List of The Keyboard Shortcuts For Windows XP

List of the keyboard shortcuts for Windows XP
General keyboard shortcuts
• CTRL+C (Copy)
• CTRL+X (Cut)
• CTRL+V (Paste)
• CTRL+Z (Undo)
• DELETE (Delete)
SHIFT+DELETE (Delete the selected item permanently without placing the item in the
•
Recycle Bin)
• CTRL while dragging an item (Copy the selected item)
• CTRL+SHIFT while dragging an item (Create a shortcut to the selected item)
• F2 key (Rename the selected item)
• CTRL+RIGHT ARROW (Move the insertion point to the beginning of the next word)
• CTRL+LEFT ARROW (Move the insertion point to the beginning of the previous word)
CTRL+DOWN ARROW (Move the insertion point to the beginning of the next
•
paragraph)
CTRL+UP ARROW (Move the insertion point to the beginning of the previous
•
paragraph)
• CTRL+SHIFT with any of the arrow keys (Highlight a block of text)
SHIFT with any of the arrow keys (Select more than one item in a window or on the
•
desktop, or select text in a document)
• CTRL+A (Select all)
• F3 key (Search for a file or a folder)
• ALT+ENTER (View the properties for the selected item)
• ALT+F4 (Close the active item, or quit the active program)
• ALT+ENTER (Display the properties of the selected object)
• ALT+SPACEBAR (Open the shortcut menu for the active window)
CTRL+F4 (Close the active document in programs that enable you to have multiple
•
documents open simultaneously)
• ALT+TAB (Switch between the open items)
• ALT+ESC (Cycle through items in the order that they had been opened)
• F6 key (Cycle through the screen elements in a window or on the desktop)
• F4 key (Display the Address bar list in My Computer or Windows Explorer)
• SHIFT+F10 (Display the shortcut menu for the selected item)
• ALT+SPACEBAR (Display the System menu for the active window)
• CTRL+ESC (Display the Start menu)
• ALT+Underlined letter in a menu name (Display the corresponding menu)
Underlined letter in a command name on an open menu (Perform the corresponding
•
command)
• F10 key (Activate the menu bar in the active program)
• RIGHT ARROW (Open the next menu to the right, or open a submenu)
• LEFT ARROW (Open the next menu to the left, or close a submenu)
• F5 key (Update the active window)
• BACKSPACE (View the folder one level up in My Computer or Windows Explorer)
• ESC (Cancel the current task)
SHIFT when you insert a CD-ROM into the CD-ROM drive (Prevent the CD-ROM
•
from automatically playing)
• CTRL+SHIFT+ESC (Open Task Manager)
Dialog box keyboard shortcuts
If you press SHIFT+F8 in extended selection list boxes, you enable

extended selection mode. In this mode, you can use an arrow key to move a
cursor without changing the selection. You can press CTRL+SPACEBAR
or SHIFT+SPACEBAR to adjust the selection. To cancel extended
selection mode, press SHIFT+F8 again. Extended selection mode cancels
itself when you move the focus to another control.
• CTRL+TAB (Move forward through the tabs)

• CTRL+SHIFT+TAB (Move backward through the tabs)
• TAB (Move forward through the options)
• SHIFT+TAB (Move backward through the options)
ALT+Underlined letter (Perform the corresponding command or select the
•
corresponding option)
• ENTER (Perform the command for the active option or button)
• SPACEBAR (Select or clear the check box if the active option is a check box)
• Arrow keys (Select a button if the active option is a group of option buttons)
• F1 key (Display Help)
• F4 key (Display the items in the active list)
BACKSPACE (Open a folder one level up if a folder is selected in the Save As or Open
•
dialog box)
Microsoft natural keyboard shortcuts
• Windows Logo (Display or hide the Start menu)

• Windows Logo+BREAK (Display the System Properties dialog box)
• Windows Logo+D (Display the desktop)
• Windows Logo+M (Minimize all of the windows)
• Windows Logo+SHIFT+M (Restore the minimized windows)
• Windows Logo+E (Open My Computer)
• Windows Logo+F (Search for a file or a folder)
• CTRL+Windows Logo+F (Search for computers)
• Windows Logo+F1 (Display Windows Help)
• Windows Logo+ L (Lock the keyboard)
• Windows Logo+R (Open the Run dialog box)
• Windows Logo+U (Open Utility Manager)
Accessibility keyboard shortcuts
• Right SHIFT for eight seconds (Switch FilterKeys either on or off)

• Left ALT+left SHIFT+PRINT SCREEN (Switch High Contrast either on or off)
• Left ALT+left SHIFT+NUM LOCK (Switch the MouseKeys either on or off)
• SHIFT five times (Switch the StickyKeys either on or off)
• NUM LOCK for five seconds (Switch the ToggleKeys either on or off)
• Windows Logo +U (Open Utility Manager)
Windows Explorer keyboard shortcuts

• END (Display the bottom of the active window)
• HOME (Display the top of the active window)
NUM LOCK+Asterisk sign (*) (Display all of the subfolders that are under the selected
•
folder)
• NUM LOCK+Plus sign (+) (Display the contents of the selected folder)
• NUM LOCK+Minus sign (-) (Collapse the selected folder)
LEFT ARROW (Collapse the current selection if it is expanded, or select the parent
•
folder)
RIGHT ARROW (Display the current selection if it is collapsed, or select the first
•
subfolder)
Shortcut keys for Character Map
After you double-click a character on the grid of characters, you can move through the
grid by using the keyboard shortcuts:
• RIGHT ARROW (Move to the right or to the beginning of the next line)
• LEFT ARROW (Move to the left or to the end of the previous line)
• UP ARROW (Move up one row)
• DOWN ARROW (Move down one row)
• PAGE UP (Move up one screen at a time)
• PAGE DOWN (Move down one screen at a time)
• HOME (Move to the beginning of the line)
• END (Move to the end of the line)
• CTRL+HOME (Move to the first character)
• CTRL+END (Move to the last character)
• SPACEBAR (Switch between Enlarged and Normal mode when a character is selected)
Microsoft Management Console (MMC) main window keyboard shortcuts
• CTRL+O (Open a saved console)

• CTRL+N (Open a new console)
• CTRL+S (Save the open console)
• CTRL+M (Add or remove a console item)
• CTRL+W (Open a new window)
• F5 key (Update the content of all console windows)
• ALT+SPACEBAR (Display the MMC window menu)
• ALT+F4 (Close the console)
• ALT+A (Display the Action menu)
• ALT+V (Display the View menu)
• ALT+F (Display the File menu)
• ALT+O (Display the Favorites menu)
MMC console window keyboard shortcuts
• CTRL+P (Print the current page or active pane)

• ALT+Minus sign (-) (Display the window menu for the active console window)
• SHIFT+F10 (Display the Action shortcut menu for the selected item)
• F1 key (Open the Help topic, if any, for the selected item)
• F5 key (Update the content of all console windows)
• CTRL+F10 (Maximize the active console window)
• CTRL+F5 (Restore the active console window)
• ALT+ENTER (Display the Properties dialog box, if any, for the selected item)
• F2 key (Rename the selected item)
CTRL+F4 (Close the active console window. When a console has only one console
•
window, this shortcut closes the console)
Remote desktop connection navigation
• CTRL+ALT+END (Open the Microsoft Windows NT Security dialog box)

