Cambridge International Examinations

Cambridge International General Certificate of Secondary Education

* 3 4 6 4 6 3 2 4 7 5 *

INFORMATION AND COMMUNICATION TECHNOLOGY 0417/21

Paper 2 Document Production, Data Manipulation and Presentations May/June 2017
2 hours 30 minutes
Additional Materials: Candidate Source Files.

READ THESE INSTRUCTIONS FIRST

Write your name, Centre number and candidate number in the spaces at the top of this page.
Write in dark blue or black pen.
Do not use staples, paper clips, glue or correction fluid.
DO NOT WRITE IN ANY BARCODES.
Do not use the internet or email.

Carry out all instructions in each step. You can track your progress through the examination by crossing out
each question number.
Enter your name, Centre number and candidate number on every printout before it is sent to the printer.
Printouts with handwritten candidate details on will not be marked.
At the end of the examination, put this Question Paper and all your printouts into the Assessment Record
Folder.
If you have produced rough copies of printouts, put a neat cross through each one to indicate that it is not the
copy to be marked.

The number of marks is given in brackets [ ] at the end of each question or part question.

Write today’s date in the box below.

The syllabus is approved for use in England, Wales and Northern Ireland as a Cambridge International Level 1/Level 2 Certificate.

This document consists of 12 printed pages.

DC (NH/FC) 137735/2
© UCLES 2017 [Turn over
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You work for a company called Tawara Summer Schools. You are going to perform some clerical tasks
for this company.

Task 1 – Evidence Document

• Open the file J217EVIDENCE.RTF

• Make sure your name, Centre number and candidate number will appear on every page of
your Evidence Document.
• Save this as a word processed document in your work area with the filename J217EVIDENCE
followed by your candidate number, for example, J217EVIDENCE9999

You will need your Evidence Document during the examination to enter answers to questions and to
place your screenshots in when required.

Task 2 – Document

You are going to edit an information sheet for Tawara Summer Schools. The company uses a corporate
house style for all their documents. Paragraph styles should be created and applied as instructed.

1 • Using a suitable software package, open the file J217BROCHURE.RTF

Do not change the paper size, orientation or margin settings.
• Save the document in your work area with the file name TSSLEAFLET
Make sure it is saved in the format of the software you are using.

EVIDENCE 1
Place in your Evidence Document a screenshot to show this file has been saved.
Make sure there is evidence of the file type.
[1]

2 • Place in the header of the file TSSLEAFLET:

• your name, Centre number and candidate number left aligned
• automated page numbers right aligned.
• Place in the footer the automated file name and path right aligned.
• Make sure that:
• all the alignments match the page margins
• no other text or placeholders are included in the header and footer area
• headers and footers are displayed on all pages. [2]

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3 • Create the following paragraph styles:

House style specifications

Enhancement

Space before
Line spacing

Space after
Font Style

Alignment
Font Size
(points)

(points)

(points)
TSS-title serif 24 centre bold, all capitals single 0 11
TSS-subtitle serif 16 right italic single 0 0
TSS-subhead serif 14 centre italic, underlined single 0 11
TSS-body sans-serif 11 justified none single 0 11
TSS-table sans-serif 11 left none single 0 0

EVIDENCE 2
Place in your Evidence Document screenshot(s) to show all the settings for the
TSS-subhead style only.
[3]

4 • Apply the TSS-title style to the title Tawara Summer Schools at the start of the document. [1]

5 • Below the title, add the subtitle

Produced by: and add your name. [1]

6 • Apply the TSS-subtitle style to this text. [1]

7 • Apply the TSS-body style to the rest of the document. [1]

8 • Change the page layout so that the subheading International Community and all following
text is displayed in two columns of equal width with a 1 centimetre space between them. [2]

9 • Identify the 8 subheadings in the document and apply the TSS-subhead style to each one. [1]

10 • Insert a row after History in the table and enter the following details into this row:

TWO WEEKS ONE WEEK

Literature £1120 £705
[2]

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11 • Format the first row of the table to be:

• bold and italic
• centre aligned over the three columns
• shaded with a light grey background (20–40%). [2]

12 • Make sure that:

• the table fits within the column width
• the TSS-table style is applied to rows 2 to 8 of the table
• all text in column 1 displays on one line
• all internal and external gridlines are displayed when printed. [2]

13 • Using the data in the file J217NATIONALITIES.CSV create a vertical bar chart to show the
number of students from each country for the year 2016. [1]

14 • Label the chart with the title Student Nationality [1]

15 • Label the category axis with the title Country

• Do not display a legend [1]

16 • Format the value axis scale to display:

• a maximum value of 1200
• increments of 300 [1]

17 • Insert the chart after the paragraph ending … students came from in 2016:
• Make sure that:
• the chart fits within the column width
• all data labels are displayed in full. [1]

18 • Import the image J217TEST.JPG

• Place this below the subheading Language requirements [1]

19 • Reflect the image so it looks like this:

[1]

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20 • Resize the image so that:

• it is 4 centimetres wide
• the aspect ratio is maintained.
• Align the image to the:
• top of the paragraph starting All summer school teaching …
• left of the column.
• Make sure the text wraps around the image.
• It may look like this:

[2]

21 • Spell check and proofread the document.

