COMSATS University Islamabad

Sahiwal Campus
TENDER DOCUMENTS

For
Procurement of Equipment for Power Electronics and Control Lab of
Electrical Engineering Department of CUI, Sahiwal Campus
(Tender No. CUI/SWL/Procurement/FY 18-19/3/66)

(Single Stage Two Envelop Procedure)

Submission and Opening Date for Tender (Technical and Financial

Proposals):

August 16, 2018 (Thursday)

Submission Time: 1130 hours

Opening Time (Technical Proposals): 1200 hours

Tender Issued to M/s________________________________________________

July 2018

Purchase and Store Department

COMSATS Road, Off G.T.Road, Sahiwal
Tel: 040-4305666-Ext-128 & 186
Web: https://www.sahiwal.comsats.edu.pk/Tenders.aspx

Page 1 of 19
Page 2 of 19
 TERMS AND CONDITIONS OF THE TENDER

1. Eligible Vendors. - Bidding is open to all firms and persons meeting the following
requirements:

a) Registered with Income and Sales Tax Departments, Government of Pakistan

b) and who are on Active Taxpayers List (ATL) of Federal Board of Revenue
(FBR), Government of Pakistan.

2. Tender Document Fee (Non-Refundable). - Bidding documents along with Pay Order /
Demand Draft amounting to Rs. 1,000/- as a tender documents fee (Non-Refundable)
shall be submitted in favor of COMSATS University Islamabad, Sahiwal Campus to the
address given below. No bid will be accepted without tender documents’ fee. Attach
tender document fee with Technical Proposals.

3. Bid Security (Refundable). - The vendor is required to furnish in the form of Deposit at
Call (CDR) or a Bank Guarantee issued by a Scheduled Bank in Pakistan equivalent to
2% of the total bid price as a Bid Security in favor of “COMSATS University Islamabad,
Sahiwal Campus”. Any bid not accompanied by an acceptable bid security shall be
rejected by the Employer as non-responsive and without any right of appeal. Attach
Earnest money with Financial Proposals.

a. The bid securities of unsuccessful vendors will be returned upon award of

contract/Issuance of Purchase Order to the successful vendor or an expiry of
validity of Bid Security whichever is earlier.

b. The Bid Security may be forfeited:

i. If a vendor withdraws his bid during the period of bid validity

ii. If a vendor does not accept the correction of his bid price

iii. in case of a successful vendor, if he fails to sign the contract agreement or

execute the work as specified in bill of quantities (BoQ).

iv. in case of non performance of contract, delayed supply/installations or

substandard supply/installation, short in quantity, the security deposited
will be forfeited and the firm will be blacklisted.

4. Performance Guarantee (Refundable): 05% of the total value of the Invoice or a Bank
Guarantee issued by a Scheduled Bank in Pakistan will be retained as security by
COMSATS University Islamabad, , Sahiwal Campus which will be released after the
completion of warranty period, which is one year from the date of delivery / completion
of work / supply. Insurance Guarantee is not acceptable. After finalization of the bid and
signing contract/issuance of purchase order performance guarantee is required to be
submitted and bid security is to be released.

Page 3 of 19
5. Bid validity. - All prices should be valid for at least 120 days. Withdrawal or any
modification of the original offer within the validity period shall entitle CUI, Sahiwal
Campus to forfeit the earnest money in favor of the CUI, Sahiwal Campus and / or put a
ban on such vendor participation in CUI, Sahiwal Campus tenders / works

6. All prices should be quoted on F.O.R (Pak Rupees).

7. Delivery time or Completion Schedule. – The exact completion/delivery time from the
date of the purchase / work order will be 90 days. The handing over / completion time for
this contract is of critical importance.

8. The bid proposal should be inclusive of freight and all other taxes and we need delivery
of items at COMSATS University Islamabad, Sahiwal Campus’s premises.

9. All pages (BoQs & Terms & Conditions) are mandatory to be signed / stamped, failing
which the bid may be rejected

10. Any addition, deletion or modification of any clause of the procurement terms &
conditions of CUI by any vendor will not be acceptable and may lead to rejection of the
bid.

11. Site Visits/Concerned Office. - Before quoting, the vendor in his own interest can visit
the Store Section of CUI Sahiwal Campus/Concerned Office for
Sample/Specifications/Requirements of each item and to know the full implications of
the assignment. This will help him in proper assessment of the work. Failure to do so will
not absolve the vendor of his responsibility to carry out the work as specified in the
tender documents. The cost of visiting the site shall be borne by the vendor and shall be
at his own responsibility and risk.

