Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

1.0 AIR – CONDITIONING AND

MECHANICAL VENTILATION SYSTEM

1.1 Chiller System

1.1.1 Plant Room

i. General      

a. Inspect plant room cleanliness.      

b. Inspect for correct labelling.      

c. Inspect emergency light.      

d. Inspect ventilation system.     
 
e. Inspect condition of door.      

     
f. Inspect light intensity.  

g. Inspect floor trap / drain to ensure      

good water flow. 

h. Inspect pump circuit diagram      

(laminated & framed) are up to 
date.

i. Inspect pump layout diagram      

(laminated & framed) are up to 
date.

j. Inspect portable fire extinguisher      

(CO2). 

k. Inspect chemical dosing pumps.  


ii. Chillers

a. Inspect chillers general condition.       

If abnormal, trace the faults and 
rectify as necessary. 


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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
      
b. Take reading of current, voltage, 
pressure, temperature, etc.
Compare with design readings. If
abnormal, trace the faults and
rectify as necessary.

c. Inspect all seals, gaskets and       

pipes for leaks. Replace as
necessary.

d. Inspect oil pressure. If abnormal,       

trace the faults and rectify as
necessary.

e. Inspect crankcase heater. Repair /       

replace as necessary.

f. Inspect chilled water pressure drop       

across chillers and condenser. If
abnormal, trace the faults and
rectify as necessary.

g. Inspect the operation of all safety       

devices. Clean, adjust, lubricate,
repair / replace as necessary.

h. Inspect purge unit operation.      


i. Inspect the suction and discharge      
pressures of all refrigerant 
compressors. If abnormal, trace the
faults and rectify as necessary.

j. Drain and flush purge unit.      

Replace oil. 

k. Inspect all refrigerant and oil       

levels. Charge refrigerant and oil
into the refrigerant system as
necessary.

l. Clean condenser tubes.       

m. Service chillers including changing       

of compressor oil, filter, leak test
and topping up refrigerant.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

iii. Pumps

a. Inspect condition of pumps.       

(cleanliness/ appearance).

b. Inspect all pump bearings for      

excessive noise, vibration and 
wear. Lubricate with oil or grease
and replace as necessary.

c. Inspect all motor bearings,      

lubricate with grease and replace 
as necessary.

d. Inspect carbon brushes and slip      

rings of all motors. Clean, repair / 
replace as necessary.

e. Inspect safety devices fitted to all      

motors. Clean, adjust, lubricate, 
repair / replace as necessary.

f. Inspect all seals for leakages.      

Repair or replace as necessary. 

g. Adjust, re-pack and replace pump      

glands as necessary. 

h. Inspect each pump / motor       

alignment, mountings and correct
rotation. Adjust or replace as
necessary.

i. Inspect all rubber couplings       

between pumps and drive motor.
Replace as necessary.

j. Inspect all belt drives. Adjust and      

retension. Replace as necessary. 

k. Inspect and tighten all bolts and      

nuts. Replace as necessary. 

l. Inspect and test pressure switches     

and gauges. Repair or replace as  
necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
      
iv. Electric Motors

a. Inspect and clean all electric      

motors. Repair or replace as 
necessary.

b. Inspect all motor bearings,       

lubricate with grease. Replace as
necessary.

c. Inspect safety devices fitted to       

motors. Clean, adjust, lubricate,
repair or replace as necessary.

v. Electrical Switchboard / Control      

Panel 

a. Inspect the condition of the panel      

and its housing. Repair or replace 
as necessary.
      
b. Inspect and test the control wiring 
and circuitry. Retighten, repair or
replace as necessary.

c. Inspect the operation of selector      

switches. Repair or replace as 
necessary.

d. Inspect the operation of auto-      

manual selector switches. Repair 
or replace as necessary.

e. Inspect the operation of stop-start      

buttons. Repair or replace as 
necessary.

f. Inspect or replace indicating bulbs    

and covers. 

g. Inspect the routine operation of all      

electrical starters, electrical control 
gears and ancillary electrical
apparatus. Repair or replace as
necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
     
h. Inspect all electrical contactors.  
Clean and retighten all loose
connections.

i. Clean or replace electrical       

contactors as necessary.

j. Inspect electric fuses. Replace as       

necessary.

k. Inspect the condition of the       

conduits, supports and wires.
Replace as necessary.

vi. Piping and Fittings      


a. Inspect the condition of every pipe.       
Repair or replace as necessary.

      
b. Inspect the condition of the pipe 
supports, brackets, pipe sleeves
and piping joints. Repair or replace
as necessary.

c. Inspect the condition of every      

valve and fitting. Repair or replace 
as necessary.

d. Inspect and clean strainers. Repair      

or replace as necessary. 

e. Inspect for correct labeling. Clean,      

repair or replace as necessary. 

f. Inspect chilled water pipe       

insulation. Replace as necessary.

g. Inspect pipe painting. Ensure pipes      

coatings of anti rust and standard 
colour paint are clean and in good
condition. Replace as necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
     
1.1.2 Cooling Towers 

a. Inspect all water cooling towers      

general condition. If abnormal, 
trace the faults and rectify as
necessary.

b. Inspect all fan and fan bearings.       

Lubricate with grease. Replace as
necessary.

c. Inspect all belt drives. Adjust and      

retension. Replace as necessary. 

d. Inspect and clean all water       

screens.

e. Inspect the operation of all spray      

nozzles and clean as necessary. 

f. Drain, clean and flush cooling      

tower basin and honey-comb in- 
fills.
     
g. Inspect and clean float valve.  
Adjust water level. Replace as
necessary.

h. Inspect and service motors and       

controllers. Replace as necessary.

1.1.3 Chilled Water Storage and Expansion       

Tanks

a. Inspect all chilled water storage       

and expansion tanks, chilled water
pipes, valves, etc. Clean, service
and flush as necessary.

b. Actuate all motorized valves to       

ensure smooth operation over its
full operating range. Replace as
necessary.

c. Inspect pipe insulation and pipe       

supports. Replace as necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
      
d. Inspect all measuring devices for 
correct operation. Repair or
replace as necessary.

1.1.4 Piping and Fittings       

a. Inspect the condition of every pipe.      

Repair / replace as necessary. 

b. Inspect the condition of the pipe       

supports, brackets, pipe sleeves
and piping joints. Repair or replace
as necessary.

c. Inspect the condition of every      

valve and fitting. Repair or replace 
as necessary.

d. Inspect and clean strainers. Repair      

or replace as necessary. 

e. Inspect for correct labeling. Clean,      

repair or replace as necessary. 
     
f. Inspect chilled water pipe  
insulation. Replace as necessary.

g. Inspect pipe painting. Ensure pipes      

coatings of anti rust and standard 
colour paint are clean and in good
condition. Replace as necessary.

1.1.5 Air-Handling Units and Fan-Coils      


a. Inspect all air-handling units and       
fan-coils. If abnormal, trace the
faults and rectify as necessary.

b. Inspect all air filters. Clean or       

replace as necessary.

c. Replace all :       

i. Primary filters.      

ii. Secondary filters.      


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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
     
d. Inspect all water coils, seals and  
pipe lines for leaks. Rectify as
necessary.

e. Purge air from all water coils.       

f. Inspect all fan and fan bearings.       

