Parent Handbook

Competitive & Developmental

Programs

Ex ellen e is not an a t, it’s a ha it

www.eastsidetimbers.com
 TABLE OF CONTENTS

Welcome from the Board of Directors Page 4

Who is Eastside Timbers Page 4
adiStars Program Page 4
Academy Program (Fall) Page 4
Pre-Collegiate Program (Winter) Page 5
Camps & Clinics Page 5
Indoor/Futsal Page 5
Player Evaluation & Placement (Tryout Information) Page 5
Team Formation Page 6
Playing Up In An Older Age Group Page 6
Player Movement Page 6
Playing Time Guidelines Page 7
Fees Page 7
What is Covered Page 7
Uniform/Equipment Page 8
Tournaments Page 8
Coaches Per Diem Page 9
League Games Page 9
End of Season Tournaments Page 10
Organization Page 10
Pa e t’s Role Page 10
Parent & Player Code of Conduct Page 11
In Summary of Code of Conduct Page 13
Red & Yellow Cards Page 14
Accident, Medical and Liability Insurance Policy Page 15
Protests, Grievances, Misconduct Policy Page 15
Abuse Protection Policy – T o Adult Rule Page 16
Delinquent Payments Page 16
Financial Aid Page 17
Game Forfeiture Policy Page 17
Field Usage Page 17
Fundraising Page 18
Team Management Page 18
Annual Parents Meeting Page 18
Staff Directory Page 19
To our Eastside Families,

Eastside is a non-profit soccer club dedicated to providing competitive

soccer programs for youth. The club supports many interrelated soccer
programs including Recreation; Competitive teams U8-U18, TOPSoccer,
and various camps and clinics. The lu ’s Competitive philosophy is to
provide a soccer program for more serious soccer players who are
interested in increasing their skill level as they compete at a challenging
level. The Competitive curriculum is designed to build skills, strength, and
character through participation. We strive to provide a competent
coaching staff with a strong background in experience and credentials. In
all areas we want communication an integral part of the club, so please
do not hesitate to ask questions if you have them. We want everyone to
support our shared objectives moving forward.

Sincerely,

Eastside Timbers
Board of Directors

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Welcome

Welcome to Eastside Timbers. We a e e ited that ou’ e hose to ha e ou

daughter or son participate in what we hope will be one of the most exciting
memories of their youth. We know what a big sacrifice this can be. But we
believe, as you do, that the rewards our kids gain from this experience will reach
far beyond the short time we have them in our care.

The club provides a premier soccer program for the more focused soccer youth in
the area. This has been accomplished by providing a positive, fun, and quality
training environment with experienced coaches. We continually evaluate our club
priorities to ensure that the Club values, focus, and direction benefit the players
and their families. Each of us must examine the reason our kids are participating
in such a program. Is it for them or us? The players must come first and we invite
you to work with us to accomplish this endeavor.

Who is Eastside Timbers?

Eastside Timbers is an organization that provides players with an opportunity to
experience the sport of soccer at every level.

The membership of Eastside Timbers continues to grow and currently employs a

Director of Coaching, an Assistant Director of Coaching in charge of Recreation
and Player Development, an Administrative Director, and a part-time Recreaton
Assistant, along with a variety of coaching positions. Eastside is recognized as a
premier club that is dedicated to and understands that the true value of long-
term success comes through the development of both technical skills and team
play over any individual game result. Eastside provides a structure for children
ages 4–18 to play soccer at all levels; the club supports four individual but
interrelated programs; Recreation, Developmental, Competitive and TOPSoccer
along with a variety of camps and clinics.
The Eastside Competitive program is broken into four categories:

 Youth Academy
adiStars: U8-U10 teamsteams
U8-U10 focused on developing
focused technical
on developing proficiency
technical and and
proficiency
building an understanding of the sport. This 12 month program begins
with evaluations in May and runs through for one year until the next
tryout period.
tryout period.

