UPDATED CHECKLIST OF REQUIREMENTS ON MOOE

No. of
ELEMENTARY
Copies

CASH ADVANCE REQUEST

School Head /District Supervisor/
1 Alobs 4
Asst. Schools Div. Supt.
2 Voucher (pls input ATM account no.) 6
3 Request Letter 2 School Head / School Div. Supt.
4 Fidelity Bond 1

LIQUIDATION

School Head /Bookkeeper/District

1 Cash Disbursement Register 4
Supervisor
2 Summary of Expenses 4 School Head /District Supervisor
3 Approved Disbursement Voucher 2

Electric
1 Official Receipt 1
2 Billing Statement(Original & Xerox) 1
3 Certification from PTA 1 School Head/PTA President
4 BIR Form 2306 and 1

Water
1 Official Receipt 1
2 Billing Statement(Original & Xerox) 1
3 Certification from PTA 1 School Head/PTA President
4 BIR Form 2306 (except for Tax Exempt) 1

Telephone - Landline / Internet

1 Official Receipt 1
2 Billing Statement 1
3 Certification from PTA 1 School Head/PTA President
4 BIR Form 2306 and 2307 1

Telephone - Mobile
1 Official Receipt 1
2 Billing Statement 1

TRAVEL
1 Certificate of Travel Completed 1 School Head /District Supervisor
2 Certificate of Appearance 1
4 Itinerary of Travel 1 School Head /District Supervisor

SEMINAR/TRAINING(REGISTRATION)
1 Official Reciept 1
2 Travel Order 1
3 Certificate of Appearance(Original) 1
4 Memo 1

SEMINAR/TRAINING(Travel) 1
School Head/ District
1 Itinerary of Travel 1
Supervisor/School Div. Supt.
 Student Labor(Payment)
1 DTR 1
2 Request Letter 1
3 Payroll 1
4 Plantilla of Appointment 1
5 Class Schedule 1
6 Special Order (Vacation Only) 1

PURCHASES - DBM
1 Agency
School Head/ Asst. School Div.
Procurement Request 1
Supt./School Div. Supt.
2 Official
Receipt 1
3 Deliveryreceipt 1
4 Price Quoataion and Stock Availability Cert 1
5 Inspection And Acceptance Report 1 BAC Chairman/Property Custodian

PURCHASES - Shopping Mode

1 Purchase
School Head/ Asst. School Div.
Request 1
Supt./School Div. Supt.
2 Quotation Price( at least 3 store/supplier ) 1 BAC/Supplier
3 Abstract 1 BAC/School Head
4 Purchase Order 1 School Head/Supplier
5 Sales Invoice and Official Receipt 1
6 Inspection And Acceptance Report 1 BAC Chairman/Property Custodian
7 BIR Form 2306 and 2307 1

Repair and Maintenance

1 Program
IA Teacher, School Head, DepEd
of Works 1
Engr./Physical Facilities Coordinator
2 Quotation Price( at least 3 store/supplier ) 1 BAC/Supplier
3 Abstract 1 BAC/School Head
4 Purchase Order 1 School Head/Supplier
5 Sales Invoice and Official Receipt 1
6 Form 1 1
7 Pictures - Before, During and After 1
8 BIR Form 2306 and 2307

Security and Janitorial Services

1 Job Order Contract 1
2 Daily Time Record 1
3 Daily Accomplishment Report 1
4 PTA Certification 1 School Head/PTA President
5 Payroll 1 School Head/District Supervisor

Test Paper
1 Official
Receipt 1
2 Justification
School Head / Asst. School Div.
1
Supt.
3 Quotation Price( at least 3 store/supplier ) 1 BAC/Supplier
4 Abstract 1 BAC/School Head
5 Purchase Order 1 School Head/Supplier
6 Breakdown of Photocopies 1 School Head
7 PTA Certification 1
8 BIR Form 2306 and 2307 1

Documentary Stamps
1 Purchase Request 1
2 Acknowledgement Receipt 1
3 List of Graduates 1
4 List of Serial Numbers 1
5 Photocopy of Doc Stamps 1
 SECONDARY

School Head/ Asst. Schools Div. Supt.

School Head / Schools Div. Supt.

School Head / Bookkeeper / Asst.

Schools Div. Supt.
School Head /Asst. Schools Div. Supt.

School Head/PTA President

School Head/PTA President

School Head/PTA President

School Head/ Asst. School Div. Supt. /

School Div. Supt.

School Head/ Asst. School Div. Supt. /

School Div. Supt.
 School Head

School Head / School Div. Supt.

School Head

BAC Chairman/Property Custodian

School Head/ Asst. School Div. Supt. /

School Div. Supt.
BAC/Supplier
BAC/School Head
School Head/Supplier

BAC Chairman/Property Custodian

IA Teacher, School Head, DepEd

Engr./Physical Facilities Coordinator
BAC/Supplier
BAC/School Head
School Head/Supplier

School Head/PTA President

School Head / Asst. School Div. Supt.