• ALT+PAGE UP (Switch between programs from left to right)
• ALT+PAGE DOWN (Switch between programs from right to left)
• ALT+INSERT (Cycle through the programs in most recently used order)
• ALT+HOME (Display the Start menu)
• CTRL+ALT+BREAK (Switch the client computer between a window and a full screen)
• ALT+DELETE (Display the Windows menu)
CTRL+ALT+Minus sign (-) (Place a snapshot of the entire client window area on the
• Terminal server clipboard and provide the same functionality as pressing ALT+PRINT
SCREEN on a local computer.)
CTRL+ALT+Plus sign (+) (Place a snapshot of the active window in the client on the
• Terminal server clipboard and provide the same functionality as pressing PRINT
SCREEN on a local computer.)
Microsoft Internet Explorer navigation
• CTRL+B (Open the Organize Favorites dialog box)

• CTRL+E (Open the Search bar)
• CTRL+F (Start the Find utility)
• CTRL+H (Open the History bar)
• CTRL+I (Open the Favorites bar)
• CTRL+L (Open the Open dialog box)
• CTRL+N (Start another instance of the browser with the same Web address)
• CTRL+O (Open the Open dialog box, the same as CTRL+L)
• CTRL+P (Open the Print dialog box)
• CTRL+R (Update the current Web page)
• CTRL+W (Close the current window)
Other information
Some keyboard shortcuts may not work if StickyKeys is turned on in Accessibility

•
Options.
Some of the Terminal Services client shortcuts that are similar to the shortcuts in
• Remote Desktop Sharing are not available when you use Remote Assistance in
Windows XP Home Edition.
LIST OF KEYBOARD SHORTCUTS FOR WORD
Copy/Move
Description Shortcut Key
Copy text or graphics Ctrl + C
Create AutoText Alt + F3
Move text or graphics F2 (then move the insertion point and press
Enter)
Paste the Clipboard contents Ctrl + V
Paste the Spike contents Ctrl + Shift + F3
Delete
Cut selected text to the Clipboard Ctrl + X
Cut to the Spike Ctrl + F3
Delete one character to the left BackSpace
Delete one character to the right Delete
Delete one word to the left Ctrl + BackSpace
Delete one word to the right Ctrl + Delete
Undo the last action Ctrl + Z
Dialog box
Cancel the command and close the dialog Escape

box
Move between options in the selected drop- Arrow keys

down list box
Perform the action assigned to the default Enter

button in the dialog box
Perform the action assigned to the selected SpaceBar
button; select or clear the check box
Select the option or select or clear the check Alt + Letter Key
box by the letter underlined in the option
name
Switch to the next tab in a dialog box Ctrl + Tab or Ctrl + Page Down
Switch to the previous tab in a dialog box Ctrl + Shift + Tab or Ctrl + PageUp
Extend selection
Increase the size of a selection F8 (press once to select a word, twice to

select a sentence etc.)
One character to the left Shift + LeftArrow
One character to the right Shift + RightArrow
One line down Shift + DownArrow
One line up Shift + UpArrow
One screen down Shift + PageDown
One screen up Shift + PageUp
Reduce the size of a selection Shift + F8
Select the nearest character F8, and then press LeftArrow or RightArrow
To a specific location in a document F8 + arrow keys
To a vertical block of text Ctrl + + Shift + F8, and then use the arrow
keys
To include the entire document Ctrl + A
To the beginning of a document Ctrl + Shift + Home
To the beginning of a line Shift + Home
To the beginning of a paragraph Ctrl + Shift + UpArrow
To the beginning of a word Ctrl + Shift + LeftArrow

To the end of a line Shift + End
To the end of a paragraph Ctrl + Shift + DownArrow
To the end of a window Alt + Ctrl + + PageDown
To the end of a word Ctrl + Shift + RightArrow
Turn extend mode off Escape
Turn extend mode on F8
Fields
Go back one page Alt + LeftArrow
Go forward one page Alt + RightArrow
Go to the next field F11
Go to the previous field Shift + F11
Insert a hyperlink Ctrl + K
Insert an empty field Ctrl + F9
Insert Date field Alt + Shift + D
Insert List Num field Alt + Ctrl + L
Insert Page field Alt + Shift + P
Insert Time field Alt + Shift + T
Lock a Field Ctrl + + F11
Refresh F9
Run a GoToButton or MacroButton from the Alt + Shift + F9

field that displays the field results
Switch between a field code and its result Shift + F9
Switch between all field codes and their Alt + F9

results
Unlink a field Ctrl + Shift + F9

Unlock a field Ctrl + Shift + F11
Update linked information in a Word source Ctrl + Shift + F7

document
Update selected fields F9
Format
1.5 line spacing Ctrl + 5
Double line spacing Ctrl + 2
Maximise application window Alt + F10
Maximise document window Ctrl + F10
Restore application window Alt + F5
Restore document window Ctrl + F5
Single line spacing Ctrl + 1
Toggles 12 point spacing before Ctrl + 0
Add or remove one line space preceding a Ctrl + 0 (zero)

paragraph
Apply a style Ctrl + Shift + S
Apply an underline Ctrl + U
Apply bold formatting Ctrl + B
Apply hidden text formatting Ctrl + Shift + H
Apply italic formatting Ctrl + I
Apply subscript formatting (automatic Ctrl + =

spacing)
Apply superscript formatting (automatic Ctrl + Shift + PlusSign

spacing)
Apply the Heading 1 style Alt + Ctrl + 1

Apply the List style Ctrl + Shift + L
Apply the Normal style Ctrl + Shift + N
Center a paragraph Ctrl + E
Change the case of letters Shift + F3
Change the font Ctrl + Shift + F
Change the font size Ctrl + Shift + P
Change the formatting of characters (Font Ctrl + D

command, Format menu)
Change the selection to Symbol font Ctrl + Shift + Q
Copy formats Ctrl + Shift + C
Create a hanging indent Ctrl + T
Decrease the font size Ctrl + Shift + <
Decrease the font size by 1 point Ctrl + [
Display nonprinting characters Ctrl + Shift + * (asterisk)
Double-space lines Ctrl + 2
Double-underline text Ctrl + Shift + D
Format letters as all capitals Ctrl + Shift + A
Format letters as small capitals Ctrl + Shift + K
Increase the font size Ctrl + Shift + >
Increase the font size by 1 point Ctrl + ]
Indent a paragraph from the left Ctrl + M
Insert a footnote Alt + Ctrl + F
Insert an endnote Alt + Ctrl + E
Justify a paragraph Ctrl + J
Left align a paragraph Ctrl + L

Mark a table of authorities entry Alt + Shift + I
Mark a table of contents entry Alt + Shift + O
Mark an index entry Alt + Shift + X
Paste formats Ctrl + Shift + V
Reduce a hanging indent Ctrl + Shift + T
Remove a paragraph indent from the left Ctrl + Shift + M
Remove manual character Formatting Ctrl + SpaceBar
Remove paragraph formatting Ctrl + Q
Review text formatting Shift + F1 (then click the text whose

formatting you want to review)
Right align a paragraph Ctrl + R
Set 1.5-line spacing Ctrl + 5
Single-space lines Ctrl + 1
Start AutoFormat Alt + Ctrl + K
Underline words but not spaces Ctrl + Shift + W
Insert
A column break Ctrl + Shift + Enter
A field Ctrl + F9
A line break Shift + Enter
A nonbreaking hyphen Ctrl + Shift + Hyphen
A nonbreaking space Ctrl + Shift + SpaceBar
A page break Ctrl + Enter
An AutoText entry Enter (when the ScreenTip appears)
An ellipsis Alt + Ctrl + period

