Internet usage Policy

1. Overview
Internet connectivity presents the company with new risks that must be addressed to safeguard
the facility’s vital information assets. These risks include:

Access to the Internet by personnel that is inconsistent with business needs results in the misuse
of resources. These activities may adversely affect productivity due to time spent using or
"surfing" the Internet. Additionally, the company may face loss of reputation and possible legal
action through other types of misuse.

All information found on the Internet should be considered suspect until confirmed by another
reliable source. There is no quality control process on the Internet, and a considerable amount of
its information is outdated or inaccurate.

Access to the Internet will be provided to users to support business activities and only on an as-
needed basis to perform their jobs and professional roles.

2. Purpose
The purpose of this policy is to define the appropriate uses of the Internet by <Company Name>.
employees and affiliates.

3. Scope
The Internet usage Policy applies to all Internet users (individuals working for the company,
including permanent full-time and part-time employees, contract workers, temporary agency
workers, business partners, and vendors) who access the Internet through the computing or
networking resources. The company's Internet users are expected to be familiar with and to
comply with this policy, and are also required to use their common sense and exercise their good
judgment while using Internet services.

3.1 Internet Services Allowed

Internet access is to be used for business purposes only. Capabilities for the following standard
Internet services will be provided to users as needed:

 E-mail -- Send/receive E-mail messages to/from the Internet (with or without document
attachments).
 Navigation -- WWW services as necessary for business purposes, using a hypertext
transfer protocol (HTTP) browser tool. Full access to the Internet; limited access from the
Internet to dedicated company public web servers only.
 File Transfer Protocol (FTP) -- Send data/files and receive in-bound data/files, as
necessary for business purposes.

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  Telnet -- Standard Internet protocol for terminal emulation. User Strong Authentication
required for Internet initiated contacts into the company.

Management reserves the right to add or delete services as business needs change or conditions
warrant.

All other services will be considered unauthorized access to/from the Internet and will not be
allowed.

3.2 Request & Approval Procedures

Internet access will be provided to users to support business activities and only as needed to
perform their jobs.

3.2.1 Request for Internet Access

As part of the Internet access request process, the employee is required to read both this Internet
usage Policy and the associated Internet/Intranet Security Policy. The user must then sign the
statements (located on the last page of each document) that he/she understands and agrees to
comply with the policies. Users not complying with these policies could be subject to
disciplinary action up to and including termination.

Policy awareness and acknowledgment, by signing the acknowledgment form, is required before
access will be granted.

3.2.2 Approval
Internet access is requested by the user or user’s manager submitting an IT Service Request User
Access form to the IT department along with an attached copy of a signed Internet usage
Coverage Acknowledgment Form.

3.2.3 Removal of privileges

Internet access will be discontinued upon termination of employee, completion of contract, end
of service of non-employee, or disciplinary action arising from violation of this policy. In the
case of a change in job function and/or transfer the original access code will be discontinued, and
only reissued if necessary and a new request for access is approved.

All user IDs that have been inactive for sixty (60) days will be revoked. The privileges granted to
users must be reevaluated by management annually. In response to feedback from management,
systems administrators must promptly revoke all privileges no longer needed by users.

4. Policy
4.1 Resource Usage
Access to the Internet will be approved and provided only if reasonable business needs are
identified. Internet services will be granted based on an employee’s current job responsibilities.

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If an employee moves to another business unit or changes job functions, a new Internet access
request must be submitted within 5 days.

User Internet access requirements will be reviewed periodically by company departments to

ensure that continuing needs exist.

4.2 Allowed Usage

Internet usage is granted for the sole purpose of supporting business activities necessary to carry
out job functions. All users must follow the corporate principles regarding resource usage and
exercise good judgment in using the Internet. Questions can be addressed to the IT Department.

Acceptable use of the Internet for performing job functions might include:

 Communication between employees and non-employees for business purposes;

 IT technical support downloading software upgrades and patches;
 Review of possible vendor web sites for product information;
 Reference regulatory or technical information.
 Sales and Marketing purposes
 Research

4.3 Personal Usage

Using company computer resources to access the Internet for personal purposes, without
approval from the user’s manager and the IT department, may be considered cause for
disciplinary action up to and including termination.

