Manav Kukreja

MS WORD

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PRACTICAL 1

FIND & REPLACE

Find is used to find a single word or a phase, line in paragraph or in a document. It saves
time from find words by scroll down in a document. Replace is used for replace a word or
line from other word or line in a paragraph or in a document.
STEPS TO FIND
1. Create a document or open an existing document.
2. On edit menu, Click Find.
3. In the find what box, enter the text want to search for.
4. Click find next to find all.

STEPS TO REPLACE

1. Create a document or open a document.

2. On edit menu, Click Replace.
3. In the find what box, enter the text that you want to search.
4. In the replace with box, enter the replacement text.
5. Click on replace or replace all.

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PRACTICAL 2
HEADER & FOOTER
These are little identifiers hat runs to top and bottom of your document. They can include
page numbering, title, author name, chapter name, date. These can greatly increases the
visibility of a long document and make it look more professional

STEPS TO INCLUDE HEADER & FOOTER

1. Click a header and footer on the view menu.
2. A header and footer box will appear on the screen.
3. To create a header, enter the text or graphics in the header area.

TO CREATE A FOOTER
1. Click switch between header and footer on the header and footer toolbar.
2. Enter the text or graphics in the footer area.
3. When you finish click close on header and footer toolbar.

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PRACTICAL 3
FORMAT PAINTER
Format painter is used to apply the style of one paragraph on the other paragraph
in document. You can use the Format painter on the write tab to apply text
formatting and some basic graphics formatting, such as borders and fills. However,
you can copy formatting from a picture (such as the picture borders).The Format
Painter cannot copy the font and font size on Word Art (Text objects you create
with readymade effects to which you can apply additional formatting options) text.

STEPS TO USE FORMAT PAINTER

1. Select the text or graphic that has the formatting that you want to copy.
2. On the Home tab, in the clipboard group, click Format Painter.
3. Select the text or graphics that you want to format.
4. To stop formatting, press ESC.

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PRACTICAL 4
DROP CAP
The dropped cap, a large dropped initial capital letter, can be used to begin a document or
a chapter, or to add interest to a newsletter or invitation. It is mostly used in books,
chapters, magazines etc.

STEPS TO INSERT DROP CAP

1. Click in the paragraph that you want to begin with a drop cap.
2. On the Insert tab, in the Text group, click Drop Cap.
3. Click dropped or in margin.

BOOKMARK
A bookmark identifies a location or a selection of text that you name and identify for future
reference. Instead of scrolling through the document to locate the text, you can go to it by
using the bookmark dialog box.

STEPS TO INSERT BOOKMARK

1. Select the text or item to which you want to assign a bookmark, or click where
you want to insert a bookmark.
2. On the Insert tab, in the link group, click Bookmark.
3. Under Bookmark name type or select a name.
4. Click Add.

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PRACTICAL 5
MACROS
A macro is a series of commands and instructions that you group together as a single
command to accomplish a task automatically. The typical use of macros is speed up routine
editing and formatting, combine multiple commands (for example, to insert a table with a
specific size and borders, and with a specific number of rows and columns), make an option
in a dialog box more accessible automate a complex series of tasks.

STEPS TO RECORD A MACRO

1. Click on the macros button in a macros group on the view tab.
2. Click on record new macro, Record macro box appears.
3. Type the macro name and create shortcut key.
4. Click on ok button (Excel automatically starts a macro recorders. Now all the
command perform in excel will be recorded in current macro.)
5. Click o bold, italic and set format size 14.
6. Click on macro button in macro group on view tab. Click stop recording option.
Excel will stop recording the macro.

RUN THE MACRO

1. Select the cell to be formatted.

2. Press Ctrl+ Q to use the macro .

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PRACTICAL 6
TABLES
A word table is an object that you can add to your document and it helps to
organize the text and other contained on the page. It is simply a container that
provides separate phase for each of your important items so that it is easy to find.

Steps to insert a table in MS Word

1. Place the cursor from where you want to create file.
2. Click the table button in a table group on the insert tab. A small grid will
appear.
3. Select the no. of rows and columns by dragging the mouse.
4. Release the mouse button. Your table grid will appear in the document.

