TITLE OF THE PROJECT

Examination Cell Automation

System
 INDEX
 Title of the project
 Objective of the project
 Project description
 Structure of the project
o Platform
 Hardware requirement
 Software requirement
o Front end
o Backend
 Advantages
 Disadvantages
 Future scope of the project
 Limitation
 Conclusion
 References
 OBJECTIVE OF THE PROJECT
Currently the Exam cell activities includes a lot of manual
calculations and are mostly paper based. This makes the process
tiresome. This project aims to bring in a centralized system that will
ensure the tasks and activities related with the examination can be
effectively managed. The system allows the student to register
themselves into the system, they can view their academic status on
the system. There is no need for the students to stand in long queues
for different activities such as the filling of exam form or the k.t.
form, the viewing of results etc. The project will provide an easy and
efficient way for the processes to be automated which will reduce the
workload of the exam cell staff by a heavy extent.
 Project Description

Most of the important processes in the institutes are carried out

manually such as the registration of the students, managing huge
information about students, faculty members i.e. the teaching and
non-teaching staff, managing documents for different entities which
leads to enormous bulk of work. This results in poor efficiency, lots
of documentation which again leads to unmanage- able data, tedious
process and requires a lot of time and human resource.
The main goal of the Exam Cell Automation System is to minimize
these workloads and make the Exam Cell process much more
convenient to follow. The Exam Cell processes include the managing
of student’s academic status distinguished by the year, the
departments, the classes as well as with respect to subjects. The
Exam Cell process also includes the generation of hall tickets, the
generation of exam forms along with the k.t. forms, the generation of
results, the generation of gazette copies etc. These all processes are
carried out either manually or with the help of some third party
software. The use of multiple software for carrying out a process is
never considered efficient.
Features

Some of the features are as follows :

 It is easy to set up
 There are no geographical boundaries
 Much cheaper than traditional business
 There are flexible business hours
 Marketing strategies cost less
 Online business receive subsidies from the government
 There are a few security and integrity issues
 There is no personal touch
 Buyer and seller don’t meet
 Structure of the program
PLATFORM

Hardware Requirement:
I. intel core i5 Processor Based Computer
II. Memory: 1 GB RAM
III. Hard Drive: 1 TB
IV. Internet Connection

Software Requirements:

Operating system : Windows 7

Browser: Chrome or any other latest web page supporting browser

FRONT END

JAVA SCRIPT: JavaScript is regarded as Front-End development and

everything which you interact on website is due to this script. Previously,
the sites were just static with HTML formatting and there was no
interaction. But when it entered development, then it changed the
scenario and became first Client-side language.

BACK END

MY SQL: Modern day websites seems to be relying on more and more

complex database system. These system stores all of their critical data
and allow for easy maintainances in some cases. The structured query
language is a very popular database language , and its standardarization
makes it quite easy to store, upgrade ,and access data.
 Advantages
The system generates the Gazette copies, helps the students to
preview their results of their unit tests, their practicals and viva
marks, their term work marks before the actual result is displayed.
The students will not have to wait for the actual result date to
preview these marks.

 This system allows only the registered students to login into the system
which prevents unauthorized access.
 The students can view their hall ticket by just clicking on link provided
by admin via e-mail.
 The students can even update their details as and when required.
 Faster exam registration.
 Easy result generation.
 Improved accuracy of student data.
 Better convenience for students.

.
 Disadvantages

The biggest weakness in this system is the security. The proposed

system is prone to security attacks, password cracking which may
lead to fabricated data or loss of data. This will result in a very
critical condition for the system as well as the institute. The risk of
loss of data will force the institute to manage records manually
which leads to bulky work, large number of documents, increased
workload and the system will become more prone to errors.

 Accuracy Issues: A computerized system alone does not ensure accuracy,

and the warehouse data is only as good as the data entry that created it.
 As the system is online, the student may fail to receive email or any
important notification.
 Future scope of the Project :
The scope of the project is: All the examination related work for the
students can be done using this system. It will provide faster and
easier access for updating records as the paper work will reduce. All
the students related database can be retrieved at any time by
authorized personnel. Application support and maintenance after
deployment will be provided to production. The System can be
customized as per the requirements of the college.
 Limitation

For now, the system is limited to a single department of an

engineering institute. The system will not work if the internet
connection is down. The biggest weakness in this system is the
security. The proposed system is prone to security attacks, password
cracking which may lead to fabricated data or loss of data. This will
result in a very critical condition for the system as well as the
institute. The risk of loss of data will force the institute to manage
records manually which leads to bulky work, large number of
documents, increased workload and the system will become more
prone to errors.
 Conclusion

Ultimately the result of the implementation of this project will lead

to reduce the workload of the students, the faculty members and the
exam-cell staff. The result would be a fully-fledged working
Automated Examination Process System. Apart from this the
students will be able to view their results, their academic status on
the system itself. The faculty members will be able to enter the
marks for respective subjects for the students. The Exam-cell staff
will be able to enter the external examination marks of the students.
The Head of the department will be able to monitor the status of the
students as well the marks verification and validation for the students
will be done by the head of department. There won’t be any need to
use multiple different systems for different activities. The processes
will be covered by the proposed system. This will reduce the
tediousness of the manual processes and give a chance for efficient,
flexible and automated processes.
 REFERENCES
Book references

Java:A beginners guide by Herbert schildt

Websites references

www.google.com

www.tutorialspoint.com

www.w3school.com
 Dayanand Saraswati P.G College
Shajapur,M.P.

A Major Project Synopsis

Submitted towards the partial fulfillment for the

requirement of the degree of

Bachelor of Computer Application

2018-2019

Guided By Submitted By

Pro.Jitendra Singh Chouhan Animesh Jayswar

Pro. Megha Rathore