 Academy (Fall) Program: U11-U14 teams focused on development and

application of technical skills. This 12 month program begins with
tryouts in May and runs through for one year until the next tryout
period.

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  Pre-Collegiate: U15-U19 teams focused on playing at the highest
possible level, application of tactical concepts and preparing players for
the demands of collegiate athletics. These teams have a 12 month
calendar that begins in June with training and summer tournaments to
prepare players for high school. At the conclusion of high school soccer,
club teams will return to training with league games beginning end of
January and balance of season runs until the next tryout period the
following May.

At any given time Eastside Timbers teams may be participating in any number of
competitions, programs and tournaments. The team coaches will coordinate
participation with the Director of Coaching and their teams before moving
forward in these competitions.

Camps & Clinics

Under the direction of the Eastside Director of Coaching, Eastside offers a

number of camps and clinics throughout the year. Eastside camps, clinics and
academies are designed to assist the player in improving his/her individual and
team skills. All players are highly encouraged to participate in these.

Indoor/Futsal

Eastside Timbers does not cover Indoor/Futsal league play during the winter
months. Teams may elect to participate on their own, but should notify the
Director of Coaching of their plans. Team registration, coaches’ fees, referee fees
and player card fees are an additional cost that is the responsibility of each
player/team. If an Eastside Timbers coach is used for game, there will be a fee
required as determined by the Eastside Timbers DOC. If a parent chooses to coach
a team, it must first be cleared by the DOC and use of club uniform is not allowed.

Tryouts & Evaluations

Tryout evaluations will take place each year in May for all developmental and
competitive players. The t out e aluatio p o ess is used to dete i e a pla e ’s
soccer skill level each year. The tryouts will generally consist of two sessions of
1.5 hours each. The team head coach will determine the players to be selected
for their respective team that is appropriate to their present skill level. Every
attempt will be made to place players on teams that best suit their level of
development. Placement is to benefit player development as well as team
de elop e t. A pla e ’s skill le el a d so e eeds a ha ge f o ea to
ea so a pla e ’s positio o a tea is ot gua a teed f o o e ea to the e t.

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Upon completion of tryouts, each player will be notified in a timely manner of
their team placement. Final response (accept/decline) is required within 48-hours
of notification. If accepted, this is a contract between Parent/Player and Eastside
Timbers. By accepting the position you have agreed to all Terms and Conditions
as outlined in this Parent Handbook. All fees are due and payable based on the
fee schedule provided. The club Director of Coaching and other evaluators will
assist in this process.

Team Formation
U-8 through U-19 boys and girls teams shall be formed based on a general tryout
and evaluation. Teams will be formed under the rules applied by the applicable
governing bodies. Only players with completed current registrations shall be
allowed to participate in league play. We will attempt to field at least one boys
and one girls team per age group. These fi st tea s ill e the Red tea fo
the age group. If the Staff Coaches and DOC find that there are sufficient quality
players to field a second (Black) or third (White) team, then one will be formed. A
maximum roster for 9v9 (U11-U12) teams is 14, for 11v11 (U13-U14) Fall Teams it
is 18 and for 11v11 (U15-U19) Winter Teams it is 22, but only 18 are allowed per
game. It is the responsibility of any team coach choosing to roster more than the
maximum game roster to o u i ate this ga e li it to tea e es&
their parents. I e tai i u sta es a oa h a ele t to fo a pla e pool
instead of initially assigning players to specific teams. If this is in the best interest
of the players in the age group, the club supports this process. Coaches will be
expected to communicate their decisions to players regarding roster changes for
league and tournament play.

Playing Up In An Older Age Group

A player may play in an older age group if it has been determined by the team
coach, Director of Coaching and Parent that this would best serve the player in
their future development. Playing up is not always in the best of interest of a
player so these discussions are very important and all input must be taken into
consideration. The guideline applied in most cases suggests the player must be
capable of playing and competing with the top (Red) team in the older age group
to consider moving up.

