A MANUAL FOR PREPARATION OF PROJECT REPORT

CONTENTS

1. GENERAL

2. NUMBER OF COPIES TO BE SUBMITTED

3. SIZE OF PROJECT REPORT

4. ARRANGEMENT OF CONTENTS OF PROJECT REPORT

5. PAGE DIMENSIONS AND MARGIN

6. MANUSCRIPT PREPARATION

7. TYPING INSTRUCTIONS

8. NUMBERING INSTRUCTIONS

9. BINDING SPECIFICATIONS

Appendix 1 : Title Page

1
 A MANUAL FOR PREPARATION OF PROJECT REPORT

1. GENERAL :
The manual is intended to provide broad guidelines to B. tech students in the
preparation of the project report. In general, the project report shall report, in an
organized and scholarly fashion an account of work of the student/group of
student leading to the discovery of new facts or techniques or correlation of facts
already known (analytical, experiments, hardware oriented etc.)

2. NUMBER OF COPIES TO BE SUBMITTED :

Students should submit …….. copies to the Head of the Department concerned
on or before the specified date. The Head of the Department should send one
copy to the Department library, one copy each to the internal and external
examiner and one copy to the individual student concerned.

3. SIZE OF PROJECT REPORT :

The size of project report should not exceed 60 pages of typed matter reckoned
from the first page of Chapter 1 to the last page.

4. ARRANGEMENT OF CONTENTS OF PROJECT REPORT :

The sequence in which the project report material should be arranged and bound
should be as follows :

1. Title page
2. Candidate’s declaration
3. Declaration of Plagiarism
4. Bona-fide Certificate
5. Abstract
6. Acknowledgement
7. Table of Contents
8. List of Tables
9. List of Figures
10. List of Symbols, Abbreviations or Nomenclature (Optional)
11. Chapters
12. Appendices
13. References

2
The Tables and Figures shall be introduced in the appropriate places.

5. PAGE DIMENSIONS AND MARGIN :

The dimensions of the final bound copies of the project report should be 290mm x
205mm. Standard A4 size (297mm x 210mm) paper may be used for preparing
the copies.

The final copies of the project report (at the time of submission) should have the
following page margins :

Top edge : 30 to 35 mm
Bottom edge : 25 to 30 mm
Left side : 35 to 40 mm
Right side : 20 to 25 mm

The project report should be prepared on good quality white paper preferably not
lower than 80 gms /Sq. Meter.

Tables and figures should conform to the margin specifications. Large size figures
should be photographically or otherwise reduced to the appropriate size before
insertion.

6. MANUSCRIPT PREPARATION :
The candidates shall supply a typed copy of the manuscript to the guide for the
purpose of approval. In the preparation of the manuscript, care should be taken to
ensure that all textual matter is typed to the extent possible in the same format as
may be required for the final project report.

Hence, some of the information required for the final typing of the project report
is included also in this section.

The headings of all items 2 to 11 listed section 4 should be typed in capital letters
without punctuation and centred 50mm below the top of the page. The text
should commence 4 spaces below this heading. The page numbering for all items
1 to 8 should be done using lower case Roman numerals and the pages thereafter
should be numbered using Arabic numerals.

6.1 Title page – A specimen copy of the title page is given in Appendix 1.

6.2 Bonafide Certificate – Using double spacing for typing the Bonafide
Certificate should be in this format :

(Certificate to be countersigned by the HOD.)

3
6.3. Abstract – Abstract should be an essay type of narrative not exceeding
600 words, outlining the problem, the methodology used for tackling it
and a summary of the findings.

6.4. Acknowledgement – It should be brief and should not exceed one page
when typed double spacing.

6.5. Table of contents – The table of contents should list all material
following it as well as any material which precedes it. The title page,
bonafide Certificate and acknowledgement will not find a place among the
items listed in the table of contents but the page numbers of which are in
lower case Roman letters. One and a half spacing should be adopted for
typing the matter under this head.

6.6. List of Tables – The list should use exactly the same captions as they
appear above the tables in the text. One and a half spacing should be
adopted for typing the matter under this head.

6.7. List of Figures – The list should use exactly the same captions as they
appear below the figures in the text. One and a half spacing should be
adopted for typing the matter under this head.

6.8. List of Symbols, Abbreviations and Nomanclature – One and a half

spacing should be adopted for typing the matter under this head. Standard
symbols, abbreviations etc. should be used.

6.9. Chapters – The chapters may be broadly divided into 3 parts (i)
Introductory chapter, (ii) Chapters developing the main theme of the
project report, (iii) Results, Discussion and Conclusion.

The main text will be divided into several chapters and each chapter may
be further divided into several divisions and sub-division.

 Each chapter should be given an appropriate title.

 Tables and figures in a chapter should be placed in the immediate

vicinity of the reference where they are cited.
 Footnotes should be used sparingly. They should be typed single space
and placed directly underneath in the very same page which refers to
the material they annotate.

6.10. Appendices – Appendices are provided to give supplementary

information, which if included in the main text may serve as a distraction
and cloud the central theme under discussion.

4
  Appendices should be numbered using Arabic numerals, e.g.
Appendix 1, Appendix 2, etc.

 Appendices, Tables and References appearing in appendices should be

numbered and referred to at appropriate places just as in the case of
chapters.