An optional hyphen Ctrl + Hyphen
New paragraphs in a cell Enter
Tab characters in a cell Ctrl + Tab
The copyright symbol Alt + Ctrl + C
The registered trademark symbol Alt + Ctrl + R
The trademark symbol Alt + Ctrl + T
Mail merge
Edit a mail-merge data document Alt + Shift + E
Insert a merge field Alt + Shift + F
Merge a document Alt + Shift + N
Preview a mail merge Alt + Shift + K
Print the merged document Alt + Shift + M
Menus
Select the first or last command on the menu Home or End

or submenu
Move
Browse a document Alt + Ctrl + Home
Cancel an action Escape
Close a document Ctrl + W
Create a new document Ctrl + N
Down one line Down Arrow

Down one screen (scrolling) PageDown
Find text, formatting, and special items Ctrl + F
First cell in a column Alt + PageUp
First cell in a row Alt + Home
Go back to a page, bookmark, footnote, Alt + Ctrl + Z

table, comment, graphic, or other location
Go to a page, bookmark, footnote, table, Ctrl + G

comment, graphic, or other location
Last cell in a column Alt + PageDown
Last cell in a row Alt + End
Move between master / subdocuments Ctrl + \
Next cell in a row Tab
Next row DownArrow
One cell to the left (in a table) Shift + Tab
One cell to the right (in a table) Tab
One character to the left LeftArrow
One character to the right RightArrow
One paragraph down Ctrl + DownArrow
One paragraph up Ctrl + UpArrow
One word to the left Ctrl + LeftArrow
One word to the right Ctrl + RightArrow
Open a document Ctrl + O
Previous cell in a row Shift + Tab
Previous row UpArrow
Quit Word Alt + F4
Redo or repeat an action Ctrl + Y

Repeat find Alt + Ctrl + Y
Replace text, specific formatting, and special Ctrl + H

items
Save a document Ctrl + S
Split a document Alt + Ctrl + S
Switch to normal view Alt + Ctrl + N
Switch to outline view Alt + Ctrl + O
Switch to page layout view Alt + Ctrl + P
To a previous revision Shift + F5
To the beginning of a document Ctrl + Home
To the beginning of a line Home
To the end of a document Ctrl + End
To the end of a line End
To the end of the window Alt + Ctrl + PageDown
To the location of the insertion point when Shift + F5

the document was last closed
To the top of the next page Ctrl + PageDown
To the top of the previous page Ctrl + PageUp
To the top of the window Alt + Ctrl + PageUp
Undo an action Ctrl + Z
Up one line UpArrow
Up one screen (scrolling) PageUp
Office Assistant
Close an Office Assistant message Escape
Close tips Escape

Display the next tip Alt + N
Display the previous tip Alt + B
Get Help from the Office Assistant F1
Make the Office Assistant balloon active Alt + F6
See more Help topics Alt + DownArrow
See previous Help topics Alt + UpArrow
Select a Help topic from the topics the Alt + number (1 is the first topic, 2 is the
Office Assistant displays second, and so on)
Select a Help topic from the topics the Alt + number (1 is the first topic, 2 is the
Office Assistant shows second, and so on)
Show or hide the Office Assistant in a Tab to select the Office Assistant button;
wizard SpaceBar to show the Assistant or turn off
Help with the wizard
Open dialog
Add to Favourites Alt + 4
Commands and settings Alt + 9
Details Alt + 6
List Alt + 5
Look in favourites Alt + 3
Preview Alt + 8
Properties Alt + 7
Search the Web Alt + 2
Select a folder in the Open or Save As dialog Alt + 0 to select the folder list; arrow keys to
box select a folder
Up one level Alt + 1
Print
Move around the preview page when Arrow keys

zoomed in
Move by one preview page when zoomed PageUp or PageDown

out
Move to the first preview page when Ctrl + Home

zoomed out
Move to the last preview page when zoomed Ctrl + End

out
Print a document Ctrl + P
Switch to Print Preview Alt + Ctrl + I
Review
Collapse text under a heading Alt + Shift + Minus Sign
Demote a paragraph Alt + Shift + RightArrow
Demote to body text Ctrl + Shift + N
Expand or collapse all text or headings Alt + Shift + A or the asterisk (*) key on the
numeric keypad
Expand text under a heading Alt + Shift + PlusSign
Go to the beginning of a comment Ctrl + Home
Go to the end of a comment Ctrl + End
Hide or display character formatting The slash (/) key on the numeric keypad
Insert a comment Alt + Ctrl + M
Move selected paragraphs down Alt + Shift + DownArrow
Move selected paragraphs up Alt + Shift + UpArrow
Promote a paragraph Alt + Shift + LeftArrow
Show all headings up to Heading n Alt + Shift + n

Show all headings with the Heading 1 style Alt + Shift + 1
Show the first line of body text or all body Alt + Shift + L
text
Turn revision marks on or off Ctrl + Shift + E
Save as dialog
Commands and settings Alt + 6
Create folder Alt + 3
Details Alt + 5
List Alt + 4
Look in favourites Alt + 2
Up one level Alt + 1
Select
Extend a selection (or block) Ctrl + Shift + F8, and then use the arrow
keys
Extend a selection to adjacent cells Hold down Shift and press an arrow key
repeatedly
Reduce the selection size Shift + F8
Select a column Click in the column's top or bottom cell.

Hold down Shift and press the UpArrow or
DownArrow key repeatedly
Select an entire table Alt + 5 on the numeric keypad (with

NumLock off)
Select the next cell's contents Tab
Select the preceding cell's contents Shift + Tab
Text box
Move one character to the left or right LeftArrow or RightArrow
Move one word to the left or right Ctrl + LeftArrow or Ctrl + RightArrow
Move to the beginning of the entry Home
Move to the end of the entry End
Select from the insertion point to the Shift + Home

beginning of the entry
Select from the insertion point to the end of Shift + End

the entry
Select or unselect one character to the left Shift + LeftArrow
Select or unselect one character to the right Shift + RightArrow
Select or unselect one word to the left Ctrl + Shift + LeftArrow
Select or unselect one word to the right Ctrl + Shift + RightArrow
Toolbars
Enter text in a text box Enter (when the text box is selected)
Perform the action assigned to a button Enter (when a button is selected)
Select an option from a drop-down list box Arrow keys to move through options in the
or from a drop-down menu on a button list or menu; Enter to select the option you
want (when a drop-down list box is selected)
Select the next or previous button or menu Tab or Shift + Tab (when a toolbar is active)
on the toolbar
Select the next or previous toolbar Ctrl + Tab or Ctrl + Shift + Tab
Windows
Carry out the Move command (document Ctrl + F7