Player Movement

Players may be requested to move from one team to another at any given time
throughout the season for a number of different reasons. A player will only be
moved if it is considered to be in the best interest of developing this player.

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Playing Time Guidelines (League Play)
 U8-11 playing time will be a minimum of 50% of the season. This average is
based over the course of the season and not specific to 1 game, 2 games, a
weekend tournament, or specific period of time.

 U-12 through U-14 players will receive an average of 25% playing time. This
average is based over the course of the season and not specific to 1 game,
2 games, a weekend tournament, or specific period of time.

 U-15 through U-19 players will not be assured of playing time. Playing time
will be determined by the coach relative to performance and effort.

 Playing time at all levels may be affected by effort and discipline issues.

Fees

adiStars U8-U10U8-U10
Youth Academy Developmental
Developmental $1,000

U11-U14 Fall Competitive $1,450

U15-U19 Winter Competitive $1,250

$50 sibling discount per player within a Developmental or Competitive Program

(does not apply to Recreation)

What is covered by these fees?

The Eastside Developmental and Competitive programs are yea- long and begin
with team formation in May and go through April the following year. The
programs consist of the following, whether a player chooses to take part in the
event or not.

 Twice weeklytrainings
Twice weekly trainings
asas established
established by coaching
by coaching staff staff
( Youth(adiStars: June-
Academy : June-

Oct; holiday break in Dec/Jan, then back training in Feb until end of
April; Fall Competitive: June-Nov; holiday break in Dec, then back
training in Jan until end of April; Winter Competitive; June & July, break
for High School, then Nov and holiday break in December and back
training in Jan until April )

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  Applicable League Entry Fees (Fall and Spring, Sept/Oct, and
Feb/March/April for Developmental and Fall Competitive and Jan-April
for Winter Competitive.
 End of Season League Tournament (State, P eside t’s o Fou de ’s Cup)
 Coaches Compensation
 Facility Rental (Turf & Grass Fields, Lights, Port-a-Potties, etc.)
 Administrative Costs (Player, Coach and Team Administrative Fees; Club
Administrative Expenses, Coaching Fees, Scheduling, Staffing)

Uniforms/Equipment
Each player will purchase an official Eastside Timbers uniform and training kit
consisting of: Home & Away Game Kit (Jerseys, Shorts, Socks), Training Shirt &
Shorts; Warm-up Jacket & Pants, Rain Jacket and Backpack. Goalkeepers are
required to purchase their own gloves and official Eastside Timbers GK jerseys. All
game and training jerseys MUST have the current club sponsor logo or player will
not be allowed to participate in training and games. When items need
replacement, the player will bear the cost of replacement. Uniform styles have a
two-year cycle. Depending on when player joined, the uniform may last 1 or 2
seasons. Uniform gear cost is approximately $387.

Eastside Timbers is an adidas club and all uniform and training gear must be
adidas, with shoes being the only exception.

Tournaments
Teams will play in elective summer tournaments and other tournaments
throughout the year. Most tournaments are local but some teams may travel to
out of state tournaments. These tou a e ts ust e app o ed the lu ’s
DOC. For maximum player and team development, coaches expect every
available player to participate, but they understand that because of family
summertime activities this is not always possible. Fees incurred for elective
tournaments are paid for by participating team members and must be paid prior
to participation in the tournament. Once commitment is made, fee is due
whether player participates or not. Eastside Timbers encourages teams to
participate in reciprocal tournaments with other Timbers Alliance clubs. Each
team works with their coach to determine which tournaments are most
appropriate for them.

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Coaches Per Diem

Mileage - (Coaches and Assistant Coaches)

For out of town travel, requiring travel greater than 35 miles one way, teams are
responsible for covering the expense of the head oa h’s t a el. If electing to
drive their own vehicle the coach should be reimbursed at the rate of $.53 per
mile. Coaches will only receive one round trip per day. If air travel is necessary,
the tea ill ha e total espo si ilit fo the oa h’s a d assista t oa h’s
airfare. Mileage is based from the Eastside offi e o the oa h’s add ess,
whichever is closer. Teams should also look into car rental to see if rental fee,
insurance & fuel reimbursement would be more cost effective.