All users of the Internet should be aware that the company network creates an audit log reflecting
request for service, both in-bound and out-bound addresses, and is periodically reviewed.

Users who choose to store or transmit personal information such as private keys, credit card
numbers or certificates or make use of Internet "wallets" do so at their own risk. The company is
not responsible for any loss of information, such as information stored in the wallet, or any
consequential loss of personal property

4.4 Prohibited Usage

Information stored in the wallet, or any consequential loss of personal property.

Acquisition, storage, and dissemination of data which is illegal, pornographic, or which

negatively depicts race, sex or creed is specifically prohibited.

The company also prohibits the conduct of a business enterprise, political activity, engaging in
any form of intelligence collection from our facilities, engaging in fraudulent activities, or
knowingly disseminating false or otherwise libelous materials.

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Other activities that are strictly prohibited include, but are not limited to:
 Accessing company information that is not within the scope of one’s work. This includes
unauthorized reading of customer account information, unauthorized access of personnel
file information, and accessing information that is not needed for the proper execution of
job functions.
 Misusing, disclosing without proper authorization, or altering customer or personnel
information. This includes making unauthorized changes to a personnel file or sharing
electronic customer or personnel data with unauthorized personnel.
 Deliberate pointing or hyper-linking of company Web sites to other Internet/WWW sites
whose content may be inconsistent with or in violation of the aims or policies of the
company.
 Any conduct that would constitute or encourage a criminal offense, lead to civil liability,
or otherwise violate any regulations, local, state, national or international law including
without limitations US export control laws and regulations.
 Use, transmission, duplication, or voluntary receipt of material that infringes on the
copyrights, trademarks, trade secrets, or patent rights of any person or organization.
Assume that all materials on the Internet are copyright and/or patented unless specific
notices state otherwise.
 Transmission of any proprietary, confidential, or otherwise sensitive information without
the proper controls.
 Creation, posting, transmission, or voluntary receipt of any unlawful, offensive, libelous,
threatening, harassing material, including but not limited to comments based on race,
national origin, sex, sexual orientation, age, disability, religion, or political beliefs.
 Any form of gambling.

Unless specifically authorized under the provisions of section 4.3, the following activities
are also strictly prohibited:
 Unauthorized downloading of any shareware programs or files for use without
authorization in advance from the IT Department and the user’s manager.
 Any ordering (shopping) of items or services on the Internet.
 Playing of any games.
 Forwarding of chain letters.
 Participation in any on-line contest or promotion.
 Acceptance of promotional gifts.
 Use of Social media sites and Youtube videos

Bandwidth both within the company and in connecting to the Internet is a shared, finite resource.
Users must make reasonable efforts to use this resource in ways that do not negatively affect
other employees. Specific departments may set guidelines on bandwidth use and resource
allocation, and may ban the downloading of particular file types.

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4.5 Software License
The company strongly supports strict adherence to software vendors’ license agreements. When
at work, or when company computing or networking resources are employed, copying of
software in a manner not consistent with the vendor’s license is strictly forbidden. Questions
regarding lawful versus unlawful copying should be referred to the IT Department for review or
to request a ruling from the Legal Department before any copying is done.

Similarly, reproduction of materials available over the Internet must be done only with the
written permission of the author or owner of the document. Unless permission from the
copyright owner(s) is first obtained, making copies of material from magazines, journals,
newsletters, other publications and online documents is forbidden unless this is both reasonable
and customary. This notion of "fair use" is in keeping with international copyright laws.

Using company computer resources to access the Internet for personal purposes, without
approval from the user’s manager and the IT department, may be considered cause for
disciplinary action up to and including termination.

All users of the Internet should be aware that the company network creates an audit log reflecting
request for service, both in-bound and out-bound addresses, and is periodically reviewed.

Users who choose to store or transmit personal information such as private keys, credit card
numbers or certificates or make use of Internet "wallets" do so at their own risk.

4.6 Review of Public Information

All publicly-writeable directories on Internet-connected computers will be reviewed and cleared
each evening. This process is necessary to prevent the anonymous exchange of information
inconsistent with company business. Examples of unauthorized public information include
pirated information, passwords, credit card numbers, and pornography.

4.7 Expectation of Privacy

4.7.1 Monitoring
Users should consider their Internet activities as periodically monitored and limit their activities
accordingly.

