Design, Supply, Installation and Operation of Kundalia Irrigation Project – Right Bank

Sl. No. Section Clause Page No Subject Clarification Required Response

We understand that EMD shall be in favour of Project Yes.

Administrator, O/o Project Director, Mohanpura Kundalia State Bank of India, Rajmahal Branch, Rajgarh (MP)
1. EMD
Section-2 BDS ITB 21.1 2-3 PMU, Water Resources Department, Rajgarh. We request IFSC: SBIN0030074
WRD to kindly confirm the IFSC code and Postal code as
the same seek by bank while obtaining EMD.
Please provide the geotechnical investigation details (soil Not available.
2. reports) if available with the client for the approach
- - - Soil reports
channel, pump house and DC locations.

Since, O&M is 5 years, which is a very long duration and As per bidding document.
Schedule of minimum wages keep changing. We request WRD to kindly
Section 4 – Bidding Price
3. Cost 4-19 consider the escalation clause for the labour during O&M
Forms adjustment
Indexation period.
Kindly consider and provide the relevant formula.
As per Cl.14.1, The Contractor will pay all customs duties Prices to be inclusive of GST, hence no amendment are
Section 8 – and other taxes, which includes VAT and GST levied by required.
Particular Contract Price the Indian Government. As VAT and other taxes & duties
4. 14.1 8-18
Conditions of and Payment were subsumed with the introduction of GST, the clause
Contract shall be amended to exclude pre-GST taxes & duties.
Please confirm.
Maximum
permissible
6.3.1 – leakage shall be
Section 6 –
Schedule of 1% of the flow We presume that 1% leakage is already included in design
5. Employer’s Design duty is inclusive.
Performance rate in the discharge of 0.45 lps/ha. Kindly confirm.
Requirements
Requirements pipeline
distribution
network
Sl. No. Section Clause Page No Subject Clarification Required Response

The installed
standby
Section 6 – 6.4.9 – Pump capacity of 25%
Employer’s Stations should be We presume 25 % standby capacity for each pump model Standby to be 25%.
Requirements provided in as per Section-6.4.9. Please confirm.
Table-14 – each pump
6. Refer Table-14 of “Base Design Report”, Number pump
Main data of house, with the
units at Pump station 2 is maintained as (5 W + 1 S) & (7
pump units minimum being W + 1 S) where standby capacity less than 25%. Please
33
and main riser at least a single clarify.
Appendix 3 pipelines pump of
sufficient
capacity.

Section 6 –
Employer’s Provided in the Base Design Report.
Distribution
7. Requirements Please provide retention time for delivery chambers.
Chamber
Appendix 3

In case of MS
pipes 3 LPE /
polyurethane
Section-6 6.4.15.1 outside lining is On referring to the clause 6.4.15.1 of Section-6,
As per amendment/ addenda/ corrigendum.
8. to be done 3LPE/Polyurethane outside lining for MS Pipe is to be
done. We request WRD to include Shotcrete option also
Appendix-4 Specification for for outside lining and kindly issue necessary amendments.
3 layer
polyethylene
coating
Sl. No. Section Clause Page No Subject Clarification Required Response

Under GST law, benefit / exemption is not available for No exemption hence prices to be inclusive of GST.
Benefit/Exempti
9. - - - Asian Development Bank funded project. Hence bidders
on
shall have to consider GST @12%. Kindly confirm.
The cost indexation formula referred in this section is not As per bidding document.
considering labour component which forms a major part of
the project cost. The construction duration being 3 years,
Schedule of we anticipate changes in the labour wages during this
10. Section 4 – Bidding Price Variation
Cost 4-19 period which would in turn affect the total cost of the
Forms
Indexation project. Hence, kindly request you to include labour
component as well in the formula and given necessary
amendment in this regard.

Please confirm whether physical Seal & Sign and physical Yes, physical seal and signature on all documents are
General submission of all tender documents issued by WRD/ADB is required including bidding document.
11. required or not. Please Clarify it clearly so that all bidder
can submit bid accordingly.