Lubricate with grease. Replace as
necessary.

g. Inspect the routine operation of all       

automatic temperature control
gears and relay.

h. Inspect all bearings, pivots and       

other moving parts. Clean, adjust,
lubricate and replace as
necessary.

i. Inspect all belt drives. Adjust and       

retension. Replace as necessary.
     
j. Inspect the operation of all  
automatic water regulating valves.
Clean, adjust, lubricate and
replace as necessary.

k. Inspect the operation of all       

automatic multi-blade face and by-
pass damper. Clean, adjust and
lubricate as necessary.

l. Inspect operation of thermostat.      

Replace as necessary. 

m. Inspect and clean strainers. Repair       

or replace as necessary.

n. Clean cooling coil with high      

pressure water jet and alkaline
cleaning chemicals.

o. Inspect insulation. Repair or       

replace as necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
     
p. Inspect and clean all electric  
motors. Repair or replace as
necessary.
q. Inspect all motor bearings, lubricate      
with grease. Replace as necessary. 

r. Inspect safety devices fitted to      

motors. Clean, adjust, lubricate, 
repair or replace as necessary.

s. Inspect refrigerant leaks at joints,    

fittings and piping. Repair and top 
up refrigerant as necessary.

t. Inspect leakage or clogging at   

drain pan and drain line. Clean,  
flush, repair or replace as
necessary.

u. Chemical cleaning for all coils.    


   
v. Inspect the operation of CO2 
probe and detector and damper.
Clean, adjust, Repair or replace as
necessary.

1.1.6 Ducting, Grilles and Dampers       

a. Inspect all grilles dampers and      

shutters are working correctly. 
Clean, adjust, repair or replace as
necessary.

b. Measure air flow. Adjust and      

balance air flow as necessary. 

c. Inspect ductwork for leaks,      

damage or corrosion. Repair or  
replace as necessary.

d. Inspect for moisture and      

condensation. Repair or replace 
insulation as necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
     
e. Inspect duct insulation for tears  
and air leaks. Patch or replace if
necessary.

f. Inspect the internal of ducting to       

determine dust built up.
      
1.1.7 The Performance of The Complete
Ventilation, Pressurization, Exhaust
and Smoke Spill System

a. Inspect the function of the complete       

ventilation, pressurization, exhaust
and smoke spill system.

b. Adjust air volume control dampers       

as necessary.

c. Inspect the operation of all fans and       

motors.

d. Test operation of system under      

simulated fire condition. 

1.2 Central Direct Expansion System (DX)

(Water Cooled System)

1.2.1 Plant Room       

a. Inspect plant room cleanliness.      


b. Inspect for correct labeling.      

c. Inspect emergency light.      

d. Inspect ventilation system.     
 
e. Inspect condition of door.     
 
f. Inspect light intensity.      

g. Inspect floor trap / drain to ensure      
good water flow. 

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
     
h. Inspect pump circuit diagram  
(laminated & framed) are up to
date.

i. Inspect portable fire extinguisher      

(CO2). 

j. Inspect chemical dosing pumps.  


1.2.2 Water Cooled Package Unit (WCP)

a. Inspect WCP for any     

abnormalities. Trace the faults and 
rectify as necessary.

b. Take reading of current, voltage,     

pressure, temperature, etc. 
Compare with design readings. If
abnormal, trace the faults and
rectify as necessary.

c. Inspect all seals, gaskets and     

pipes for leaks. Replace as 
necessary.
    
d. Inspect crankcase heater. Repair 
or replace as necessary.

e. Inspect the operation of all safety     

devices. Clean, adjust, lubricate, 
repair or replace as necessary.

f. Inspect the suction and discharge     

pressures of all refrigerant 
compressors. If abnormal, trace
the faults and rectify as necessary.

g. Inspect all refrigerant and oils     

levels. Charge refrigerant and oil 
into the refrigerant system as
necessary.

h. Inspect all air filters. Clean or    

replace as necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
   
i. Inspect all bearings, pivots and 
other moving parts. Clean, adjust,
lubricate and replace as necessary.

j. Inspect all belt drives. Adjust and    

retension. Replace as necessary.

k. Inspect operation of thermostat.    

Replace as necessary.

l. Clean cooling coil with high   

pressure water jet and alkaline 
cleaning chemicals.

m. Inspect insulation. Repair or    

replace as necessary.

n. Inspect and clean condenser as    

necessary.

o. Inspect all motor bearings, lubricate    

with grease. Replace as necessary.

p. Inspect leakage or clogging at drain    

pan and drain line. Clean, flush,
repair or replace as necessary.

q. Chemical cleaning for all coils.   


1.2.3 Pumps

a. Inspect condition of pumps   

(cleanliness / appearance).

b. Inspect all pump bearings for   

excessive noise, vibration and 
wear. Lubricate with oil or grease
and replace as necessary.

c. Inspect all motor bearings,    

lubricate with grease and replace 
as necessary.

d. Inspect carbon brushes and slip    

rings of all motors. Clean, repair or 
replace as necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
   
e. Inspect safety devices fitted to all  
motors. Clean, adjust, lubricate,
repair or replace as necessary.

f. Inspect all seals for leakages.    

Repair or replace as necessary. 

g. Adjust and re-pack and replace    

pump glands as necessary. 

h. Inspect each pump / motor     

alignment, mountings and correct
rotation. Adjust or replace as
necessary.

i. Inspect all rubber couplings     

between pumps and drive motor.
Replace as necessary.

j. Inspect all belt drives. Adjust and    

retension. Replace as necessary. 

k. Inspect and tighten all bolts and    

nuts. Replace as necessary. 

l. Inspect and test pressure switches     

and gauges. Repair / replace as 
necessary.

1.2.4 Electric Motors      

a. Inspect and clean all electric      

motors. Repair or replace as
necessary.

b. Inspect all motor bearings, lubricate      

with grease. Replace as necessary.

c. Inspect safety devices fitted to      

motors. Clean, adjust and lubricate.
Repair or replace as necessary.

13 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
   
1.2.5 Electrical Switchboard / Control Panel

a. Inspect the condition of the panel     

and its housing. Repair or replace 
as necessary.
    
b. Inspect and test the control wiring  
and circuitry. Retighten, repair or
replace as necessary.

c. Inspect the operation of selector     

switches. Repair or replace as 
necessary.

d. Inspect the operation of auto-    

manual selector switches. Repair  
or replace as necessary.

e. Inspect the operation of stop-start     

buttons. Repair or replace as 
necessary.

f. Inspect or replace indicating bulbs    

and covers.

g. Inspect the routine operation of all     

electrical starters, electrical control 
gears and ancillary electrical
apparatus. Repair or replace as
necessary.

h. Inspect all electrical contactors.    

Clean and retighten all loose
connections.

i. Clean or replace electrical    

contactors as necessary.

j. Inspect electric fuses. Replace as   

necessary. 

k. Inspect the condition of the     

conduits, supports and wires. 
Replace as necessary.

14 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
   
1.2.6 Piping and Fittings  

a. Inspect the condition of every pipe.   