CREATING A TABLE USING INSERT TABLE OPTION

1. Place the cursor from where you want to create a table.
2. Click on insert table,
3. Click on drag down arrow of table button in table group.
4. Click on insert table option. The dialogue box appears.
5. Enter the desired number of rows and columns for the table in dialogue
box.

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Day/Time 9-10 10-11 11-12 12-1 1-1:30 1:30-2:30

Monday Eco FA BO Comp. B BM

Tuesday B.Com FA BM BO R Eco

Wednesday B.Com FA BM Comp. E BO

Thursday E.Lab(G2) Eco BM Comp. A FA
Friday B.Com FA BM Eco K Comp. Lab
Saturday E.Lab(G3) Comp.* BO* B.Com*
*Combined Class

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PRACTICAL 7
FORMATTING DOCUMENT
STEPS TO FORMAT A SPACING
1. Select format.
2. From the format drop down menu, select paragraph.
3. In the paragraph set up windows, the indents and spacing allows to adjust the line
spacing of your document.
4. When you are finish click on ok.

STEPS TO PAGE SETUP AND MARGIN FORMATTING

1. Select file.
2. From the file drop down menu, select page setup.
3. In the page setup windows the margin tab allows to change the margins to the
correct format.
4. When you are finished, click ok.
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PRACTICAL 8
STYLE
It is a set of formatting character that you can apply to text in your document to
quickly change its appearance. When you apply a style you apply a whole group of
format in one simple task.

STEPS TO USE MS STYLE IN MS WORD

1. Select the text to which you want to apply text.
2. Place the mouse over each style to see a preview. Finally click on desired
readymade style.

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PRACTICAL 9

TEMPLATES
Templates are readymade formats used for document. Templates contain predefined
headers, fonts formats lines, etc. It is a special file which can be used for creating
documents like resume, letters, memos using templates eliminates the need to recreate
the same format every time. Therefore it saves time efforts when creating new
document. It is if two types: - built in templates and custom template. Built in template
provides a present structure for several common types of document. Like faxes, letters,
memos, reports etc. In custom template, if you have a formatting or a layout that you
use frequently in your document but is not offered in MS Word you can easily create a
new template using your own formatting and setting.

STEPS TO CREATE TEMPLATE

1. Click office button.
2. Click new.
3. Click on installed template tab. The screen will show no of templates.
4. Click on desired template icon say a letter.
5. Click create button. Your document will contain the selected template.
6. Fill the require details.
7. Finally save and print the letter.

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PRACTICAL 10
MAIL MERGE
It is used when a user wants to sent the same letter or document to different persons
with different address. Example: - If you want to invite your friends to your birthday
you can use mail merge. It allows a single document to be sent to a particular address
database that it helps to save time.

WORKING OF MAIL MERGE

It creates copies of same letter or document for multiple recipients in such a way that
each letter of our document looks specifically designed for individual recipients. Each
document can have different fields like name, address, phone, email, age etc.

HOW TO USE MAIL MERGE

You have to create a document and a database of address. Mail merge will associate a
copy of document to each record of address database.

STEPS IN MAIL MERGE

1. Create document.
2. Create data source.
3. Place various fields in main document.
4. View the merged data.

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MS-EXCEL

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PRACTICAL 11
MS EXCEL
CREATE AND EDIT WORKSHEET
1. Of Worksheet

2. Moving Data

Steps to move data from one cell to another

First Method by Drag
a. Select a cell.
b. Point the cursor on selected cell.
c. Drag the selected cell and leave the cursor on desired cell.

Second Method by Cut and Paste

a. Select a cell.
b. Right click on the mouse, drop down menu appears.
c. Select cut option from drop down menu.
3. Insert a cell.

STEPS TO INSERT A CELL

a. Select a cell.
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b. Right click from mouse, drop down menu appears.
c. Select insert option from drop down menu.
d. Select ok.

DELETE A CELL
Steps to Delete a Cell
a. Select a cell.
b. Right click from mouse, Drop down menu appears.
c. Select Delete Option Drop down menu.
d. Select ok.

FORMATTING A WORKSHEET
1. Bold, Italic, and Underline

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Select the Data and Click Bold, Italic and Underline in Font Tab.