icon menu, menu bar)
Carry out the Size command (document icon Ctrl + F8

menu, menu bar)
Maximize the document window Ctrl + F10
Minimize the document window Ctrl + F9
EXCEL: SHORCUTS
CTRL combination shortcut keys
Key Description
CTRL+( Unhide any hidden rows within the selection.
CTRL+) Unhide any hidden columns within the selection.
CTRL+& Applies the outline border to the selected cells.
CTRL+_ Removes the outline border from the selected cells.
CTRL+~ Applies the General number format.
Applies the Currency format with two decimal places (negative numbers in
CTRL+$
parentheses).
CTRL+% Applies the Percentage format with no decimal places.
CTRL+^ Applies the Exponential number format with two decimal places.
CTRL+# Applies the Date format with the day, month, and year.
CTRL+@ Applies the Time format with the hour and minute, and AM or PM.
Applies the Number format with two decimal places, thousands separator, and
CTRL+!
minus sign (-) for negative values.
CTRL+- Displays the Delete dialog box to delete the selected cells.
Selects the current region around the active cell (the data area enclosed by
blank rows and blank columns).
CTRL+*
In a PivotTable, it selects the entire PivotTable report.
CTRL+: Enters the current time.
CTRL+; Enters the current date.
Alternates between displaying cell values and displaying formulas in the
CTRL+`
worksheet.
Copies a formula from the cell above the active cell into the cell or the Formula
CTRL+'
Bar.
Copies the value from the cell above the active cell into the cell or the Formula
CTRL+"
Bar.
CTRL++ Displays the Insert dialog box to insert blank cells.
CTRL+1 Displays the Format Cells dialog box.
CTRL+2 Applies or removes bold formatting.
CTRL+3 Applies or removes italic formatting.
CTRL+4 Applies or removes underlining.
CTRL+5 Applies or removes strikethrough.
Alternates between hiding objects, displaying objects, and displaying
CTRL+6
placeholders for objects.
CTRL+7 Displays or hides the Standard toolbar.
CTRL+8 Displays or hides the outline symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region. Pressing
CTRL+A a second time selects the entire worksheet.
CTRL+A
When the insertion point is to the right of a function name in a formula,
displays the Function Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses when the

insertion point is to the right of a function name in a formula.
CTRL+B Applies or removes bold formatting.
Copies the selected cells.
CTRL+C
CTRL+C followed by another CTRL+C displays the Microsoft Office
Clipboard.
Uses the Fill Down command to copy the contents and format of the topmost
CTRL+D
cell of a selected range into the cells below.
Displays the Find dialog box.
CTRL+F
SHIFT+F5 also displays this dialog box, while SHIFT+F4 repeats the last Find
action.
Displays the Go To dialog box.
CTRL+G
F5 also displays this dialog box.
CTRL+H Displays the Find and Replace dialog box.
CTRL+I Applies or removes italic formatting.
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit
CTRL+K
Hyperlink dialog box for selected existing hyperlinks.
CTRL+L Displays the Create List dialog box.
CTRL+N Creates a new, blank file.
Displays the Open dialog box to open or find a file.
CTRL+O
CTRL+SHIFT+O selects all cells that contain comments.
CTRL+P Displays the Print dialog box.
Uses the Fill Right command to copy the contents and format of the leftmost
CTRL+R
cell of a selected range into the cells to the right.
CTRL+S Saves the active file with its current file name, location, and file format.
CTRL+U Applies or removes underlining.
Inserts the contents of the Clipboard at the insertion point and replaces any
CTRL+V selection. Available only after you cut or copied an object, text, or cell
contents.
CTRL+W Closes the selected workbook window.
CTRL+X Cuts the selected cells.
CTRL+Y Repeats the last command or action, if possible.
Uses the Undo command to reverse the last command or to delete the last entry
you typed.
CTRL+Z
CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the
last automatic correction when AutoCorrect Smart Tags are displayed.
Function keys
Key Description
Displays the Help task pane.
CTRL+F1 closes and reopens the current task pane.

F1
ALT+F1 creates a chart of the data in the current range.
ALT+SHIFT+F1 inserts a new worksheet.

Edits the active cell and positions the insertion point at the end of the cell contents. It
also moves the insertion point into the Formula Bar when editing in a cell is turned
F2 off.
SHIFT+F2 edits a cell comment.

Pastes a defined name into a formula.
F3
SHIFT+F3 displays the Insert Function dialog box.
Repeats the last command or action, if possible.
F4
CTRL+F4 closes the selected workbook window.
Displays the Go To dialog box.
F5
CTRL+F5 restores the window size of the selected workbook window.
Switches to the next pane in a worksheet that has been split (Window menu, Split
command).
SHIFT+F6 switches to the previous pane in a worksheet that has been split.
F6
CTRL+F6 switches to the next workbook window when more than one workbook
window is open.
Note When the task pane is visible, F6 and SHIFT+F6 include that pane when
switching between panes.
Displays the Spelling dialog box to check spelling in the active worksheet or
selected range.
F7
CTRL+F7 performs the Move command on the workbook window when it is not
maximized. Use the arrow keys to move the window, and when finished press ESC.
Turns extend mode on or off. In extend mode, EXT appears in the status line, and
the arrow keys extend the selection.
SHIFT+F8 enables you to add a non-adjacent cell or range to a selection of cells by

using the arrow keys.
F8
CTRL+F8 performs the Size command (on the Control menu for the workbook
window) when a workbook is not maximized.
ALT+F8 displays the Macro dialog box to run, edit, or delete a macro.
Calculates all worksheets in all open workbooks.
F9 followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas)

calculates the selected a portion of a formula and replaces the selected portion with
the calculated value.
SHIFT+F9 calculates the active worksheet.

F9
CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of
whether they have changed since the last calculation.
CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells

in all open workbooks, including cells not marked as needing to be calculated.
CTRL+F9 minimizes a workbook window to an icon.

F10 Selects the menu bar or closes an open menu and submenu at the same time.
SHIFT+F10 displays the shortcut menu for a selected item.

ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one
smart tag is present, it switches to the next smart tag and displays its menu or
message.
CTRL+F10 maximizes or restores the selected workbook window.

Creates a chart of the data in the current range.
SHIFT+F11 inserts a new worksheet.
F11 ALT+F11 opens the Visual Basic Editor, in which you can create a macro by using
Visual Basic for Applications (VBA).
ALT+SHIFT+F11 opens the Microsoft Script Editor, where you can add text, edit
HTML tags, and modify any script code.
F12 Displays the Save As dialog box.
Other useful shortcut keys
Key Description
Move one cell up, down, left, or right in a worksheet.
CTRL+ARROW KEY moves to the edge of the current data region (data

region: A range of cells that contains data and that is bounded by empty
cells or datasheet borders.) in a worksheet.
SHIFT+ARROW KEY extends the selection of cells by one cell.
CTRL+SHIFT+ARROW KEY extends the selection of cells to the last

nonblank cell in the same column or row as the active cell.
ARROW
KEYS LEFT ARROW or RIGHT ARROW selects the menu to the left or right
when a menu is visible. When a submenu is open, these arrow keys switch
between the main menu and the submenu.
DOWN ARROW or UP ARROW selects the next or previous command

when a menu or submenu is open.
In a dialog box, arrow keys move between options in an open drop-down

list, or between options in a group of options.
ALT+DOWN ARROW opens a selected drop-down list.

Deletes one character to the left in the Formula Bar.
BACKSPACE
Also clears the content of the active cell.
Removes the cell contents (data and formulas) from selected cells without
affecting cell formats or comments.
DELETE
In cell editing mode, it deletes the character to the right of the insertion
point.
END Moves to the cell in the lower-right corner of the window when SCROLL
LOCK is turned on.
Also selects the last command on the menu when a menu or submenu is
visible.
CTRL+END moves to the last cell on a worksheet, in the lowest used row
of the rightmost used column.
CTRL+SHIFT+END extends the selection of cells to the last used cell on

the worksheet (lower-right corner).
Completes a cell entry from the cell or the Formula Bar, and selects the
cell below (by default).
In a data form, it moves to the first field in the next record.
Opens a selected menu (press F10 to activate the menu bar) or performs
the action for a selected command.
ENTER
In a dialog box, it performs the action for the default command button in
the dialog box (the button with the bold outline, often the OK button).
ALT+ENTER starts a new line in the same cell.
CTRL+ENTER fills the selected cell range with the current entry.
SHIFT+ENTER completes a cell entry and selects the cell above.