Repair or replace as necessary. 

b. Inspect the condition of the pipe   

supports, brackets, pipe sleeves 
and piping joints. Repair or replace
as necessary.

c. Inspect the condition of every    

valve and fitting. Repair or replace
as necessary.

d. Inspect and clean strainers. Repair    

or replace as necessary.

e. Inspect for correct labeling. Clean,    

repair or replace as necessary.

f. Inspect chilled water pipe    

insulation. Replace as necessary.

g. Inspect pipe painting. Ensure pipes     

coatings of anti rust and standard 
colour paint are clean and in good
condition. Replace as necessary.
     
1.2.7 Cooling Towers

a. Inspect all water cooling towers      

general condition. If abnormal,
trace the faults and rectify as
necessary.
    
b. Inspect all fan and fan bearings.  
Lubricate with grease. Replace as
necessary.

c. Inspect all belt drives. Adjust and      

retension. Replace as necessary.

d. Inspect and clean all water screens.     


e. Inspect the operation of all spray    
nozzles and clean as necessary. 

15 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
   
f. Drain, clean and flush cooling  
tower basin and clean honey-comb
in-fills.

g. Inspect and clean float valve.    

Adjust water level. Replace as 
necessary.

h. Inspect and service motors and    

controllers. Replace as necessary. 

1.2.8 Ducting, Grilles and Dampers    


a. Inspect all grilles dampers and    
shutters are working correctly. 
Clean, adjust. Repair or replace as
necessary.

b. Measure air flow. Adjust and    

balance air flow as necessary. 

c. Inspect ductwork for leaks,    

damage or corrosion. Repair or  
replace as necessary.

d. Inspect for moisture and    

condensation. Repair or replace 
insulation as necessary.

e. Inspect duct insulation for tears and     

air leaks. Patch or replace if 
necessary.

f. Inspect the internal of ducting to     

determine dust built up.

1.3 Central Direct Expansion System (DX)

(Air Cooled System) - Air Cooled Split
Ducted Unit

1.3.1 Plant Room

a. Inspect plant room cleanliness.     


b. Inspect for correct labeling.     


16 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
    
c. Inspect emergency light.  

d. Inspect ventilation system.    

 
e. Inspect condition of door.     

f. Inspect light intensity.     

g. Inspect floor trap/ drain to ensure     
good water flow. 

h. Inspect pump circuit diagram     

(laminated & framed) are up to 
date.

i. Inspect portable fire extinguisher     

(CO2). 

j. Inspect chemical dosing pumps.  

 
1.3.2 Air Handling Unit

a. Inspect unit for any abnormalities.      

Trace the faults and rectify as
necessary.

b. Take reading of current, voltage,     

pressure, temperature, etc. 
Compare with design readings. If
abnormal, trace the faults and
rectify as necessary.

c. Inspect the operation of all safety     

devices. Clean, adjust, lubricate, 
repair or replace as necessary.

d. Inspect and clean all air filters.     

Clean or replace as necessary. 

e. Inspect all bearings, pivots and      

other moving parts. Clean, adjust,
lubricate and replace as
necessary.
    
f. Inspect all belt drives. Adjust and 
retention. Replace as necessary.

17 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
    
g. Inspect operation of thermostat. 
Replace as necessary.

h. Clean cooling coil with high     

pressure water jet and alkaline 
cleaning chemicals.
    
i. Inspect insulation. Repair or 
replace as necessary.

j. Inspect condenser. Clean as     

necessary. 

k. Inspect all motor bearings,    

lubricate with grease. Replace as
necessary.

l. Inspect refrigerant leaks at joints,    

fittings and piping. Repair and top
up refrigerant as necessary.

m. Inspect leakage or clogging at  

drain pan and drain line. Clean,  
flush, repair or replace as
necessary.

n. Chemical cleaning for all coils.   


1.3.3 Condenser

a. Inspect crankcase heater. Repair or  

replace as necessary. 

b. Inspect the suction and discharge  

pressures of all refrigerant 
compressors. If abnormal, trace the
faults and rectify as necessary.

c. Inspect all refrigerant and oils  

levels. Charge refrigerant and oil 
into the refrigerant system as
necessary.

d. Inspect refrigerant leaks at joints,  

fittings, piping and compressors. 
Repair or replace as necessary.

18 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
    
e. Replace filter dryer.  

f. Inspect all fans and motors as    

necessary. Repair or replace as 
necessary.

g. Inspect condensing coil. Repair or    

replace as necessary. Clean coil 
and comb the fins as necessary.

h. Inspect all motor bearings, lubricate     

with grease. Replace as necessary. 

i. Inspect compressor units. Replace      

as necessary.

j.. Inspect isolating spring / rubber      

padding. Replace as necessary.

k. Chemical cleaning all coils.     


1.3.4 Electric Motors      

a. Inspect and clean all electric      

motors. Repair or replace as
necessary.

b. Inspect all motor bearings,      

lubricate with grease. Replace as
necessary.

c. Inspect safety devices fitted to      

motors. Clean, adjust, lubricate,
repair or replace as necessary.

1.3.5 Electrical Switchboard / Control Panel 

a. Inspect the condition of the panel 

and its housing. Repair / replace as
necessary.

b. Inspect and test the control wiring 

and circuitry. Retighten, repair or
replace as necessary.

19 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

c. Inspect the operation of selector 
switches. Repair or replace as
necessary.

d. Inspect the operation of auto- 

manual selector switches. Repair or
replace as necessary.

e. Inspect the operation of stop-start 

buttons. Repair or replace as
necessary.

f. Inspect / replace indicating bulbs 

and covers.

g. Inspect the routine operation of all

electrical starters, electrical control 
gears and ancillary electrical
apparatus. Repair or replace as
necessary.

h. Inspect all electrical contactors.  

Clean and retighten all loose
connections.

i. Clean or replace electrical 

contactors as necessary.

j. Inspect electric fuses. Replace as 

necessary.

k. Inspect the condition of the   

conduits, supports and wires.
Replace as necessary.

1.3.6 Ducting, Grilles and Dampers

a. Inspect all grilles dampers and  

shutters are working correctly.
Clean, adjust, Repair / replace as
necessary.

b. Measure air flow. Adjust and  

balance air flow as necessary.

c. Inspect ductwork for leaks, damage  

or corrosion. Repair or replace as
necessary.

20 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
 
d. Inspect for moisture and 
condensation. Repair / replace
insulation as necessary.

e. Inspect duct insulation for tears and     

air leaks. Patch or replace if 
necessary.

f. Inspect the internal of ducting to     

determine dust built up.

1.4 Air Cooled Split Unit

1.4.1 Evaporator (Cooling Unit)

a. Inspect unit for any abnormalities.     

Trace the faults and rectify as 
necessary.

b. Inspect and clean all air filters.     


c. Inspect leakage or clogging at drain     
pan and drain line. Clean, flush, 
repair / replace as necessary

d. Chemical cleaning for all coils.     


e. Inspect refrigerant leaks at joints,     
fittings and piping. Repair and top 
up refrigerant as necessary.

f. Inspect remote control. Replace as     

necessary. 

1.4.2 Condenser

a. Inspect the suction and discharge     

pressures of all refrigerant
compressors. If abnormal, trace the
faults and rectify as necessary.

b. Inspect refrigerant leaks at joints,  

fittings, piping and compressors. 
Repair or replace as necessary.