2. FONT AND FONT SIZE

Select the data and change font and font size according to your desire in font size.

3. Changing colour of cells

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Select the data and can change the colour of cells acc to your desire in font tab.

4. Format Cell Border

Select the cell and can change the borders of cell according to your desire i.e. for total,
calculation etc.

5. Alignment the Data in Cell

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6. FUNCTIONS IN EXCEL
1. Count Function
This function is used to get the total number of data.

Steps to use the function

 Select the cell where you want to result to appear.

 Type equal sign ‘=’.
 Type the function name COUNT. Type “(” to open parenthesis.
 Click the cell B2 to define the starting cell of the range and drag the mouse to F2.
 Formula bar will display =COUNT (B2:F2.
 Type “)” to open parenthesis.
 Press Enter.

2. Press Sum Function

This function is used to get the total of the data.
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Steps to insert function
 Select the Cell where you want the result to appear.
 Type equal sign “=”.
 Type the function name SUM. Type “(”to open parenthesis.
 Click on the cell B2 to define the starting cell of the range and drag the mouse to
F2.
 Formula bar will appear =SUM (B2:F2.
 Type “)”to close parenthesis.
 Press Enter.

3. Average Function
This function is used to get the average of the data.

Steps to insert function

 Select the cell where you want the result to appear.
 Type equal sign “=” .
 Type the function name AVERAGE. Type “(” to open parenthesis.
 Click on cell B2 to define the starting cell of the range and drag the mouse to F2.
 Formula bar will display =AVERAGE (B2:F2.
 Type “)” to close parenthesis.
 Press Enter.

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4. Minimum Function
This function is used to get the minimum number from the data.

Steps to insert function

 Select the cell where you want the result to appear.
 Type equal sign “=”.
 Type the function name MIN. Type “(” to open parenthesis.
 Click on the cell B2 to define the starting cell of the range and drag the mouse to
F2.
 Formula bar will display =MIN(B2:F2
 Type “)” to close parenthesis.
 Press Enter.

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5. Maximum Function
This function is used to get the maximum value of data.

Steps to insert the function

 Select the cell where you want the result to appear.
 Type equal sign “=”.
 Type the function name MAX type “(” to open parenthesis.
 Click on the cell B2 to define the starting cell of the range and drag to F2.
 Formula bar will display =MAX (B2:F2.
 Type “)” to close parenthesis.
 Press Enter.

6. Round Function

This function is used to round the decimal values in the nearest integer .
Steps to insert the function
 Select the cell where you want the result to appear.
 Type equal sign “=”.
 Type the function name ROUND. Type “(”to open parenthesis.
 Click on the cell B2 to define the starting cell of the range and drag the mouse to
F2.
 Formula “)” to close parenthesis.
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 Press Enter.

7. If Function
 Create a Worksheet.
 Click on cell B2 and type the formula =IF (C16>50,“pass”, “fail”) and press
enter key. The result will be displayed according to condition.
 Copy the formula from cell B2 to B3, B4 to B5 till B10.We will get the result.

8. Square Root Function

This function is used to get the square root of number.

Steps to insert the function

Select the cell where you want the result to appear.
Type equal sign “=”.
Type the function name SQRT. Type “(” to open parenthesis.
Click on cell B2 to define the cell of the range and copy the formula to B3, B4, till
B26.
Formula bar will display=SQRT (B2.
Type “)” to close parenthesis.
Press Enter.

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Formulas on Excel
Formulas are equations that perform calculations on values in your worksheet. A
formula starts with an equal sign (=). It is of two types:
1. Simple Formula
2. Complex Formula

a) Simple Formula
In the formula, one operation is performing at a time. For example 5 multiply 2= 5*2.

Steps to insert the formula

a) Select the cell where you want to insert the formula.
b) Formula starts with sign equal “=”.
c) Insert the formula in the formula bar i.e. =B2+C2.
d) Press Enter.

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b) Complex Formula
In this formula, two or more operations performing at a time. For example 5 multiply 2
plus 8 =5*2+8. Steps to insert formula.
a) Select the cell where you want to insert the formula.
b) Formula Start with sign Equal “=”.
c) Insert the formula in the formula bar i.e. =E3+F3/2
d) Press Enter.