12. The bid form (BoQs) must be duly filled in, stamped and signed by the authorized
representative of the vendor.

13. Method of Procurement. – COMSATS University Islamabad, Sahiwal Campus, will

follow the PPRA rule of single stage two envelope procedure;

i. The bid shall comprise a single package containing two separate envelopes. Each
envelope shall contain separately the financial proposal and the technical
proposal;

ii. The envelopes shall be marked as “FINANCIAL PROPOSAL” and

“TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion;

iii. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be

opened;

Page 4 of 19
 iv. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the
custody of the procuring agency without being opened;

v. The procuring agency shall evaluate the technical proposal in a manner prescribed
in advance, without reference to the price and reject any proposal which does not
conform to the specified requirements;

vi. During the technical evaluation no amendments in the technical proposal shall be
permitted;

vii. The financial proposals of bids shall be opened publicly at a time, date and venue
announced and communicated to the vendors in advance;

viii. After the evaluation and approval of the technical proposal the procuring agency,
shall at a time within the bid validity period, publicly open the financial proposals
of the technically accepted bids only. The financial proposal of bids found
technically nonresponsive shall be returned un-opened to the respective vendors;

ix. and The bid found to be the lowest evaluated bid shall be accepted.

14. Submission and Opening of bids. - The bid should be submitted in a sealed envelope in
such manner that the contents are fully enclosed and cannot be known until duly opened.
The sealed bids (Technical and Financial) must reach up to August 16, 2018 (Thursday)
on or before 1130 hours and will be opened on the same date at 1200 hours in the
presence of available vendors. All bids submitted after the time prescribed shall be
rejected and returned without being opened.

15. In case, opening date is declared as public holiday by the Government, the next working
day shall be deemed the date for submission and opening of the tender at same time and
venue.

16. The envelope should be marked as under;

Secretary, Purchase Committee
COMSATS University Islamabad, Sahiwal Campus
COMSATS Road, Off G.T Road, Sahiwal.
Tel: 040-4305001-05, Ext: 128

The envelope shall also bear the word “CONFIDENTIAL” and following identification
quotation of “Procurement of Equipment for Power Electronics and Control Lab of
Electrical Engineering Department of CUI, Sahiwal Campus”.

17. After opening of bids, COMSATS University Islamabad, Sahiwal Campus will examine
the bids for completeness as per tender document.

18. Evaluation Criteria: Technical proposals will be evaluated on the basis of following
criteria:

Page 5 of 19
  Bids will be evaluated on Item Wise Basis.
 Vendors for BoQ Serial Number 01 must be original equipment
manufacturers/authorized distributors of the quoted brand. Copy of the valid
authorization certificate must be attached with Technical Proposal.
 The vendor will provide literature of quoted brands which will be evaluated as per
specifications provided in tender documents.
 Company Profile and copies of CNIC, National Tax Number (NTN) and General
Sales Tax (GST) certificates should be attached.
 Experience of the firm for supplying of equipment to any Federal or Provincial
Government, Department, Agency, Organization or autonomous body or Private
Sector Organization anywhere in Pakistan. Please attach Purchase Orders/Work
Orders with technical proposal.
 The company must have skilled/qualified engineers and factory trained
technicians to support after sales facilities. Please provide complete detail with
technical proposal.
 Tenderer is a vendor who has not been blacklisted by any Federal or Provincial
Government Department, Agency, Organization or autonomous body or Private
Sector Organization anywhere in Pakistan. The vendor will provide this
undertaking on judicial stamp paper.

19. Evaluation of bids. - Bids will be evaluated in accordance with the evaluation criteria
and other terms and conditions set forth in the bidding documents.

20. Clarification of bids. - After opening of bids, vendors are not allowed to alter or modify
his bid. However the procuring agency may seek and accept clarifications to the bid that
do not change the substance of the bid.

21. The Tender shall be checked for any arithmetic errors which shall be rectified. The
Tender Price as determined after arithmetic corrections shall be termed as the Corrected
Total Tender Price which shall binding upon the Tenderer.

22. One Bid per Vendor. - Conditional or alternative bids are not allowed. Vendors are
required to quote one bid/one brand. If vendors quote two bids/different brands then their
bids are liable to be rejected. However, the alternative bids with separate bid security can
be accepted.