21 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
    
c. Inspect all fans and motors as  
necessary. Repair / replace as
necessary.

d. Inspect condensing coil. Repair or     

replace as necessary. Clean coil 
and comb the fins as necessary.

e. Inspect filter dryer. Replace as     

necessary. 

f. Inspect compressor units. Replace      

as necessary.

g. Inspect rubber padding. Replace      

as necessary.

h. Chemical cleaning for all coils.    


i. Inspect bracket/ hanger. Repair or    
replace as necessary. 

1.4.3 Electrical Switchboard / Control Panel     


a. Inspect the condition of the panel   
and its housing. Repair or replace
as necessary.

b. Inspect and test the control wiring   

and circuitry. Retighten, repair or
replace as necessary.

c. Inspect the operation of selector   

switches. Repair or replace as
necessary.
   
d. Inspect the operation of auto- 
manual selector switches. Repair or
replace as necessary.

e. Inspect the operation of stop-start    

buttons. Repair or replace as
necessary.

f. Inspect or replace indicating bulbs    

and covers.

22 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
  
g. Inspect the routine operation of all 
electrical starters, electrical control
gears and ancillary electrical
apparatus. Repair or replace as
necessary.

h. Inspect all electrical contactors.     

Clean and retighten all loose
connections.

i. Clean or replace electrical     

contactors as necessary.

j. Inspect electric fuses. Replace as     

necessary.

k. Inspect the condition of the      

conduits, supports and wires.
Replace as necessary.

1.5 Painting    

Clean rust and paint with appropriate one    
layer of anti-rust paint and finished with 
existing coloured paint.

1.6 Other Components or Equipments of As per manufacturer’s schedule

The Air-Conditioning System

23 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
      
2.0 FIRE FIGHTING SYSTEM
      
2.1 General

Manage and supervise the Fire Detection and

Alarm, Fire Monitoring and Fire Fighting
System operation which shall include:-

a. Control and monitoring of all fire       

systems.

b. Man the fire control room during and       

after office hours.

c. Inspect, repair / replace and test the      

operation of the complete fire fighting 
system, including the interface and
operation of other systems such as lift,
ventilation, smoke spill, pressurization,
etc.

d. Test run fire fighting system and       

simulate fire alarm to ensure all systems
are in good working order. Ensure the
BOMBA link is operating.

e. Attend to any complaint, urgent request  

or complaints raised by the S.O. with
regards day to day operation.

f. Conduct fire drill for each block / 

complex.

2.2 Wet Riser, Hose Reel and Sprinkler

System.

2.2.1 Pump Room

a. Inspect pump room cleanliness.      


b. Inspect for correct labeling.       

c. Inspect emergency light.      


d. Inspect ventilation system.      

e. Inspect condition of door.       

24 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
     
f. Inspect light intensity.  

g. Inspect floor trap / drain to ensure good       

water flow.

h. Inspect pump circuit diagram (Laminated       

& framed) are up to date.

i Inspect pump layout diagram (Laminated       

& framed) are up to date.

j. Inspect portable fire extinguisher (CO2).       

2.2.2 Tanks      

a. Inspect for integrity of structure.      

b. Inspect for leaks. Repair or replace as      
necessary. 

c. Inspect for rust. Repair or replace as      

necessary. 

      
d. Inspect operation of ball valve. Repair or 
replace as necessary.

e. Inspect water tank level indicator.      

Repair or replace as necessary. 

f. Inspect electrode and clean. Repair or    

replace as necessary (if equipped). 

g. Inspect for sediment / sludge. Flush and    

clean. 

h. Inspect internal and external cat ladder.    

Repair / replace as necessary. 

2.2.3 Pumps

i. General

a. Inspect condition of pumps (cleanliness /       

appearance).

25 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
      
b. Test run each pump on automatic and 
manual mode.

c. Inspect the correct cut-in / cut-out auto      

mode operation of the pressure switch. 
Check pressures.

d. Inspect all motor bearings, lubricate with     

grease. Replace as necessary.  

e. Inspect all pump bearings for excessive      

noise, vibration & wear. Lubricate with 
oil or grease. Replace as necessary.

f. Inspect carbon brushes and slip rings of      

all motors. Clean, repair or replace as 
necessary.

g. Inspect safety devices fitted to all      

motors. Clean, adjust, lubricate, repair or 
replace as necessary.

h. Inspect all seals for leakages. Repair or      

replace as necessary. 

i. Adjust, re-pack and replace pump      

glands as necessary. 

j. Inspect each pump / motor alignment,       

mountings and correct rotation. Adjust
or replace as necessary.
.
k. Inspect all rubber couplings between       
pumps and drive motor. Replace as
necessary.

l. Inspect all belt drives. Adjust and      

retension. Replace as necessary. 

m. Inspect and tighten all bolts and nuts.      

Replace as necessary. 

n. Inspect and test pressure switches and      

gauges. Repair / replace as necessary. 

26 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
     
ii. Control Panel 

a. Inspect the condition of the panel and its      

housing. Repair / replace as necessary. 

b. Inspect and test the control wiring and       

circuitry. Retighten, repair / replace as
necessary.

c. Inspect electric pump starter operation,       

ensure that the starting sequence is
correct. Repair / replace as necessary.

d. Inspect the operation of selector      

switches. Repair / replace as necessary. 

e. Inspect the operation of auto-manual      

selector switches. Repair / replace as 
necessary.

f. Inspect the operation of stop-start      

buttons. Repair / replace as necessary. 

g. Inspect indicating light for trip and run.       

Replace as necessary.
     
h. Inspect indicating light for pump on auto  
and pump manual. Replace as
necessary.

i. Inspect ammeter and voltmeter.      

Replace as necessary. 

j. Inspect and retighten all loose 

connection of all electrical contactors.

k. Clean and replace electrical contactors   

as necessary.

l. Replace electric fuses as necessary.   

m. Inspect the condition of the conduits,     

supports and wires. Replace as
necessary.

n. Inspect / replace indicating bulbs and   

covers.

27 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
    
2.2.4 Piping and Fittings

a. Inspect the condition of every pipe.     

Repair / replace as necessary.

b. Inspect the condition of the pipe     

supports, brackets, pipe sleeves and
piping joints. Repair or replace as
necessary.

c. Inspect the condition of every valve and    

fitting. Repair / replace as necessary. 

d. Inspect and clean strainers. Repair or      

replace as necessary. 

e. Inspect for correct labeling. Clean,      

repair / replace as necessary. 

f. Inspect plumbing, pipe-works & fittings       

and pipe supports. Repair / replace as
necessary.
      
2.2.5 Landing Valves, Hose Reel Drums, Cradles,
Hoses, Nozzles, etc.

a. Inspect that the landing valve, canvas      

hose and hose reel are obstruction free. 

b. Inspect any missing, damaged or      

deteriorated parts on the landing valve, 
canvas hose, diffuser nozzle, cradle,
hose reel drum & hose reel. Repair or
replace as necessary.

c. Inspect the ease of operation and swing       

of each cradle and hose reel drum.
Adjust, repair / replace as necessary.

d. Inspect for any leaks / drips at the       

landing valves, drum goose neck and
gate valve. Repair or replace as
necessary.

e. Ensure that each of the landing valves      

is complete with the blank cap, chain 
and the hand wheel. Repair or replace
as necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
     
f. Ensure that the diffuser nozzle &  
landing valve hand wheel can be
operated freely. Repair or replace as
necessary.

g. Ensure the hose is not twisted or curled.       

h. Test hose reel and canvas hose for      

leakage. Replace as necessary. 

i. Inspect and test system for leaks.   