Cancels an entry in the cell or Formula Bar.
ESC
It also closes an open menu or submenu, dialog box, or message window.
Moves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when SCROLL
LOCK is turned on.
Selects the first command on the menu when a menu or submenu is

HOME
visible.
CTRL+HOME moves to the beginning of a worksheet.
CTRL+SHIFT+HOME extends the selection of cells to the beginning of

the worksheet.
Moves one screen down in a worksheet.
ALT+PAGE DOWN moves one screen to the right in a worksheet.

PAGE DOWN
CTRL+PAGE DOWN moves to the next sheet in a workbook.
CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a

workbook.
PAGE UP Moves one screen up in a worksheet.
ALT+PAGE UP moves one screen to the left in a worksheet.

CTRL+PAGE UP moves to the previous sheet in a workbook.
CTRL+SHIFT+PAGE UP selects the current and previous sheet in a

workbook.
In a dialog box, performs the action for the selected button, or selects or
clears a check box.
CTRL+SPACEBAR selects an entire column in a worksheet.
SHIFT+SPACEBAR selects an entire row in a worksheet.
CTRL+SHIFT+SPACEBAR selects the entire worksheet.

SPACEBAR
 If the worksheet contains data, CTRL+SHIFT+SPACEBAR
selects the current region. Pressing CTRL+SHIFT+SPACEBAR a
second time selects the entire worksheet.
 When an object is selected, CTRL+SHIFT+SPACEBAR selects
all objects on a worksheet.
ALT+SPACEBAR displays the Control menu for the Excel window.

Moves one cell to the right in a worksheet.
Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog box.

TAB
SHIFT+TAB moves to the previous cell in a worksheet or the previous
option in a dialog box.
CTRL+TAB switches to the next tab in dialog box.
CTRL+SHIFT+TAB switches to the previous tab in a dialog box.

POWER POINT SHORCUTS
Keys to Delete and Copy Text and Objects
To Press
----------------------------------- ---------------------
Delete one character to the left BACKSPACE
Delete one word to the left CTRL+BACKSPACE
Delete one character to the right DELETE
Delete one word to the right CTRL+DELETE
Cut selected object CTRL+X
Copy selected object CTRL+C
Paste cut or copied object CTRL+V
Undo the last action CTRL+Z
Keys to Move Around in Text

To Move Press
------------------------------------------ ------------------------
One character to the left LEFT ARROW
One character to the right RIGHT ARROW
One line up UP ARROW
One line down DOWN ARROW
One word to the left CTRL+LEFT ARROW
One word to the right CTRL+RIGHT ARROW
To the end of a line END
To the beginning of a line HOME
Up one paragraph CTRL+UP ARROW
Down one paragraph CTRL+DOWN ARROW
To the end of a text box CTRL+END
To the beginning of a text box CTRL+HOME
To the next title or body text placeholder CTRL+ENTER
To repeat the last Find action SHIFT+F4
Keys to Work in an Outline

To Press
----------------------------------- -------------------------------
Promote a paragraph ALT+SHIFT+LEFT ARROW

Demote a paragraph ALT+SHIFT+RIGHT ARROW
Move selected paragraphs up ALT+SHIFT+UP ARROW
Move selected paragraphs down ALT+SHIFT+DOWN ARROW
Show heading level 1 ALT+SHIFT+1
Expand text below a heading ALT+SHIFT+PLUS
Collapse text below a heading ALT+SHIFT+MINUS
Show all text or headings ALT+SHIFT+A
Turn character formatting on or off SLASH (/) on the numeric keypad
TIP: You can use the same keys in Slide view as you do in Outline view to promote and
demote paragraphs and to move selected paragraphs up and down.
Keys to Select Text and Objects

To Select Press
------------------------------ ---------------------------
One character to the right SHIFT+RIGHT ARROW

One character to the left SHIFT+LEFT ARROW
To the end of a word CTRL+SHIFT+RIGHT ARROW
To the beginning of a word CTRL+SHIFT+LEFT ARROW
One line up SHIFT+UP ARROW
One line down SHIFT+DOWN ARROW
An object TAB or SHIFT+TAB until the
object you want is selected
All objects (Slide view) CTRL+A
All slides (Slide Sorter view) CTRL+A
All text (Outline view) CTRL+A
Keys to Work in Windows and Dialog Boxes

To (in Windows) Press
------------------------------------------
------------------------------
Switch to the next program ALT+TAB

Switch to the previous program ALT+SHIFT+TAB
Show the Windows Start menu CTRL+ESC
Close the active presentation window CTRL+W
Restore the active presentation
window CTRL+F5
Switch to the next presentation window CTRL+F6
Switch to the previous presentation window CTRL+SHIFT+F6
Carry out the Move command
(Presentation icon menu, menu bar) CTRL+F7
Carry out the Size command
(Presentation icon menu, menu bar) CTRL+F8
Minimize the presentation window CTRL+F9
Maximize the presentation window CTRL+F10
Select a folder in the Open or
Save As dialog box (File menu) ALT+0 to select the folder
list; then the arrow keys
to select a folder
Select a toolbar button in the Open
or Save As dialog box (File menu) ALT+number (1 for the
leftmost
button, 2 for the next, and
so
on)
Update the files visible in the Open
or Save As dialog box (File menu) F5
To (in Dialog Boxes) Press

-------------------------------------------
------------------------------
Switch to the next tab in a dialog box CTRL+TAB or CTRL+PAGE DOWN

Switch to the previous tab in a dialog box CTRL+SHIFT+TAB or CTRL+PAGE
UP
Move to the next option or option group The TAB key
Move to the previous option or option group SHIFT+TAB
Move between options in a selected
drop-down list box or between some
options in a group of options The arrow keys
Perform the action assigned to the selected
button; select or clear the check box The SPACEBAR
Move to an option in a selected
drop-down list box The first letter of
the option name
Select an option, or select or clear
a check box ALT+the letter underlined
in the option name
Open a selected drop-down list box ALT+DOWN ARROW
Close a selected drop-down list box ESC
Perform the action assigned to a
default button in a dialog box ENTER
Cancel a command and close a dialog box ESC
In a Text Box
To Press
--------------------------------------------- ----------------------
Move to the beginning of the entry HOME

Move to the end of the entry END
Move one character to the left or right The LEFT ARROW or
RIGHT ARROW key
Move one word to the left or right CTRL+LEFT ARROW or
CTRL+RIGHT ARROW
Select from the insertion point to
the beginning of the entry SHIFT+HOME
Select from the insertion point to
the end of the entry SHIFT+END
Select or deselect one character to the left SHIFT+LEFT ARROW
Select or deselect one character to the right SHIFT+RIGHT ARROW
Select or deselect one word to the left CTRL+SHIFT+LEFT ARROW
Select or deselect one word to the right CTRL+SHIFT+RIGHT ARROW
Keys to Work with Menus
You can choose any menu command by using the keyboard. Just press ALT followed by
the letter underlined in the menu name, and then press the letter underlined in the
command name. For example to switch to black-and-white view, press ALT+V, and then
press B.
To Press
---------------------------------------------
-------------------------
<BR/><BR/>
Display a shortcut menu that shows a list of
commands relevant to the selected object SHIFT+F10
Display the program Control menu ALT+SPACEBAR
Select the next or previous menu command DOWN ARROW or UP ARROW
Select the menu to the left or right LEFT ARROW or RIGHT
ARROW
Switch between a submenu and its main menu LEFT ARROW or RIGHT
ARROW
Keys to Work with Toolbars

