ABUDAWOOD TRADING COMPANY PA

Name:
Designation:
Location :
Month: Nov-2018
Date of Submission: 04.12.18

No Routine Tasks

Daily sales reconciliation (DSR) sheet correctly updated and 100% reconciled on a daily
basis:
- Any unreconciled amount immediately reported to Regional Hub Accountant
1 - Ensured 100% cash / cheque receipt against daily sales
- Daily Sales posted 100% reconciled against SAP Sales Report
- 100% verification of deposits in the DSR with the entries in Cash Journal
- For cheques only, ensure any delay in securing cheque is against approved exception of FI
HOD
- Any shortages rightly investigated and updated in the DSR
- Any bounce cheque immediately highlighted
-Ensure ,no entry is left parked into the cash journal
- Maintain all details with reasoning for all entries that need to be reversed at any point.

Cash/Cheque Deposit:
2 -Ensure Branch Cash/Cheque deposit in Bank on very next day (By Max.12PM)
-Ensure settlement as well by max 01:30Pm

Daily Cash/Cheques Reconciliation through MIS:

Entries moved from Cash Journal to Clearing Account only when payment
3 checked/reconcile with bank MIS
Settlements of Payments Through SAP:-
ZPFI_017-Bank Reconciliation For HBL
ZPFI_017A-Bank Reconciliation For ABL
ZPFI_017s-Bank Reconciliation For Samba
-Ensure amount is settled in the correct Bank SAP window.
-All cheques submitted to be reconciled through the cheque submission tracking sheet.

Sub-d Payment:-
4 1-100% advance payment secured from SubD via banking channel - no cash received at
branch .
2- Payment Only Post in Sub-d Account Post Confirmation from Alert/MIS.
3-Payment Matched with Alerts/MIS (Slip #,Amount ,Party Code ,FBCJ Code)
4-Mention Sub-d Name and Code in Text Column
 Bounce Cheque Intimation:-
5 1-Intimation of Bounce cheque should be share on immediate basis with concern. Make
sure bounce cheque posted in customer account on same day by RHA.
2-Recovered penalty charges for each bounce cheque as per Credit SOP 3-
Ensure Deposit of Penalty/Scrap sale/Other Income into ADP Account on weekly basis.

Petty Cash Posting:-

1-Review All Petty Vouchers as per Petty Cash SOP before posting into SAP. 2. All
the petty Expense should be posted on daily basis in system
6 3-Cross Check Cost Center, Internal orders & GL before posting any Expenses in FBCJ
(Petty). 4.
Supporting approvals/Valid Receipt of petty Expense should be attached with Top Sheet
along with approval of CS&L Supervisor/BM. 5.
Petty Expense Tracking sheet should be shared with SPOC on Fortnightly basis
6.Ensure petty vouchers are submitted to RHA on timely basis
7- In case of one off expenses, advance approval and intimation is required.
8- All expenses must be posted as per policy and must be categorized under petty
expenses.

Supplier Shortage:
7 Daily reporting of supplier shortages to be recovered from the Supplier with all Concern
Stakeholders:
- Submitted Supplier Shortages against salary adjustment to RHA on Daily basis
- Ensure all the Shortages move from Customer account into SO Vendor Code within Max 2
Days, Intimation should be escalated in case of non Compliance/Delay
- Monthly submitted final outstanding against supplier to RHA
8 Daily/Weekly reported customer/CS&L shortages along with bounce cheque aging With all
the Concern stakeholders.
9 Thoroughly Reviewed, Compiled and Submitted Accruals by 24th of each month

10 Any "High Observation" timely reported to Regional Hub Accountant and followed with
Concern stakeholders for closer
Vendor Invoices(Monthly):-
1-Ensure Correct Posting of Monthly Vendor Expense as per Guidelines/Policy.
11
2-GL Account / Cost Center /Internal order should be Verified before posting.
3- Ensure accuracy and reliability of data that is forwarded.