Meals/Per Diem – (Coaches and Assistant Coaches)

Meal per diem is included in team responsible costs when the team travels a
distance that requires those traveling to use a restaurant for at least one meal.
Reimbursement would equate to $10 for a breakfast meal, $15 for a lunch meal
and $20 for a dinner meal, with a maximum of $45 per day.

Lodging – (Coaches and Assistant Coaches) see manager HB

If overnight stay is required and agreed upon by the club, the team is responsible
to pay for the coach and the assistant coa h’s lodgi g. Whe app op iate,
coaches will share a room.

These expenses are shared by all team members for any league play (including
end of season tournaments) and only by those participating for optional
tournament play.

League Games
The number of games played per league will be determined by the
OYSA/Portland Timbers & Thorns league but generally consists of 12-14 games
for U11-U14 Fall League (8 for Spring), 8 games for U8-U10 Developmental Fall
and Spring leagues and 10 games for U15-U19. Developmental games are played
on Sundays while Competitive games may be played on Saturdays and Sundays.
Developmental League games are always held at one location but Competitive
games may be held throughout the State of Oregon and Clark County, WA. This is
dependent on bracket and clubs participating.

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End of Season Tournaments
At the end of league play, U11-U19 teams may choose to compete in State Cup,
P eside t’s Cup o Fou de ’s Cup Tournaments. P eside t’s Cup a d Fou de ’s
Cup competition for U11-U14 teams happens at the end of the fall season. U11-
U12 will finish in Fall. Those U13-U14 teams who advance to semi-finals will
finish up in the Spring. The competition for U15-U18 teams fo oth P eside t’s
Cup and State Cup begins at the end of the Winter Season and is completed in
the Spring with U19/20 teams participating in May/June. Premier level teams are
not eligible to participate in President’s Cup. Fall teams that participate in
President’s Cup a also pa ti ipate i the “tate Cup tournament in the Spring,
ho e e , this ould e a optio al tou a e t at a additio al fee.

Organization of the Team

Besides a coach, most Eastside Timbers teams have an assistant coach as well as
parent volunteers serving as team manager, treasurer, and fund raising
coordinator. These parent volunteer roles are crucial for the successful operation
and administration of the team. All team volunteers provide an important role in
assisting the coach in the areas of team administration, finances, and
communication.

The Parents Role

The adult/pa e t ole i this stage of ou hild’s de elop e t o ti ues to e

critical. As your child grows and develops during their younger years, the
changes can be dramatic. A player can go from a gazelle to a giraffe, or a giraffe
to a gazelle very quickly. It is important as a parent to accept the change and in a
positive manner assist your child through the metamorphosis. It could be
regarding speed, height, weight, quickness, or aggressiveness. As a player
sometimes struggles with both their physical and emotional changes, they do not
need the added pressure of competing at a level where success could be
unattainable. It is far more important for them to be successful while having fun,
with less pressure, on a team that is comparable to their skill level. They could be
moved from their current team to another team, or possibly it will be
recommended they return to their recreational club. In most cases, the player
cares far less what team they are on as much as they care about playing, having
fun, and being successful.

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Eastside Timbers has o se ed the pa e t’s st uggle o e ha ge. It is ital at this
time in the emotional development of your child, to begin "letting go". If this is
your first child in competitive sports please understand that your role as a parent
will begin to change dramatically. You will become the emotional and (maybe)
physical coach, teacher, and confidant. It will be equally critical that as they
compete both on their team and against opponents, that you remain as neutral
as possible and accentuate the positive in what they experience. The phrase
"parents coaching and living through their kids" is too often true. We need to be
careful to not allow ourselves to get trapped into this mindset. Enjoying their
improvement and encouraging them to see the positive is what should be
e a di g, though e k o It’s easie said tha do e .

