STUDENT INFORMATION SYSTEM IN CEBU

TECHNOLOGICAL UNIVERSIRTY

A CAPSTONE Presented to
The Faculty of Undergraduate School
CEBU TECHNOLOGICAL UNIVERSITY
DAANBANTAYAN CAMPUS
DAANBANTAYAN, CEBU

___________________________________________________________

In Partial Fulfillment
Of the Requirements for the Course
BACHELOR OF SCIENCE IN INFORMATION AND COMMUNICATIONS
TECHNOLOGY

____________________________________________________________

SHEDREY MARC G. ARRIESGADO

PETCH PRECY JANE C. JARANTILLA
ANA LOU O. PEREZ
 APPROVAL SHEET
This research with the title “STUDENT INFORMATION SYSTEM IN CEBU
TECHNOLOGICAL UNIVERSITY” prepared and submitted by Shedrey Marc G.
Arriesgado, Petch Precy Jane C. Jarantilla, and Ana Lou O. Perez in partial
fulfillment of the requirements for the degree of Bachelor of Science in Information
and Communication Technology has been examined and is recommended for
acceptance and approval for

PANEL OF EXAMINERS

NIKKITHEA L. BEDUYA, RPh. Ph.D.

IRIS L. GULBE, Ph. D. TRACY L. MANTOS

____________________________________________________________

THESIS REVIEW COMMITTEE

RICHARD BEDUYA

IRIS L. GULBE, Ph.D. DR. NIKKITHEA L. BEDUYA

Accepted and approved in partial fulfillment of the requirements for the degree Bachelor
of Science in Information and Communication Technology with a rating of PASSED
 ACKNOWLEDGMENT

Above all, we thank our Lord Almighty for showering his graces to give us
knowledge in making this documentation and thank you, Lord, for always being there for
us.

To our parents who provides us financially, who take care of us whenever we feel
stressed and who give us encouragements when we are about to lose hope.

To our technology Dean, Dr. Tracy L. Mantos for supporting us on this research.

Dr. Iris L. Gulbe, Chairman of BSICT and our thesis adviser, we really
appreciate your enormous effort in correcting and advising us for the improve of our
study. Thank you for the patience and the knowledge that you shared to us.

To our professor Gerald Canama for his keen interest and guidance for
completing our work. His timely advice, meticulous scrutiny and specific approach have
helped us to a very great extend to accomplish this task.

To Professor Richard Beduya, capstone adviser, for the valuable efforts and
supervision he patiently rendered and for his guidance and support throughout this
study, and especially for his confidence on us.

Her staff for providing us necessary technical suggestion during the

documentation pursuit and for this kind help and co-operation throughout our study
period.

To our friends, fellow students who did not give up on supporting us and give
financially, we really appreciate the kindness you showed to us In order to satisfy all of
you we came up with these brilliant ideas.

The Researchers
 DEDICATION

This piece of work is humbly dedicated to:

The most Heavenly Father, who give as good health to work hard on this work,
determination that whether we win or lose, we have applied the best of ourselves to the
task at hand, motivation, endurance, patience, confidence that doesn’t came out of
nowhere concentration and the will to success and for giving us a very undying supportive
family.
Our ever-supportive parents, namely: Mr. & Mrs. Loreta G. Arriesgado, and Mr. &
Mrs. Nida C. Jarantilla, and Mr. & Mrs. Susan Y. Ontal Who never get tired of sustaining
us and their immeasurable love, support, guidance, and care.

To our dearest siblings, you are missed with a longing too deep to express, the
belief in this work kept me motivated and inspired or even in the darkest of days, cousins,
classmates, mentors, grammarian, and adviser who have been very instrumental in the
completion of our work and by the guidance to ensure our success. To all of them, no
words can express my gratitude, for they have always supported and encouraged me.

