Creating GL Accounts

We can Create / Create with Reference / Change / Display / Block GL accounts
with three different transactions

1. FS00 – Create / Create with Reference / Change / Display / Block GL
Account Centrally
2. FSP0 -Create / Create with Reference / Change / Display / Block GL
Account at Chart of Account Level
3. FSS0 - Create / Create with Reference / Change / Display / Block GL
Account at Company Code Level
A. Creating G/L Accounts without Reference

1. Access the Edit GL Account Centrally screen.
Path: IMG > Financial Accounting (New) > General Ledger Accounting(New) >
Master Data > GL Accounts > GL Account Creation and Processing > Edit GL
Account (Individual Processing) > Edit GL Account Centrally
Transaction Code: FS00
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2. Enter 4999XX in the GL account field. (note: XX = your participant no)
3. Enter your Company code field.
4. Click the Create icon.
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5. In the Control in chart of accounts section
�Select Type/description tab

�Click the Account Group drop-down list to select account group.
�Select General GL Accounts
6. Select the Expense account group type to create:

�P&L Statement Account
7. In the Description section enter descriptions of the account in the following

Fields
�Short text – Training Expense XX (note: XX = your participant no)

�GL acct long text – Training Expense XX (note: XX = your participant no)
8. In the Consolidation data in Chart of Accounts enter an account number

�Group Account Number field – 312600
9. Click the Control data tab.
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10. In the Account control in company code section verify the currency
�Account currency field = USD
�Only balances in local crcycheck box = unchecked
11. Is this a tax relevant or tax posting account?

Tax category field = - (only input tax allowed)
12. Can this account be created without a tax code entered?

�Posting without tax allowed field = Unchecked
Note: GR/IR accounts and tax relevant accounts may NOT necessarily require a
tax posting
13. Is this an accounts payable, accounts receivable, notes receivable or fixed

asset account?
�Line Item display – checked
�Sort key field – Select 001 Posting Date
14. Click the Create/bank/interest tab.
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15. In the Control of documentation creation in company code section, enter
the field status group of the account
�Field status group field - G004
16. In Bank/Financial Details in company code section

�Leave all the fields blank
Note: For cash or bank account, enter Planning level and check relevant to
cash flow
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17. Click the Save icon or CRTL+S
18. Verify ‘Data saved’ is displayed in the status bar.
19. Click the Exit icon (SHIFT + F3) and return to the SAP Easy Access
screen is displayed.
You have completed the Create GL A
B. Creating G/L Accounts with Reference to Company code 3000

1. Access the Edit GL Account Centrally screen.
Path: IMG > Financial Accounting (New) > General Ledger Accounting(New) >
Master Data > GL Accounts > GL Account Creation and Processing > Edit GL
Account (Individual Processing) > Edit GL Account Centrally
Transaction Code: FS00
Enter the GL account you are trying to copy form company code 3000, and put your company
code
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Click either Create with Reference / With Template
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Put the Reference / Source GL account and source company code (3000)
The values will be populated automatically on the screen, if you want you can modify the GL account.
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Save the GL account
Use your Company code and try to create these G/L accounts for our all exercises. Check with the
reference G/L account. Some are created as B/S account and some are P/L accounts. Select
correct account group same as company code 3000 G/L account.
Currency: USD
If there is a problem like “No PxxxxL statement account type is defined in chart of accounts”
Solution: Go to OB53 or the Menu path as below from SPRO
Select your Chart of Accounts and enter the following accounts. Ignore all warning messages press enter.
C. Creation of GL Account at Chart of Account level
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SAP Easy Access >Accounting > Financial Accounting > General Ledger >
Master Records > GL Accounts > Individual Processing > In Chart of Accounts
Tcode : FSP0
D. Creation of GL Account at Company Code level
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SAP Easy Access >Accounting > FinancialAccounting > General Ledger >
Master Records > GL Accounts > Individual Processing > In Company Code
Tcode : FSS0
Try to follow the steps performed with FS00 tcode

Enter all details and save
E. Try to complete creation of these accounts before we proceed to next step (F)
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Use USD as Account currency
Create 300000 GL account as Raw Material Inventory, copy from SG01
F. GL Postings with FB50 / FB01 – Passing entries into GL Accounts
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Enter all required fields, follow error messages and assign correct values. Try to adopt
learning messages and understand the concepts.
Make sure your debits and credits are equal, see as above
Click
Recheck the information and click post.
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Record the document number
G. To Display / Change posted document
Tcode FB03 / FB02
If do not remember document number then you can search by clicking Document
List
Once you have selected the document then you have option to Display / Change
document. If document is parked then you have option to Release / Reject the
document from the same tcode.
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H. Reversing the posted document for Individual or for Mass documents
Tcode FB08
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Enter the details of the document to be reversed with correct reversal reason as
shown above.
You can use the same screen for single document or mass documents (Accruals
and Deferrals)
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I. Display / Change Recurring documents
Tcode : FBD3
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J. Intercompany posting documents
Tcode: FBU3
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Creating GL Accounts

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What are the different ways to create a G/L account in SAP?

What are the different ways to create a G/L account in SAP?

How do you create a G/L account with reference to another account?

How do you create a G/L account with reference to another account?

We can Create / Create with Reference / Change / Display / Block GL accounts

with three different transactions

A. Creating G/L Accounts without Reference

Transaction Code: FS00

3. Enter your Company code field.

4. Click the Create icon.

�Select Type/description tab

6. Select the Expense account group type to create:

7. In the Description section enter descriptions of the account in the following

�Short text – Training Expense XX (note: XX = your participant no)

8. In the Consolidation data in Chart of Accounts enter an account number

9. Click the Control data tab.

11. Is this a tax relevant or tax posting account?

12. Can this account be created without a tax code entered?

13. Is this an accounts payable, accounts receivable, notes receivable or fixed

14. Click the Create/bank/interest tab.

16. In Bank/Financial Details in company code section

18. Verify ‘Data saved’ is displayed in the status bar.

B. Creating G/L Accounts with Reference to Company code 3000

Transaction Code: FS00

Solution: Go to OB53 or the Menu path as below from SPRO

C. Creation of GL Account at Chart of Account level

D. Creation of GL Account at Company Code level

Try to follow the steps performed with FS00 tcode

Create 300000 GL account as Raw Material Inventory, copy from SG01

F. GL Postings with FB50 / FB01 – Passing entries into GL Accounts

Recheck the information and click post.

G. To Display / Change posted document

Tcode FB03 / FB02

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