Page 6 of 19
23. COMSATS University Islamabad, Sahiwal Campus reserves the rights to reject the bid
if;
i. Received without earnest money
ii. Received later than the date and time fixed for tender submission
iii. The tender is unsigned/ unstamped
iv. The offer is ambiguous
v. The offer is conditional
vi. Offer is made by the unauthorized agent/ supplier of the original
equipment manufacturer.
vii. The offer is from a firm, which is black listed by any Govt. Office.
viii. The offer is received by telephone/telex/fax/telegram.
ix. Any unsigned / ambiguous erasing, cutting / overwriting etc. are made.
24. It is the sole responsibility of the agent / supplier / manufacturer to comply with the
applicable laws, be national or international.

25. Purchase order (s) will be awarded to the lowest or technically recommended vendor (s)
on the basis of item wise / subtotal wise / grand total wise according to the nature of
BoQs.

26. Rejection of bids. - COMSATS University Islamabad, Sahiwal reserves all the rights to
reject all bids or proposals at any time prior to the acceptance of a bid or proposals. CUI,
Sahiwal Campus will communicate the grounds for rejection of bids upon request of any
supplier or contractor but not liable to justify those grounds

27. The contract will be executed and handed over in satisfactory conditions up to the entire
satisfaction of COMSATS University Islamabad, Sahiwal Campus

28. If the vendor fails to deliver the goods / services to CUI-Sahiwal in time then the
penalty will be charged as under:-
a. 1% per day of the invoice price for 5 working days.
b. 2% per day of the invoice price for further 5 working days.
c. If the vendor fails to deliver the goods / services during the extended period then
the purchase / work order may be cancelled, earnest money and payment may be
forfeited.

29. If the delivered goods / services are not according to the required quality standards /
specifications, the same shall be liable to be rejected after inspection. The vendor would
be required to supply as per requirements mentioned in our BoQs, otherwise the purchase
/ work order will be cancelled after due date with confiscation of earnest money.

Page 7 of 19
30. The Employer will inspect the supplied and provided items to verify their conformity to
the Technical Specifications given in BoQ. The inspection will be conducted at final
destination.

31. On account payments. - Part / Advance payments are not allowed. Payment will be
made on submission of Invoice in the name of “COMSATS University Islamabad,
Sahiwal Campus” with a copy of delivery challan (s) after the complete order has been
supplied, inspected and accepted which includes delivery / installation, and COMSATS
acceptance / inspection thereof.

32. Deduction of Income Tax and any other tax will be deducted at source according to
Government prevailing rules.

33. Blacklisting of Suppliers and Contractors. - A procuring agency can permanently or

temporarily bar from participation in its respective procurement proceedings, the
suppliers and contractors who either consistently failed to provide satisfactory
performances or found to be indulging in corrupt or fraudulent practices.

34. In case of any dispute, decision of the Director, CUI Sahiwal will be final and binding
upon the parties.

35. The quantities given in the Bill of Quantities are estimated and provisional, and are given
to provide a common basis for bidding. The basis of payment will be the actual quantities
of work executed and measured by the Vendor and verified by the
Department/Concerned Office and valued at the rates and prices entered in the priced Bill
of Quantities, where applicable, and otherwise at such rates and prices as the Employer
may fix as per the Contract.

36. The CUI, Sahiwal Campus reserves the right to modify the quantities of goods / services
at any time before the award of purchase / work order.

37. In case of repeat orders fifteen per cent (15%) of the Original Procurement will be
considered as the permissible limit to issue variation.

Page 8 of 19
38. The vendor should furnish a certificate as worded below in token of acceptance of all the
terms and conditions of the tender. Otherwise, the tender will not be considered under
any circumstances.

39. I / We hereby confirm to have read carefully the terms and conditions of your Tender
Enquiry dated for opening on……………………………. for the purchase of
………………………………………………………

We agree to abide by all these terms and conditions/instructions.

40. Certified that the prices quoted against advertises tender dated…………………… are not
more than the prices charged from any other purchasing agencies in the county in the
financial year………………. and in case of any discrepancy, We/I hereby undertake to
refund the price charged in excess if and when asked to do so.

41. Certified that the prices quoted by our firm are inclusive of G.S.T and all taxes as per
rules and regulations.

Company / Vendor Name:…………………………………………………..…………....

Name of Tenderer:………………………………………………………………………...

Postal Address:…………………………………………………………………………...

Tel. / Mobile:…………………….………………Email:……………….……...…………

NTN#:………………………………………….GST#:………………………...…………

C.N.I.C No:……………..………………………………………………………………….

