Knowledge Management Models
Knowledge Management Models
Management Models
A compilation of various Knowledge Management Models in practice.
Three Worlds of Pyramid to Wisdom Knowledge Life Cycle The Knowledge Six Knows Knowledge
Knowledge Russel Ackoff Model Management method Model
Karl Popper Defines structural Firestone & McElroy Chris Collison and Lundvall & Johnson
Karl Popper and functional Knowledge is Geoff Parcell The what, how, why,
introduced a concept relationships managed in a A framework that who, when and where
called Objective between data, continuous cycle of can be used for of knowledge.
Knowledge and in it information, production & learning, capturing, Page 11
he defined the ideas knowledge and integration with a sharing and
of three ontological wisdom. focus on innovation. exploiting knowledge
worlds or domains. Page 8 Page 9 and experience.
Page 7 Page 10
SECI Model
TACIT
The SECI Model is a model of the
knowledge creating process to
understand the dynamic nature of
knowledge creation, and to
manage such a process effectively. Socialization Externalization
The SECI Model consists of 3
elements:
This model mainly focuses on the fact that knowledge Developing concepts which embed the combined
creation is a spiraling process of interactions between tacit knowledge. This process focuses on tacit to
explicit and tacit knowledge. [3] explicit knowledge linking and we can say that the
knowledge is crystallized at this point.
Tacit knowledge is something that falls into the
category of insights, intuitions and hunches. It is • Combination
deeply connected to the emotions and feelings of a
Combination of various elements of explicit
person and his/her experiences and actions. Because
knowledge to build a prototype.
of this personal quality, it is hard to formalize tacit
knowledge. • Internalization
Explicit knowledge can be thought of as a form of Here the explicit knowledge created using the tacit
codified knowledge that can be formalized as discrete knowledge is shared across the organization. When
or ‘digital’. This kind of knowledge can be captured knowledge is shared, the organization can innovate
in record and expressed in words and numbers, it can and learn.
be formulated or presented as scientific data. It is easy
to transmit explicit knowledge. BA is a concept where the knowledge is created,
utilized and shared through interaction.
As per the SECI knowledge model there are 4 kinds
of knowledge creating processes. Knowledge Assets are the company specific
resources that are indispensable to create values for
• Socialization the firm. They are inputs, outputs and moderating
factors of the knowledge-creating process.
This process focuses on TACIT to TACIT knowledge
linking. Tacit knowledge goes beyond the boundry To effectively manage knowledge creation and
and new knowledge is created by using the process of exploitation, a company has to map its inventory of
interactions, observing, discussing, analyzing, and knowledge assets. Cataloguing is however not
spending time in the same environment. enough: knowledge assets are dynamic; new
knowledge assets can be created from existing
• Externalization
knowledge assets.
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This model was originally developed for software development and talks about an organization being able to
absorb and carry its software applications and the steps and activities for an organization to progress from one
level to another.[4] The model was initially funded through military research to create an abstract model for the
military to use an objective evaluation of software subcontractors.
There are 5 levels defined in the CMM and, according to the SEI: "Predictability, effectiveness, and control of an
organization's software processes are believed to improve as the organization moves up these five levels.[5]
• Level 1 - Initial/Ad hoc (Chaotic) Processes at this stage are typically undocumented stage and dynamic in
mature. This could correspond to information in the tacit form.They are uncontrolled and reactive and create an
unstable environment.
• Level 2 - Repeatable Processes in this state are repeatable with consistent results. Processes now have a level of
discipline to stick to.
• Level 3 - Defined All processes at this level are well documented, defined, standardized, and integrated into
each other. At this level process performance consistency can be established in an organization.
• Level 4 - Managed Processes at this level are managed by collecting detailed data on the processes and their
quality. In particular,
management can identify ways to adjust and adapt the process to particular projects
without measurable losses of quality
or deviations from specifications. Process Capability is established from
this level.
• Level 5 -Optimizing This is a continuous process of improvement and is made in place by quantitative
feedback and from piloting new ideas and technologies.
