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    GENERAL Monitoring Checklist 1

    Uploaded by

    Jade Natividad
    This document provides a checklist for monitoring the implementation of 5S (Sort, Set in Order, Shine, Standardize, and Sustain) across various areas of an office over 12 weeks. It includes categories for electrical aspects, medicines/chemicals, office physical setting, corridors/hallways, comfort rooms, office surroundings, waste management, and security. General findings from monitoring visits in March and April are provided, noting issues like busted bulbs, lack of signage, and needed cleanups. Areas of improvement and immediate action are also identified.

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    GENERAL Monitoring Checklist 1

    Uploaded by

    Jade Natividad
    557 views4 pages
    This document provides a checklist for monitoring the implementation of 5S (Sort, Set in Order, Shine, Standardize, and Sustain) across various areas of an office over 12 weeks. It includes categories for electrical aspects, medicines/chemicals, office physical setting, corridors/hallways, comfort rooms, office surroundings, waste management, and security. General findings from monitoring visits in March and April are provided, noting issues like busted bulbs, lack of signage, and needed cleanups. Areas of improvement and immediate action are also identified.

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    This document provides a checklist for monitoring the implementation of 5S (Sort, Set in Order, Shine, Standardize, and Sustain) across various areas of an office over 12 weeks. It includes categories for electrical aspects, medicines/chemicals, office physical setting, corridors/hallways, comfort rooms, office surroundings, waste management, and security. General findings from monitoring visits in March and April are provided, noting issues like busted bulbs, lack of signage, and needed cleanups. Areas of improvement and immediate action are also identified.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    557 views4 pages

    GENERAL Monitoring Checklist 1

    Uploaded by

    Jade Natividad
    This document provides a checklist for monitoring the implementation of 5S (Sort, Set in Order, Shine, Standardize, and Sustain) across various areas of an office over 12 weeks. It includes categories for electrical aspects, medicines/chemicals, office physical setting, corridors/hallways, comfort rooms, office surroundings, waste management, and security. General findings from monitoring visits in March and April are provided, noting issues like busted bulbs, lack of signage, and needed cleanups. Areas of improvement and immediate action are also identified.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 4

    GENERAL MONITORING CHECKLIST

    NO. SPECIFIC AREAS MARCH APRIL MAY REMARKS


    Week Week Week Week Week Week Week Week Week Week Week Week
    1 2 3 4 1 2 3 4 1 2 3 4
    ELECTRICAL ASPECT
    1 No Busted Plugs
    2 No Busted Bulbs
    3 No Busted Electrical Facilities
    4 No Exposed Electrical Wires
    5 Presence of electrical
    post/transformer near the office
    6 Presence of electrical outlets
    proportional to numbers of users
    GENERAL OBSERVATION

    MEDICINES/CHEMICALS
    1 No Exposed Chemicals and Liquids
    2 Labeled Chemicals
    3 With Medical Kits in Every Section
    GENERAL OBSERVATION

    OFFICE PHYSICAL SETTING AND


    GENERAL APPEARANCE
    1 Organizational Chart posted on
    Walls
    2 Mission, Vision, Core Values posted
    on the walls
    3 Quality Policy Posted on walls
    4 Presence of Suggestion Box with
    blank forms
    5 Uniform Calendar of Activities
    6 Uniform bulletin Board with relevant
    and up to date information
    7 Uniform Tables as to size and
    designs
    8 Table/Office Lay-outs
    9 No heavy objects mounted on top of
    Cabinets/Shelves
    10 No Protruding Nails in chairs and
    tables
    11 No broken doors knobs
    12 Presence of warning signs
    13 No broken/ dilapidated ceiling
    14 With posted Emergency Hotlines
    within the room
    15 With properly labeled garbage
    receptacles of uniform sizes with
    cover
    16 No broken chairs/desks/tables
    17 With functional emergency exits
    18 No Dripping Ceilings
    19 With organized and accessible
    cleaning materials

    NO. SPECIFIC AREAS MARCH APRIL MAY REMARKS


    Week Week Week Week Week Week Week Week Week Week Week Week
    1 2 3 4 1 2 3 4 1 2 3 4
    20 With Uniform color of Table cover
    21 With Uniform personnel nameplate
    22 No ornamental plants on the table
    23 With Organized color-coded filing of
    documents
    24 Everything in proper place
    GENERAL OBSERVATION