Management reserves the right to examine E-mail, personal file directories, web access, and
other information stored on company computers, at any time and without notice. This
examination ensures compliance with internal policies and assists with the management of
company information systems.

4.7.2 E-mail Confidentiality

Users should be aware that clear text E-mail is not a confidential means of communication. The
company cannot guarantee that electronic communications will be private. Employees should be

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aware that electronic communications can, depending on the technology, be forwarded,
intercepted, printed, and stored by others. Users should also be aware that once an E-mail is
transmitted it may be altered. Deleting an E-mail from an individual workstation will not
eliminate it from the various systems across which it has been transmitted.

4.8 Maintaining Corporate Image

4.8.1 Representation
When using company resources to access and use the Internet, users must realize they represent
the company. Whenever employees state an affiliation to the company, they must also clearly
indicate that "the opinions expressed are my own and not necessarily those of the company".
Questions may be addressed to the IT Department.

4.8.2 Company Materials

Users must not place company material (examples: internal memos, press releases, product or
usage information, documentation, etc.) on any mailing list, public news group, or such service.
Any posting of materials must be approved by the employee’s manager and the public relations
department and will be placed by an authorized individual.

4.8.3 Creating Web Sites

All individuals and/or business units wishing to establish a WWW home page or site must first
develop business, implementation, and maintenance plans. Formal authorization must be
obtained through the IT Department. This will maintain publishing and content standards needed
to ensure consistency and appropriateness.

In addition, contents of the material made available to the public through the Internet must be
formally reviewed and approved before being published. All material should be submitted to the
Marketing Department for initial approval to continue. All company pages are owned by, and are
the ultimate responsibility of, the Marketing Department.

All company web sites must be protected from unwanted intrusion through formal security
measures which can be obtained from the IT department.

4.9 Periodic Reviews

4.9.1 Usage Compliance Reviews
To ensure compliance with this policy, periodic reviews will be conducted. These reviews will
include testing the degree of compliance with usage policies.

4.9.2 Policy Maintenance Reviews

Periodic reviews will be conducted to ensure the appropriateness and the effectiveness of usage
policies. These reviews may result in the modification, addition, or deletion of usage policies to
better suit company information needs.

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5. Policy Compliance
5.1 Compliance Measurement
The Compliance team will verify compliance to this policy through various methods, including
but not limited to, business tool reports, internal and external audits, and feedback to the policy
owner.

5.2 Exceptions
Any exception to the policy must be approved by the Compliance Team in advance.

5.3 Non-Compliance
An employee found to have violated this policy may be subject to disciplinary action, up to and
including termination of employment.

Additionally, the company may at its discretion seek legal remedies for damages incurred as a
result of any violation. The company may also be required by law to report certain illegal
activities to the proper enforcement agencies.

Before access to the Internet via company network is approved, the potential Internet user is
required to read this Internet usage Policy and sign an acknowledgment form (located on the last
page of this document). The signed acknowledgment form should be turned in and will be kept
on file at the facility granting the access. For questions on the Internet usage Policy, contact the
Information Technology (IT) Department.

6 Related Standards, Policies and Processes

6. INTERNET USAGE COVERAGE ACKNOWLEDGMENT FORM

After reading this policy, please sign the coverage form and submit it to your facility’s IT
department or granting facility’s IT department for filing.
By signing below, the individual requesting Internet access through company computing
resources hereby acknowledges receipt of and compliance with the Internet Usage Policy.
Furthermore, the undersigned also acknowledges that he/she has read and understands this policy
before signing this form.
Internet access will not be granted until this acknowledgment form is signed by the individual’s
manager. After completion, the form is filed in the individual’s human resources file (for
permanent employees), or in a folder specifically dedicated to Internet access (for contract
workers, etc.), and maintained by the IT department. These acknowledgment forms are subject to
internal audit.

ACKNOWLEDGMENT

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I have read the Internet Usage Policy. I understand the contents, and I agree to comply with the
said Policy.

Location (Location and address)

Business Purpose

Name

Signature ______________________________Date __________________

Manager/Supervisor Signature_________________Date ___________

7 Definitions and Terms

None.

8 Revision History

Date of Change Responsible Summary of Change

May 2019 IT Department For approval version

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