6.11. List of References – Any work of other researcher is used either directly
or indirectly the origin of the material thus referred to at appropriate places
in the project report should be indicated. A paper, a monograph or a book
may be designated by the name of the first author followed by the year of
publication, placed inside brackets at the appropriate places in the project
report should be indicated. A paper, a monograph or a book may be
designated by the name of the first author followed by the year of
publication, placed inside brackets at the appropriate place of reference.
The citation should in IEEE standard format

REFERENCES
1. Nabae A., Takahashi I., and Akagi H., “A New Neutral-point Clamped
PWM inverter,” IEEE Trans. on Industrial Applications, Vol. IA-17,
Sept./Oct. 1981, pp. 518-523,.
2. Jain S.K., Agrawal P., Gupta H.O., "Fuzzy logic controlled shunt active
power filter for power quality improvement," Electric Power Applications,
IEE Proceedings - , vol.149, no.5, Sep 2002, pp. 317- 328,

6.12. Tables and Figures format should be as per the IEEE template of
conference proceedings.

7. TYPING INSTRUCTIONS
7.1 General
This section includes additional information for final typing of the project
report. Some information given earlier under ‘Manuscript preparation’
shall also be referred.

The impressions on the typed copies should be black in colour.

Uniformity in the font of letters in the same project report shall be

observed.

A sub-heading at the bottom of a page must have atleast two full lines
below it or else it should be carried over to the next page.

5
 The last word of any page should not be split using a hyphen.

One and a half spacing should be used for typing the general text.

Single spacing should be used for typing:

(i) Long quotations.
(ii) Long Tables
(iii) Foot notes
(iv) Multiline captions
(v) References

All quotations exceeding one line should be typed in an indented space –

the indentation being 15mm from either margins.

Double spacing should be used for typing the Bonafide Certificate and
Acknowledgement.

7.2. Chapters
The format for typing chapter headings, divisions headings and sub
division headings are explained through the following illustrative
examples.

Chapter heading : CHAPTER 1

Division heading INTRODUCTION

Division heading : 1.1 OUTLINE OF PROJECT REPORT

Sub-division heading : 1.1.2. Literature review.

The word CHAPTER without punctuation should be centered 50mm down

from the top of the page. Two spaces below, the title of the chapter should
be typed centrally in capital letters. The text should commence 4 spaces
below this title, the first letter of the text starting 20mm, inside from the
left hand margin.

The division and sub-division captions along with their numberings should
be left-justified. The typed material directly below division or sub-division
heading should commence 2 spaces below it and should be offset 20mm
from the left hand margin. Within a division or sub-division, paragraphs
are permitted. Even paragraph should commence 3 spaces below the last
line of the preceding paragraph, the first letter in the paragraph being
offset from the left hand margin by 20mm.

8. NUMBERING INSTRUCTIONS

6
8.1. Page Numbering
All pages numbers (whether it be in Roman or Arabic numbers) should be
typed without punctuation on the upper right hand corner 20mm from top
with the last digit in line with the right hand margin. The preliminary
pages of the project report (such as Title page, Acknowledgement, Table
of Contents etc.) should be numbered in lower case Roman numerals. The
title page will be numbered as (i) but this should not be typed. The page
immediately following the title page shall be numbered (ii) and it should
appear at the top right hand corner as already specified. Pages of main
text, starting with Chapter 1 should be consecutively numbered using
Arabic numerals.

8.2 Numbering of Chapters, Divisions and Sub-Divisions

The numbering of chapters, divisions and sub-divisions should be done,
using Arabic numerals only and further decimal notation should be used
for numbering the divisions and sub-divisions within a chapter. For
example, sub-division 4 under division 3 belonging to chapter 2 should be
numbered as 2.3.4. The caption for the sub-division should immediately
follow the number assigned to it.

Every chapter beginning with the first chapter should be serially numbered
using Arabic numerals. Appendices included should also be numbered in
an identical manner starting with Appendix 1.

8.2. Numbering of Tables and Figures

Tables and Figures appearing anywhere in the project report should bear
appropriate numbers. The rule for assigning such numbers is illustrated
through an example. Thus if as figure in Chapter 3, happens to be the
fourth then assign 3.4 to that figure. Identical rules apply for tables except
that the word Figures is replaced by the word Table. If figures (or tables)
appear in appendices then figure 3 in Appendix 2 will be designated as
Figure A 2.3. If a table to be continued into the next page this may be
done, but no line should be drawn underneath an unfinished table. The top
line of the table continued into the next page should, for example read
Table 2.1 (continued) placed centrally and underlined.

8.3. Numbering of Equations

Equations appearing in each Chapter or Appendix should be numbered
serially, the numbering commencing a fresh for each Chapter or
Appendix. Thus for example, an equation appearing in Chapter 2, if it
happens to be the eighth equation in that Chapter should be numbered
(2.8) thus:

C(s) G1 G2

7
 ----- = ----------------- (2.8)
R(s) 1 + G1 G2 H

While referring to this equation in the body of the project report it should
be referred to as Equation (2.8).

9. BINDING SPECIFICATIONS
Project report submitted for Btech should be bound using flexible cover of
thick white art paper. The spine for the bound volume should be of black
Calico of 20mm width. The cover should be printed in black letters and
the text for printing should be identical to what has been prescribed for the
title page.

8
 Specimen “ A” Title Page

(A typical Specimen of Title Page)

(Thesis Title)

Submitted in partial fulfillment of the requirements

for the award of the degree

of

Bachelor of Technology

IN
(Electrical Engineering)
By
(Name of the Student)
Roll No.
Under the Guidance of
(Supervisor’s Name)

(Month, Year)

DEPARTMENT OF ELECTRICAL ENGINEERING

NATIONAL INSTITUTE OF TECHNOLOGY
Raipur 492010 (INDIA)