The Researchers
 ABSTRACT

TITLE : STUDENT INFROMATION SYSTEM IN CEBU

TECHNOLOGICAL UNIVERSITY
AUTHOR : SHEDREY MARC G. ARRIESGADO
PETCH PRECY JANE C. JARANTILLA
ANA LOU O. PEREZ
SCHOOL : CEBU TECHNOLOGICAL UNIVERSITY
DAANBANTAYAN
DEGREE : BACHELOR OF SCIENCE IN INFORMATION AND
COMMUNICATIONS TECHNOLOGY
DATE : May 2019
ADVISER : RICHARD BEDUYA

The study accessed by the BSICT 3 Students at CEBU TECHNOLOGICAL

UNIVERSITY Daanbantayan Campus, during the Second semester of the academic year
2018-2019. Changes in Information and Communication Technology (ICT) allow school
to utilize databases and application such as student data management system thus,
making the accessing of records centralized. One of the changes that came about is the
local-based application. This application improved that traditional-transaction processing
system thus, most universities prefer to the local-based system enhancement because of
its effectivity to acquire process, store and retrieve information that fast access to
database, user friendly interface, less error, more storage capacity. More over the system
is accessible to all student information. Philippine best training system colleges is still
using manual system and paper-based student information. Stop finds it tedious in
searching in preparing reports on student information also laborious due to repetition of
processes than in filling and updating of records. As main goals of the school” to generate
and disseminate and enrich the competent and effective services geared towards
efficiency and economy” the current system is inconsistent with assorted school’s main
goals.
 Student Data Management System is software for which is helpful for students as
well as the school authorities. In the current system all the activities are done manually.
It is very time consuming and costly. Our Student Data Management System deals with
the various activities related to the students.

In the software we can register as a user and user has of two types, students and
administrator. Administrator has the power to add new student information and can edit
and delete a student. A student can register as user and can view his profile and print
grade. The administrator can add edit and delete marks for the student. All the users can
see the marks.

As whole, the proposed system and the existing system have a remarkable
distinction. The BSICT students are capable enough to execute such program to the
CTU Daanbantayan Campus. The difference from the manual to the proposed system
was truly beneficial to the school, faculty, student and the future researchers.
 TABLE OF CONTENTS

TITLE PAGE

Title Page i
Approval Sheet ii
Acknowledgement iii
Dedication iv
Abstract v
Table of Contents vii
List of Tables ix
List of Figures x

CHAPTER 1 THE PROBLEM AND ITS BACKGROUND

INTRODUCTION
Rationale of the Study
Theoretical Background
Flow of the Study
THE PROBLEM
Statement of the Problem
Significance of the Study
Definitions of Terms

CHAPTER 2 REVIEW OF RELATED LITERATURE AND STUDIES

Related Literature
Related Studies
CHAPTER 3 RESEARCH METHODOLOGY
Project Design
Population and Local of the Study
Research Instrument
Research Procedures
Data Gathering

CHAPTER 4 RESULTS AND DISCUSSION

CHAPTER 5 FINDING, CONCLUSIONS AND RECOMMENDATIONS
Findings
Conclusions
Recommendations

BIBLIOGRAPHY
APPENDICES

Appendix A: Survey Approval Letter

Appendix B: Transmittal Letter
Appendix C: Survey Questionnaire
Appendix D: Grammarian’s Certificate
Appendix E: Actual Screenshot
Appendix F: Source Code

CURRICULUM VITAE
 LIST OF TABLES

Table
 CHAPTER I

THE PROBLEMS AND ITS BACKGROUND

In this chapter we will discuss the background, purpose, problems significance,

objectives scope and limitation of the study. We will also include the theoretical and
conceptual framework that the study will be based on and different terms in related study.

Rationale of the Study

Student Data Management System deals with all kind of student details, academic
related reports, college details, course details, curriculum and other resource related
details too. It tracks all the details of a student from the day one to the end of his course
which can be used for all reporting purpose, progress in the course, completed semesters
years, coming semester year curriculum details, grade details, final exam result; and all
these will be available for future references too.

A Student Data Management System (SDMS) is a software application for

education establishments to manage student data. It is also known as Student Records
System (SRS), Student Management System (SMS), Campus Management System
(CMS) or School Management System (SMS).

In today’s generation most people use modern technologies to be able to serve

their clients fast and efficient, this make their job easier. Modern technologies not only
use by employees and professionals but also in different kind of people especially student
for their study and research.

For ICT (Information and Communication Technology) students and professionals,

they use modern technology to simplify life to help create a new technology for improving
lives within their society, seeking new ideas in order to help. The importance of technology
in society is demonstrated by use of it in our daily lives.