Aims at making better business decisions through • Interdepartmental focus and their general overview
the use of a broad category of Management towards business performance
Information Systems to manage data.
• Advanced technology to mine data
Business intelligence (BI) refers to skills, technologies,
applications and practices used to help a business • Data discovery in an optimal manner
acquire a better understanding of its commercial • Various forms of business improvement are tied
context. Business intelligence may also refer to the together to facilitate quick and easy communication
collected information itself. Business intelligence between different different departments.
often aims to support better business decision-
making. Thus a BI system can be called decision Businesses that are run on the BI model consider
support system (DSS).[6] BI uses timely and accurate covert information gathering as a healthy part of the
information to make decisions. business intelligence program.
With a business intelligence system, a company can Atos Origin, an international information technology
expect to find improved turnaround times on data services company precisely describes the importance
collection, ideas for new business initiatives, a much and necessity of information and its management for
more precise picture of customer needs and desires, any company as “Information is the lifeblood that
and a strong understanding of how best to compete fuels that creativity. Information on the outside
with top competitors. The improvement in business world, information on the competition and
agility that comes with business intelligence is information on the current performance of your own
substantial in most cases, and allows a company to organization. A strategy needs to be defined,
take better advantage of constantly evolving market deployed and translated into mid term plans and
conditions.[7] executable actions. These plans need to be confirmed
and adjusted by rolling forecasts. The actual
BI applications mainly consist of systems for performance needs to be measured and compared to
monitoring, gathering information, reporting, the progress of plans. The organization need to learn
analysis and profiling. BI plays a very strategic role in from what is happening in order improve the quality,
the planning process of an organization. Key speed and reliability of the next planning cycle.”[8]
Johari Window
Helps us understand how we are giving and receiving information.
The Johari Window can help improve and illustrate self awareness between an individual and a team.[10] It can
also be used to change group dynamics within a business context. The Johari Window is commonly used in
corporate settings as a corporate exercise. Communication plays a vital role in the success of any organization.
Every Leader/Manager must create an environment. that engenders trust and mutual sharing of information[9].
The Johari Window is an information processing model that can be represented in a 2 by 2 matrix form. This
models employs the interactions between two sources of information, the Self and the others. The 2 by 2 matrix
represents the interpersonal space and each region in the matrix corresponds to a particular information
processing element.
• Facade: The facade quadrant refers to information is known to the self but externally unknown. This is
analogous to a company’s personal information store like trade secrets etc. that are unknown to the external. In
knowledge management we can also view information in the “facade” quadrant to information related to
innovation and discovery in the company.
• Unknown: The unknown quadrant refers to undefined information. This information has unknown potential to
effect the rest of the information in the Johari Window. Information from the unknown quadrant can flow to
facade, arena or blindspot depending on the location and context of discovery and its flow to each quadrant can
have different effects on the model.
Bridging Epistemologies
This model shows that most of the organizational knowledge is based on the understanding of the nature of that
knowledge.
The authors of this model believe that most of the work on organizational knowledge and knowledge-creating
organizations, is based on a single traditional understanding of the nature of knowledge. The knowledge that
people possess is treated like the “epistemology of possession” . Knowing as action calls for an “epistemology of
practice”. Here we can draw parallels with Tacit and Explicit knowledge and Individual and Group knowledge.
The authors identify 4 types of knowledge, tacit and explicit at the individual and collective levels and consider
their bridging by the active process of knowing[12]. .
The process by which different knowledge
types are used in practice are referred to
as “generative dance” and knowledge
creation does not just mean maintaining
Concepts Stories an inventory of these knowledge
elements(possession) but also how
make bread. Here we see that, knowledge as action is knowledge in the true sense. A new employee, for example
would not be able to make bread if the company(bakery) does not provide him knowledge in all these forms.
Hence we can look at a scenario that management of knowledge is critical to a company’s success.