Repair / replace as necessary. 

2.2.6 Sprinkler System   


a. Inspect that the sprinkler heads are   
obstruction free. 

b. Inspect that the sprinkle heads are free    

of foreign matter and suspended object.

c. Inspect any missing, damaged or   

deteriorated parts on the sprinkler head. 
Repair / replace as necessary.

d. Inspect for any leaks / drips at the   

sprinkler heads. Repair / replace as 
necessary.

e. Inspect for leaks within the system by   

reading on the pressure gauges. 

f. Inspect and ensure the proper operation      

of water alarm gongs. 

g. Inspect the flow switches and its signal       

indication.

h. Inspect the Jabatan BOMBA breeching       

inlet and its access.

2.2.7 Breeching Inlet

a. Inspect the condition of breeching box,      

door and lock. Repair / replace as 
necessary.

29 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
      
b. Inspect the condition of male couplings, 
back pressure valves, blank caps
(secured with chain). Repair / replace as
necessary.

c. Inspect the condition of the wired glass      

and letters ‘Fire Brigade Wet Main Inlet’. 
Repair / replace as necessary.

2.3 Fire Detection and Alarm System       

a. Inspect fire detection and alarm system.       

Trace the faults and rectify as necessary.

b. Inspect and test all main power supply       

and earthing. Adjust, retighten, repair or
replace as necessary.

c. Inspect and test all battery charger units.       

Repair / replace as necessary.

d. Inspect all battery electrolyte level and      

top-up. 

e. Inspect and test illumination lamps and      

LEDs. Repair or replace as necessary. 

f. Inspect and test the functionality of       

break-glass unit or manual call point.
Repair / replace as necessary.

g. Test zone rotary switch for functionality.       

Repair or replace as necessary.

h. Inspect and test the functionality of       

detectors. Repair or replace as
necessary.

i. Inspect and test system wiring. Repair       

or replace as necessary.

j. Test bell / buzzer and isolation button.      

Repair / replace as necessary. 

k. Test alarm & evacuation switch. Repair      

or replace as necessary. 

30 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
      
l. Test AHU, Lift, smoke spill fan and 
staircase pressurization tripping
mechanism. Ensure all mechanism
function effectively. Repair or replace as
necessary.

m. Print out the previous month detection      

and alarm history. Analyze and take 
appropriate actions.

n. Test Fire Brigade connection.      


2.4 Firemen Intercom System.      

2.4.1 Panel       

a. Inspect the condition of the panel and its      

housing. 

b. Ensure that the panel is in a normal-      

ready condition. 
     
c. Visually inspect condition of  
components, resistors wires, zone
cards, bulbs, etc. Repair or replace as
necessary.

d. Inspect condition of battery charger.      

Repair or replace as necessary. 

2.4.2 Battery       

a. Inspect the condition of the battery and       

its terminal. Repair or replace as
necessary.

b. Inspect voltage and ammeter reading.      

Repair or replace as necessary. 

c. Inspect and test all battery charger      

units. Repair or replace as necessary. 

2.4.3 Automatic Control      


a. Inspect and test the control wiring and       
circuitry. Random test of the call, talk
and fault mode.

31 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
     
b. Inspect the correct operation of the  
master and remote handset. Establish
conference calls on auto and manual
mode. Test disconnect call on auto and
manual mode.

c. Inspect and test the correct operation of      

remote status panel. 

2.4.4 Electrical      

a. Check the operation of the emergency      
change over in case of power failure. 
Repair or replace as necessary.

b. Check the wiring connection terminals.      

Repair or replace as necessary. 

c. Check the condition of the conduits,       

wires and supports. Repair or replace
as necessary.

2.4.5 Handsets      

a. Inspect the condition of the master hand      
set. Repair or replace as necessary. 

b. Inspect the condition of the remote       

handset box. Repair or replace as
necessary.

c. Inspect any missing, damaged or      

deteriorated parts on the remote handset 
and accessories. Repair or replace as
necessary.

2.4.6 General      

a. Keep remote handsets clean and tidy.      

b. Keep access to panel free from      
obstructions. 

32 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

2.5 Fire Suppression Systems

2.5.1 Cylinders, Hoses, etc.

a. Inspect gas cylinder and pressure       

gauge. Repair or replace as necessary.

b. Inspect the pressure gauge reading of       

each cylinder. Refill or replace as
necessary.

c. Inspect any missing, damaged or       

deteriorated parts on the cylinders,
hoses, etc. Repair or replace as
necessary.

d. Inspect the condition of the discharge       

valve and the tamper seal. Repair or
replace as necessary.

2.5.2 Pilot Cylinder       

a. Inspect and test gas discharge abort       

switch. Repair / replace as necessary.

      
2.5.3 Panel

a. Inspect and test control panel. Repair or       

replace as necessary.

b. Visually inspect condition of       

components, resistors wires, zone
cards, etc. Repair or replace as
necessary.

c. Inspect and test AC & DC supply,       

conduct current voltage continuity and
earthing test.

d. Inspect and test of change over switch.       

Repair or replace as necessary.

e. Inspect and test indicator bulbs. Repair       

or replace as necessary.

33 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
      
f. Inspect condition of battery chargers. 
Repair or replace as necessary.

g. Inspect the condition of the battery and       

its terminal. Repair or replace as
necessary.

2.5.4 Devices       

a. Inspect and test the control wiring and       

circuitry. Retighten, repair or replace as
necessary.

b. Ensure that the detectors are free from       

obstructions, dust, dirt and cobwebs.
Clean as necessary.

c. Inspect the condition of the manual key       

switch/ pull handle. Repair or replace as
necessary.

d. Conduct simulation test (minus gas       

discharge).

e. Inspect to ensure that the time delay for       

the CO² discharge is within 25 – 30
seconds, adjust. Repair or replace as
necessary.

f. Inspect and test the correct operation of       

interface trip and fire curtain. Repair or
replace as necessary.

g. Inspect and test the correct operation of       

the bell and warning light. Repair or
replace as necessary.

h. Inspect the condition of the manual key       

switch / pull handle. Replace glass as
necessary.

2.6 Portable Fire Extinguishers       

a. Obtain Jabatan BOMBA certification       

upon expiry date.

34 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
      
b. Inspect any missing, damaged or 
deteriorated parts on the cylinder,
pressure gauge, hose connector,
discharge valve, handle, cylinder safety
pin, seal and cylinder holder. Repair or
replace as necessary.

c. Inspect fire extinguisher cabinet. Repair       

or replace as necessary.

d. Inspect the condition of the content.       

Refill / Replace as necessary.

2.7 Painting       

a. Inspect painting, ensure the system      

(equipment, control panel and piping) are 
painted with anti rust and coated with red
gloss paint.