Please allow the submission of Bid Security as required as The Bid Security or the Bid- Securing Declaration of a
per this clause by any one member of the JV. joint venture shall be in the name of the joint venture that
Clause 21.7 of ITB submits the Bid. If the joint venture has not been legally
12. Clause 21.7 of constituted at the time of bidding, the Bid Security or the
Page 1-15
ITB Bid- Securing Declaration shall be in the names of all
future partners as named in the letter of intent referred to
in ITB 4.1

Clause ITB Please provide the soft copy of the excel sheet as required All the requisite forms are attached with the bid
Page 2-2 document. It needs to be s submitted in soft copy in MS
Clause ITB 11.3 (d) 11.3 (d) of Bid as the same could be submitted without any discrepancy
13. &3 excel format.
of Bid Data Sheet Data Sheet by the bidder to Employer.

Soft copies of the We presumed that the Soft of MS Word & Excel Prepared Soft copies in MS Excel are supplementary to the
Technical Proposal 11.3 (d) of Bid Page 2-2 by Bidder for various forms are only to be submitted. physical bidding forms. Thus the Technical Proposal is to
14. be submitted in soft copy also with the physical
Data Sheet Please Confirm.
document.
Sl. No. Section Clause Page No Subject Clarification Required Response

Clause ITB Please clarify here that what type of references is required No specific authority is required but it is expected from
Clause ITB 11.3 (d) 11.3 (d) of Bid Page 2- 3 from bank. Please clarify what specific authority is required bidders to furnish the undertaking in compliance to the
15. condition.
of Bid Data Sheet Data Sheet by bank.

Clause ITB Please clarify that what it is mean by compliant Bid It is only applicable in case the bid security is not in
Clause ITB 21.4 of 21.4 of Bid Security when we are submitting the original bid security appropriate from or if no declaration is submitted. A
16. Bid Data Sheet Page 2- 4 compliant bid security shall be of the appropriate amount
Data Sheet with tender.
and validity as verified from the issuing Bank.

The other member of JV duly Authorised by the Lead Lead member as per ITB clause 4.1 (b)
Member of the Consortium and other member can become
the authorized representative of the JV/Consortium on The provisions are very clear. Power of attorney has to
behalf of the JV/Consortium, and so as to be legally be signed by all the partners please refer ITB Clause
binding on all the members as evidenced by a power of 11.2 (h)
Bids submitted by a
attorney signed by their legally authorized representatives.
Joint Venture
Clause ITB Page 2- 4 Please Confirm.
17. 22.2 of Bid
Data Sheet Please clarify what do you mean by acceptable
authorization within 14 days from receipt of the request of
the Employer when we are submitting original Power of
Attorney.

Please Clarify

We presumed that any member can become the Lead Lead member as per ITB clause 4.1 (b)
Section 3 – Evaluation and Qualification Criteria General Member for this project as no specific criteria is mentioned
18. Page 3- 1 to 10 Clarification for in the EQC applicable for Lead Member.
Lead Member
Please Confirm.
Sl. No. Section Clause Page No Subject Clarification Required Response

Since no parent companies or subsidiaries qualification Parent company guarantee is mandatory

Section 3 – Evaluation and Qualification Criteria, criteria is accepted hence the requirement mentioned
19. Clause 2. Qualification; Page 3- 5 required as per clause of ITB 45 at page 24 should be
withdrawn.
Please Confirm.
Please confirm that the subcontractor so required can Clause 2.5 of section-3 is clear. Sub contractor has to
Section 3 – Evaluation and Qualification Criteria, participate with more than one bidder or singly only. meet minimum criteria. Please also read ITB 4.3e
Clause 2. Qualification, Page 3- 10
Please Confirm
20.
We request you to accept the undertaking submitted by
Bidder and withdraw the manufacturer or subcontractor
agreement required for these 3 items.