To Press
-------------------------------------- -------------------------
<BR/><BR/>
Make the menu bar active F10
Select the next or previous toolbar CTRL+TAB or CTRL+SHIFT+TAB
Select the next or previous button
or menu on the active toolbar TAB or SHIFT+TAB
Open the selected menu ENTER
Perform the action assigned to the
selected button ENTER
Enter text in the selected text box ENTER
Select an option in a drop-down list
box or in a drop-down menu on a button Arrow keys to move through the
options, then ENTER to select
the option
Slide Show Controls
You can use the following shortcuts while running your Slide Show.
To Press
------------------------------------------- --------------------------
Advance to the next slide N, ENTER, or the SPACEBAR

Return to the previous slide P or BACKSPACE
Go to slide <number> <number>+ENTER
Display a black screen, or return
to the slide show from a black screen B
Display a white screen, or return
to the slide show from a white screen W
Stop or restart an automatic Slide Show S
End a slide show ESC
Erase on-screen annotations E
Go to next hidden slide H
Set new timings while rehearsing T
Use original timings while rehearsing O
Use mouse-click to advance while rehearsing M
Return to the first slide Both mouse buttons
<WWBLOCKQUOTE>
for 2 seconds
</WWBLOCKQUOTE>
Change the pointer to a pen CTRL+P
Change the pen to a pointer CTRL+A
Hide the pointer and button temporarily CTRL+H
Hide the pointer and button always CTRL+L
Display the shortcut menu SHIFT+F10 (or right-click)
TIP: You can press F1 during a slide show to see a list of controls.
Keys to Use the Office Assistant
To perform most of the following, the Assistant must be active.

To Press
-----------------------------------
-------------------------------------
Make the Assistant balloon active ALT+F6; repeat until the

balloon is active
Select a Help topic from the topics

the Assistant displays ALT+number (ALT+1 is the first
topic,
ALT+2 is the second, and so on)
See more Help topics ALT+DOWN ARROW
See previous Help topics ALT+UP ARROW
Close an Assistant message ESC
Get Help from the Assistant F1
Display the next tip ALT+N
Display the previous tip ALT+B
Close a tip ESC
Show the Assistant in a wizard, or
turn off Help with the wizard TAB to select Office Assistant
button,then SPACEBAR to show
Assistant or turn of Help with
wizard
MS ACCESS
General shortcut keys
Opening databases
To do this Press
To open a new database CTRL+N
To open an existing database CTRL+O
To quit Microsoft Access ALT+F4
Printing and saving
To do this Press
To print the current or selected object CTRL+P
To open the Print dialog box P or CTRL+P
To open the Page Setup dialog box S
To cancel Print Preview or Layout Preview C or ESC
To save a database object CTRL+S or SHIFT+F12 or ALT+SHIFT+F2
To open the Save As dialog box F12 or ALT+F2
Using a combo box or list box
To do this Press
F4 or
To open a combo box ALT+DOWN
ARROW
To refresh the contents of a Lookup field (Lookup field: A field, used

on a form or report in an Access database, that either displays a list of
F9
values retrieved from a table or query, or stores a static set of values.)
list box or combo box
To move down one line DOWN ARROW
To move down one page PAGE DOWN
To move up one line UP ARROW
To move up one page PAGE UP

To exit the combo box or list box TAB
Finding and replacing text or data
To do this Press
To open the Find tab in the Find and Replace dialog box (Datasheet view
CTRL+F
and Form view only)
To open the Replace tab in the Find and Replace dialog box (Datasheet view
CTRL+H
and Form view only)
To find the next occurrence of the text specified in the Find and Replace
dialog box when the dialog box is closed (Datasheet view and Form view SHIFT+F4
only)
Working in Design view
To do this Press
To switch between Edit mode (with insertion point displayed) and Navigation
mode (Navigation mode: The mode in Microsoft Access in which an entire
F2
field is selected and the insertion point is not visible. In Navigation mode, you
can move between fields by using the arrow keys.)
To switch to the property sheet (Design view in forms and reports in databases
F4
and Access projects)
To switch to Form view from form Design view F5
To switch between the upper and lower portions of a window (Design view of
F6
tables, macros, and queries and the Advanced Filter/Sort window only)
To switch to the Code Builder from form or report Design view (Design view
F7
window or property sheet)
To switch from the Visual Basic Editor to form or report Design view SHIFT+F7
To open property sheet for a selected object ALT+V+P
Editing controls in form and report Design view
To do this Press
To add a control to a section SHIFT+ENTER
To copy the selected control to the Clipboard CTRL+C
To cut the selected control and copy it to the Clipboard CTRL+X
To paste the contents of the Clipboard in the upper-left corner of CTRL+V

the selected section
CTRL+RIGHT
To move the selected control to the right
ARROW
To move the selected control to the left CTRL+LEFT ARROW
To move the selected control up CTRL+UP ARROW
CTRL+DOWN
To move the selected control down
ARROW
SHIFT+DOWN
To increase the height of the selected control
ARROW
SHIFT+RIGHT
To increase the width of the selected control
ARROW
To reduce the height of the selected control SHIFT+UP ARROW
SHIFT+LEFT
To reduce the width of the selected control
ARROW
Window operations
To do this Press
To bring the Database window to the front F11
To cycle between open windows CTRL+F6
To restore the selected minimized window when all windows are

ENTER
minimized
To turn on Resize mode for the active window when it’s not
CTRL+F8
maximized; press the arrow keys to resize the window
To display the Control menu ALT+SPACEBAR
To display the shortcut menu SHIFT+F10
CTRL+W or
To close the active window
CTRL+F4
To switch between the Visual Basic Editor and the previous active
ALT+F11
window
To switch to the Microsoft Script Editor from the previous active

ALT+SHIFT+F11
window
Working with Wizards

To do this Press
Move to the Help button in the wizard TAB
To move to the next window in the wizard ALT+N
To move to the previous window in the wizard ALT+B
To close the wizard window ALT+F
Note You can not use CTRL+TAB to navigate from one wizard window to another.
CTRL+TAB will move the cursor between dialog boxes and controls on the wizard
window.
Miscellaneous
To do this Press
To display the complete hyperlink address for a selected

F2
hyperlink
To check spelling F7
To open the Zoom box to conveniently enter expressions and

SHIFT+F2
other text in small input areas
To display a property sheet in Design view ALT+ENTER
To quit Microsoft Access, close a dialog box, or close a property

ALT+F4
sheet
To invoke a Builder CTRL+F2
To toggle between a custom menu bar and a built-in menu bar CTRL+F11
To toggle forward between views when in a table, query, form,

report, page, view , PivotTable list, PivotChart report, stored CTRL+RIGHT
procedure, or Access project (.adp) function. If there are ARROW or
additional views available, successive keystrokes will move to CRTL+COMMA (,)
the next available view.
To toggle back between views when in a table, query, form,

report, page, view, PivotTable list, PivotChart report, stored CTRL+LEFT ARROW
procedure, or .adp function. If there are additional views or CRTL+PERIOD (.)
available, successive keystrokes will move to the previous view
Database window shortcut keys
Editing and navigating the Object list
To do this Press
To rename a selected object F2
To move down one line DOWN ARROW
To move down one window PAGE DOWN
To move to the last object END
To move up one line UP ARROW
To move up one window PAGE UP
To move to the first object HOME
Navigating and opening objects
To do this Press
To cycle through the Objects bar top to bottom CTRL+TAB
To cycle through the Objects bar bottom to top SHIFT+CTRL+TAB
To open the selected table or query in Datasheet view, or form

ENTER or ALT+O
in Form view
To open the selected report in Print Preview ENTER
To open the selected data access page in Page view ENTER
To run the selected macro ENTER
To open the selected table, query, form, report, data access page, CTRL+ENTER or
macro, or module in Design view ALT+D
To create a new table, query, form, report, data access page,

