The Upgrade Path to R12 is the

Recommended Path to R12!

How can you avoid a Re-implementation?

Prepared by: Susan Behn, Infosemantics, Inc.

Session ID: 10184

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Gold Copyright © 2017 Infosemantics, Inc. All Rights Reserved . Any other commercial product names
Partner herein are trademark, registered trademarks or service marks of their respective owners.

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About the Speaker
• Oracle Ace
• Over 20 years E-Business Suite development and support
• Member-Oracle Proactive Support Customer Advisory Board
• Chair-Oracle E-Business Suite User Management SIG
• Chair-Texas-Louisiana Oracle User Group TLOAUG
• Treasurer – Dallas Oracle Users Group – DOUG
• Board Member – Customizations and Extensions SIG
• Over 100 presentations on E-Business Suite
• Co-author for multiple books on E-Business Suite
• The ABCs of Workflow for E-Business Suite Release 11i
• Release 12 and The Release 12 Primer – Shining a Light on the
Release 12 World.

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Agenda
• Upgrade vs. Re-implementation Terminology
• Evaluation process
• Re-implementation Drivers & Alternatives
• Objective decision matrix
•Q&A

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Terminology
• Re-implementation = “starting over”
• After installing Oracle software, configure, then use data
conversion methods to load data using open interfaces or APIs
(Application Programming Interfaces)
• Compare this to your original implementation
• Upgrade to R12
• Install Oracle Software
• Use Oracle upgrade process to transform data
• All data available
• Process fully tested by Oracle
• Significantly shorter/less costly
• Recommended by Oracle

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Typical Upgrade vs Re-Implementation Drivers
• Merge Multiple Instances
• Poor Data Quality
• Business Transformation/Configuration Changes
• Divestitures
• Obsolete Data
• Eliminate Customizations
• Downtime window

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Things to consider when you Re-Implement
• Historical transaction data
• A significant amount of transactional history will be lost
• APIs do not exist to migrate all historical transactions
• Direct table updates are not supported
• For the history you can load, you will need to identify a retention
policy for each type of historical data
• You may need to create reporting in a data warehouse to
span old instance and new instance
• Do you have a data warehouse now
• What will is cost to normalize data with different configurations?
• You may need to keep the sun-setted instance available in
read-only mode
• Consider cost and maintenance requirements to maintain access

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Challenge Your Thinking!

Alternatives to Typical Re-

implementation Drivers

8
Driver: Merge Multiple Instances
Re-implement Upgrade Alternatives
• Instances that are on • Upgrade primary instance
difference releases can’t be and roll in other instances
merged using eprentise using standard data
• This could require an upgrade of conversion methods
one instance first
• Investigate AppsMigrate (3rd
• If the instance to be upgraded party product) for data
is very, very old, (R10,R11.0), conversion
the upgrade process is a two • Use eprentise® to
step process which could be consolidate instances
overly complex with a
significant downtime window • Evaluate cost of eprentise® vs
• If you can’t upgrade the cost of data conversion
complete upgrade at one time,
you would avoid remediating
• Leave as separate instances
customizations twice • Use reporting/consolidation
• R10R11R12 will each require tools for combined reporting
different custom objects

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Driver: Extremely Poor Data Quality
• How bad is bad enough?
• Did you compromise data due to direct table updates?
• Did you improperly change your calendar?
• Were you a beta implementation that resulted in bad data?
• Is the condition of data requiring you to customize reports to
accommodate data anomalies
• Do you have a large number of SRs resulting in data fixes?

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Driver: Extremely Poor Data Quality
Re-implement Upgrade Alternatives
• Create a separate ledger or operating
• You could potentially get unit for transactions going forward
rid of bad data • Then use eprentise divestiture
software to divest operating units with
• You may still need to bad data
correct data problems as • “Clean” data with Data Loader (Only
for professional forms)
part of data conversion for • Example – close purchase orders
master tables and open • “Clean” data with More4Apps (Some
transactions OAF forms)
• Example – update Suppliers and
Customers
• Use EBS Standard Purge Processes to
remove bad data
• Use Oracle Analyzers combined with
Oracle data fix scripts to correct
issues (MOS: 432.1)

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Driver: Business Transformation
• Has your business changed so much that the original design
no longer works?
• Consider your five year plan – not just business today
• Oracle’s more sophisticated software provides more options
• Need to comply with new statutory, regulatory requirements in new
markets
• Disparate business process
• Do you have different processes in different locations that need to
be more aligned?
• Configuration Changes
• Chart of account
• Calendar
• Costing method
• Flexfields

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Driver: Business Transformation
Re-implement Upgrade Alternatives
• Are your business users • Get strong executive sponsorship
and conduct global meetings to
stuck in a rut drive change
• Re-implementations often • Use gamification techniques or
drive new ways of thinking software such as Badgeville to
– but at a very high cost drive change
• Reward out of the box ideas
• Will an upgrade result in
maintaining the status quo • eprentise® Transformation
software allows configuration
• The number of different changes
• Change flexfields, legal entities,
transformations may drive currency, calendars, etc..
a reimplementation if • Custom solution for configuration
transformations cannot be changes
completed concurrently • Create New Ledger, OU – go
forward only
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Driver: Divestitures
• Divestitures require divesting data which can be complex
• Consider amount of data in the business unit to divest
• Consider complexity of data
• Consider potential legal requirement to completely purge
data

