice from my customer is cleared. It will no
longer show up on aging reports.

Key Features and Advantages

 The manual payment function “Pay Manually By” enables you to pay invoices or credit memos by check, bank
transfer, or direct debit. The payment methods available are based on your definition in the customer master data.

Value Statement
 Ability to easily apply cash to outstanding customer invoices and automatically create or apply to a bank deposit.

What to Do
 Select one open invoice
 Click Pay Manually By  Incoming Check
 Click Value Selection for Payer Bank and Assign corresponding Payer Bank
 Show Mandatory Fields
 Enter Check Number (e.g. 100)
 Show Variant 1: Enter the full amount of the invoice in the field Payment Amount

 Show Variant 2: Enter an amount less than the invoice amount in the field Payment Amount (e.g. Applied Net
Amount – 10.00 USD)  Click Actions  Apply Discount or Credit
Apply Discount or Credit Pop Up:
Amount: -10.00 USD
Show Payment Difference Reasons
Cancel this variant
 Continue with Variant 1: Enter the full amount of the invoice in the field Payment Amount
 Show and Explain the Payment Overview
 Click Post and Open Payment
 Show Status “Ready For Deposit”
 Click on Assign to Deposit
(Remark: In the dialog box, a list of check deposits “in preparation” are shown. You can select one of
the existing deposits and click OK. You can also create a new deposit directly from the pop up by

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3.4.2 Pay Manually By Incoming Check

clicking on New Check Deposit or you can create a check deposit in the Payment Management Work
Center by clicking on Deposits  Check Deposits  New  Check Deposit. Please assign the
corresponding Bank Account ID and click Save.)
 Click OK (status changed to “Ready For Transfer”)
 Click Close.
 Refresh the Open Items of the Trade Receivables  invoice is cleared
 Click Close

What you Should See

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3.4.2 Pay Manually By Incoming Check

 Show Variant 1: Enter the full amount of the invoice in the field Payment Amount

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3.4.2 Pay Manually By Incoming Check

Show Variant 2: Enter an amount less than the invoice amount in the field Payment Amount

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3.4.2 Pay Manually By Incoming Check

Continue with Variant 1:

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3.4.2 Pay Manually By Incoming Check

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3.4.2 Pay Manually By Incoming Check

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3.5 Payables

3.5.1 Show Supplier Invoicing and Post Supplier Invoice

What to Say
Introduction
 Now let’s move to the cash disposal process. So let’s go to the Work Center Supplier Invoicing.
 So you may recall from your Procure to Pay demonstrations where a purchase order was created and a Goods
Receipt was created. This is a great summarization screen (means Invoice Entry – All Orders to be invoiced) of
exactly what happened with our purchase order process and our receipting process. So the person in Accounts
Payable has complete transparency and visibility into what’s going on with the vendors at any point of time.
 So let’s take an example. Here is an invoice which is not invoiced and has been completely delivered. Please
highlight this special row and you see a summarization of the status for this particular supplier invoice.
 We will post this supplier invoice by clicking on New Invoice. SAP ByD does a great job, because of the end-to-
end overall solution from the point where the purchase order was created to the receipt, all of that information is
being brought into this screen.
 In this case the External Document ID is our Invoice ID from our customer, enter the invoice date. In this case if I
want to go ahead and short pay them I would have the ability to do that here and apply either deductions or
surcharges to this. I can quickly create a deduction or a surcharge back to my vendors.
 You can check the consistency of any documents prior to posting those to the system. You also have the ability to
simulate the Journal Entry and void. I can save and post it at a different point in time as a draft document. But we
are going to post this supplier invoice.

Key Features and Advantages

 Ability to pay suppliers in a timely fashion

Value Statement
 Ability to take advantage of supplier payment terms to help maximize cash flow
 Ability to have transparency across Purchasing, Goods Received and pay supplier invoices

What to Do
 WoC Supplier Invoicing  Invoice Entry  Show All Orders to Be Invoiced in the Invoice Entry screen.