As for school industry, many schools turning towards automated systems whether
small or big to perform everyday task instead to manual systems because automated
system can replace the cost and time consumed in processes that their wants completed
by hand while providing companies with more accurate data.
 For all schools serving their students efficiently is one of the top priorities of a
business regardless of school type. Any school whether it’s small, medium, large can
achieve in modern technology. i.e. SDMS (STUDENT DATA MANAGEMENT SYSTEM).
It is proven that using SDMS can drastically increase in school efficiency in inputting
student’s information rather than using a manual system like paper-based works as it can
serve the students.

The Cebu Technological University (CTU) Daanbantayan Campus, Cebu, is one

of the ten (10) campuses of CTU that belief in the mission of providing in effective
transaction upon the MIS for the industrial, agricultural, fishery, information
communication technology, hospitality management, engineering, education and provide
special program for advancement of technology; address efforts on the environment
problems in the area collaboration with appropriate agencies(Adopted CSCST SYSTEM,
1983).

It also believes that the role of the Student Data Management System in
responding to individual and society needs is to improve one’s quality of life which must
be founded on the respect for the diversity of interests of the students as well as for the
faculty and staff the existence of conditions for security, progress and for adaptation for
modernized technology.

Theoretical Background

Here, we will discuss about different theories about the system that the researchers
gathered to guide them for development for the propose system (SDMS).

A student data management system (SDMS) manages students record and

information. A SDMS may handle course management, scheduling, personal records,
grades/comments, room/resource management and more. They can be used to run
complex enrollment reports, admissions, course schedules, grades and more. A SDMS
helps schools manage various operations including student data. Administrative and
fundraising operations. Many SDMS are web-based allowing access from any computer
with an internet connection with no additional software installation. This management
web-based software is much more centralized and easier to keep updated. By
implementing a SDMS to manage daily school needs, teachers and administrators can
save time and have immediate access to a variety of student data. This system are
needed for all parties involved in education-parents, children, teachers, administrators
and etc. SDMS allows parents a quick and easy way to communicate with their children’s
teachers or school administration. Parents are more involved when they receive up-to-
date information about the school events, grades, school attendance, home works etc.
teachers receive automated grade-books, report, links to parent info. Student may access
assignment and grades.
STUDENT DATA MANAGEMENT SYSTEM
IN CEBU TECHNOLOGICAL UNIVERSITY

CTU DAANBANTAYAN
CAMPUS STUDENT DATA
MANAGEMENT SYSTEM
Flow of the Study

THE PROBLEM

Statement of the Problem

In this study, the researchers planned to propose a Student System Information for
convenience use to Cebu Technological University-Daanbantayan Campus. There are
due problems which are identified of present manual method of keeping files and records
has been found by research to be disadvantageous which are recognize as follows:

1) Loss of files and records by theft.

2) Loss of files and records by the disaster such as fire, floods or even earthquakes
that could possibly occur without giving a chance to retrieve these files or record.
3) The old system of filling is not portable.
4) Difficulty in the search for data and information about every student.
5) Accessibility problem experienced by a staff or data administrator.
6) Difficulty in getting relationship(s) between data for an individual.

The everchanging trend in technology brought the necessity for the automation of
everything from paper-and-pen based to absolute computer domination. The
overwhelming emergence of computers paved way to easier access of information
that leads to increased production, efficiency and reliability.
Significance of the Study
Student System Information using this system school staff can store student’s
academic records, schedules, keep a check on student’s grade and take better of various
student specific data. A large-scale system can be use for taking care of various aspect
of school management. School can increase the capability of their SIS (Student
Information System) by adding various modules to the already existing system, an
institutions have to manage the huge amount of student data and it can be troublesome
sometimes due to its complex nature. Offering number of functionalities which helps
administrator to makes task easy and error free.

The main objective of this documentation is to improve the existing system of CTU-
Daanbantayan, helps to manage student data, allowing parents to be an active part of
their children’s daily academic season. Parents can check grades of their children’s,
reduces manual workload and paperwork. Generating various reports and check student
progress.

Administrators/Supervisors

With this study, it would help them to lessen their time and efforts as they find or
add student in the system or even updates regard on their academic records.

Students
Through a Student Information System, they can perceive and recognize as they
go to the MIS or Student Information System Office without going through the common
way of using a manual system and paper works.