ALT+N
macro, or module
To refresh the Database window F5
To display the Immediate window in the Visual Basic Editor CTRL+G
Work with menus
To do this Press
To show the shortcut menu SHIFT+F10
To make the menu bar active F10
To show the program icon menu (on the program title bar) ALT+SPACEBAR
With the menu or submenu is visible, to select the next or DOWN ARROW or UP
previous command ARROW
To select the menu to the left or right; or, when a submenu is LEFT ARROW or RIGHT
visible, to switch between the main menu and the submenu ARROW
To select the first or last command on the menu or submenu HOME or END
To close the visible menu and submenu at the same time ALT
To close the visible menu; or, with a submenu visible, to

ESC
close the submenu only
Work with toolbars
To do this Press
CTRL+TAB or
To select the next or previous toolbar
CTRL+SHIFT+TAB
When a toolbar is active, to select the next or previous

TAB or SHIFT+TAB
button or menu on the toolbar
When a menu on a toolbar is selected, to open the menu ENTER
When a button is selected, to perform the action assigned

ENTER
to a button
Work in windows and dialog boxes
Using a program window
To do this Press
To switch to the next program ALT+TAB
To switch to the previous program ALT+SHIFT+TAB
To show the Windows Start menu CTRL+ESC
To close the active database window CTRL+W
To switch to the next database window CTRL+F6
To switch to the previous database window CTRL+SHIFT+F6
To restore the selected minimized window when all windows are

ENTER
minimized
Using a dialog box

To do this Press
To switch to the next tab in a dialog box CTRL+TAB or CTRL+PAGE DOWN
To switch to the previous tab in a dialog box CTRL+SHIFT+TAB or CTRL+PAGE UP
To move to the next option or option group TAB
To move to the previous option or option

SHIFT+TAB
group
To move between options in the selected

drop-down list box, or to move between Arrow keys
some options in a group of options
To perform the action assigned to the

selected button; select or clear the check SPACEBAR
box
Letter key for the first letter in the option

To move to the option by the first letter in
name you want (when a drop-down list box
the option name in a drop-down list box
is selected)
To select the option, or to select or clear the

check box by the letter underlined in the ALT+letter key
option name
To open the selected drop-down list box ALT+DOWN ARROW
To close the selected drop-down list box ESC
To perform the action assigned to the

ENTER
default button in the dialog box
To cancel the command and close the dialog

ESC
box
To close a dialog box ALT+F4
Editing in a text box
To do this Press
To move to the beginning of the entry HOME
To move to the end of the entry END
To move one character to the left or right LEFT ARROW or RIGHT ARROW
CTRL+LEFT ARROW or CTRL+RIGHT

To move one word to the left or right
ARROW
To select from the insertion point to the
SHIFT+HOME
beginning of the entry
To select from the insertion point to the end

SHIFT+END
of the entry
To select one character to the left SHIFT+LEFT ARROW
To select one character to the right SHIFT+RIGHT ARROW
To select one word to the left CTRL+SHIFT+LEFT ARROW
To select one word to the right CTRL+SHIFT+RIGHT ARROW
Work with the Open, File New Database, and Save dialog boxes
To do this Press
Go to the previous folder ( ) ALT+1
Open the folder up one level from the open folder (Up One Level button ) ALT+2
Close the dialog box, and open your World Wide WebWorld Wide Web search
ALT+3
page (Search the Web button )
Delete the selected folder or file (Delete button ) ALT+4
Create a new subfolder in the open folder (Create New Folder button ) ALT+5
Switch between List, Details, Properties, and Preview views ALT+6
Show the Tools menu (Tools button) ALT+7
Work with task panes
To do this Press
F6
Move to a task pane (task pane: A window within an
Office application that provides commonly used Note If pressing F6 doesn't
commands. Its location and small size allow you to display the task pane you want, try
use these commands while still working on your pressing ALT to place focus on the
files.) from another pane in the program window. menu bar, and then pressing
(You may need to press F6 more than once.) CTRL+TAB to move to the task
pane.
When a menu or toolbar (toolbar: A bar with buttons

and options that you use to carry out commands. To
display a toolbar, press ALT and then SHIFT+F10.) CTRL+TAB
is active, move to a task pane. (You may need to
press CTRL+TAB more than once.)
When a task pane is active, select the next or previous
TAB or SHIFT+TAB
option in the task pane
Display the full set of commands on the task pane

CTRL+DOWN ARROW
menu
Move among choices in a selected submenu; move

DOWN ARROW or UP ARROW
among certain options in a group of options
Open the selected menu, or perform the action

SPACEBAR or ENTER
assigned to the selected button
Open a shortcut menu (shortcut menu: A menu that

shows a list of commands relevant to a particular
item. To display a shortcut menu, right-click an item SHIFT+F10
or press SHIFT+F10.); open a drop-down menu for
the selected gallery item
When a menu or submenu is visible, select the first or

HOME or END
last command on the menu or submenu
Scroll up or down in the selected gallery list PAGE UP or PAGE DOWN
Move to the top or bottom of the selected gallery list CTRL+HOME or CTRL+END
Keyboard shortcuts for using the Help task pane and Help window
The Help Pane is a task pane that provides access to all Office Help content. As a task
pane, the Help Pane appears as part of the active application. The Help window displays
topics and other Help content and appears as a window next to, but separate from, the
active application.
In the Help task pane

To do this Press
Display the Help task pane. F1
Switch between the Help task pane and the active

F6
application.
Select the next item in the Help task pane. TAB
Select the previous item in the Help task pane. SHIFT+TAB
Perform the action for the selected item. ENTER
In a Table of Contents, select the next and previous DOWN ARROW and UP
item, respectively. ARROW
In a Table of Contents, expand and collapse the selected RIGHT ARROW and LEFT
item, respectively. ARROW
Move back to the previous task Pane. ALT+LEFT ARROW
Move forward to the next task Pane. ALT+RIGHT ARROW
Open the menu of Pane options. CTRL+SPACEBAR
Close and reopen the current task pane. CTRL+F1
Expand a +/- list. RIGHT ARROW
Collapse a +/- list. LEFT ARROW
In the Help window

To do this Press
Select the next hidden text or hyperlink, or Show All or Hide All
TAB
at the top of a topic
Select the previous hidden text or hyperlink, or the Browser

SHIFT+TAB
View button at the top of a Microsoft Office Web site article
Perform the action for the selected Show All, Hide All, hidden
ENTER
text, or hyperlink
Move back to the previous Help topic. ALT+LEFT ARROW
Move forward to the next Help topic. ALT+RIGHT ARROW
Print the current Help topic. CTRL+P
Scroll small amounts up and down, respectively, within the UP ARROW AND
currently-displayed Help topic. DOWN ARROW
Scroll larger amounts up and down, respectively, within the PAGE UP AND PAGE
currently-displayed Help topic. DOWN
Change whether the Help window appears connected to (tiled) or

ALT+U
separate from (untiled) the active application.
Display a menu of commands for the Help window; requires that

the Help window have active focus (click an item in the Help SHIFT+F10
window).
Send e-mail messages
To do this Press
Send the active database object as an e-mail message ALT+F+D+A
Open the Address Book CTRL+SHIFT+B