 Show example invoice with Invoicing Status “Not Invoiced” and delivery Status “Completely Delivered”  Show
Items Information
 Click on New Invoice
 Enter External Document ID (e.g. GD2)
 Enter Invoice Date (e.g. today)
 Click Check
 Click Actions  Show different actions like Simulate Journal Entry and Void

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3.5.1 Show Supplier Invoicing and Post Supplier Invoice

 Show Save and explain Save function

 Click Post

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What you Should See

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3.5.2 Show Work Center Payables

What to Say
Introduction
 This invoice creates an open item in Accounts Payable. In Work Center Payables it is possible to create a
Payment Run for open items.
 In the Payment Runs subview of the Periodic Tasks view of the Payables work center, you can perform automatic
runs, which generate payment proposals for internally initiated payments. In the Automatic Payments view, you
can display all the outgoing payments created using payment runs.
 A key advantage of ByD is that it allows you to leverage the payment terms. Anything that has a discount on it,
and you want to take advantage from your discounts, you can do that on an automatic basis. ByD helps you to
monitor what’s going on within your business to make sure you are taking advantage of cash discounts on a
timely basis.
 Also very important is the ability to view your Accounts Payables - Aging List and the ability to have visibility into
any type of payment statistics like the cash discounts.

Key Features and Advantages

 With the payment run, you can create payment proposals, which contain all the due invoices and any cash
discounts granted upon immediate payment. You can check the payment proposals, release, postpone or cancel
the proposed items as necessary. In this way, you ensure that payments reach your suppliers on time, enabling
your company to make use of any cash discounts.
 Aging List for Payables: Provides an aging list containing all overdue open payables listed by due date.
 Payment Statistics – Cash Discounts: Shows an overview of payment behavior towards suppliers.

Value Statement
 Ability to take advantage of supplier payment terms to help maximize cash flow
 Ability to see real time aging of invoices coming due, past due and leverage cash discounts to maximize cash
flow

What to Do
 WoC Payables  Overview
 Show Aging List for Payables
 Show Payment Statistics – Cash Discounts
 WoC Payables  Periodic Tasks  Show Subview Payment Runs
 Show View Automatic Payments

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3.5.2 Show Work Center Payables

What you Should See

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3.6 Liquidity Management

3.6.1 Show Work Center Liquidity Management

What to Say
Introduction
 So let’s go ahead and go to the final step of our agenda today which is Liquidity Management. So what is Liquidity
Management? Liquidity Management allows your management to leverage all financial information that has been
gathered throughout the entire business process. It is the central place of information for all cash relevant topics
like bank accounts, petty cash and future cash flows.

Key Features and Advantages

 Ability to have real time analysis of cash disbursements, payments and to create planned forecasted items that
will impact cash flow.

Value Statement
 Ability to have an integrated end-to-end automated process for collecting information about account balances and
transactions from banks, as well as internal information on accounts receivable collections, account payable
disbursements and other financial activities. It provides the ability to see the impact of future cash flows to your
liquidity.

What to Do
 WoC Liquidity Management
 Show and Explain View Master Data  My Banks
 Show and Explain View Petty Cash

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3.6.1 Show Work Center Liquidity Management

What you Should See

3.6.2 Show Cash Position

What to Say
Introduction
 Perhaps the Financial Manager wants to see a real-time Cash Position for all of the bank accounts and be able to
drill down to any of that information on a real-time basis. So, they can tell where they are, for any bank account at
any point in time.

Key Features and Advantages

 Shows the petty cash balances and the balances and postings for each bank account, grouped by payment
method and by usage or origin of the payments. The amounts are based on the bank statements plus
unconfirmed payments.

Value Statement
 Provides a real time snap-shot of all your bank accounts cash position in one screen with the ability to easily drill
down into transactional data

What to Do
 WoC Liquidity Management  Cash Position

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3.6.2 Show Cash Position

 Explain Cash Position and Drill Down functionalities

What you Should See

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3.6.3 Show Liquidity Forecast

What to Say
Introduction
 Liquidity Management enables you to create a liquidity forecast for your particular company.
 What are forecast planning items? These are expected cash flow relevant items which are not captured by the
system. Instead, you as management know to be relevant for future cash flows. For example, you are going to do
an acquisition, you are going to sell a company car or you make a payment that is not visible within the company
yet. When creating a forecast planning item for these type of things they are captured by the liquidity forecast.

 Liquidity Management is extremely powerful and allows management to see not only the Cash Position of where
they are today, but to be able to determine quickly and easily where the cash position will be in the future.

Key Features and Advantages

 The Liquidity Forecast displays expected cash inflows and outflows for an upcoming period of time. The exact
time period shown is defined in the system configuration. This information allows you to monitor your liquidity
position, helping you make short and medium term investment and financial decisions.
 You can create new forecast planning items if you wish to include an expected liquidity item that is not captured
by the system.

