Scribd Logo
Upload

Welcome to Scribd!

  • 130 views

    Memorandum Notes PDF

    Uploaded by

    duhnees
    The document provides information on formatting and layout guidelines for memoranda, including using blocked, indented, or semi-indented styles and including fields for the memorandum word, recipient, sender, reference number, date, subject, and enclosure notation. It describes how to type each layout style and continue a memorandum onto additional pages. Memoranda are short inter-office letters used to inform staff of policy changes or problems needing addressed.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Memorandum Notes PDF

    Uploaded by

    duhnees
    130 views5 pages
    The document provides information on formatting and layout guidelines for memoranda, including using blocked, indented, or semi-indented styles and including fields for the memorandum word, recipient, sender, reference number, date, subject, and enclosure notation. It describes how to type each layout style and continue a memorandum onto additional pages. Memoranda are short inter-office letters used to inform staff of policy changes or problems needing addressed.

    Original Title

    MEMORANDUM_NOTES.pdf

    Copyright

    © © All Rights Reserved

    Available Formats

    PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    The document provides information on formatting and layout guidelines for memoranda, including using blocked, indented, or semi-indented styles and including fields for the memorandum word, recipient, sender, reference number, date, subject, and enclosure notation. It describes how to type each layout style and continue a memorandum onto additional pages. Memoranda are short inter-office letters used to inform staff of policy changes or problems needing addressed.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    130 views5 pages

    Memorandum Notes PDF

    Uploaded by

    duhnees
    The document provides information on formatting and layout guidelines for memoranda, including using blocked, indented, or semi-indented styles and including fields for the memorandum word, recipient, sender, reference number, date, subject, and enclosure notation. It describes how to type each layout style and continue a memorandum onto additional pages. Memoranda are short inter-office letters used to inform staff of policy changes or problems needing addressed.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 5

    The Memorandum

    A memorandum (abbreviated memo) is a short letter used in an organization for inter-office


    communication. Memoranda (plural) are manly used to inform members of an organization of
    policy changes as well as problems which need addressing. Memos are generally short and so
    can be placed on A5 using either portrait or landscape orientation. However, longer memos use
    A4 paper in portrait orientation since it is better to have a memo on one page instead of two. Use
    1” margins and single line spacing unless directed otherwise and leave a clear line space between
    paragraphs.
    There are three (3) main layouts used for memoranda: blocked layout, indented and semi-
    indented layout.
    A memorandum contains the follows:
    The word MEMORANDUM
    TO: (Followed by the recipient’s name)
    FROM: (Followed by the sender’s name)
    REF: (Followed by the reference number)
    {The reference number is optional, and is used to make it easier to refer/identify a specific
    memo at a later point}
    DATE: (Date correspondence was written)
    A solid line

    SUBJECT: (What the memo is about)

    Enclosure Notation
    The enclosure notice is only used if attachments are being sent with the memo. If one
    attachment is being sent write “Enc,”. Write “Encs.” If multiple items are being sent with the
    memo.
    Signing
    A memo does not need to be signed but the writer’s name or initials may be placed at the bottom.
    In the latter case, the writer’s initials are in capital letters followed by a slash and the typist’s
    initials in lowercase (if one was used).
    Typing blocked layout memo
    With a blocked style memo, everything is aligned flush against the left margin except:
     The name of the writer, recipient(s) and people to whom the memo are addressed.
     The reference number.
     The subject.
     and the date.
    Press the TAB key once after the word SUBJECT is typed and then type subject then use tabs to
    put the rest of the items mentioned above in line with the subject. For some items, two tabs may
    be necessary. For instance, you may have to place two tabs after the word “TO”. This can be
    avoided by setting a Tab Break instead.

    MEMORANDUM
    TO: All Members of Staff
    FROM: Almay Jones
    REF: 05/KS/LN
    DATE: 16 May 2016
    SUBJECT: USE OF THE INTRANET

    Please be reminded that the intranet should only be


    used for organizational purposes and not for personal
    benefit.

    KS

    A blocked style memorandum


    Typing an indented layout memo
    In the body of an indented style memo, indent the first line of each paragraph by pressing the
    TAB key once. Centre the word MEMORANDUM and the line containing the subject. Use the
    tab key to line up the date and the reference number with the TO and FROM fields.

    MEMORANDUM
    TO: All Members of Staff FROM: Almay Jones
    REF: 05/KS/LN DATE: 16 May 2016
    SUBJECT: USE OF THE INTRANET

    Please be reminded that the intranet should only be used for


    organizational purposes and not for personal benefit.

    KS

    An indented/centred style memorandum


    Typing a semi-blocked layout memo
    A semi-blocked layout memo looks similar to a blocked layout. The main difference is that the
    word MEMORANDUM is centered and the subheadings TO, FROM, REF and DATE are right-
    aligned.
    To right-align subheadings:
     Type the memo as if you were doing a blocked layout memo.
     Select the rows for the subheadings TO, FROM, REF and DATE.
     Insert a Right Tab Break in line with the end of the word SUBJECT.
     Put the cursor in front of each of the subheadings then press the TAB key once.

    MEMORANDUM
    TO: All Members of Staff
    FROM: Almay Jones
    REF: 05/KS/LN
    DATE: 16 May 2016

    SUBJECT: USE OF THE INTRANET

    Please be reminded that the intranet should only be used for


    organizational purposes and not for personal benefit.

    KS

    A semi-blocked layout memorandum


    Continuations
    A continuation (or subsequent page) is used when all information on a memo cannot fit on a
    single page. It contains the page number, recipient’s name and the date, on each page after the
    first. The format of the continuation depends of the memo layout used. The page number,
    addressee’s (recipient) name and date should be typed 1 inch from the top. The layout of the TO
    and DATE should be the same as the first page and the paper should be of the same size, colour
    and quality.
    NOTE: Never type an address, salutation, complimentary close or signature block in a memo.

    You might also like