Record Keeping:-
12 1-Proper record of Bank Deposit Slip Both for Sub-d Slips and GT Slips (HBL. ABL & Samba)
should be maintained on daily basis.
2-Ensure record maintenance of Petty cash Voucher, CMR, Bounce Cheque, WHT, Askari
Vault Receipt and vendor invoices.
 WHT/Sales Tax Recon:
1-Tracking of Withholding Tax should be maintained on daily basis.
13 2-Intimation of WHT Deduction shortages should be shared to Concern audience on daily
basis.
3- When certificate is received , it must be submitted to RHA on timely basis and the
relevant shortages be identified.
4- All certificates record should be maintained.

14 Data Processing
1-Ensure processing of HHT Data/PGI on Timely Basis. In case of Delay intimation should
be shared with Concern stakeholders on daily basis along with reason of delay

Insurance Management :-
15 1-Stock and Cash Insurance Management Tracking should be maintained on daily basis.
2- Incase CIS Limit is exceeded, it must be intimated to HO level to relevant concern for
timely adjustments and arrangements.
3- Insurance charges and fees details along with slips must be maintained and shared with
RHA.
4- Arrangement of vault service be done at local level (where applicable). In this case,
BM ,RHA and relevant concerns be intimated.

Bank Slip Verification Sheet:-

1-Proper Tracking of Bank verification should be maintained at Branch Level and Daily
16 reporting of Tracking sheet with SPOC, Post verification with FBCJ/DSR/MIS.
2-Posting All Cheque ,Cash Deposit -both GT and sub-d should be mentioned in Bank
verification Tracking with correct Slip # )

CMR Verification/Tracking Sheet:-

1-Ensure Daily verification of CMRs as per Policy. 2.
17 Settlement of CMRs through F-32 on daily basis after proper verification of CMR # ,
Customer Code / Customer Name / Posting Date / Amount / SO Code and SO Name / SR
Name /Clearing Date / Contact Detail and Executed Person name /Customer CNIC Copy,
Signature verify with CNIC and Stamp).
3- Proper record of CMRs physically be maintained on daily basis.
 All Current Dated / Credit Cheques timely deposited in bank with any delay
Tracking sheet submitted to Regional Hub Accountant by 3rd of each month
- Ensure that credit cheques be received on the same day of shipment, irrespective of
18 their credit period assigned.
- Ensure that on credit cheque the date mentioned must be at least 02 days earlier. For
e.g. in case of 7 day credit term the day mentioned must be of 5th day .
- Ensure all the formalities are filled up in the cheque for e.g. company stamp/
signatures/no over writing/ no mismatch of words and numbers/correct date/correct
deposit date/correct counter party name.
- Incase wrong cheque is received and submitted into the bank due to the reasons
mentioned above and bounced subsequently then the accounting officer/supervisor will
be held responsible. Therefore review it properly.

Customer Undertaking and Credit Limit:

19 Ensure there's no breach of credit limit by each credit customer. Any deviance duly
highlighted to management RHA.
- Ensure that the cheque is received from customer as per the credit agreement received
from the customer . No other bank/Account# cheque be received.
- Hard copies of all agreements must be maintained.
- Incase agreements expires, all the stakeholders must be informed.
20 Ensure Deposit of Scrap sale/Other Income into ADP Account on immediate Basis and
intimation regarding deposit should be shared with RHA

Inventory Reconciliation:
21 - Ensure Stock count on monthly basis and share finding with RHA
- The audit conducted should be surprised without any intimation.

22
Finance Dashboard (monthly)

I certify that the aforementioned tasks were performed as per the policy and within the
required control environment. Any weaknesses identified have been disclosed in the
Observation Summary along with appropriate plans for resolution.

I confirm the completeness and accuracy of this checklist

Submitted by:
Name Of Employee :

Reviewed /Acknowledged by:

RADING COMPANY PAKISTAN PVT LTD.
Monthly Check List

Daily Bi-Monthly Monthly Important Findings during the period:

Completed S.NO Any Observation Related to following Points:-

Completed 1

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ollowing Points:- Action Taken
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Pending

Not Applicable