Value Statement
 Illustrates how Business ByDesign helps providing seamless transparency and real-time visibility to information
through cross application integration. Every step along the way user can drill down to original business
documents from accounts receivable, accounts payable and planned forecasted items that impact the current and
future cash position of the company.
 Built-in analytics and reporting ensure a seamless consolidation of the liquidity information into today’s cash
position as well as various forecast worksheets. Analytical tools support a comprehensive liquidity analysis,
projecting cash shortages or surpluses for a variety of reporting criteria and timelines.

What to Do
 WoC Liquidity Management  Liquidity Forecasts  Liquidity Forecasts
 Explain Liquidity Forecast and Drill Down functionalities

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3.6.3 Show Liquidity Forecast

What you Should See

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4 Scenario Quick Guide and Key Master Data

This section summarizes the entire process and provides all the master data that you need to run it. If there is more than one
process alternative, additional tables will be provided.
This chapter is intended as a quick reference for experienced users who have understood the basics of the business process
and have already completed the scenario.

Steps Summary
Path Data to Use/Enter Activity

Step 1 – Show Document Flow of Sales Order

WoC Sales Orders  Sales  View All

Orders (e.g. Order to Invoice  Document Flow
(Service): 1733)

Step 2 – Show Document Flow of Purchase Order

WoC Purchase Requests  View All

and Orders  Purchase  Document Flow
Orders (e.g. 392)

Step 3 – Show Work Center Receivables

WoC Receivables  Show View Dunning

 Show View Periodic Tasks –
Balance Confirmation Runs
 Show Aging List for
Receivables
 Show Current Dunning
Statistics

Step 4 – Show Customer Accounts

WoC Receivables   Select e.g. CP100110 (Silverstar  Click View

Wholesale Corp)
Customers  Customer  Show Open Items
Accounts

Step 5 – Pay Manually By Incoming Check

Click Pay Manually By   Select one open invoice  Click Value Selection for Payer
Bank and Assign
Incoming Check
corresponding Payer Bank

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Path Data to Use/Enter Activity

 Show Mandatory Fields

 Enter Check Number (e.g. 100)
 Show Variant 1: Enter the full
amount of the invoice in the field
Payment Amount
 Show Variant 2: Enter an amount
less than the invoice amount in
the field Payment Amount (e.g.
Applied Net Amount – 10.00
USD)  Click Actions  Apply
Discount or Credit
Apply Discount or Credit Pop Up:
Amount: -10.00 USD
Show Payment Difference
Reasons
Cancel this variant
 Continue with Variant 1: Enter
the full amount of the invoice in
the field Payment Amount
 Show and Explain the Payment
Overview
 Click Post

 Show Status “Ready for

Deposit”
 Click on Assign to Deposit
 Click OK
 Click Close

 Refresh the Open Items of the

Trade Receivables  invoice is
cleared
 Click Close

Step 6 - Show Supplier Invoicing and Post Supplier Invoice

WoC Supplier Invoicing  Show example invoice with Invoicing  Click on New Invoice
Status “Not Invoiced” and delivery
 Invoice Entry  Show All  Enter External Document ID
Status “Completely Delivered” 
(e.g. GD2)
Orders to Be Invoiced Show Items Information
 Enter Invoice Date (e.g. today)
 Click Check

 Click Actions  Show different

actions like Simulate Journal
Entry and Void

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Path Data to Use/Enter Activity

 Show Save and explain Save

function
 Click Post

Step 7- Show Work Center Payables

WoC Payables  Periodic  Show View Automatic

Payments
Tasks  Show Subview
 Show Aging List for Payables
Payment Runs
 Show Payment Statistics –
Cash Discounts

Step 8- Show Work Center Liquidity Management

WoC Liquidity Management  Show and Explain View Master

Data  My Banks
 Show and Explain View Petty
Cash

Step 9- Show Cash Position

WoC Liquidity Management  Explain Cash Position and Drill

Down functionalities
 Cash Position

Step 10- Show Liquidity Forecast

WoC Liquidity Management  Explain Liquidity Forecast and

Drill Down functionalities
 Liquidity Forecasts 
Liquidity Forecasts

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5 Appendix
The data provided in this script is country specific. Please refer to the table below to find the Purchase Order /Sales Order ID
which was created in the respective country version.

Country DE US UK FR IN CN MX AU AT CA CH NL

Purchase 381 392 361 311 311 321 296 291 451 131 91 5
Order ID
Sales 1692 1733 531 611 541 561 471 482 1682 261 131 14
Order ID

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