An excerpt from the abstract of “Bridging Epistemologies: The Generative Dance between Organizational
Knowledge and Organizational Knowing “ by Scott DN Cook and John S Brown is presented below “
Organizations are better understood if explicit, tacit, individual and group knowledge are treated as four distinct
and coequal forms of knowledge (each doing work the others cannot), and if knowledge and knowing are seen as
mutually enabling (not competing). We hold that knowledge is a tool of knowing, that knowing is an aspect of our
interaction with the social and physical world, and that the interplay of knowledge and knowing can generate new
knowledge and new ways of knowing. We believe this generative dance between knowledge and knowing is a
powerful source of organizational innovation. Harnessing this innovation calls for organizational and
technological infrastructures that support the interplay of knowledge and knowing. Ultimately, these concepts
make possible a more robust framing of such epistemologically-centered concerns as core competencies, the
management of intellectual capital, etc. We explore these views through three brief case studies drawn from recent
research.[13]
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This model was developed by Popper to help him With this model, knowledge managers can identify 3
solve the mind-body problem and also understand types of knowledge and can easily sort out conflicts
the interactions between the physical, the mental and between people who think that knowledge is
the manifestations of the human mind. For this, he exclusively biological, exclusively psychological or
clearly distinguished between subjective(tacit) and exclusively cultural. In order to understand the
objective(explicit) knowledge. Mark Elroy and Joe significance of Popper’s three worlds on knowledge
Firestone have interpreted Karl Popper’s work in the in Knowledge Management, we need to first
world of Knowledge Management. Their work makes understand a set of assumptions that underlie KM.
explicit that: The assumptions can be stated as:
Knowledge is a tested, evaluated and surviving structure of • A higher quality of Knowledge Management will
information (e.g., DNA instructions, synaptic structures, lead to a higher quality of knowledge making and
beliefs, or claims) that is developed by a living system to knowledge sharing.
help itself solve problems and which may help it to adapt.
• A higher quality of knowledge making and
[14]
knowledge sharing will automatically translate to
The interpretation of the three worlds now follows as: high quality knowledge being available to make
individual decisions.
1. W1: tested, evaluated, and surviving structures of
information in physical systems that may allow • High quality individual decisions are always
them to adapt to their environment (e.g., genetic beneficial and produce better results.
The interrelations between
the 3 worlds can be defined
as:
• Knowledge Production
produces Va l i d a t e d
Knowledge Claims,
Unvalidated Knowledge
Claims Invalidated
Knowledge Claims, and
information about the status
of these.
• Organizational Knowledge
consists of all the results of
this knowledge production. It
is this that gets integrated into
the organization in the
Knowledge Integration phase.
Knowledge Production
A number of factors impact Knowledge Production and they include information acquisition and individual and
group learnings. These set a foundation to “knowledge claims” that produce Codified Knowledge Claims(CKCs).
Not presented in the above figure, these CKCs are tested and validated in validation subprocesses. The result of
the validation is the production of Organizational Knowledge(OK). Individual and group learning involves
knowledge production from the perspectives of individuals and groups. However, the organization may not
consider this as knowledge and it may be treated as sheer information. This information needs to be processed/
validated before it can be termed a knowledge, or specifically Organizational Knowledge. Information may also
be acquired from external sources or parties in additional to individuals and groups within the organization.
Knowledge Integration
The organizational knowledge produced in the knowledge production phase needs to be integrated into the
enterprise. The methods used for integration include broadcasting(through emails), searching/
retrieving(company documents, wikis), teaching(training sessions, mentoring programs) and sharing(knowledge
transfers) subprocesses. The subprocesses can all be done in parallel and have no dependency on one another.
Also, from the examples it is clear that each of these subprocesses can be done electronically or non-
electronically(for example, person interaction). The subprocesses are important from the perspective of
Knowledge Management but any one of these are not critical. One or all of the subprocesses may be employed
within an organization.
