Sl.

DESL's Requirement MS Sharepoint

No
1 Knowledge base of research documents
a Available - Folder
wise: Similar to
For uploading of web searched documents in different classifications GDrive
b Should have stratification categories as per format given below Folders to be made
c The categories should be dynamic i.e. the columns addition/deletion option should be there with renaming. Not Available
d Should have view as well as download options against each document Available
e Example of above: Not Available
Relevant Data/ References/
Stratification 1 Stratification 2 Stratification 3 Document Name Content Bibliography

2 Repository of documents created under project

a Should have limited access for different category of documents also the access should be dynamic i.e. access can be Available
changed after stipulated time.
b No column feature,
Should have customizable column option under different category Limited as GDrive
c Example of above: Not Available
Sl. No. Document name Category Document type Created by/ Created date/ Status
Reviewed by Modified date
d The documents should have options for view/edit/download Available
e Available,
Simultaneous
editing of
documents by
The last modified document should be only available for editing purpose. Remaining all only for view option participants
3 Internal platform
a To Do list: Should have portal for assigning task showing by whom and to whom option Available
b The task should only be visible to the assigned person and who has assigned the work Available
c Available -
Also a reminder should be sent to the assignee and some notification at the To Do List platform for indicating Progress(%),
progress and deadline day description, start &
Sl. DESL's Requirement MS Sharepoint
No
end date
d Available - but
could not explore
Should have an announcement portal to be seen and accessible by every team member due to
4 Excel survey
available - Simple
survey can be
done - (Part of
Survey form office 365)
a Different forms can
Cloud hosting of form with different categories be created
b Drop down instead
The form will have questionnaire with MCQs having radio buttons of buttons
c Need more
definition -
Separate analysis
Category wise analysis report generation can be done
d Downloadable format of analysis report Available
Forms can be
made -
Consolidated
responses can be
seen
5 Technical features
a Cloud space of 30GB 1 TB per user
b ID creation with limited access Available
c Group creation: customizable within team members. Available
d Recent files across
folders cannot be
The data export option should be there over a stipulated duration. accumulated.
Sl. DESL's Requirement MS Sharepoint
No
6 Available
Development duration: 15 days. Immediately

Pros Cons
Can define flows - auto alerts on e-mail & SMS Will take time to familiarize.
Filter options based on file types No provision to discuss on a file.
Events can be created Cannot categorize newly added files across folders
Custom forms (Questionnaires) can be developed. No provision to add desirable tags.
(Get around- including keywords in the file names).
Web pages can be designed.
Layout is highly customizable
Survey is possible, questionnaire can be prepared and shared for response
from others.
Can post something, to be seen by other members.
Can be operated through mobile app.
Figure 1: customizable dashboard
Figure 2: Database
Figure 3: Task assignment
Figure 4: Posts and comment