Application Case W2.1.1
Application Case W2.1.1
The fictional decision-making case provided here is loosely based on several real
situations. Thanks to Professor Elena Karahanna at The University of Georgia for
inspiring it.
ELENA: How about the advertising impacts? ELENA: How about the other classes of cars?
ROSE: Our financials indicate that we have been spend- MICHAEL: Rentals are down about 8 percent nationally
ing more on advertising in our primary markets. Yet on all the other ones.
those are where our sales are dropping fastest. ELENA: So sales are down 8 percent for everything but the
JELENE: I agree. Though our records were about three Spider, and the Spider, which should be a hot seller, is off
weeks behind, now they are up to date: and they’ll stay by 50 percent. I know from CLAUDIA that our inven-
up to date, thanks to our upgrade to CLAUDIA. I’m tory is okay. All the new cars came in on schedule, and
looking at the current data right now on our secure we were able to sell the used cars through electronic
wireless network, and we’re definitely down. auction sites and carmax.com. Folks, we definitely have
ELENA: Okay. Our advertising expenditures are up. That’s a big problem.
because we made that deal with GMC (Gold Motors MICHAEL: As COO, I see that this is primarily my prob-
Corporation). We just finished replacing our entire fleet lem, though all of you here are involved. We’ve never
with GMC cars and vans, right, Marla? had this happen before, so I really don’t know how to
classify the problem. But I think we can get at most of
MARLA: Absolutely! The cars are much more reliable and
the information we need. This situation is only a symp-
cheaper to maintain than the ones that had the transmis-
tom of the problem. We need to identify the cause so
sions burning out every 45,000 miles [72,000 km]. These
we can correct the problem. I want some time to get my
cars and vans are the national best-sellers, have great
analysts, and Tonia’s moving on it. I will need some
reputations, and are of high quality. They have the high-
major help from Sharon’s people, and probably a bit
est safety records in most categories. All of the standard
from everyone else. Sharon and I talked before the
models came in first: subcompacts, compacts, mid-size,
meeting. We both have a feeling that there is something
full-size, and minivans. About six weeks ago, we started
wrong with how we are marketing the new cars, but we
getting in the hot new GMC Spider 1600 convertible.We
don’t have enough information just yet to identify it.
have an exclusive deal on this hot little number. It looks
I hope that once we solve this problem, we’ll have a
like the sporty 1971 Fiat Spider but is built to new qual-
nice piece of strategic knowledge for Mark to put into
ity standards. It’s fun to drive—they let me have one for
the knowledge management system (KMS). I’ll tenta-
a year before we got the fleet in! They are expensive, and
tively schedule a meeting through CLAUDIA next
GMC owns the domestic market. We should be able to
week, as close to this time as possible, depending on
rent these out all the time. We have 5 at each agency
people’s previous commitments. I’ll e-mail the major
across the country, and by year’s end, we should have 10.
results as we go. I’m sure we’ll know something before
SHARON: We got an exclusive with them for the next the next meeting.
three years. They only give the fleet discount to us, we
ELENA: Thanks Michael. Okay, folks! We know we have
feature their cars in our advertising, and they feature us
a serious problem. We’ve seen its effects. Michael will
in theirs. And the Spider came to us right off the new
assume ownership and move ahead. I also want our IS
assembly line in Pittsburgh.
analysts looking at data even before anyone requests
ELENA: I have one of the Spiders, too. So I suspect that them. That includes any weird economic trends or
they’re constantly rented out, aren’t they? events—and look at the underlying structure and para-
MICHAEL: Well, no. Only about half of them are rented. meters of our forecasting models, okay, Tonia? Sharon,
The rental rates were supposed to be set pretty high, you look into the advertising. See if there are any
but our RMS recommends setting it at the same price external events or trends or reports on the cars that
as a compact. We hedged a little and set the price to could affect our rentals. The RMS has been accurate
about 10 percent higher. Some local agency offices are until now. It’s been able to balance price, supply, and
overriding the system and setting the prices 15 percent demand, but something happened. Thank you all and
less, and they still can’t move them. have a great day.
But what are we trying to do? If I remember • Data accuracy. We need to change the profile of
correctly, a few years ago we ran a “try before you the Spider from a compact to a sports car. We need
buy” promotion in conjunction with our previous car to develop the RMS profile from what little data
supplier. People could rent our excess stock on we’ve got. Fortunately, we can tap into market
our off-days for half the rental rate for up to three data that our faculty consultants at The University
days. If they bought the car from a dealer in the area, of Georgia (UGA) have gathered for us in their
they got the rental price back. If not, they had fun research. One of the faculty members drives a
with the car. It worked well. We noticed that people Spider as well.
who liked the car they rented had a tendency to rent • Inventory imbalance. We have done some analysis
them again, especially in our primary markets. We to determine what the real demand for the Spider
have a lot to look into. is, how it affects the demand for other cars, and vice
versa. We built an optimization model and solved it.
