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This document discusses seven tips for improving time management skills: 1) Make and stick to a schedule, 2) Prioritize tasks, 3) Set boundaries to avoid distractions, 4) Account for necessary breaks, 5) Avoid overly distracting activities, 6) Use time management apps, and 7) Avoid procrastination by completing tasks as early as possible. Effective time management requires discipline, planning, and technology tools to increase productivity and reduce stress.

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123 views3 pages

Gold Advanced Test

This document discusses seven tips for improving time management skills: 1) Make and stick to a schedule, 2) Prioritize tasks, 3) Set boundaries to avoid distractions, 4) Account for necessary breaks, 5) Avoid overly distracting activities, 6) Use time management apps, and 7) Avoid procrastination by completing tasks as early as possible. Effective time management requires discipline, planning, and technology tools to increase productivity and reduce stress.

Uploaded by

Huong
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Time management is a struggle for many people these days.

We have so much to
do in both our work and personal lives – and so little time to make it all happen. If
you are a manager, executive, or startup leader, time management becomes even
more of a challenge: You have to juggle both your team’s needs and your own.

That said, there are many ways to improve your time management skills. Plenty of
resources and techniques are available to aid you in this endeavor. Here are seven
of my favorites:

1. Make a Schedule – and Stick to It

Start improving your time management skills by organizing your days and weeks in
advance. There will always be surprises, but it’s likely that you have an idea about
the kinds of tasks and responsibilities you have to deal with every day.

If you’re feeling a little lost, spend a week or two tracking every single thing you do
each day. This will help you identify patterns and recurring tasks, which you can then
incorporate into your schedule.

2. Prioritize

The second lesson in time management is learning how to prioritize. To efficiently


execute any project, you need to decide which stages or components of the project
are most important to your business and the impact of each stage/component in the
short, medium, and long terms.

In other words, you must figure out which tasks or activities will deliver the best
returns. That way, you can prioritize these over less important tasks.

3. Set Some Boundaries

If you want that your team and family to let you work in peace, you need to inform
them when you aren’t available. People can’t read your mind, so it’s up to you to set
boundaries when necessary. You don’t want to sound rude, so be sure to
communicate your limits in a polite – but direct – manner.

To make this work, you will have to make a few things clear to everybody:

- Which hours of the day you don’t want to be disturbed at all, except in case of an
emergency.

- What counts as an “emergency.”


- When you are free to take quick phone calls or answer simple requests.

- How your team should proceed to schedule long-duration meetings for more
complex issues.

4. Account for Good Distractions

No matter how hard you try, you will get distracted here and there. That’s a fact of
life. Furthermore, no one can work for hours on end. We all need breaks to help us
stay productive. The best thing to do is to accept that distractions will happen and try
to incorporate them into your schedule.

Block out some downtime during your schedule every day. This may mean setting
aside a few minutes here or there for a cup of coffee, a walk in the corridor, or a trip
outside for some fresh air. These breaks are especially important if you work at a
desk all day long.

You can also use your breaks to try some stress management techniques, like
breathing exercises, meditation, or yoga.

5. Stay Away From the Bad Distractions

If there is a good side to distractions, there is also a bad side. If a distraction takes
up too much of your time, you will find yourself greatly behind on work. So, get to
know which distractions tend to drain too much of your time – and then make every
effort to avoid these distractions.

For example, you may want to stay away from social media during the workday. You
may also want to keep your email window closed until you are ready to sort through
your inbox. Leaving the tab open in the background can be a massive distraction –
each new email that comes in will make you want to veer from the task at hand. The
same goes for app notifications.

6. Get Some Tech Help

There are many time management apps available for both Android and iOS devices.
These can help you boost your productivity and ensure that you are doing what has
to be done.

For example, if you want to know where all your time is going, you should try
something like Rescue Time or Toggl.

If your goal is to keep your calendar in order, download Cal or aCalendar.


If you need some help keeping distractions away, give Focus Booster a shot.

If your to-do list is in disarray, then Trello may be perfect for you.

These are just a few of the options out there. There’s a time management app for
everyone these days. If you’re not a fan of these suggestions, you can definitely find
something else that suits your needs. Just do a little digging.

7. Never Procrastinate

If it can be done today, do it today. This golden rule should be your motto if you want
to make the most of your time.

Take it a step further: If something in your schedule changes, and you find yourself
with extra time before the end of the day, start on the next day’s tasks without
thinking twice. It’s much better to finish your week earlier on Friday than it is to get
stuck working on a last-minute project.

Time management requires discipline, planning, a strong attitude, and the help of a
few good tech tools. But if you get it right, it will definitely pay off in terms of higher
productivity and lower stress levels.

Give these tips a try and see what works for you. Your team, your partners, your
clients, and even your family and friends will be much happier to be around
you when you’re relaxed and on top of things.

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