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Driver: Divestitures
Re-implement Upgrade Alternatives
• Configure system to match • eprentise® Transformation
your current legal entity software
structure • Divest business units
• If you buy/sell frequently, • Create two new instances
you need a better or purge divested data
alternative because it’s not
realistic to re-implement • Custom solution
every time you divest a • Create New Ledger, OU –
business unit go forward only without
• What do you do with the the divested data and
divested data? inactivate divested data

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Driver: Too much obsolete data
Driver: We have too much obsolete data
Re-implement Upgrade Alternatives
• Re-implementation • HP Database Archiving
reduces data footprint due Solution
• For clones only
to loss of historical • HP - Informatica/Tierdata
transaction data, loss of solutions (Partitioning)
old data and loss of data • Implement Information
for obsolete modules Lifecycle Management (ILM)
• Costly in both time and • Reducing Your Oracle EBS Data
money Footprint using Archiving,
Purging, and Information
• History probably needs to Lifecycle Management [ID
752322.1]
be retained somewhere
such as a data warehouse • Use eprentise® to “Divest”
• Consider the impact on unneeded data
trend reporting • Archive and Purge using
seeded purge programs
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We have too much data - continued
• Query to find standard archive and purge programs

select substr(b.application_short_name,1,11) "APPLICATION",

substr(a.user_concurrent_program_name,1,50) "CONCURRENT
PROGRAM NAME",
substr(a.concurrent_program_name,1,35) "SHORT NAME"
from fnd_concurrent_programs_vl a,fnd_application_vl b
where a.application_id=b.application_id
and a.enabled_flag='Y'
and (a.user_concurrent_program_name like '%urge%'
or a.user_concurrent_program_name like '%elete%')
order by b.application_short_name;

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Driver: Eliminate Customizations
• You haven’t followed Oracle’s development guidelines, so
you don’t know what is standard and what has been
modified
• Did not use naming standards
• Did not use coding standards
• Did not use provided APIs to update data
• Made direct table updates compromising data integrity
• Hard coded specific values
• You have tens of thousands of customizations for every
module, and complete custom modules with many
custom tables

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Driver: Eliminate Customizations
Re-implement Upgrade Alternatives
• Guarantees elimination of • Identify objects and delete
ALL customizations and • 3rd party products to find
customizations and
extensions extensions
• Panaya
• Easier to view plain vanilla • Config Snapshot
apps and discover • CEMLI analysis fromOracle
functionality that can • Consult other consulting
replace customizations companies for scripts to
identify customizations
• Find your own customizations
and extensions and remove
• Queries
• Oracle processes and reports
• Migrate only what you need
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Query for OAF Pages with Personalizations
• Note that because many OA Framework-based
personalizations are shipped with Oracle E-Business Suite
either as "seeded developer" or "localization"
personalizations, this list can be much longer than you
expect
• There is currently no way to tell, other than by looking at the
actual personalization or personalization document, whether a
shipped personalization has been further personalized at your
site
SELECT PATH.PATH_DOCID PERZ_DOC_ID,
jdr_mds_internal.getdocumentname(PATH.PATH_DOCID) PERZ_DOC_PATH
FROM JDR_PATHS PATH
WHERE PATH.PATH_DOCID IN
(SELECT DISTINCT COMP_DOCID FROM JDR_COMPONENTS
WHERE COMP_SEQ = 0 AND COMP_ELEMENT = 'customization'
AND COMP_ID IS NULL)
ORDER BY PERZ_DOC_PATH

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Query for OAF Personalizations Created by
Customer
• My Oracle Support Document 1292611.1
• This query does not include the seeded personalizations even
if they have been further personalized at your site
SELECT PATH.PATH_DOCID PERZ_DOC_ID,
jdr_mds_internal.getdocumentname(PATH.PATH_DOCID) PERZ_DOC_PATH
FROM JDR_PATHS PATH
WHERE PATH.PATH_DOCID IN
(SELECT DISTINCT COMP_DOCID FROM JDR_COMPONENTS
WHERE COMP_SEQ = 0 AND COMP_ELEMENT = 'customization'
AND COMP_ID IS NULL)
MINUS
SELECT PATH.PATH_DOCID PERZ_DOC_ID,
jdr_mds_internal.getdocumentname(PATH.PATH_DOCID) PERZ_DOC_PATH
FROM JDR_PATHS PATH
WHERE PATH.PATH_DOCID IN
(SELECT DISTINCT COMP_DOCID FROM JDR_COMPONENTS, JDR_ATTRIBUTES
WHERE COMP_SEQ = 0 AND COMP_ELEMENT = 'customization'
AND COMP_ID IS NULL
AND ATT_COMP_DOCID = COMP_DOCID
AND ATT_COMP_SEQ = 0
AND ATT_NAME = 'developerMode'
AND ATT_VALUE = 'true')