I want to recap what we have. We know that our goal is Based on our current advertising, we have deter-
to maximize net profit. This is clearly our principle of mined that by moving about 15 percent of our fleet
choice. We need to come up with criteria that describe around (and not too far), we can take care of most
the impact of alternatives and determine how they of the demand imbalance. We recommend moving
affect our bottom line. Our RMS sets prices so that we all the Spiders from secondary to primary markets
can ideally do that. We have some errors in our market- right away. We also want to move some of our mini-
ing database; we must rethink how we advertise and vans and full-size cars around. Later, we can adjust
how we distribute our stock. Okay. I’ll meet with the advertising to push some secondary market
VP team in a couple of days. I’m going to e-mail them demand.
information about what we’ve uncovered and where to • Advertising imbalance. We advertise where our cus-
find the data. First I’ll talk to Sharon so she can get busy tomers are, but they rent elsewhere, and for different
with some ideas on marketing. reasons. We need to do a better job of identifying
customer homes to determine what to advertise
where. Our analysis shows rentals are off partly
At a Meeting Two Days Later: Same Place, because we indicate that we have the Spider. Young to
Same People middle-aged men and single women want to rent it,
but we stock out where they are going. For example,
STEPHANIE: Good morning. Those of us in the trenches we discovered that middle-aged men and women
think we’ve got it! Here’s what’s going on. We from the Midwest rent compacts in the secondary
have several problems, each of which we have devel- Midwest markets, but those in the primary markets on
oped some alternatives for. We’re going to discuss the coasts want to rent the Spider. We are still analyz-
what we think are the best ones for each situation. ing effects like this and should be able to complete
Some we can implement right away; others will take the work in about a week to determine how to realign
some time. our advertising efforts.
Let’s start with our objective: to maximize profit. • “Try before you buy.” This actually is an opportunity,
Our principle of choice is profit maximization. This not a problem. When we saturate Spider demand in
part of the problem was easy. Our RMS recognizes primary markets, we should get some additional
this and adjusts prices automatically to maximize Spiders in the secondary markets and reestablish the
profit on an annual basis. There are some errors in the “try before you buy” campaign. This car will be a real
price elasticity curve for the Spider, but in general, boon in this effort. Sharon’s group has already estab-
the real question now is how to manage demand. Our lished a cooperative agreement with GMC. They’re
advertising influences demand, as does our inventory. interested, and it should boost our profitability on
We need for the right product to appeal to the right these cars by 18 percent.
customers. There are many criteria that we need to • Discount substitutes. We discovered that many cus-
measure, from quality to color to size, and customer tomers called or got on our Web site to rent the
service, car availability, etc., in terms of how they Spider. When they found out that we didn’t have
affect rentals. We are doing this, but need to do a bet- one for them, rather than rent a different car, many
ter job of it in order to track our rentals. We have a were so annoyed that they rented a car from one of
team analyzing this right now. In a few weeks, they our competitors, usually a Toyota MR-2. This hap-
will have some concrete recommendations for system pened in almost all of our primary markets. In our
upgrades to the RMS. secondary markets, people really didn’t want the
Our symptoms indicate the following real prob- Spider but instead wanted full-size cars. Because
lems and alternatives, among which we can choose: our advertising features the Spider, they “forgot”
TURBMW02_0131986600.QXD 11/9/06 8:52 PM Page W-15
PART 3: THE CHOICE PHASE ELENA: Hmmm. Okay. I want those data on the Spider
Monday’s Meeting: With All Vice Presidents, updated immediately—and some of them moved to
Stephanie, and Her Team where they’ll rent.
MARLA: It’s already done. I took steps right away once
ELENA: Thank you again for coming. Stephanie, Michael Michael told me what happened. After all, it’s my
tells me you’re on to something. Let’s hear what you responsibility. I already gave some updated data to IS.
have to say. They’ve adjusted the RMS. Preliminary data indicate
STEPHANIE: Well, we think we’ve discovered what to that they have improved our profitability already. In a
do. But first let me outline what the real problems are couple of markets where it was relatively inexpensive, I
and some suggested solutions and why these are appro- have moved some cars around based on the DSS
priate solutions. model’s recommendation. It worked! I think we should
make the major changes recommended by the solution
Next Stephanie essentially outlines the details from to the model. My estimates, just from these few mar-
the meeting described in Part 3 of the Running Case. kets, are that it will work just as the model predicts.
There is a little discussion to clarify a few points: SHARON: We’re looking into how to modify our market-
ing and tie it into the RMS. We’re also running models
ELENA: Amazing. I’m glad Mark recommended acquir- on how European marketing should work. We’ll know
ing DOT three months ago. Though expensive, it’s in a week what to do.
already paid off. Can you get me specifics on the bot-
ELENA: Excellent! Here’s where we stand. We’re going
tom line for each alternative?
to adjust the profile data of the Spider and all models
STEPHANIE: Not accurate ones for each just yet. Some frequently, move cars around, and discount substitutes
will take up to a couple of weeks. We do have estimates until we can get the imbalance fixed. We’ll decide on
on all of them. Here are the results in my PowerPoint what to do about the other issues after the rest of the
presentation. analysis is completed.
