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Apro VMS User Manual

The document provides instructions for using an AproVisitor Management System user interface for guards. It describes the login process, main pages including signing visitors in and out, notifying hosts, pre-registering visitors, and evacuation reports. The interface allows guards to easily track visitors through scanning IDs, collecting details, and notifying the appropriate contacts.

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Jose
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166 views10 pages

Apro VMS User Manual

The document provides instructions for using an AproVisitor Management System user interface for guards. It describes the login process, main pages including signing visitors in and out, notifying hosts, pre-registering visitors, and evacuation reports. The interface allows guards to easily track visitors through scanning IDs, collecting details, and notifying the appropriate contacts.

Uploaded by

Jose
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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AproVisitor

Management
System
User Manual (guard)
User Login Page
 You will notice the assigned site name
on this Page. In this example is: We
PDPA LLP [Glomac Damansara]
 To login, enter the following:
 Username: guard
 Password: guard
 Guard – Normal user, Sign in/out a
visitor.
 Supervisor – More functions,
Reporting, Settings.
Welcome Page
 You will notice the assigned site name
on this Page.
 In this example is: We PDPA LLP
[Glomac Damansara]

 You will also notice the user who


login.
 In this example is: guard

 Log Out:
 This is also the page where you
can Log Out from the system.
Press +

Sign In Page
 At first the Sign In page is empty. (Top Photo)

 To Sign In a visitor, press the + icon at the


top right corner.
 Then the visitor details will show up.
(Bottom Photo)
 Press “Scan” to scan the IC/FIN of the
Visitor.
 Enter Visitor details on the remaining
fields. Name, Email, Contact, Gender,
Vehicle Number & Company.
 Select Area, Pass type, Pass number, and
other fields if necessary.
 Press “Create New Sign In” when done.
Sign In Page
 A notification will show “Success” after a
correct Sign In of Visitor. (Top Photo)
Remember to enter all details to the
mandatory fields such as Name, Gender, Pass
Type, Pass Number depending on your
requirements.
 You can choose which are mandatory fields on
the settings page.
 Once the visitor is Signed In, the person will be
listed on the View Sign In Page. (Below Photo)
Notify Host
 This feature allow the host to be
notified through email when the
visitor arrives at the vicinity. Provided
that the person is accompanied or
expected by a host, meaning it is
optional.
 To notify the host, tap on the visitor in
the view sign in page and on the
bottom will have a Notify button.
 Press the “Notify” button to notify the
assigned host.
 Bottom photo is a sample of an email
notification.
 There are 2 ways to sign out a visitor:

 1. Enter the Pass No / NRIC / FIN

Sign Out Page  2. Scan the Pass No (If with bar code) / NRIC / FIN
 Press “Scan” to scan the bar code.

 Once the details are shown, check if the person you are about to
sign out is correct then press “Perform Sign Out”.
Press +

Pre-Registration
Page
 At first the Pre-Registration page is
empty. (Top Photo)

 To Pre-Register a visitor, press the +


icon at the top right corner.
 Then enter visitor details
accordingly. (Bottom Photo)
 Press “Pre-register New Guest”
when ready.
Sign In a Pre-
Registered Person
 Once a pre-registered person
attempts to sign in, a notification will
pop up. (See top photo)
 Press “OK” to Complete Sign in
Process. (See bottom photo)
 Select Pass Type and Pass Number for
the visitor.
 Press “Sign In”
Reports
 There are 2 kinds of Reporting
available for non supervisor users.

1. Evac Report – in case of emergency,
this report tells you who are still inside
the vicinity.
 2. Emergency Contact – contact
details of person in charge in case of
emergency.

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