There is a typographical error mentioned herein we request Yes. Bid security must be in the names of all partners
Bid Security you to allow submission of Bid Security in JV as mentioned
of Section 4 –Bidding Forms in Clause 21.7 of ITB Page 1-15.
21.
Page 4-24 Please Confirm.

Name and address of Beneficiary (“the Employer”): No.

Bid Security We presumed that Name and address of Beneficiary given
at Section 8 PCC at clause 1.1.32 of Part A Contract Data The beneficiary for bid security & all financial instruments
shall be as per Sec-2: BDS (corresponding to ITB 21.1)
22. at page no. 8-1 should be considered. pg 2-3.
The same could be used for preparation of POA and JV
agreement also.
Please Confirm.
Sl. No. Section Clause Page No Subject Clarification Required Response

Please note that at clause ITB 20.2 at page no. 14 and The 28 days mentioned in ITB 20.2 pg 1-13 to 1-14 is
Bid Security other places the bid security be extended 28 days beyond about exceptional circumstances under which the
of Section 4 –Bidding Forms the deadline of the extended Bid validity period whereas Employer may require the Bidder(s) to extend validity of
23. Page 4-24 their bids while 35 days as mentioned in Section 4
herein it is mentioned as 35 days.
–Bidding Forms Page 4-27 is the period after the expiry
of the validity of the Letter of Bid within which
Please Clarify and Confirm as applicable.
authenticated demand and statement would be received.

The Bidder already have this book need not require to It is the responsibility of the Bidder to acquire the Fidic
Section 7 – General Conditions of Contract Purchase it. Please Confirm. Gold Book GCC. Not required to purchase again.
24. Page 7-1

The documents can be purchased by any one member of Yes.

Section 7 – General Conditions of Contract JV.
25. Page 7-1
Please confirm.

The documents are silent on the submission procedure of Performance Security will be as per bidding document,
Bid Security of Section 4 –Bidding Forms; Page 4- Performance Security we presumed that any member of JV which can be submitted by any JV Partner.
26. 24 can submit the Performance Security on behalf of JV.

Please Clarify and Confirm.

Please define the conversion rate process as it’s is On the award date of project.
Section 9 – Contract Forms applicable for Project done in foreign currency to USD for
Page 9-4 completed Project.
The conversion of the Project Cost is to be done in USD is
27. based on Award date of Project or Completion Date of
Project or at the current price level from other currency to
USD.
Please Clarify and confirm.
Sl. No. Section Clause Page No Subject Clarification Required Response

Please define the conversion rate process as it’s is On the award date of project
applicable for Ongoing Project which are in foreign
currency to USD.
The conversion of the Project Cost is to be done of foreign
28. Form Fin -4 of Section 4 Bidding Form Page 4-43 project in foreign currency to USD based on Award date of
Project or at the current price of ongoing project from other
currency to USD.
Please Clarify and confirm

As such no format is given in document we presumed that Yes.

29. General: Format for Joint Venture Agreement we can use our own format which fulfills generals obligation
as required
Ten percent (10%) of the subtotal amount for the Design- Bidder is mixing up retention amounts and advance
Build of the Works upon issue of the Commissioning payment with payment installments. It is to be understood
Certificate. that the installments % for the Design Build period
(presented in section 8 page 27) do not
We request the Authority to please clarify the process of consider the 5% retention money and should not. The
retention money is dealt with in separate clauses.
retaining this 10 % of amount of contract.
Payment Contractors are encouraged to study
30. General Schedule carefully the Fidic Gold Book GCC together with
We presumed that the last 10% amount to be retained as
SCC/PCC.
per this clause will be last 10 % amount which is to be - The 10% paid upon issue of the Commissioning
received by Contractor, please clarify and confirm. Certificate is the last installment and not a retention.
- Then, separately, the retention applies: is 5% (PCC
14.3) and is returned according to specific schedule
(PCC 14.10).

Sd/-
Project Manager
MKPMU, WRD
Rajgarh