Signature of Tenderer:……………………………………………………………………

Date and Stamp:……………………………………………………………………..…….

 Please also attach the Certificate supporting being Active Taxpayer as per

requirement of FBR.

Page 9 of 19
 Bill of Quantities (BoQ) (Item Wise Basis)

BoQ
Procurement of Equipment for Power Electronics and Control Lab of
Electrical Engineering Department of CUI, Sahiwal Campus

(Tender No. CUI/SWL/Procurement/FY 18-19/3/66)

Unit Total
Item Name & Reference Quoted
SR.# QTY price price
Specification Model /Brand Brand
(Rs.) (Rs.)

Equipment for Power Electronics and Control Lab for EE Department (Item Wise Basis)

Power Electronics
Trainers
Trainer with all
with
Experimental ED-2040 OR
1 modules 03
Modules and Full Equivalent
and full
Options Make ED
options
Korea or Equivalent

Single-Phase Half
i Wave/Full Wave
Rectification Circuit

3-Phase Half
ii Wave/Full Wave
Rectification Circuit

Single-Phase Half
iii Wave/Full Wave
Phase Control Circuit

3-Phase Half
iv Wave/Full Wave
Phase Control Circuit

Sensible Circuit by
v
IGBT

Page 10 of 19
vi Circuit by IGBT

PWM Inverter Circuit

vii
by IGBT

Square Wave
viii Voltage-type Inverter
Circuit by SCR

Single-Single
ix Cyclotron Converter
Circuit by SCR
Single-phase AC
x Power Control Circuit
by SCR

Power Electronics IT-900 OR

2 System 03
Training System Equivalent

MCH-305B Power
3 DC Power Supply 02
OR Equivalent Supply

CD 800a OR Multi
4 Digital Multi meter 04
Equivalent meter

Grand Total

Total in Words

Page 11 of 19
Note:
 The Purchase/Work order will be awarded on Item Wise Basis.
 Installation will be Free of Charge soon after delivery. In case of faulty equipment, the vendor
will repair or replace free of cost.
 Vendors shall price the Bill of Quantities in Pakistani Rupees only.
 For all the Brands mentioned in this tender (if any), the term “equivalent or higher” is hereby
added and shall be considered as per PPRA rules.
 Multiple prices of an item may lead to rejection of the item/bid.
 In case of any inquiry regarding specifications of any item, please visit Purchase
Office CUI, Sahiwal Campus during office hours 08:30 am to 04:30 pm from
Monday to Friday.
 Please quote the rates on our BoQ otherwise your bid/item may be rejected.

Page 12 of 19
Specifications/Reference Model/OR Equivalent
BoQ Serial Number 01

Page 13 of 19
Page 14 of 19
Page 15 of 19
 BoQ Serial Number 02
IT-900 Power Electronics Training System

Page 16 of 19
Page 17 of 19
 BoQ Serial Number 03
Item Specifications:
 Phase: Single Phase
 Model Number: MCH-305B
 Brand Name: MCH
 is customized: Yes
 Current Type: DC
 Place of Origin: China (Mainland)
 Voltage: 0 to 30V
 Current: 0 to 5A
 Fixed Output:5V 2A

 Product Description

0 to Descripted Continuously Variable

Voltage: ≤0.01%+2mV
Stability
Load: ≤0.01%+2mV
Voltage
Recover Time ≤100μS
Ripple & Noise ≤1MVRMSefficent
Temperature Factor ≤300PPM/oC
0 to Descripted Continuously Variable
Current Current, Load Stability ≤0.2%+3mA
Ripple & Noise ≤3mArms
220V±10% 50/60Hz
Line Power Supply
Working (Alterable if needed :110±10%50/60Hz)
Condition Operating Temperature:-10oC~40oC Moisture≤90%
Storage Temperature:-20oC~80oC Moisture≤80%

model
MCH-302B MCH-303B MCH-305B
specification
Output voltage 0~30V
Output current 0~2A 0-3A 0-5A
Source regulation 1×10 +3mV
-4

Load regulation 1×10-4 +3mV

Ripple& noise ≤1mV
Display error ≤0.5%+1 digit
Fixed output
Output voltage Fixed 5V/3.3V
Output current 1A
Load regulation ≤5mV
Ripple& noise ≤15mV
Display error ≤2mV(rms)
Dimension 130×165×330mm
Weight 5KG 5.8KG 6.5KG

Page 18 of 19
BoQ Serial Number 04

Digital Multimeter 800a Made in Japan OR Equivalent

Page 19 of 19