Formatting Worksheets

Formatting Cells
A. Merge Cells
You can combine two or more cells in the same row or column into a single cell. For example, you can
merge several cells horizontally to create a table heading that spans several columns. Table 3.1 shows an example of
how merge and center icon works. Observe in our table we applied merge cells on row 2 and it appears to create a
single cell.
Merge and center icon is very useful in working with headings wherein you need to place the text center of
the selected cells.
Table 3.1.1. Merge Cell

Steps to Apply Merge Cells

1. Highlight the cells you want to use the merge cell
2. On the formatting toolbar click the merge and center icon
3. Automatic text in this cell will use center alignment.
B. Indentation of Text
In the previous section, we used the Center button to center the content of a cell. In some cases you do not
want to center text but you would not like to keep it left or right aligned. Indentation consists of "pushing" text to the
left or the right without centering it.
Steps to apply for Indentation
1. Select the Text

2. On formatting toolbar click icon to increase and decrease indent

C. Change Text Orientation
In our table 3.1.2 we show an Table 3.1.2 Text Orientation

example of changing the angle of our text.

The direction of our text depends on the
angle that we will select inside the
orientation section. In our example we use
90 degrees to have our text move upward.

Steps to change text orientation

1. Highlight cell(s)
2. Click  Format  Cells
3. Click Alignment Tab
4. On the orientation section
5. Inside the red diamond click and drag the line
up or down to change the angle
6. Enter the angle you want to use on the degrees
section
7. Click ok

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D. Apply Background Color
The cell background is the color or pattern that fills its inside. The default background of a cell is white.
There are various options available to you if you want to change it.

Steps to apply Cell(s) Background Color

1. Highlight selected cells or
2. Click the column heading to highlight all cells
3. On the formatting toolbar click the icon fill color
4. The color palette will appear and then
5. click the color that you like to appear in your cell(s)

E. Apply Borders
A. Steps of applying Borders with the use Border Icon
1. Highlight the Cell(s)
2. On the formatting toolbar click the borders icons
3. Click the border you want to use in your table
Different Border Name and its function
Border Name Border Icon Function

1 No Border Click this icon to remove all borders

2. Bottom Border Click this border to apply only to the

bottom border of the Cell(s)
3. Left Border Apply border only at the left side of the
Cell(s)
4. Right Border Apply border only at the right side of the
Cell(s)
5. Double Bottom Border Apply double line border at the bottom of
the cell(s)
6. Thick bottom Border Apply thick bottom border at the bottom
of the cell(s)
7. Top & Bottom Border Apply border at the top and bottom of the
cell(s)
8, Top & Double Bottom Border Apply double line border at the bottom of
the cell and apply top border
9. Top & Thick Bottom Border Apply thick border at the bottom of the
cell and apply top border
10. All Borders Apply all borders

11. Outside Borders Apply outside border

12 Thick Box Border Apply thick border outside the cell(s)

B. Steps of applying border with

the use of Menu
1. Click Format  Cells
2. Select Border Tab
3. From the Line section, in the Style
list box, click the 5th line in the right
section of the list
4. Click the Color combo box and
select Brown
5. From the Presets section, click the
bottom border button
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6. Click OK.
7. Select cells A2:I2.
8. On the main menu, click Format -> Cells...
9. From the Line section, in the Style list box, click the 6th
line on the right section of the list.
10. Click the Color combo box and select Light Blue. From
the Border section, click the top border button.
11. Click the Color combo box and select Indigo. From
the Border section, click the bottom border
12.
12.
12.
12.
Still in the Format Cells dialog box, click the Patterns
property page
13. In the Color: section, click the Pale Blue color (6th
column, 5th row in the list).
14. Click OK

Adjusting Cells

Here we will discuss on how to change the column

width and row height.

A. Changing a Column Width

Changing columns width and row height is not difficult in Microsoft Excel. There are several ways to
change the size. Let us discuss these ways one by one.

I. Change Column(s) and Row(s) size - Menu

1 Click on the column heading and row heading to highlight column(s) and row(s)
2 To change the column width click Format  Column  Width. and
3 Format  Row  height to change the row height
4 The column width dialog box opens, type the desired width size for your columns.
5 Click OK.

II. Alternate Method: Changing Single Column and Row by Dragging

1. Place the cursor on the line between the B and C column headings.
2. Yu will see that the mouse pointer will change to double arrow.
3. Move your mouse the mouse left and right while holding down the left
mouse button it will increase or decrease the size of the columns or rows.
The width indicator appears on the screen.