Community
This study would contribute the community by implementing the system which is
the student information system. Such as in the other school, it is effective and efficient
to implement this kind of system which rely on the students that many schools require it.

Future Researchers
It will use to find the information needed in their study regarding about Student
Information System that they can use for their future reference. So that they have an
idea on what to do and what is the best.
 Definition of Terms

Computerized.

Computerized Library System.

Data.

Database.

LAN (Local Area Network).

Library. A place set apart to contain books, periodicals, and

other material for reading, viewing, listening, study, or
reference, as a room, set of rooms, or building where books
maybe read or borrowed.

Log-in
 Chapter II

REVIEW OR RELATED LITERATURE

This chapter presents the related literature and studies, local and
foreign, that gives bearing to the present study.

Related Literature
Local Literature
The importance of computer application is increasing day by day. In
the latest decades of the Millennium winning organization are those which
are willing to integrate business strategy. The use of computer information
technology results for them to be able to develop products fast and make
decisions fast, ability to have fluid organization structures. Using
information system confirms the company’s mission vision.
Schools or Universities use information systems in the way of
implementing a Student Information System (SIS). This results for them to
make the information of every individual makes easier and hassle free.
Students are capable and feel to ease when going to the SIS office
Because the use of the said system makes the transactions faster and
easier.
“Lack of Student Information System in school or universities can
lead to havoc and agitation”. Students will be demented on what they
should do to be able to have an information data of their academic records
that is why such systems is significantly useful in the way that it gives and
ease on working on student information system processes. Student
Information System is very useful in retrieving essential information of the
students.
Foreign Literature
Information systems are increasingly being used in organizations with
the objective of providing competitive advantage. The information system is
used by organizations can be grouped into different types such as
transaction processing system, management information system, decision
support system, executive information system, expert systems and office
information system. Information technology has heralded the advent of the
information society. The information society may be a ‘virtual society’. The
concepts of the electronic classroom, the electronic office and electronic
library have been explored. Information system poses a number of issues
on society in general, including: archiving, and bibliographic control,
security and data protection, intellectual property.
WAMP5(WAMP means Windows Apache MySQL PHP) is a platform
of Web development under Windows. It allows you to develop dynamic
Web sites with Apache server, PHP5 script language, and the database of
MySQL release 5. It also possesses PHPMyAdmin and SQLite manager to
manage more easily your databases.
Windows 7 is an operating system produced by Microsoft for use on
personal computers, including home and business desktops, laptops
netbooks, table PCs, and media center PCs. It was released to
manufacturing on July 22, 2009, and became generally available for retail
worldwide on October 22, 2009, less than three years after the release of
its predecessor. Windows Vista, Windows 7’s server counterpart, Windows
Server 2008 R2, was released at the same time. Windows 7 is succeeded
by Windows 8.

Related Studies
 Chapter III

RESEARCH METHODOLOGY

We individuals living in this society are challenge with a plenty of

problems such as in education, mental aspect of life,
sociophysiology, physiologic.

In orderly to solve this kind of complication, we have to make a strong

conclusion, following to methods and steps of solving the various
problems. To be able to make progress we need to conduct research.
Consequently, research is a contemplate as the process of
approaching at a dependable solution to a given problem through the
systematic collection, data analysis and interpretation of data.
Project Design

Analysis.

Designing.

Population and Local of the Study

Environment. The research was conducted at Cebu Technological
University Daanbantayan Campus, Agujo, Daanbantayan, Cebu. The
University is within the municipality located at the nethermost part of Cebu
province. Specifically, the school is situated beside the national road in
Barangay Agujo, 138 km from the Capitol Site (0 km). A map of Cebu
Province, with an inset of the location map of CTU Daanbantayan campus,
is shown in Figure No. 4
 Figure No. 4: Map OF Daanbantayan Cebu
(Location Map of CTU Daanbantayan Campus)
Historical Background of Daanbantayan Cebu