• Make sure that:
• the table is not split over two columns or pages
• there are no widows or orphans
• there are no blank pages
• the house style specification has been followed and the correct styles applied as
instructed
• the image and graph are placed within the column width
• spacing between all items is consistent.
• Save the document using the same file name and format used in Step 1.
• Print the document.

PRINTOUT 1
Make sure that you have entered your name, Centre number and candidate
number on your document.
[1]

[Total: 29]

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Task 3 – Database

You are now going to prepare some reports for the company. Make sure all currency values display a
currency symbol and are to two decimal places.

22 • Examine the data in the files J217STUDENTS.CSV and J217ROOMS.CSV

• Using a suitable database package, import the file J217STUDENTS.CSV
• Use these field names and data types:

Field Name Data Type Display as

Roll_No Text
First_Name Text
Last_Name Text
Birth_Date Date/Time dd/mm/yyyy
Gender Text M or F
Acc_Code Text
Payment_Type Text
Course Text
Weeks Numeric/Integer
Paid Boolean/Logical Yes/No

• Set the Roll_No field as the primary key.

• Save the data.

EVIDENCE 3
Take screenshot evidence showing the field names and data types used in the table.
Insert this screenshot into your Evidence Document.
[3]

23 • Set criteria which will only allow the letters M or F to be entered in the Gender field.

EVIDENCE 4
Take screenshot evidence showing how you have limited data entry in the Gender
field. Insert this screenshot into your Evidence Document.
[1]

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24 • Add this record:

Payment_Type
First_Name

Last_Name

Birth_Date

Acc_Code
Roll_No

Gender

Course

Weeks

Paid
SS0072 Ella Leonard 27/02/1968 F SAC2 Cheque History of Art 5 Yes

• Check your data entry for errors. Save the data. [1]
25 • Import the file J217ROOMS.CSV as a new table in your database and set the Acc_Code as
the primary key.
• Create a relationship between the Acc_Code field in the students table and the Acc_Code
field in the rooms table.

EVIDENCE 5
Take screenshot evidence showing the relationship between the tables. Insert this
screenshot into your Evidence Document.
[1]

26 • Using fields from the students table, produce a report that:

• selects only those records where the
– Course contains the word Art
– Weeks is 3 or more
– Paid is Yes
• shows only the fields Roll_No, Course, Weeks, First_Name, Last_Name, Birth_Date and
Paid in this order with data and labels displayed in full
• sorts the data into descending order of Weeks and then ascending order of Course
• has a page orientation of portrait
• fits on a single page wide
• calculates the total number of courses in this selection and positions this number under
the Course column
• has a label Total enrolments to the left of this number
• includes the report title Art Summer Schools at the top of the page
• has your name, Centre number and candidate number on the report.
• Save and print your report

PRINTOUT 2
Make sure that you have entered your name, Centre number and candidate
number on your report.

EVIDENCE 6
Place in your Evidence Document screenshot(s) showing the formula used to
calculate the number of courses.
[9]

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27 • Using fields from both tables, produce a report that:

• selects only those records where the
– Accommodation is Molesworth Lodge
– Room_Type is Standard or En suite
– Paid is No
• contains a new field called Room_Cost which is calculated at run-time and displayed as
currency. This field will calculate the Weeks multiplied by Weekly_Cost
• shows only the fields First_Name, Last_Name, Weekly_Cost, Course, Weeks,
Accommodation, Room_Type and Room_Cost in this order
• sorts the Last_Name in ascending order
• has a page orientation of landscape
• fits on a single page
• includes the heading Outstanding Room Fees at the top of the page
• does not display a page number when printed
• has your name, Centre number and candidate number at the top right of the report.
• Save and print your report.

PRINTOUT 3
Make sure that you have entered your name, Centre number and candidate
number on your report.
[10]

28 • Data in the Gender field is encoded displaying M for Male and F for Female. In your own
words give two reasons for encoding data. Enter your answers in your Evidence Document.