Each and every child has something they will be good at and it is important as a
parent to help them find that skill and capability. It may not be soccer or even
athletics. What is important is that your child feels good about themselves and
their abilities.
Soccer, or any sport, should not be the sole basis for their self-i age. If a hild’s
options are narrowed too soon, it may make it more difficult for them to find
their niche. It is important to allow them to explore and try different sports. We
have seen players burn out because they have focused and put too much
emphasis on just one sport.

As your child takes these steps in competitive sports, it will be necessary to enter
i to a ho est assess e t of ou hild’s a ilities. If e do ot, it ill e eas to
be critical of them or the coach and expect too much. We encourage the parents
to appreciate the player’s little improvements from game to game, rather than
major, glorifying, game winning goals or plays. Our kids do listen to us, even
though we may not think so. Pointing out to them what they did well will have a
more positive impact than a critical assessment of each performance. Being a
team-oriented and positive parent will teach your child life skills that will enable
them to be successful in life. Our coaches are encouraged to reinforce this
behavior. Your support will teach your child to be true winners in life.

Eastside Ti e s’ aspiration for the players exceeds wins, losses and skill
development. Our vision is that learning life skills will be as fundamental as
learning soccer skills.

Parent and Player Code of Conduct

Players participating in activities offered by the club are exercising a privilege
afforded them by the club in pursuit of development as youth soccer players.
These players must exhibit the maturity to be successful in this pursuit. Thus, the
following guidelines and rules shall apply in all activities within the club.

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I. General Guidelines:

Players and Parents are expected to conduct themselves at all times in a manner
that is a positive representation of Eastside Timbers.

Players and Parents must read and sign the official Code of Conduct before their
position on the team is secured. Everyone must abide by the full Code of Conduct
as laid out in these documents. By completing on-line registration you have
agreed to all terms and conditions set forth in participation with Eastside
Timbers. Signed forms are required prior to any training, tournament or league
participation.

When traveling with Eastside Timbers, each player is expected to dress

appropriately as befits representing Eastside Timbers or as directed by the Coach
and/or Manager.

Respect for the property of others, adherence to the rules and guidelines as
specified here or by the Coach and/or Manager, and the observance of State and
Federal laws (as well as policies and procedures of applicable leagues and
governing bodies), are required for participation in this program.

II. Discipline and Rules:

1. Substance use and/or possession thereof (drugs, alcohol, and/or tobacco by

minors) is cause for immediate dismissal from the program.
2. Persistent irresponsible and disrespectful behavior is cause for dismissal from
the program. This includes confronting coaches, officials, parents or spectators in
an unsporting manner.
3. Destruction of property or violation of State and Federal laws and/or Eastside
Timbers, OYSA, USYS and US Club Soccer policies and procedures is cause for
dismissal from the program.
4. Failure to comply with any and all team rules (academic performance,
attendance, curfew, dress code, schedules, etc.) may be cause for disciplinary
action. Persistent failure will be cause for dismissal from the program for the
remainder of this p og a a d ould affe t a pla e ’s futu e pa ti ipatio .
However, if a player is dismissed for any of these reasons, either by Club or
Parent, all fees are still due in full (no reduction or refund).
5. Players and Parents are expected to act at all times in the best interests of
maintaining a healthy team/club atmosphere. Any action causing disruption to
the team or club environment is cause for dismissal.
6. Social Media – It is understood that social media; i.e. Facebook, Snapchat,
Instagram, Twitter, etc., should be used in a positive manner. Inappropriate
photos or statements, especially while in Eastside Timbers gear, or any type of
cyber bullying and misuses of social media to defame a coach, player or game
official could result in dismissal from the club.
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III. Parent Responsibility:

Pa e ts pla a ital ole i thei hild’s pa ti ipatio ith Eastside Timbers. Parents
are normally the most important role model for their child at this age and
consequently, conduct of parents has a significant influence on the emotional
make-up of the child. Eastside Timbers specifically recognizes the following rules
of conduct for parents:

1. Assist in getting players to all scheduled practices & games on time and ready
with appropriate equipment. This involves arranging transportation and on-time
pick-up.