Daanbantayan was believed to be once ruled by a local chieftain or

Datu called Datu Daya who was known for his good deeds and bravery by
driving away invading foreigners and marauding moros. To help strengthen
his defenses, he built strategically placed watchtowers dubbed as
“bantayan” which is constantly manned by the natives/residents keeping
watch, or in the dialect “daan bantayan”, and so the present name
“Daanbantayan” originated. But before the town took on the name
Daanbantayan, it was then called Kang Daya, in brief Kandaya, named
after Datu Daya, in his honor. Not much has been known as to the actual
date of the town’s establishment but as was the custom during the Spanish
times, the friars or prayles decided to construct the church, now the Sta.
Rosa de Lima Parish Church way back in 1886, hence the establishment of
the church marked the establishment of the town as well, being at the
center of most settlements at that time. The name Daanbantayan was
derived from two words: the word "Daan" (which means "old" in the
Cebuano language, and the word "Bantayan" which refers to a place that
served as a "look-out-station" for Moro raiders before the Spaniards
obtained control of the Philippines. The original site of the town might have
been located at an elevated vantage point near Punta which is situated in
Tapilon. Some older maps and publications use both words independently
from one another, as "Daan Bantayan". In 1942, the Japanese Imperial
forces occupied in the town of Daanbantayan. Built of the Japanese military
garrisons and concentration camps here in the town of Daanbantayan. In
1942 to 1945, Cebuano guerrilla groups was fall of four year main conflicts
and insurgencies in the town of Daanbantayan and attacking Japanese.
After the conflicts, the Cebuano resistance groups goes to retreating by the
Japanese and start the liberated and the Battle of Daanbantayan on 1945
by the local Filipino forces of the Philippine Commonwealth Army units and
aiding the Cebuano guerrillas and defeats Japanese. In 1945, the
Philippine Commonwealth Army troops of the 3rd, 8th, 81st, 82nd, 83rd,
85th and 86th Infantry Division of the Philippine Army entered the town of
Daanbantayan, supported by the Cebuano guerrillas, and were attacked by
the Japanese forces in the Battle of Daanbantayan during World War II.

Respondents. There are two sets of respondents for this research. First,
we have the students of Cebu Technological University Daanbantayan
Campus who are taking Bachelor in Secondary Education – Major in
Mathematics and Technology and Livelihood Education/ Bachelor in
Elementary Education, Bachelor of Science in Fisheries, Bachelor in
Science in Hospitality Management, Bachelor of Science in Industrial
Technology – Major in Electronics, Automotive, & Comp. Tech, Bachelor of
Science in Information and Communications Technology, and Senior High
School. Secondly, we have the college professors from the different
departments of the university.
Respondents. There are two sets of respondents for this research. First,
we have the students of Cebu Technological University Daanbantayan
Campus who are taking Bachelor in Secondary Education- Major in
Mathematics and Technology and Livelihood Education/ Bachelor in
Elementary education, Bachelor of Science in Fisheries, Bachelor in
Science in Hospitality Management Bachelor of Science in Industrial
I. PERSONAL DATA

Name: Shedrey Marc Arriesgado

Address: Tapilon, Daanbantayan Cebu

Mobile: 09755566176

Email Address: ashedrey@yahoo.com

Age: 20

Gender: Male

Date of Birth: March 4, 1999

Citizenship: Filipino

Civil Status: Single

Father: Wilfredo Arriesgado

Mother: Loreta Arriesgado

 II. EDUCATIONAL ATTAINMENT

Tertiary : Cebu Technological University

:
Secondary : Tapilon National High School

Elementary : Tapilon Elementary School

III. SKILLS

I. PERSONAL DATA

Name: Petch Precy Jane Jarantilla

Address: Agujo Daanbantayan Cebu

Mobile: 09556780707

Email Address: Sapphire.Jarantilla@gmail.com

Age: 23

Gender: Female

Date of Birth: September 10, 1995

Citizenship: Filipino

Civil Status: Single

Father: Emmanuel Jarantilla Sr.

Mother: Nida Jarantilla

II. EDUCATIONAL ATTAINMENT

Tertiary : Cebu Techological University

:
Secondary :Mactan National High School

Elementary : Bankal Elementary School

III. SKILLS

I. PERSONAL DATA

Name: Ana Lou Perez

Address: Bakhawan Daanbantayan Cebu

Mobile: 09367350737

Email Address:

Age: 25

Gender: Female

Date of Birth: September 23, 1993

Citizenship: Filipino

Civil Status: Married

Father:

Mother:
II. EDUCATIONAL ATTAINMENT

Tertiary :
:
Secondary :

Elementary :

III. SKILLS