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SORTING
Sorting refers to arrange data according to alphabetical, numerical, cell colour etc.
Sorting data helps you quickly visualize and understand your data better, organize and
find the data that you want, and ultimately make more effective decisions.

Steps to sort Data

 Select a column of total of marks data in a range of cells.
 On the Home tab, in the editing group, and then click Sort and Filter. A drop
down menu appears.

 Choose the option according to your desire.

Filter the data is a quick and easy way to find and work with a subset of data in a range
of cells or table columns.

Steps to filter the data

 Select a column of total of marks data in a range of cells.
 Om the Home tab, in Editing group, click Sort and Filter, and then click Filter.
A drop down menu appears.
 Click the arrow in the column header. A drop down menu appears.
 Select the option from drop down menu according to your desire, enter the
range and press ok.

VALIDATION
Validation means apply limit in the data. For example insert value between 50
and 100.
Steps to set up the validation
 Select one or more cells to validate.

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 On the data tab, in the data tools group, click data validation. The data
validation dialog box is displayed.
 Click the Setting tab.
 To specify the type of validation that you want, allow a whole no. within
limits. Enter the maximum or specific value to allow.
 Click ok.

: - Use Goal Seek

Goal Seek
Goal seek function is used to know how we obtain the goal by adjusting a value.

Steps to use goal seek function

A. On the data tab, in the data tools group, click What-If Analysis, and then click Goal
Seek.

B. In the Set cell box, enter the reference for the cell that contains the formula you
want to resolve.
C. In the two value box, type the result you want.
D. In the by changing cell box enter the reference for the cell that contains the value.
E. Press Ok. The changing cell will automatically change.

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PRACTICAL 12
INSRT AN AUTO SHAPE IN A PRESENTATION
AUTO SHAPE
An Auto Shape is a predefined or free form figure such as a line, oval, cube, or free
form scribble that you can quickly insert into a document and then customize.
STEPS TO INSERT AN AUTO SHAPE
 On the insert menu, point to picture, and then click Auto Shape.
 On the Auto Shape toolbar, click the button for the type of shape you want to
insert. The drop down menu of Auto Shape appears.
 Click the button for the particular shape you want to insert.
 To insert a standard sized Auto Shape, click the position in your document
where you want to display the shape.
 To give the Auto shape a specific initial size and shape, press the mouse button
and drag to create the figure.

Lab Experiment
AIM: - Insert a Clipart in a slide
Clip art is a collection of pictures or images that can be imported into a document or
another program.

STEPS TO INSERT A CLIP ART IN A PRESENTAION

 In the Clip Art task pane in the search for text box, type a word or phrase that
describes the clip art that you want or type all or some of the file name of the clip
art

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 Click Go……
 In the list of results click the clip art to insert it.

INSERT WORD ART IN A SLIDE

WORD ART
Word art is a gallery of text styles that you can add to your 2007 Microsoft Office
system documents to create decorative effects, such as shadowed or mirrored text. You
can change Word Art text like you can change any other text in a shape.

STEPS TO INSERT WORD ART IN A SLIDE

 Select the text that you want to convert to Word Art.
 On the Insert tab, in the text group, click Word Art and then click the Word Art
that you want.

MUSIC
To enhance your presentation, you can add a sound for emphasis or effect. When you
insert a sound on a slide, an icon that represents the sound file appears.

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STEPS TO INSERT MUSIC IN A SLIDE
o In the pane that contains the outline and slide tabs, click the slide tab.
o Click the slide to which you want to add a sound.
o On the Insert tab, in the media clips group, click the arrow under sound.
o Click Sound from file, locates the folder that contains the file, and then double
click the file that you want to add.

CHANGING TYPE OF CHART IN PRESENTATION

In presentation you can change the type of chart by following some steps: -
1. Open an existing document or create a new presentation.
2. Select the chart and right click, a drop down menu appears.

3. Select “change series chart type” option from menu.

4. Select a desired type of chart from chart list.
5. Click Ok and chart will change to your desired chart type.

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MS- POWERPOINT

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