35 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

3.0 LIFT

3.1 Motor Room

a. Inspect motor room cleanliness.  

b. Inspect for correct labeling. 

c. Inspect emergency light. 

d. Inspect ventilation system. 

e. Inspect condition of door. 

f. Inspect light intensity. 

g. Inspect circuit diagram (Laminated & 

framed) are up to date.

h. Inspect layout diagram (Laminated & 

framed) are up to date.

i. Inspect portable fire extinguisher 

(CO2).

j. Inspect for abnormal noise and 

vibration. Determine source, adjust,
repair or replace as necessary.

k. Inspect gearbox oil level, condition, 

leaks, play and backlash. Adjust , repair
or replace as necessary.

l. Inspect and lubricate bushes or 

bearings. Replace as necessary.

m. Inspect leakage from traction machine 

cover gaskets, oil seals. Repair or
replace as necessary.

n. Inspect brake action and adjust as 

necessary.

o. Inspect brake lining and brake spring. 

Replace as necessary.

36 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

p. Inspect main sheaves and beam pulley. 
Repair or replace as necessary.

q. Inspect over speed governor for 

abnormal noise and vibration. Clean,
repair / replace as necessary.

r. Inspect function of recall control switch 

operation. Reset or replace as
necessary.

s. Inspect controller cooling fan operation. 

Replace as necessary.

t. Inspect condition of fans, relays, 

contactors and contacts inside the
controller. Clean, repair or replace as
necessary.

u. Inspect fuses and tighten terminal 

wires. Repair and replace as
necessary.

v. Inspect the operation of inverter. 

Inspect operation of system, repair and
replace as necessary.

w. Inspect EBOPS – battery / condition 

and emergency light / fan operation.
Replace as necessary.

x. Clean governor machine. 

y. Clean traction machine. 

z. Clean lift controller. 

3.2 Hoist Way 

a. Inspect cleanliness of car top. 

b. Inspect control switches and lighting. 

Repair or replace as necessary.

37 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

c. Inspect tightness of electrical 
connection in terminal box. Retighten
as necessary.

d. Inspect and adjust car top safety gear 

linkage.

e. Inspect and lubricate car top pulley as 

necessary.

f. Inspect condition and clean ventilator 

fan.

g. Inspect and adjust door panel (door 

self closer).


h. Inspect anti crime device. 

i. Inspect hoist way limit and safety 

switches. Adjust, repair or replace as
necessary.

j. Inspect operation of load compensating 

device. Adjust, repair or replace as
necessary.

k. Inspect operation of overload device / 

buzzer. Repair or replace as
necessary.

l. Inspect car guide shoes / rollers oil 

level and flow of automatic lubricators.
Top-up as necessary.

m. Inspect counter weights guide shoes / 

rollers oil level and flow of automatic
lubricators. Top-up as necessary.

n. Inspect wear on linings for car guide 

shoes / rollers and counter weights
guide shoes / rollers. Replace as
necessary.

o. Inspect for abnormal noise. Determine 

source, adjust, repair or replace as
necessary.

38 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

p. Inspect wire ropes, governor ropes 
condition and tension. Retension,
replace as necessary.

q. Inspect conditions of guide rails. 

Replace as necessary.

r. Inspect traveling cable alignment. 

Adjust, replace as necessary.

s. Inspect and tighten all hoist way bolts 

and nuts.

t. Inspect and clean smoke detectors. 


3.3 Lift Car

a. Inspect riding comfort, abnormal noise, 

vibration and leveling. Adjust as
necessary.

b. Inspect, alarm bell/ intercom/ voice 

synthesizer. Repair and replace as
necessary.

c. Inspect buttons, Braille features, 

switches and indicators condition.
Repair and replace as necessary.

d. Inspect emergency light and fan. 

Repair and replace as necessary.

e. Inspect floor height measurement 

(clearance). Adjust as necessary.

f. Inspect condition of suspension roller, 

track and doors. Repair and replace as
necessary.

g. Inspect door sill and sliding shoes. 

Repair and replace as necessary.
Check clearance.

h. Inspect door contact and check 

alignment. Adjust as necessary.

39 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

i. Inspect function of car door safety 
device (safety edge/ photocell/ full
height sensor). Repair and replace as
necessary.

j. Inspect tiling / wall panel, repair and 

replace as necessary.

3.4 Entrance

a. Inspect landing door contact, check 

alignment. Repair and replace as
necessary.

b. Inspect landing door lock switch. Repair 

and replace as necessary.


c. Inspect suspension rollers and track. 
Repair and replace as necessary.

d. Inspect landing sill & shoes. Repair and 

replace as necessary. Check clearance.

e. Inspect indicators, hall lanterns, call 

buttons and Braille features. Repair and
replace as necessary.

3.5 Lift Pit

a. Inspect pit cleanliness and lighting. 

b. Ensure lift pit is in dry condition. 

c. Inspect oil and spring buffer. Top-up, 

repair and replace as necessary.

d. Inspect alignment of buffer strike plates. 

Repair and replace as necessary.

e. Inspect, adjust and lubricate / grease 

tension pulley.

f. Inspect safety catch or stop switches. 

Adjust, repair / replace as necessary.

g. Inspect clearance compensating pulley. 

Adjust as necessary.

40 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

h. Inspect oil compensating pulley and 
compensating ropes / chain. Top-up as
necessary.

i. Inspect plunger and buffer casing. 

Clean as necessary.

3.6 Automatic Rescue Device (ARD)

a. Inspect ARD operation. 

b. Inspect battery electrolyte level, top up 

as necessary.

c. Inspect battery, grease terminals. 

Repair and replace as necessary.

d. Inspect equalizing charge. Replace if 

defective.

3.7 Building Control Room

a. Inspect operation of master intercom. 

Repair and replace as necessary.

b. Inspect operation of key switches. 

Repair and replace as necessary.

c. Inspect operation of indicators. Repair 

and replace as necessary.

d. Inspect operation of TV monitor, CPU 

and keyboard. Repair and replace as
necessary.

e. Inspect operation of system. Repair and 

replace as necessary.

f. Arrange and attend to Department of As required

Occupational Safety and Health
inspections, mandatory checks, tests
and paying the necessary fees.

41 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

4.0 ESCALATOR

4.1 General

a. Inspect and clean motor compartment  

upper and bottom, track surface,
handrail and step.

b. Inspect and clean track surface and  

steps.

c. Inspect stop buttons / key switch, soft  

stop. Repair / replace as necessary.

d. Inspect balustrade lighting. Repair or  

replace as necessary.

NOT APPLICABLE 
e. Inspect skirting / comb plate / step gap 
lighting. Adjust, repair or replace as
necessary.

f. Inspect for abnormal noise and 

vibration. Determine source, adjust,
repair / replace as necessary.

g. Clean traction machine, control panel, 

landing, step, pit and motor room.

h. Inspect brake action. Adjust as 

necessary.

i. Inspect brake slip distance and riding 

comfort. Adjust, as necessary.

j. Inspect emergency stop switches at 

upper and lower landing. Adjust, repair
or replace as necessary.

k. Inspect riding comfort and leveling. 

Adjust as necessary.

l. Clean and inspect operation key switch. 

Adjust, as necessary.

m. Clean all outer decking. 