EVIDENCE 7
Type your two reasons in your Evidence Document.
[2]

29 • The telephone number of each student will be added in a new field. Identify the most
appropriate data type for this field and in your own words give a reason for your choice. Enter
your answers in your Evidence Document.

EVIDENCE 8
Type your answers in your Evidence Document.
[2]

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30 • A form has been created to enter data into the students table.
• Evaluate in your own words the Gender and Payment_Type fields on this form.

New Student Form

Roll_No: Birth_Date:

First_Name: Gender: M
F
Last_Name:

Acc_Code: Weeks:

Course: Paid:

Payment_Type:

Clear Form Back to Menu Submit

EVIDENCE 9
Type your evaluation in your Evidence Document using no more than 100 words.
[4]

[Total: 33]

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Task 4 – Mail Merge Letter

You are required to carry out a mail merge to produce letters for students who have been accepted on
a course of study at Tawara Summer Schools.

31 • Use the file J217ACCEPTLET.RTF as the master document for the mail merge and the file
J217CLASSLIST.CSV as the data source file.
• In the master document:
• replace <Date> with a field to display today’s date in the format dd/mm/yy
• insert relevant merge fields from the data source file to replace the text in chevrons
i.e. <field>
• replace the text Candidate Name with your name
• include your Centre number and candidate number in the footer of the document.
• Spell check and proofread the document.
• Save the master document.
• Display the field codes.

EVIDENCE 10
Place in your Evidence Document a screenshot showing the code for the format of
the date field.

PRINTOUT 4
Print your master document with the merge fields displayed. Make sure that you have
entered your name, Centre number and candidate number on your document.
[7]

32 • Merge the letters selecting only those students who have been accepted on the course
Medieval Studies with a duration of 3 weeks.

EVIDENCE 11
Place in your Evidence Document screenshot(s) showing your selection method.
[1]

33 • Print only the merged letters for the selected students.

PRINTOUT 5
Print the result of the merge. Make sure that you have entered your name, Centre
number and candidate number on your letters.

• Save and close the documents. [1]

[Total: 9]

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Task 5 – Presentation

You are required to create a short presentation.

All slides must have a consistent layout and formatting. Unless otherwise instructed, each slide must
display a title and bulleted list.

34 • Create a presentation of 6 slides using the file J217LODGINGS.RTF [1]

35 • Display the following features on all slides:
• the company logo J217LOGO.JPG positioned in the top right corner, appropriately sized
with aspect ratio maintained
• your name, Centre number and candidate number in the bottom left corner
• automatic slide numbers in the top left corner [2]

36 • Change the layout of slide 1 to a Title Slide layout so it contains a title and subtitle centred in
the middle of the slide.
• Insert your name after the text
Guide produced by: [1]

37 • On slide 2 with the title Application Process, draw the following diagram:

Check you are

eligible to apply

Choose when
and what to study

Choose where
to stay

You are ready

to apply!

[3]

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38 • On the slide with the title Room Types demote the bulleted items under each room type so it
looks like this:

Room Types
• En suite
– single bed
– separate bath/shower room
– includes breakfast and evening meals
• Standard
– single bed
– washbasin
– includes breakfast and evening meals
• Room only
– single bed
– washbasin
– no meals or self-catering facilities
[1]

39 • Save the presentation.

• Print the presentation as a handout with 6 slides to the page.

PRINTOUT 6
Print this handout. Make sure your name, Centre number and candidate number
are on all slides.

• Print only the slide with the title Application Process as a full page slide. Make sure this slide
fills the page.

PRINTOUT 7
Print this slide. Make sure your name, Centre number and candidate number are
on this slide.
[1]
[Total: 9]

Task 5 – Printing the Evidence Document

40 • You now need to print your Evidence Document.

PRINTOUT 8
Make sure that you have entered your name, Centre number and candidate
number on your Evidence Document.

• Save and close your Evidence Document.

Permission to reproduce items where third-party owned material protected by copyright is included has been sought and cleared where possible. Every
reasonable effort has been made by the publisher (UCLES) to trace copyright holders, but if any items requiring clearance have unwittingly been included, the
publisher will be pleased to make amends at the earliest possible opportunity.

To avoid the issue of disclosure of answer-related information to candidates, all copyright acknowledgements are reproduced online in the Cambridge International
Examinations Copyright Acknowledgements Booklet. This is produced for each series of examinations and is freely available to download at www.cie.org.uk after
the live examination series.

Cambridge International Examinations is part of the Cambridge Assessment Group. Cambridge Assessment is the brand name of University of Cambridge Local
Examinations Syndicate (UCLES), which is itself a department of the University of Cambridge.

© UCLES 2017 0417/21/M/J/17