◆ W-16 Online File W2.2: Web Sources for Decision-Making Support Sampler
down, the upgrade would be offered free. This worked 95 even though the problems were not really identified in the
percent of the time, even in the case of the Spider. Sales first phase. Successful problem solving was ultimately
were up, and the company was projected to be profitable accomplished using Web-based DSS.
with these small changes.
Elena got the results of the additional analyses. They Source: This fictional decision-making case is loosely based
all made sense. She decided, with the advice of her VPs on several real situations. Thanks to Professor Elena
and the analysts, to go ahead with all the recommenda- Karahanna at The University of Georgia for inspiring it.
tions, but she held back on European marketing until a
presence in Europe could be established in major mar- CASE QUESTIONS
kets. The “try before you buy” campaign would be started
once there were 15 Spiders in each of most of the major 1. What is meant by a symptom versus a problem?
markets and 3 in each secondary market. She also Relate these ideas to the case.
approved adding new data and features to CLAUDIA. 2. Why is problem ownership so important?
When the advertising effort was refined and tied to the 3. Even though the problem was not identified at the
RMS, profits soared. Every member of Stephanie’s team end of the intelligence phase, what was?
and all the VPs involved got a generous end-of-year bonus, 4. How was the design phase performed in this case?
an extra week’s vacation, and a gift of a free GMC Spider. 5. The choice phase seemed like a combination of design,
choice, and implementation. Is this a problem?
Summary and Conclusion 6. The implementation phase seemed to involve ele-
MMS ran into new problems when it changed its fleet. ments of all the phases. Is this a problem?
CLAUDIA was not equipped to handle new cars that 7. How were new problems or opportunities handled as
were unlike others from past experience, and it did not they arose?
track events as well as trends. Simon’s (1977) four phases 8. Why do you suppose some alternatives were either
of decision making, along with feedback, were followed, modified or postponed?
In addition to these resources, Hansen (2002) is a good source of Web sites that
provide global macroeconomic and business data.
Online File W2.2: Web Sources for Decision-Making Support Sampler W-17 ◆
TABLE W2.2.1 Continued
cdm.lcs.mit.edu Description of projects and references The Clinical Decision Making Group
on providing better health care at the MIT Laboratory for
through applied artificial intelligence Computer Science
dieoff.com/page163.htm “Decision Making and Problem Solving,” Brain Food, Jay Hanson
by Herbert A. Simon and Associates
sunsite.utk.edu/ncedr/ Produces and disseminates scientific and National Center for Environmental
operational advances of direct use to Decision-Making Research
subnational environmental decision
makers
iiasa.ac.at/Research/DAS/ Project on the development, testing, and International Institute for Applied
research/res98/node5.html use of Web-based systems for decision Systems Analysis (IIASA)
making and negotiations
ethicsweb.ca/resources “Applied Ethics Resources on WWW,” Centre for Applied Ethics
references and software for ethical
decision making; “A Framework for
Ethical Decision-Making Software”
scu.edu/ethics/practicing/ Articles on ethical decision making Markkula Center for Applied Ethics
decision/ at Santa Clara University
banxia.com Cognitive map bibliography and software Banxia Software, Ltd.
terry.uga.edu/mcdm/ Contact organization for researchers International Society on Multiple
Criteria Decision Making
Baron, J. (2000). Thinking and Deciding. Cambridge, UK: Cambridge University Press,.
Connolly, T. (ed.). (2000). Judgment and Decision Making: An Interdisciplinary Reader. Cambridge, UK: Cambridge
University Press.
Drummond, H. (2001). The Art of Decision Making: Mirrors of Imagination, Masks of Fate. New York: Wiley.
Gilovich, T., D. Griffin, and D. Kahneman (eds.). (2002). Heuristics and Biases: The Psychology of Intuitive Judgment.
Cambridge, UK: Cambridge University Press.
Goldstein, W.M., and R.M. Hogarth (eds.). (1997). Research on Judgment and Decision Making: Currents, Connections,
and Controversies. Cambridge, UK: Cambridge University Press,.
Hastie, R., and R.M. Dawes (2001). Rational Choice in an Uncertain World: The Psychology of Judgment and Decision
Making. Thousand Oaks, CA: Sage.
Kahneman, D., P. Slovic, and A. Tversky. (1982). Judgment Under Uncertainty: Heuristics and Biases. Cambridge, UK:
Cambridge University Press.
Kahneman, D., and A. Tversky. (2000). Choices, Values, and Frames. Cambridge, UK: Cambridge University Press.
Koutsoukis, N.-S., and G. Mitra. (2003). Decision Modelling and Information Systems. Dordrecht, The Netherlands:
Kluwer.
Krueger, A.B. (2001). “A Study Shows Committees Can Be More Than the Sum of Their Members.” Working Paper,
Princeton University, Princeton, NJ.
March, J. (1994). Primer on Decision Making: How Decisions Happen. New York: The Free Press.
Nydick, R., and M. Liberatore. (2003). Decision Technology: Modeling, Software, and Applications. New York: Wiley.
Schneider, S.L., and J. Shanteau (eds.). (2003). Emerging Perspectives on Judgment and Decision Research. Cambridge,
UK: Cambridge University Press.