CENTRALISED PROCUREMENT

PROCESS FLOW
Award of Project

Procurement Material Control Kick off Meeting

(if applicable)
Categorization of Materials
Finalization of procurement plan

Prepare RFQ to Suppliers based on approved procurement plan

For Tagged & Bulk Items for For Tagged Systems (Pre-Fabricated Material Requisitions for Items not included in the
Construction Projects Engineered Packages) for EPC Projects Procurement Plan
[By Projects] [By Corporate Engineering] (By Projects/ Departments)

E-procurement to be
No
used to obtain Is
quotes? Material available in Yes
Central Store/ other
stores?
Yes (By Material
Control)
Create Online RFQ/ Auction through E-Marketplace Portal
(By Procurement) No
Issue RFQ to Suppliers & Receive
Invite Suppliers to Submit Quotations
Quotations
(By Procurement)
(By Procurement Department) E-procurement to be No
used to obtain
Receive Automatic Notifications for RFQ/ Auctions & Submit Online Quotes quotes?
(By Suppliers)

Yes

Technical Evaluation of the Quotation

(By Engineering Department & Projects)
Create Online RFQ/ Auction through
E-Marketplace Portal
Commercial Evaluation of technically qualified bidders
(By Procurement)
(By Procurement Department)
Collect quotes from Suppliers
Invite Suppliers to Submit Quotations (By Procurement)
N egotiations with Qualified Suppliers within the time frame provided by projects
(By Procurement)
(By Procurement Department)

Initiate Client/ In-house Approval form after selecting the Supplier for Receive Automatic Notifications for RFQ/
Auctions & Submit Online Quotes
processing Purchase Order
(By Suppliers)
(By Procurement Department)

Technical submittal to Client

(By Engineering Department & Projects)

Budget Comparison, Obtain Client Approval

(By Projects)

In-House Approval
(By Procurement Department)

Purchase Order Issue to Supplier Negotiate With Suppliers

Purchase Order Original

(By Procurement) (By Procurement)

Material Transfer
Voucher from Central
Material Expediting & Logistics
(By Procurement Department) Store/ Other Store to
Project Store

Supplier
Manufacturing, 3rd Party Inspection & Dispatch

Shipping

Customs Duties, Clearance Charges, Transit Insurance, Transportation to site

Warehouse
(Receive, Inspect Store, Issue and Report)
Project Stores, Central Stores & Workshop stores

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