42 | 57
Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

n. Clean all relays and contactors. 
Replace as necessary.

o. Clean gap between step and skirt 

panel.

p. Clean up motor room and pit. 

q. Inspect the pit equipment. Adjust as 

necessary.

4.2 Comb Plate 

a. Inspect the condition of comb plate. 

Clean and replace as necessary.


b. Inspect the contact, movability and 
setting of comb plate. Adjust NOTas APPLICABLE
necessary.

4.3 Steps 

a. Inspect function of maintenance 

operating panel. Reset and adjust as
necessary.

b. Inspect correct setting step guides. 

Adjust as necessary.

c. Inspect function of water level switch. 

d. Inspect and clean yellow side frame at 

step. Replace as necessary.

e. Inspect the alignment of steps. Adjust 

as necessary.

f. Inspect the condition of step wheel. 

Adjust as necessary.

4.4 Step Chains 

a. Inspect step chain tension. Adjust as 

necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

b. Inspect setting and function of step 
chain monitoring contact.

c. Inspect condition of tangential rails. 

Adjust repair or replace as necessary.

d. Lubricate step chains. 

e. Inspect operation for broken step chain 

device. Adjust as necessary.

f. Inspect spring setting for step chain 

tensioning device. Adjust as necessary.

g. Inspect the elongation and even tension 

for step chain. Adjust as necessary.


h. NOT APPLICABLE
Grease main sprocket for step chain.

i. Inspect the condition of step chain 

wheel. Repair or replace.

j. Lubricate brake pins as necessary. 

k. Clean brake wheel and shoe. 

l. Inspect brake linings for wear. Replace 

as necessary.

4.5 Handrail Drive Chain 

a. Inspect handrail drive chain. Adjust, 

retension, lubricate, repair or replace as
necessary.

4.6 Drive Chain 

a. Inspect drive chain. Lubricate, repair or 

replace as necessary.

4.7 Handrail 

a. Inspect handrail entrance switches at 

upper and lower landing. Adjust as
necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

b. Check and clean handrail surface. 

c. Clean inside of handrail and handrail 

profile.

d. Inspect handrail speed and temperature. 

Adjust as necessary.

e. Inspect the tension of handrail. Adjust 

as necessary.

4.8 Truss 

a. Remove the dust inside the truss. 

b. Check and tighten the track fastening. 

c. Wash tracks. NOT APPLICABLE

4.9 Drive Unit 

a. Inspect oil level of gear. Top-up or 

change as necessary.

b. Inspect all motor bearings, lubricate 

with grease. Replace as necessary.

c. Inspect carbon brushes and slip rings of 

all motors. Clean, repair / replace as
necessary.

d. Inspect safety devices fitted to all 

motors. Clean, adjust, lubricate, repair /
replace as necessary.

4.10 Main Drive Shaft 

a. Inspect the main drive shaft for normal 

operation. Adjust, repair / replace as
necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

4.11 Handrail Drive Shaft 

a. Inspect spring setting for handrail drive. 

Adjust as necessary.

b. Inspect the drive shaft for normal 

operation. Adjust, repair / replace as
necessary.

c. Lubricate bearings. 

4.12 Safety Switches 

a. Inspect handrail safety contact. Adjust 

or replace as necessary.

b. Inspect skirt switches. Adjust or replace 

as necessary.
NOT APPLICABLE

c. Inspect broken steps contacts. Adjust 
or replace as necessary.

d. Combing contact. Adjust or replace as 

necessary.

e. Step sag contact. Adjust or replace as 

necessary.

4.13 Automatic Lubrication System 

a. Inspect lubrication system (if fitted). Top 

up as necessary.

4.14 Monitoring Devices 

a. Inspect overspeed, underspeed 

devices. Replace as necessary.

b. Inspect step monitor. Replace as 

necessary.

c. Check the control system of the 

escalator. Replace as necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y

d. Clean the connection boxes. Tighten 
all screws and check the condition of
cables.

e. Inspect rectifier’s voltage. Replace as 

necessary.

f. Test all safety devices. Adjust as 

necessary.

g. Carry out electrical insulation test and 

earth continuity test for all electrical
equipment. Repair or replace as
necessary.

h. NOT APPLICABLE 
Test the contract speed of the escalator.
Adjust as necessary.


4.15 Building Control Room

a. Inspect operation of key switches. 

Repair / replace as necessary.

b. Inspect operation of indicators. Repair / 

replace as necessary.

c. Inspect operation of TV monitor, CPU 

and keyboard, repair / replace as
necessary.

d. Inspect operation of system, repair / 

replace as necessary.

e. Arrange and attend to Department of As required

Occupational Safety and Health
inspections, mandatory checks, tests
and paying the necessary fees.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
     
5.0 COLD WATER SUPPLY AND BOOSTER 
PUMP

5.1 Pump Room      


a. Inspect pump room cleanliness.      

b. Inspect for correct labeling.       

c. Inspect emergency light.     

 
d. Inspect condition of door.      

e. Inspect light intensity.     
 
f. Inspect floor trap / drain to ensure good       
water flow.

g. Inspect pump circuit diagram       

(Laminated & framed) are up to date.

h. Inspect pump layout diagram      

(Laminated & framed) are up to date. 

i. Inspect portable fire extinguisher       

(CO2).

     
5.2 Tanks (Suction & Storage) 

a. Inspect for integrity of structure.      


b. Inspect for leaks. Repair / replace as      
necessary. 

c. Inspect for rust. Repair / replace as      

necessary. 

d. Inspect operation of ball valve. Repair /       

replace as necessary.

e. Inspect water tank level indicator.      

Repair / replace as necessary. 

f. Inspect electrode and clean. Repair /      

replace as necessary (if equipped). 

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
     
g. Inspect for sediment. Clean and flush.  
Do water sampling.

h. Inspect internal and external cat ladder.      

Repair / replace as necessary. 

5.3 Pumps      

i. General      

a. Inspect condition of pumps (cleanliness       
/ appearance).

b. Test run each pump on automatic and       

manual mode.

c. Inspect the correct cut-in/ cut-out auto      

mode operation of the pressure switch. 
Check pressures.

d. Inspect all pump bearings for excessive      

noise, vibration & wear. Lubricate with 
oil or grease. Replace as necessary.

e. Inspect all motor bearings, lubricate  

with grease. Replace as necessary. 

f. Inspect carbon brushes and slip rings  

of all motors. Clean, repair / replace as 
necessary.

g. Inspect safety devices fitted to all  

motors. Clean, adjust, lubricate, repair / 
replace as necessary.

h. Inspect all seals for leakage. Repair /  

replace as necessary. 

i. Adjust and re-pack and replace pump      

glands as necessary. 

j. Inspect each pump / motor alignment,       

mountings and correct rotation. Adjust
or replace as necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
      
k. Inspect all rubber couplings between 
pumps and drive motor. Replace as
necessary.

l. Inspect all belt drives. Adjust and      

retension. Replace as necessary. 

m. Inspect and tighten all bolts and nuts.      

