College management system

Understanding the problem & problem statement:-

The existing system which we using in our college is traditional process is a complete manual
process. Now-a-days, education is playing very significant role in the society. Day-by-day, the
percentage of illiterates are decreasing and the percentage of literates is increasing. Education will
change the society in all the aspects and everyone wants to study higher professional degrees.
Admissions are increasing day by day so there by ratio of establishment new colleges and schools
are also increasing. But the actual challenge is starting from now. Most of the schools and colleges
are maintain student information in records. When the number of records increased, it is difficult
to maintain the information of each student in the old manual system. Maintaining the records
manually leads to error prone and required more man power and it consumes more time for
processing the records. The main objective of developing the current project entitled “COLLEGE
MANAGEMENT SYSTEM FOR COLLEGES” is to build effective system which is fast, accurate,
consistency, reliable and flexible enough so that it can incorporate any future enhancements. By
automating the system using computers, sophisticated technology can be used for making the
information more flexible, accurate, and secure and user friendly. Time and man power can be
more effectively utilized and online information can be easily available to the user and at the same
time we can maintain higher level of security. Every user such as student, staff and administration
can able to see the information of each student through online from anywhere and anytime.

 These types of CMS are already available in our markets, but it does not have the feature that
we are providing to our college.
 Many of the companies are improving this project on the platform .NET. that seems to be
complicated and to use
 The main functionality such as ENTERING AND RETRIVING of the attendance in the CMS
will not be provided by the companies who had developed this project earlier.
 We are going to introduce our project on a special platform JAVA which is very user friendly.
 Here we will provide the high permissions to the Admin so he can handle the complete college
for better security and maintenance.
 There will be different permissions to the admin and faculty.

Until recently the place of the College Management System (CMS). Now-a-days, education is
playing very significant role in the society. Day-by-day, the percentage of illiterates are
decreasing and the percentage of literates is increasing. Education will change the society in
all the aspects and everyone wants to study higher professional degrees.

Admissions are increasing day by day so there by. Ratio of establishment new colleges and
schools are also increasing. But the actual challenge is starting from now. Most of the schools
and colleges are maintain student information in records.

When the number of records increased, it is difficult to maintain the information of each student
in the old manual system.
Maintaining the records manually leads to error prone and required more man power and it
consumes more time for processing the records.

Process flow chart

0 level DFD - college management system project report

1 level DFD - college management system

2 level DFD - college management system

 College information: Through this service one can access the complete information
about the college campus such as courses available, admission procedure, placements,
college events, achievements etc.
 Student tracking: Any company or any organization that want to check the summary
about the student of the college, so that they will be able to choose the particular
students for their campus placement And for that purpose they will be given a particular
link through which they can access the information required.
 Student attendance status: It gives the attendance status of students. Faculty will update
the attendance periodically and can be seen by students and parents.
  Student’s performance in exams: This facility provides the performance of the student
in each exam which is conducted by university or college such as midterm performance.
Marks obtained by students in exams will be updated by faculties that can be access by
students and parents.
 Exam Notification: This facility notifies students and parents about examination
schedule.
 Events: It will give information about different events that will be conducted by college
time to time. Information about these events will be updated by administrator.
 Online assignments: This service provides the facility to faculty to upload assignments
and to students to submit these assignments online.
 Information about staff: It will help in maintaining complete information about college
faculty members such as their department, cadre, date of joining, salary, etc.
Administrator will register new faculties and remove their account when they leave the
college.

The system COLLEGE MANAGEMENT SYSTEM can be used to manage the data of all type
of educational institutes. It will support both stand alone and Codes and Scripts Downloads
Free. Perceiving the need for the advanced college management software, Inet has College
Management System Project in Vb.Net helps Managers to plan and control the organizational
operations and to respond to changing market conditions.

Software requirements of the system:-

Software requirements deal with defining software resource requirements and prerequisites
thatneed to be installed on a computer to provide optimal functioning of an application.
Theserequirements or prerequisites are generally not included in the software installation
package andneed to be installed separately before the software is installed.Operating systemis
one of the first requirements mentioned when defining system requirements(software).
Software may not be compatible with different versions of same line of operatingsystems,
although some measure of backward compatibility is often maintained.
Software used in designing the system:

Operating system
Microsoft Windows XP or higher.

Application
software’s

Html, CSS and php[front end]MySQL server 5.0 [back end]

Justification of the problem

A college is a place where students come to take admissions for getting good education,
staff members come for job to teach students and parents come to know the performance of
their Childs. A college or any educational institute provide following facilities:-

Inquiry with college staffs to get admission

Depositing fees
Getting good qualities education

Various facilities provided by college (games, personality development classes,communication

skill development classes etc.)
Various operational works that are done in colleges are:-

Recording information about students, parents and staff members

Generating receipts

Recording information related to course of students

Keeping record of attendances of both students and staff members

Keeping information about various departments of college

Keeping record of marks of studentsThese are the various jobs that need to be done in a college
or educational institute by collegemanagement and faculty members. All these works are done
on papers:

Information about students and staff members is done by just writing their name, age andgender
and address and educational qualification, whenever they comes up their information is stored
freshly.

Receipts are generated by recording fees for each facility provided to student on aseparate sheet
and at last they all are summed up.

Attendance information, performance in exam information and library information

aregenerally recorded on the documents. It is destroyed after some time period to decreasethe
paper load in the office.

College schedule are maintained on papers.

Exam time tables and results are also maintained on papers and displayed on notice board.All
this work is done manually by the college management and other operational staffs in thislot
of papers are needed to be handled and taken care of. That creates heavy stress on their minds
to accomplish the work in given segment of time.
Requirement analysis

Requirements analysis in systems engineering and software engineering,encompasses

thosetasks that go into determining the needs or conditions to meet for a new or altered product,
takingaccount of the possibly conflictingrequirementsof the variousstakeholders,such
as beneficiaries or users. It is an early stage in the more general activity of requirement
sengineeringwhich encompasses all activities concerned with eliciting, analyzing,
documenting, validating and managing software or system requirements. Requirements
analysis is critical to the success of a systems or software project.
There requirements should be documented, actionable, measurable, testable, traceable, related
to identified business needs or opportunities, and defined to a level of detail sufficient for
system design
Design

ER model
Attributes
Student:- studentname,sex,studentid,birth,
Depatment :- departmentname,dnnumber,
Faculty :- facultyname,facultyno, desigination,salary
Courses :- courseno,courseame,no of credit
Hostel:- hostelid,hostelname,no of seats

ENTITY Names
Student
Faculty
Department
Course
Hostel

KEYS
Primary key:-
Studentid,
Facultyid
Courseno
Hostelid
Dnnumber
Multivalued key:-
Name
Faculty name
Coursename
Hostelname

composite key:-
age
dob
foreign key
salary
department
coursename
derived key
birth
place

Relationship
Student – registered - course
Student - living - hostel
Student - belongs - department
Department – employee – faculty
Faculty – teaches – course
Department – offered - course