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Removing OAF Extensions
• Multiple methods to remove OAF Personalizations
described in MOS document “How to Remove an OA
Framework Personalization [ID 304670.1]”
• Use the Functional Administrator responsibility
• Temporarily disable
• Set the profile option “Disable Self-Service Personal” = YES at the site
or application level
• Use JDR_UTILS package
• Jdr_utils.deleteDocument(path&name)

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Form Personalizations
• How to find them:
• Tools  Administration will show personalized forms
• Press the Find button with the Form Name blank

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Form Personalizations
• To remove all form personalizations, purge the following
tables
• FND_FORM_CUSTOM_RULES
• Delete items with null rule_key
• FND_FORM_CUSTOM_SCOPES
• Data from context area
• Delete items related to items deleted from fnd_form_custom_rules
• FND_FORM_CUSTOM_ACTIONS
• Data from actions tab
• Delete items related to items deleted from fnd_form_custom_rules
• FND_FORM_CUSTOM_PARAMS
• Parameters related to actions
• Delete items related to items deleted from fnd_form_custom_actions

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How to find other customizations
• Run your own scripts and check “last_updated_by”
• Look at items where created by is a user other than “INITIAL
SETUP”, “AUTOINSTALL, “ANONYMOUS”)
• Responsibilities
• Concurrent program definitions
• Other configurations

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Driver: Limited Down Time
Window
Driver: Limited Down Time Window
Re-implement Upgrade Alternatives
• Utilize a gold instance • Performance tune your
approach upgrade process
• Split data conversion and
limit downtime weekend to • Keep a clone of the old
changed and new data only production instance
• Have instance configured available for critical
with all patching complete transactions and duplicate
• For a multi-country the activities once
implementation with upgrade is complete
separate business units, you
can bring up one country at
a time

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Other Factors Supporting Upgrade Path
• Internal Resource Capacity
• Re-implementations require significantly more time
• Do you want your internal resources spending their limited
time validating data conversions or improving processes
• Oracle recommends the upgrade path
• Upgrade Advisor: E-Business Suite (EBS) Upgrade from
11.5.10.2 to 12.1.3 [ID 269.1]

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Summary Table of Alternatives
Driver Alternatives to Re-implementation
Multiple Instances Low volume – manual conversion for secondary instance
AppMigrate for Data Conversion for secondary instance
eprentise®
OBIEE/Fusion Accounting Hub
Business Gamification - Badgeville
Transformation eprentise®
Configuration eprentise®
Changes Custom solution
Create new ledger/OU
Too much data Standard Purge Processes
HP Database Archiving or Informatica/Tierdata
Information Lifecycle Management (ILM)
eprentise® (Divest using transformation tool)
Poor Data Quality Data Loader, More4Apps, Standard purge processes

Customizations and Panaya or Config Snapshot, CEMLI analysis, Find your own
Extensions

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Decision Matrix
How Important is This?
Re-
Re- Upgrade
BUSINESS DRIVER Upgrade Implement
Implement Score
Score

Major configuration changes Y 7 0 7

Ability to better focus on elimination of a higher
number of customizations(WRICEP)
components and will result in better process Y 4 0 4
changes (Re-implementation drives change
mindset.)
Higher change management cost/impact
Y 5 5 0
resulting in additional training
Keep all historical data Y 10 10 0
Limited downtime window available for the
Y 5 0 5
upgrade weekend
Risk and cost of data conversion that would be
Y 10 10 0
required for Re-implementation
Less time commitment required of functional
Y 7 7 0
team for upgrade
Data Quantity - Improved future performance
Y 5 0 5
due to bringing over less data
Time to complete project Y 5 5 0
Cost Y 7 7 0
Final score 44 21

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Summary
• Consider carefully a re-implementation decision
• The cost of the data conversion and loss of history can far outweigh the cost of
3rd party tools and development to fix issues and creativity
• Consider the cost/drain on your internal resources
• Consider the cost of the longer timeline
• What does it cost in continued manual efforts and workarounds because you are
delaying new automated functionality?
• Talk to people who have done it before
• Would they do it again
• Talk to other experts
• Upgrade SIG
• http://upgradesig.oaug.org/Home.php?page=Home
• Join the Upgrade Advisor Community
• Search for other presentations through OAUG
• 10 Things You Can Do Today to Prepare for the Next Generation Applications – Cliff
Godwin
• Who Said Changing Cost Methods With Discrete Costing Can't be Done? - Douglas Volz

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Summary - The other side of the debate
• Everyone does not share my opinion…hard to believe 

• Complete a QUANTITATIVE evaluation
• Separate data migration/conversion costs
• Obtain an accurate estimate of costs, project duration
• Determine what internal/external resources are required
• Separate costs of customizations, interfaces, reports that would need
to be completed with either a reimplementation or an upgrade
• Separate cost of implementing new functionality
• Do your research
• What is going to be required to maintain a sunset instance?
• What are the extra costs to extract data from sources other than a
current production environment ((either data warehouse, sunset
instance, or reports) )

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Session ID: 10184

Q&A