    5 – Excellent 2 – Fair
    4 – Very Good 1 - Poor
    3 - Good
    OFFICE CORRIDORS, PATHWAYS, HALLS
    LOBBY AND CEILINGS
    1 No slippery pathways
    2 No blocked corridors
    3 No unmounted cabinets/shelves
    4 With Warning signs
    5 With posted Emergency Hotlines
    6 No Plants placed on the building
    railing
    7 With ramps for elevated school
    buildings
    8 With labeled garbage cans in proper
    place
    9 No Detached or peeled off GI Sheet
    10 No Broken Toilet bowl and/ or sinks
    11 No blocked emergency exit
    12 With evacuation/emergency exit
    plans
    14 Functional firefighting equipment
    GENERAL OBSERVATION

    COMFORT ROOM
    1 With available water supply
    2 Clean and orderly
    3 With available trash bins
    4 With cleaning materials
    GENERAL OBSERVATION

    OFFICE SURROUNDINGS
    1 No Flooded areas
    2 With open pit
    3 No stagnant water
    4 No Unpruned trees/bushes/shrubs
    5 No open/Incomplete perimeter fence
    6 No spray animals inside the office
    campus
    7 No Electrical post/transformer near
    the office perimeter
    8 With emergency hotlines posted at
    the Gate
    9 Area maintained regularly by
    assigned personnel
    10 With designated evacuation area
    GENERAL OBSERVATION

    WASTE MANAGEMENT
    1 Well-maintained garbage area
    2 With Material Recovery Facility
    3 Proper waste disposal and
    segregation
    4 Practice of 3Rs (reduce, recycle,
    reuse)
    5 With accessible cleaning materials
    GENERAL OBSERVATION

    NO. SPECIFIC AREAS MARCH APRIL MAY REMARKS


    Week Week Week Week Week Week Week Week Week Week Week Week
    1 2 3 4 1 2 3 4 1 2 3 4
    1 Everything labeled and properly
    arranged
    2 Clean and orderly
    GENERAL OBSERVATION

    COMPUTERS
    1 Proper cabling of computer unit
    2 Computer units with uniforms size of
    DepEd Logo
    3 With proper wiring installation

    5 – Excellent 2 – Fair
    4 – Very Good 1 - Poor
    3 - Good
    GENERAL OBSERVATION

    SCHOOL SECURITY
    1 With updated log book of visitors
    2 With updated log book for SDO
    Personnel
    3 With records of spot reports on
    significant incidents
    4 Computer units and printed in
    designated area
    GENERAL OBSERVATION

    Republic of the Philippines


    Department of Education
    Region III
    SCHOOLS DIVISION OF AURORA
    San Luis

    REPORT ON MONITORING IN THE 5 S IMPLEMENTATION

    5 – Excellent 2 – Fair
    4 – Very Good 1 - Poor
    3 - Good
    General Findings as of March 5, 2018

    1. Offices with busted bulbs: CID, SGOD, Accounting and Administrative


    2. Not all offices have organizational charts posted on wall except for ALS, LRMDC and Health Office
    3. Not all offices/unit have Vision, Mission and Quality Policy posted on the wall
    4. Only CID complied with uniform color of office table, office lay-out
    5. No calendar of activities in most of the offices
    6. No proper waste disposal
    7. Small office space in Accounting
    8. For immediate action:
    a. garbage receptacles with uniform sizes
    b. blocked corridors
    c. unpruned shrubs /bushes
    d. total cleaning up of all offices
    e. bulletin board in designated area
    f. MRF, compost pit

    General Findings as of March 14, 2018

    1. All identified offices during the first visit started to clean up all the old files.
    2. Special mention to the office of the COA that after the first monitoring has complied immediately to
    all the suggestions
    3. Everybody showed commitment to implement the 5 S in all offices.

    General Findings as of April 4, 2018

    1. There was a huge transformation in all offices as regards compliance to the 5 S principles.
    2. General clean- up was done and everyone showed commitment. Congratulations to everyone who
    participated.
    3. Maintenance of cleanliness is observed.
    4. There are still offices which need bulb replacement like Accounting, Administrative SGOD, Planning
    & Research as well as the hall way upstairs. Only CID office

    Prepared by :
    Continuous Improvement Group

    DAVID B. BANNAWI LIBAY A. LAPSOT


    PDO II PSDS
    Member Member

    EMIELITA DT. ANGARA RAUL M. MARIN


    EPSvr – Filipino Assistant Schools Division Superintendent
    Vice-Chairperson Chairperson

    5 – Excellent 2 – Fair
    4 – Very Good 1 - Poor
    3 - Good

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