Replace as necessary. 

n. Inspect and test pressure switches and  

gauges. Repair / replace as necessary. 

ii. Control Panel

a. Inspect the condition of the panel and its  

housing. Repair / replace as necessary. 

b. Inspect and test the control wiring and   

circuitry. Retighten, repair / replace as
necessary.

c. Inspect electric pump starter operation,   

ensure that the starting sequence is
correct. Repair / replace as necessary.

d. Inspect the operation of selector      

switches. Repair / replace as necessary. 

e. Inspect the operation of auto-manual      

selector switches. Repair / replace as 
necessary.

f. Inspect the operation of stop-start      

buttons. Repair / replace as necessary. 

g. Inspect indicating light for trip and run.       

Replace as necessary.

h. Inspect indicating light for pump on      

auto and pump manual. Replace as 
necessary.

i. Inspect ammeter and voltmeter.      

Replace as necessary. 

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
    
j. Inspect and retighten all loose 
connection of all electrical contactors.

k. Clean and replace electrical contactors     

as necessary.

l. Replace electric fuses as necessary.     

m. Inspect the condition of the conduits,   

wires and supports.

n. Inspect / replace indicating bulbs and   

covers.

o. Inspect and ensure tank level and pump     

operations are correctly registered in the
BMS (Building Management System).

5.4 Piping and Fittings       

a. Inspect the condition of every pipe.       

Repair / replace as necessary.

b. Inspect the condition of the pipe       

supports, brackets, pipe sleeves and
piping joints. Repair / replace as
necessary.

c. Inspect the condition of every valves       

and fittings. Repair / replace as
necessary.
      
d. Inspect and clean strainers. Repair / 
replace as necessary.

e. Inspect for correct labeling. Clean,       

repair / replace as necessary.

f. Inspect plumbing, pipe-works & fittings      

and pipe supports. Repair / replace as 
necessary.

g. Brush pipes to clean of accumulated      

dust. 

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
     
5.5 Pressure Vessel 

a. Inspect and test pressure vessel /       

hydro-pneumatic vessel for leaks.
Replace diaphragm as necessary.

b. Inspect and test system pressure.       

Adjust as necessary.

5.6 Submersible Pumps       

a. Inspect electrical termination for       

tightness.

b. Inspect all seals for leakage. Replace      

as necessary. 

c. Inspect pump and motor bearings for      

excessive noise, vibration & wear. 
Replace as necessary.

d. Inspect for correct rotation.      


e. Inspect condition of one way valve.       
Replace as necessary.

f. Inspect float sensors for correct       

indication. Adjust, repair or replace as
necessary.

g. Inspect impeller for blockage. Clean,       

repair or replace as necessary.

h. Inspect and test run each pump on auto       

and manual mode under load condition.

i. Inspect the pump suction. Clean pump       

pit, repair or replace as necessary.

5.7 Painting   

Inspect painting, ensure the system     

(equipment and piping) are painted with anti
rust and coated with correct colour paint.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
  
6.0 NATURAL GAS SYSTEM

     
a. General inspection for sign of leakage –  
check for hissing noise, smell, white
cloud, bubbles from underground pipe.
Repair as necessary.

b. Inspect and test Emergency Shut Off      

Valve. Repair / replace as necessary. 

c. Inspect that there is no unauthorized       

changes to the approved installation.

d. Inspect leaks at all flanges, threaded       

and welded connection of all piping and
fittings. Repair / replace as necessary.

e. Inspect for corrosion or damage at       

support, pipeline and fittings. Repair /
replace as necessary.

f. Inspect painting, ensure the system      

(equipment and piping) are painted with 
anti rust and coated with correct colour
paint.

g. Ensure no condensation or sweating at       

regulators and piping. Repair / replace
as necessary.
      
h. Inspect the connections to equipment, 
ensure the fittings and hoses are in good
working condition. Repair / replace as
necessary.

i. Perform general housekeeping in main      

riser. 

j. Inspect all signages are in good       

condition. Repair / replace as necessary.

k. Perform functional test on Emergency    

shut off valve.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
  
7.0 GONDOLA

    
a. Inspect motor, bearing and other related   
parts. Repair / replace as necessary.

b. Observe for any leakage of hydraulic oil.   

Repair / replace / refill as necessary.
c. Inspect for any missing or damaged       
component or parts. Repair / replace as
necessary.

d. Inspect safety catch device, emergency       

brake, limit switch and other related
NOT APPLICABLE
parts. Repair / replace as necessary.

e. Inspect main switch, power cable,       

panel, supply and emergency stop
button. Repair / replace as necessary.

f. Inspect and test buzzer or alarm. Repair       

/ replace as necessary.

g. Test run unit to ensure good operating      

condition. 

h. Check wire ropes, replace as necessary.    

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
  
8.0 OTHER MECHANICAL EQUIPMENT AND
SYSTEM

      
a. Inspect general condition of equipment 
and plant room. Ensure the equipment
and plant room are kept free from dust,
debris and dry at all time.

b. Test system or equipment for manual      

and automatic operation. 

c. Inspect, detect and rectify leakages.       

d. Inspect all bearings, moving parts, etc.   

Lubricate with oil or grease, replace as
necessary.

e. Inspect for abnormal noise or vibration      

and rectify as necessary.

f. Inspect all bolts and nuts and tighten as       

necessary.

g. Inspect level control electrodes.       

h. Inspect instrumentation, pressure       

switches and gauges in working order.
Repair / replace as necessary.

i. Inspect valves operation. Lubricate,       

repair / replace as necessary.

j. Inspect all electric motors, fans, pump,     

etc. Repair / replace as necessary.  

k. Inspect and test electrical control panel,    

starters, protection devices, etc. Repair /
replace as necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
  
9.0 KITCHEN EXHAUST HOOD

Electrical Switchboard / Controller

a. Inspect the condition of the Controller /     

Control Board amd its housing. Repair or
replace if necessary.

b. Inspect and test the control wiring and     

circuitry. Retighten, repair or replace if
necessary.

c Inspect the operation of stop-start buttons,     

electrical starters, electrical control gears
and ancillary electrical apparatus.

Ventilation Fan    

c. Check and ensure proper functional of the     

exhaust fan. Repair, re-align or replace if
necessary.

d. Inspect the integrity of the fan blade     

fittings, fan blade surface and fan blade
alignment. Repair and replace if
necessary.

Electric Motors    

e. Inspect and clean all electric motors.     

Repair or replace if necessary.

f. Inspect all motor bearings, drive shaft and     

belting, lubricate with grease. Adjust and
retension. Replace if necessary.

g. Inspect safety device fitted to motors.     

Clean, adjust and lubricate. Repair or
replace if necessary.

Gear Box    

h. Inspect all gears, limit switches and     

balancing spring. Repair and replace if
necessary.

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Garis Panduan Penyenggaraan Berjadual Bangunan Kerajaan

Maintenance Frequency
No. Description
D W M 3M 6M Y 2Y
   
Painting

i. Clean rust with appropriate anti rust paint     

and finished with existing colored paint

   
10.0 INSPECTION OF MECHANICAL SERVICES
ABOVE CEILING

a. Inspect for proper anchorage of all    

mechanical services. Repair or replace as
necessary.

b. Inspect for leaks at ducting, piping and       

insulation. Repair or replace as necessary.

c. Ensure the spaces are free from debris.       

Remove all rubbish and wastes.

57 | 57