2. Offer your time and talent to help the club as ell as ou hild’s tea ith
necessary support tasks.

3. Be a positive support for the coach. Resolve questions and disputes through
appropriate channels, as described in the Policies and Procedures section of this
manual.

4. E e ise de o u app op iate to the good of the ga e hile pa ti ipati g i

club and/or team activities. (No coaching from the sidelines and no disparaging
comments about the officiating.)

5. Full compliance with the Parent/Guardian Code of Conduct.

6. Assist in seeing that the player adheres to the Player Code of Conduct.

7. Adults must refrain from smoking or drinking on the sidelines or within the
vicinity of any club or team sponsored event.

Eastside Timbers expects that participation of parents will enhance this sport for
our youth.

In Summary of Code of Conduct:

Parents and Players must understand that lack of conduct in accordance with the
foregoing will result in loss of playing time, and possibly could result in
te i atio of the pla e ’s ight to pa ti ipate.

Parents and Players who are delinquent in their club fee payments will not be
issued a player card, or their player card may be pulled, thereby disallowing
player participation in the soccer season. If expenses for tournaments are not

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paid by the tournament registration deadline, the player will not be able to
participate in the tournament until these fees are paid in full.

Parents and Players have agreed to this Code of Conduct by their completion of
program registration and will have to sign this document before participation is
allowed. In doing so it is understood and agreed that both player and parent will
abide by the above guidelines and rules. Parents and Players will agree to accept
any actions taken for failure to abide by these guidelines and rules.

By accepting pla e ’s position on the team it is implied that you accept these
guidelines and that you understand that all fees paid to Eastside Timbers are non-
refundable or pro-rated. Final signature is only a formality. This Parent
Handbook will be made available on the club web site and a hard copy will be in
place at the Eastside Timbers office and supplied to each team manager. It is the
pa e t a d pla e ’s espo si ilit to ead a d u de sta d its o te ts.

Parents or players who fail or refuse to follow Eastside Timbers by-laws, codes
and rules face suspension or expulsion from the Club pending a review by the
Board of Directors. The Board of Directors shall have the power to penalize any
parent, player, or coach whose actions are detrimental to the purpose of Eastside
Timbers. Penalties may consist of written warnings and/or temporary or
permanent suspension from participating in activities of the Club. Players,
parents and coaches shall face suspension for verbal misconduct and/or assault.
An assault, for the sole purpose of this specific rule, shall be defined as a threat to
commit or an attempt to commit battery upon a player, parent, coach or official.
Physical or verbal abuse by any Eastside Timbers player, parent, or coach towards
another player, parent, coach, or soccer official is grounds for immediate and
permanent expulsion from the Club.

Red – Yellow Cards

Any player receiving a yellow card resulting from the use of foul language or
dissent may receive a one game suspension pending review by the Director of
Coaching. A Player receiving a red card may receive an additional suspension
pending a review by the Director of Coaching. A second red card will result in a
disciplinary hearing. These Eastside suspensions are in addition to league or
sa tio i g od ’s penalties. Any fees incurred by Eastside Timbers due to
accumulation of Cards will be paid by the responsible team and/or party involved
as determined by the DOC.

Pla e ’s o du t that does ot o fo to these ules a ause loss of pla i g

time or dismissal from the program with forfeiture of all fees paid.

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POLICIES AND PROCEDURES
Accident Medical and Liability Insurance Policy
All registered players, coaches, assistant coaches and team managers of
participating youth soccer teams are covered by secondary medical insurance
provided through the registering body; i.e. Oregon Youth Soccer Association
(OYSA) and/or US Youth Soccer if: their names are listed on a soccer roster; they
have paid their registration fees and their names are on file at the respective
offices. Players will not be registered with the governing body until initial fee
and/or deposit has been paid. Participation prior to this is at your own risk.
Indoor Soccer and Futsal are excluded from this Secondary Medical Insurance
Policy.