3. Release the left mouse button if the desired size is reached.

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 Note:
Changing the size of the columns
with the use of this method you
need to highlight the columns and
rows and follow the steps on how to
change the size

Insert and Delete Columns or Rows

A. Inserting Column(s)

There will be times when you will need to insert a column or columns into your spreadsheet. To insert a
column:

1. Click column heading to select columns

2. Choose Insert  Columns from the menu. A column is inserted to the left or right of column.
3. Click anywhere on the spreadsheet to remove selection.

B. Inserting Rows

You can also insert rows into your spreadsheet:

1. Click row heading to select row

2. Choose Insert  Rows from the menu. A
row is inserted above or below the selected
row.
3. Click anywhere on the spreadsheet to
remove selection

C. Deleting Columns

You can delete columns from your spreadsheet.

1. Highlight the columns your want to delete. Just click on the column heading to select the column(s)
2. Click Edit  Delete from the menu.

3. Columns C and D now deleted

4. Click anywhere on the spreadsheet to remove your selection.

D. Deleting Rows

You can delete rows from your spreadsheet.

1. Click on the row heading to select row(s) to be deleted.

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 1. Choose Edit  Delete from the menu. Rows 1 through 4 are deleted.
2. Click anywhere on the spreadsheet to remove your selection.

Working with Worksheets

In this lesson the primary topic is to rename, delete, insert and move worksheet(s). In Excel by default you
are only prompted with three worksheets you have sheets 1, sheets 2, and sheet 3. There are instances wherein you
need to add more worksheets in your workbook. So here are the steps on how to rename, delete, insert and move
worksheets.

A. Insert Worksheet(s)

1. Click Insert  Worksheet Or

2. Below right click the worksheet name and select insert.
3. Insert dialog box will open
4. Select worksheet and click ok

B. Delete Worksheet(s)

1. Select the worksheet that you want to delete

2. Click Edit  Delete Sheet or
3. Below select worksheet name and then right click mouse
button
4. Select delete

C. Rename Worksheet(s)

1. Below right click the worksheet name and pop up menu will
open
2. Select Rename
3. The Worksheet name will highlight

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 4. Enter New Name to your worksheet
5. Click anywhere on the worksheet to remove selection

D. Move Worksheet(s)

You can arrange the according to the sequence that you like. It is easy to move the worksheet from one
location to another. Just click and drag the worksheet name to a new location.

Formatting Numbers

In Excel we can use different number format. The above table shows the few of the number format that we
can in use our computation. So how to change the format of the numbers

A. Decimal Places
1. Enter these values 100, 2500, 36452, 333556, 1232524 in your worksheet.
2. Highlight the numbers

3. Click Format  Cells. Format

Cells dialog box will appear
4. Click the number tab
5. From the category select Number.
6. Change the decimal places to (0) if
you don’t want decimal places to
appear.
7. Click the Box to use separator.
Uncheck the box to remove
separator.
8. Click ok
9. the output should appear like this

B. Percent Format
1. Enter these values 50, 20, 15, 30, 52
2. Highlight the numbers

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 3. Click Format  Cells. Format Cells dialog box will appear
4. Click the number tab
5. From the category select Percentage
6. Put (0) if you don’t want to use decimal places
7. Click ok or
8. To put decimal places to a selected number(s). Just press shift and press percent key on the keyboard.

C. Currency Format
1. Enter these values 1245, 4650, 4120, 4123, 6050
2 Highlight the numbers
3. Click Format  Cells. Format Cells dialog box will appear
4. Click the number tab
5. From the category select Currency
6. Change the decimal places to (0) if you don’t want decimal places to appear.
7. Click on the symbol to select different currency,
8. Click of

Note:
You can use this icon form the standard toolbar to
increase and decrease decimal places.

D. Date and Time

1 Click Format  Cells. Format Cells dialog box will appear
2. Click the number tab
3. From the category select Date or Time format
4. Select format for time and date
5. Click ok

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 Chapter 3: MS Excel
Activity 1: Vegetables

Vegetables QTY Price Amount

Lettuce 2 2.50
Cabbage 5 25.00
Peas 7 12.00

Potatoes 1 37.00
Tomatoes 5 20.00
Carrots 6 26.00
Beans 8 15.00

Cauliflower 7 15.00
Squash 6 26.00
Eggplant 8 27.00

Instructions:

1. Compute the following

2. Use Font = “ Arial”, Font Size = “ 13”, Font Color = “ Blue”
3. Apply a Background
4. Get the Amount by get the Product of QTY and Price
5. Use the Amount as Data Range in creating Pie Chart
6. Name the Chart as “Vegetables”
7. Save File as “Vegetable-your family name”.

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