Chris Collison and Geoff Parcell state that knowledge management is an oxymoron. According to them
knowledge is something that resides in the minds of individuals and is not something that can be controlled or
managed. Instead, the environment in which this knowledge exists can be managed. The environment can be
defined as a setting where the knowledge is created, discovered, captured, shared, distilled, validated,
transferred, adopted, adapted and applied[21]. The key prerequisites to a solid environment for knowledge
creation must have:
2. A common model and efficient tools to process the knowledge(the right Means).
• Individuals and groups or teams agree on a set of goals that need to be achieved. Then they work towards the
target and create value.
• Using knowledge is very important. Individual and groups must be inspired to use the knowledge before, after
and during any target activity. Using can be defined in post project retrospection, ongoing usage and pre project
knowledge transfers. This helps create new knowledge that would otherwise have only remained in the minds
of individuals.
• All the knowledge that is gathered needs to be present in some form of knowledge bank. Before a tasks,
knowledge can be retrieved and after the task new knowledge can be added. The interaction with this
knowledge bank is continual.
• However, the knowledge in this bank needs to be captured and distilled. People must be encouraged to
continuously add to the knowledge bank so that their insights and experiences can serve others beneficially.
• The Environment of Culture within the organization surrounds the model. The environment plays a key role in
sustaining knowledge sharing. This translates into good leadership in the organization so that the process of
knowledge sharing becomes somewhat unconscious and not explicit.
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• Know What
• Know How
give meaning to emerging complexity and predict certain outcomes. Know how knowledge is present in the
social interaction of members of a team and without it teams cannot operate effectively. The very nature of know
how knowledge being tacit and not codified presents an challenge to the knowledge manager for its discovery.
• Know why
Know why knowledge can be both tacit and explicit. It defines knowledge that is used to explain natural and
social phenomena. This form of knowledge is more explanatory and deals with principles. [22]
• Know who
Know who knowledge is a form of individual and social knowledge that is largely tacit. It involves information
about the gatekeepers to ‘know what’, the owners of ‘know how’ knowledge, and the possessors of ‘know why’
knowledge. Know who’ knowledge also deals with the ability to cooperate effectively with different types of
people and experts, and is a fundamental precondition for the learning organization. It is learnt in both formal
and informal social practice, in specialized education environments, and with day-to-day dealings with
colleagues, customers, and competitors. It follows therefore that for a knowledge management initiative to
succeed it is essential that ‘know who’ knowledge is tapped[22].
Know when and know where knowledge are more important from the economic perspective. They provide
information about the market.
References
• [1] SECI Model http://www.12manage.com/methods_nonaka_seci.html
• [13] http://www.citeulike.org/user/karimlakhani/article/538
• [14] Interpreting Popper’s Three Worlds Ontology for Knowledge Management: Part One http://kmci.org/
alllifeisproblemsolving/archives/interpreting-poppers-three-worlds-ontology-for-knowledge-management-
part-one/
• [20] Innovation, the Knowledge Life Cycle Model and Knowledge Management http://citeseerx.ist.psu.edu/
viewdoc/summary?doi=10.1.1.26.8222
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Acknowledgements
This paper is a compilation of 10 knowledge management models that I found interesting. This is a part of my
portfolio for the “Management & Decision Control Systems” class that I am taking under Dr.Thomas L.
Honeycutt. This document is merely a compilation to facilitate familiarity with popular models of knowledge
management and done to fulfill the requirements of my course, in addition to my curiosity of course! Thanks to
Dr. Honeycutt for allowing me go ahead with the idea and guiding me through with suggestions and
encouragement. Some resources that I have heavily relied on for this work are:
• Graham Durant Law’s “Knowledge Matters” (http://www.durantlaw.info/)
• Knowledge and Intangibles Management. Methods, Models and Theories(http://www.12manage.com/i_ki.html)
The document is for personal use and reference for me and my class and not meant for publication of any sorts.
The document may not be distributed, reproduced or shared on the internet or anywhere else without my prior
consent.
Divya Dinakar
03/28/2009