Protests, Grievances and Misconduct Policy

In accordance with club standards, disputes elati g to a i di idual’s
participation with the club should be handled by the appropriate parties
whenever possible (Player, Parent, Coach etc.). All parties MUST observe a 24-
hour ooling off period efore addressing potential onfli ts. This rule is in
place to give all parties appropriate time and space to compose themselves and
address concerns in a respectful and understanding manner. Conflicts that
cannot be resolved directly by the parties involved can be referred to the club for
facilitation. A written account of complaints should be provided, in a timely
manner, to the lu ’s ad i ist ati e staff he e e a issue ust e add essed
by staff, Board members, or outside parties.

Only violations of club Bylaws, policies or violation of league rules and regulations
shall be proper subjects to be considered for action. Eastside shall provide fair,
swift, and just hearings for all protests, grievances, and misconduct allegations.
All parties should have a chance to be heard and all rules will be fairly and evenly
applied. The club will provide equitable and prompt hearing and appeal
procedures to guarantee the rights of individuals to participate and compete. All
hearings will include:
 Notice of specific charges or alleged violations in writing as well as possible
consequences.
 Reasonable time between receipt of the notice and the hearing within
which to prepare a defense.
 Right to have the hearing conducted at a practical time and place.
 Hearing before a disinterested and impartial body of fact-finders.
 Right to have a record made of the hearing.
 Written decision, with reasons for the decision issued in a timely fashion.

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 Abuse Protection (Players and Coaches)
For the safety of both the players and coaches, the following guidelines have
been established to reduce the threat of abuse. Abuse is defined as emotional,
physical, and sexual.

1) The t o adult ule shall e i effe t at all ti es. At o ti e should a oa h,

parent, or other participating adult (manager, staff or board member) be
completely alone with a player, outside his or her own child, without the
presence of another adult.

2) Any question of abuse will be immediately brought to the board and a decision
will be made to determine if local officials should be notified. Should an
allegation be made, the local law enforcement agency will be contacted
immediately.

3) During the investigation, the parent, coach, or player who is alleged to have
caused the abuse will no longer participate in club functions or events.

4) After the investigation has been completed, it will then be a board decision to
determine if the individual will be allowed to return to participation.

5) After the investigation has been completed any allegations proven to be false
will be reviewed and could be grounds for dismissal from the club.

Delinquent Payments
Players who are delinquent in their club fee payments, and have not made
arrangements with the club's administrator by published due dates will not be
issued a player card, thereby disallowing player participation in the soccer
season. Player cards can also be pulled and league play jeopardized if payment
plan due dates are not kept. The responsibility for making sufficient on-time
payments belongs solely to the family; it is not the responsibility of the club to
issue reminder or extend deadlines. Communication with the office staff is
crucial when circumstances affecting payments occur. If expenses for
tournaments are not paid by tournament registration, player may not be able to
participate in tournament. If still unpaid at start of the tournament, then the
player will not be able to participate in the tournament, however, tournament
fees are still due as tournament fees are divided by the # of team members who
have agreed to participate.

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Financial Aid
Players applying for Financial Aid need to fill out the Eastside Financial Aid
Application form (available online) and submit it along with the required
attachments and payment deposit to the Eastside Administrative Director for
review by the due date listed on the form. Financial Aid is granted on a case-by-
case basis. Families should plan to make monthly minimum payments while
waiting for the financial aid decision. Families are required to complete a
minimum number of volunteer hours over the course of the year in exchange for
their financial aid award. If the minimum payments and/or volunteer time
requirements are not met, the financial aid award may be revoked and the full
fee amount will become due. Full details of the Financial Aid award process is
outlined on the Financial Aid Application form. As with all financial issues at the
club, communication with staff is key when unusual circumstances are present.

Game Forfeiture Policy

Any team that forfeits a game is subject to fines assessed by the club, the league
and/or the sanctioning body. It is Eastside Timber’s poli to a oid fo feitu es
except in rare circumstances and then it must be discussed with and approved by
the Director of Coaching in advance.

