EXPORT FLOW RO-RO

(PORT KLANG)

Shipping Agent Forwarding Agent Appointed

Customs Stevedores by
2 Submit freight
5 7 a) Submit Shipping note & IED to Shipping Agents
Received K2 form
Importer & quotation and finalise
- SMK-DNT yard operator 10
Bank freight charges loads vehicles on to
Approved & b) Arrange transport to deliver ship
1 Issue 2a
Prepare & issue 6 Release of K2 vehicles to yard before vessel
Purchase shipping note arrival
Order / Make Payment of storage
Advise on 11 charges
LC (if
required)
Forwarding Agent

a.) Received
Yard Operator
instruction for cargo 8
3 clearance a) Received Shipping notes and
Shipping Instruction.
b.) Prepare K2
Exporter b) Received delivery list 7 days
before vessel arrival /IED
Documents 1day before vessel arrival
1a preparation c) Prepare invoice for storage
-Invoice charges
-Packing
List
-Shipping
Instruction 4 PIA s
9 Shipping Agent
-Apply for Approval of Export
Permit (if Permit (if a) Received Shipping
applicable) applicable) Instruction
b) Prepare & release B/L
collect freight/ doc fee

D: Ports &
A: Documents Preparation B: Customs C: Inland Transportation & Terminal
Clearance & Tech Control Handling Handling
1
No Process Flow Document Process Time Cost

1 Importer issues purchase order to exporter. An LC advise is Purchase 2 Working Days

issued by the bank (for applicable shipments) Order (LC Advise)
Letter of
Credit
Exporter prepares commercial invoice, packing list & shipping
1a
instruction (after the order is confirmed)
Invoice 1 Day (Document
*Shipping booking can be done in advance Packing list Preparation)
*Shipping instruction when all details are available Shipping
instruction
Overall – 2 days
Apply for Export Permit from PIA (if applicable)
* Export Permit can be done in advance
A
2. SA Submit freight quotation and finalize freight charges with Freight
shipper. Quotation
- Receive and accept booking from shipper. Shipping
- Provide shipper with booking confirmation. instruction
*Freight quotation and freight charges can be done in advance

SA Prepares and issue shipping note

Shipping
2a. note 30 min

3 a.) Exporter books container with shipping agent through Export Overall – 2 days
forwarding agent permit
b.) Prepare K2 Form

4 PIA approves export permit (if applicable) Export

permit
No Process Flow Document Process Time Cost

5 FA submits electronic K2 form (through SMK-DNT), ( it takes K2 form 30 min – 1 hour 0.88/kb
around 1 hour to prepare a K2 for 10 items, transmit and
receive customs response with registration number)

6 Approved and release K2 K2 10 min. No cost B

7 a) FA will submit book note and IED to terminal operator -Book note & Depending on No Cost
(yard) IED number of vehicles

b) FA will arrange transport to deliver vehicles to yard before -IED 3-5 days before
Trucking/
vessel arrival. vessel arrival
Delivery List Transport tariff
8 a)Terminal Operator (yard) will receive Book Note and -Book Note & C
Shipping Instructions (S.I.) from FA S.I.
Received 1/2 days
b)Yard will receive delivery list 7day before vessel arrival and -Delivery list before vessel
IED 1 day before vessel arrival to prepare cargo to be loaded and IED arrival
on board
-Invoice for
c)Yard operator will prepare invoice for storage charges
storage
No Process Flow Document Process Time Cost

9 a) SA received shipping instruction Bill of Lading 30 mins MYR110 –B/L

b) SA prepare & release BL and collect documentation fee MYR30 – EDI fee

D
10 Port operator loads vehicles on board vessel

11 FA makes payment of storage charges Invoice After vessel Vehicles –

sails
MYR8 per unit/day
Heavy vehicles-
MYR10 per unit/day
Legend (Export and Import Flow):

• PIAs - Permit Issuing Authorities

• IID – Integrated Import Documents
• K2 Form- Customs declaration form for export
• K1 Form- Customs declaration form for import
• DNT- Dagang Net Technologies (e-service
provider)
• SMK-DNT- Electronic data interchange system
used by Customs for export declaration
• FA – Forwarding Agent
• SA – Shipping Agent