School Head / Asst. School Div. Supt.

BAC/Supplier
BAC/School Head
School Head/Supplier
School Head
 Republic of the Philippines
Department of Education
DIVISION OF PAMPANGA
City of San Fernando (Pampanga)
OBLIGATION SLIP

Payee/Ofice: No:
Date:
Address: Responsibilty Center

ATM Acct. F/P.P.A:

Responsibility
Center PARTICULARS UCAS Code/ Amount
Expenditure

A.Certified: Charges to appropriation/allotment necessary, B. Certified: App

lawful and under my direct supervision. obligated for the purpose as indicated above

Signature: Signature:

Printed Name Printed Name: REMEDIOS M. BACANI

Position: Position: BUDGET OFFICER

Date: Date:

C. STATUS OF OBLIGATION
REFERENCE AMOUNT
DATE PARTICULARS ORS/JEV/RCI/RADAI No. oObligati Payment Not yet due Due & Demandable
 Republic of the Philippines
Department of Education
DIVISION OF PAMPANGA
City of San Fernando (Pampanga)

DISBURSEMENT VOUCHER
MODE OF PAYMENT No.:

MDS Check Commercial Check ADA Others Date:

Payee/Office: TIN/Employee No.: OS/BUS No.:
Date:
Address: Responsibilty Center
Title: Code:
Particulars Amount

Amount Due P 0.00

A Certified B Approved Payment:
Supporting documents complete and proper

Cash Available

Subject to ADA (where applicable)

Signature: Signature:
Printed Name: RONNEL T. SARMIENTO Printed Name: LEONARDO D. ZAPANTA, Ed.D. CESO VI

Position: Accountant II Position: OIC- SDS

(Head /Accounting Unit/Authorized Representative) (Agency Head/Authorized Representative)
Date: Date:
C Received payment: ( 0.00 ) Check/ADA No.: D Journal Entry Voucher
Date:
Bank Name: No.:
Signature: Date: OR No./other relevant

Printed Name: 0 document issued: Date:

 DEPARTMENT OF EDUCATION
REGION III
DIVISION OF PAMPANGA
LUBAO EAST DISTRICT
GRACIANO PAULE ELEMENTARY SCHOOL

CASH DISBURSTMENTS REGISTER

MONTH COVERAGE OF CASH ADVANCE:

TYPE OF WORKING FUND: MOOE Report No. :___________________________________

CASH ADVANCE BREAKDOWN OF PAYMENTS OTHER ACCOUNTS

REFERENCE: MAINTENANC
(OR/RER/ PAYEE/ AMOUNT TRAVEL TRAINING OFFICE SUPPLIES E OF SCHOOL ACCOUNT ACCOUNT
DATE CHECK # PARTICULARS RECEIVED PAYMENTS BALANCE EXPENSE EXPENSE EXPENSES BLDG. NAME CODE AMOUNT
-

-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
TOTAL - - - - - - - -
**PLEASE DO INSERT ADDITIONAL CELL/ROW IF NEEDED. THANK YOU.
 DEPARTMENT OF EDUCATION
REGION III
DIVISION OF PAMPANGA
LUBAO EAST DISTRICT
GRACIANO PAULE ELEMENTARY SCHOOL

Summary of Expenses
December 01, 2016

TYPE OF WORKING FUND: MOOE

DV REFERENCE: TAX
NUMBER OR DATE (OR/RER) SUPPLIER NAME NATURE OF EXPENSE GROSS AMOUNT 2306 2307 TOTAL TAX NET AMOUNT
CASH ADVANCE
16-048 3/1/2017 955013 PELCO II DEC. 2016 ELECTRIC BILL 1,920.41 16.66 16.66 1,903.75
16-049 4/1/2017 1577203 LUBAO WATER DISTRICT DEC.2016 WATER BILL 2,353.00 - 2,353.00
16-050 12/30/2016 1473 DUDUTS ENTERPRISES INDUSTRIAL & AGRI SUPPLIES 38,383.00 1,151.49 383.83 1,535.32 36,847.68
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
TOTAL 42,656.41 1,168.15 383.83 1,551.98 41,104.43

**PLEASE DO INSERT ADDITIONAL CELL/ROW IF NEEDED. THANK YOU.

GROSS TAX net tax computation
- electric distribution
- supply
- metering
- others
- subsidy
-
-
- VAT GOODS
- 2306
- 2307
-
-
- VAT SERVICES
- 2306
- 2307
-
-
-
-
-
-
- - -

50987.01

0.00
 GROSS TAX NET
NON VAT SERVICES
2306 -
2307 -
- -

- -

NON VAT GOODS

- 2306 -
- 2307 -
- - - -

- GAD LESS TAX

- 0.95 -
- - 0.96 -

950.25 369.00 1319.25