Field Usage
Because of high usage of soccer fields, club maintenance of the fields and field
equipment (corner flags, nets, and field paint) is expensive and time consuming.
As policy, the club has adopted the following rules for field usage:

1. The fields used by Eastside Timbers are for the use of the club only.

2. Scheduled games have priority over practice games or practice.

3. Changes to the training schedule must be submitted at least 48 hours

prior to the reservation start time. Teams that o sho ill e
responsible for field rental fee.

4. All Eastside Timbers players and families are expected to treat the fields
with respect. Any willful destruction of equipment or facilities will result
in suspension and replacement cost for the equipment/facilities
damaged. Please leave the fields clean by picking up trash.

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 5. Coaches must use common sense when practicing on the fields. If the
goal area on a grass field is getting worn you are expected to either
move the goals to another location or conduct practice outside the goal
area.

6. Turf field locations at area high schools require that NO SUNFLOWER

SEEDS, GUM, COLORED BEVERAGES, CHAIRS, OR CANOPIES/SHADES are
allowed on the fields. NO DOGS are allowed at turf field locations or on
any playing field.

GENERAL INFORMATION
Fundraising
There will be fundraisers organized by the Club where individual players and
teams can earn money. Additional fundraisers must be approved by the Eastside
Timbers Board of Directors and may be initiated by individual teams and money
earned from these fundraisers is retained by the team for their usage. Any
general donations to the club are given directly to the treasurer. A portion of
fu ds aised th ough a lu fu d aise ill go to help fu d the lu ’s
scholarship program.

The largest fundraiser the club holds is our annual Auction. Each team is
e uested to do ate a the ed asket a d the lu ill also ask fo olu tee
support either to work on the auction committee, procure items, help with event
set up or volunteer at the event itself. The auction is generally held in the Fall.

Another large fundraiser the club participates in is our Food for Funds program
where parents can work in the Soccer City Grill concession stand at Providence
Park during Portland Timbers and Thorns games. This concession stand is where
the Portland Food Carts are and there is a variety of 4-5 different carts that rotate
each game. A Food Handlers Card and OLCC Card are required to participate in
this program. The club earns a % of the stand sales and those funds are divided
amongst those that worked the event after the club portion is withheld. If you
are interested in participating, contact the Eastside Timbers office.

The final consistent fundraiser the club holds is a holiday wreath fundraiser in
Oct/Nov. Every player is encouraged to participate as almost all of the earnings
can be used towards player club fees or team expenses.

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Team Management
Each team will have a manager who provides administrative and organizational
guidance for the team and becomes the main communication link between the
coach, team, Eastside Timbers Staff members, and board of directors. In addition,
managers will coordinate, in conjunction with team coach, tournaments,
practices, and other team specific activities as needed. There will also be a Team
Treasurer responsible for collection of team fees to be used towards paying
coach per diem, tournaments, travel arrangements, etc. They will provide player
account statements throughout the season to parents. These positions within a
team are volunteer. Coaches are not responsible for individual player finances.

Annual Parents Meeting

In accordance with EastSide Timbers administrative policies, annual parents
meetings are held at least once a year. Information on the club's policies, coming
season, etc., will be given out at this time. This is a mandatory parent meeting
that at least one parent must attend, players do not need to attend.

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Staff Directory

Joey Leonetti, Executive Director

[email protected]

Gaff Leyland, Director of Coaching

[email protected]

Carly Copplestone, Assistant Director of Coaching

Recreation and Developmental Director
[email protected]

Chris Hanefeld, Administrative Director

[email protected]

Butch Pollard, President

[email protected]

Eastside Timbers
510 NE Roberts Ave, Suite 200
Gresham, OR 97030
503-667-8312
[email protected]

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 Eastside Timbers
2018-2019
2017-18

Ex ellen e is not an a t, it’s a ha it

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