Check the names in the To, Cc, and Bcc boxes against the Address
ALT+K
Book
Select the next box in the e-mail header or the body of the message
TAB
when the last box in the e-mail header is active
Select the previous field or button in the e-mail header SHIFT+TAB
Keys for working with text and data
Select text and data
Selecting text in a field
To do this Press
To extend one character to the right SHIFT+RIGHT ARROW
To extend one word to the right CTRL+SHIFT+RIGHT ARROW
To extend one character to the left SHIFT+LEFT ARROW
To extend one word to the left CTRL+SHIFT+LEFT ARROW
Selecting a field or record
Note To cancel a selection, use the opposite arrow key.
To do this Press
To select the next field TAB
To switch between Edit mode (with insertion point

displayed) and Navigation mode (Navigation mode: The
mode in Microsoft Access in which an entire field is
F2
selected and the insertion point is not visible. In
Navigation mode, you can move between fields by using
the arrow keys.)
To switch between selecting the current record and the

SHIFT+SPACEBAR
first field of the current record, in Navigation mode
To extend selection to the previous record, if the current

SHIFT+UP ARROW
record is selected
To extend selection to the next record, if the current

SHIFT+DOWN ARROW
record is selected
CTRL+A or
To select all records
CTRL+SHIFT+SPACEBAR
Extending a selection
To do this Press
To turn on Extend mode (EXT appears in the lower-right corner of the

window); pressing F8 repeatedly extends the selection to the word, the F8
field, the record (in Datasheet view only), and all records
To extend a selection to adjacent fields in the same row in Datasheet LEFT ARROW or
view RIGHT ARROW
UP ARROW or
To extend a selection to adjacent rows in Datasheet view
DOWN ARROW
To undo the previous extension SHIFT+F8
To cancel Extend mode ESC
Selecting and moving a column in Datasheet view
To do this Press
To select the current column or cancel the column selection, in

Navigation mode (Navigation mode: The mode in Microsoft
Access in which an entire field is selected and the insertion point is CTRL+SPACEBAR
not visible. In Navigation mode, you can move between fields by
using the arrow keys.) only
SHIFT+RIGHT
To select the column to the right, if the current column is selected
ARROW
SHIFT+LEFT
To select the column to the left, if the current column is selected
ARROW
To turn on Move mode (Move mode: The mode in which you can

move column(s) in Datasheet view by using the left and right arrow
CTRL+SHIFT+F8
keys.); then press the RIGHT ARROW or LEFT ARROW key to
move selected column(s) to the right or left
Edit text and data
Note If the insertion point isn't visible, press F2 to display it.
Moving the insertion point in a field
To do this Press
To move it one character to the right RIGHT ARROW
To move it one word to the right CTRL+RIGHT ARROW
To move it one character to the left LEFT ARROW

To move it one word to the left CTRL+LEFT ARROW
To move it to the end of the field, in single-line fields END
To move it to the end of the field, in multiple-line fields CTRL+END
To move it to the beginning of the field, in single-line fields HOME
To move it to the beginning of the field, in multiple-line fields CTRL+HOME
Copying, moving, or deleting text
To do this Press
To copy the selection to the Clipboard CTRL+C
To cut the selection and copy it to the Clipboard CTRL+X
To paste the contents of the Clipboard at the insertion point CTRL+V
To delete the selection or the character to the left of the insertion point BACKSPACE
To delete the selection or the character to the right of the insertion point DELETE
To delete all characters to the right of the insertion point CTRL+DELETE
Undoing changes
To do this Press
CTRL+Z or
To undo typing
ALT+BACKSPACE
To undo changes in the current field or current record; if both

have been changed, press ESC twice to undo changes, first in ESC
the current field and then in the current record
Entering data in Datasheet or Form view
To do this Press
To insert the current date CTRL+SEMICOLON (;)
To insert the current time CTRL+SHIFT+COLON (:)
To insert the default value for a field CTRL+ALT+SPACEBAR
To insert the value from the same field in the previous record CTRL+APOSTROPHE (')
To add a new record CTRL+PLUS SIGN (+)

To delete the current record CTRL+MINUS SIGN (-)
To save changes to the current record SHIFT+ENTER
To switch between the values in a check box or option button SPACEBAR
To insert a new line CTRL+ENTER
Refreshing fields with current data
To do this Press
To recalculate the fields in the window F9
To requery (requery: To rerun a query underlying the active form or datasheet

in order to reflect changes to the records, display newly added records, and
SHIFT+F9
eliminate deleted records.) the underlying tables; in a subform, this requeries
the underlying table for the subform only
Refresh the contents of a Lookup field (Lookup field: A field, used on a form

or report in an Access database, that either displays a list of values retrieved F9
from a table or query, or stores a static set of values.) list box or combo box
Keys for navigating records
Navigate in Design view
To do this Press
To switch between Edit mode (with insertion point displayed) and

F2
Navigation mode
To switch to the property sheet (Design view in forms and reports

F4
in databases and Access projects)
To switch to Form view from form Design view F5
To switch between the upper and lower portions of a window

F6
(Design view of the Advanced Filter/Sort window only)
To switch to the Code Builder from form or report Design view

F7
(Design view window or property sheet)
Invokes the field list in a form, report , or data access page. If field
F8
list is already open, moves focus to field list
To switch from the Visual Basic Editor to form or report Design

SHIFT+F7
view
To switch from a control's property sheet in form or report Design

SHIFT+F7
view to the design surface without changing the control focus
To display a property sheet in Design view ALT+ENTER
To open the selected form in Form view ENTER or ALT+O
To open the selected table, query, form, report, data access page, CTRL+ENTER or
macro, or module in Design view ALT+D
With focus set to a section, will move the focus to a subsection CTRL+TAB
To add a control to a section SHIFT+ENTER
To copy the selected control to the Clipboard CTRL+C
To cut the selected control and copy it to the Clipboard CTRL+X
To paste the contents of the Clipboard in the upper-left corner of the

CTRL+V
selected section
To move the selected control to the right by a pixel along the page's
RIGHT ARROW
grid
To move the selected control to the left by a pixel along the page’s
LEFT ARROW
grid
To move the selected control up by a pixel along the page’s grid UP ARROW
To move the selected control down by a pixel along the page’s grid DOWN ARROW
To move the selected control to the right by a pixel (irrespective of CTRL+RIGHT

the page’s grid) ARROW
To move the selected control to the left by a pixel (irrespective of CTRL+LEFT

the page’s grid) ARROW
To move the selected control up by a pixel (irrespective of the

CTRL+UP ARROW
page’s grid)
To move the selected control down by a pixel (irrespective of the CTRL+DOWN

page’s grid) ARROW
SHIFT+RIGHT
To increase the width of the selected control (to the right) by a pixel
ARROW
SHIFT+LEFT
To decrease the width of the selected control (to the left) by a pixel
ARROW
To decrease the height of the selected control (from the bottom) by

SHIFT+UP ARROW
a pixel
To increase the height of the selected control (from the bottom) by a SHIFT+DOWN
pixel ARROW
To move the focus from the page design surface to the
SHIFT+TAB
address/subject dialog box when sending a page as an e-mail
To move the focus from the Field List or Data Outline back to the
ESC
data access page design surface
Navigate in Datasheet view
Going to a specific record
To do this Press
To move to the record number box (record number box: A small box that displays
the current record number in the lower-left corner in Datasheet view and Form
F5
view. To move to a specific record, you can type the record number in the box, and
press ENTER.); then type the record number and press ENTER
Navigating between fields and records
To do this Press
To move to the next field TAB or RIGHT ARROW
To move to the last field in the current record, END
SHIFT+TAB, or LEFT
To move to the previous field
ARROW
To move to the first field in the current record, in

HOME
Navigation mode
To move to the current field in the next record DOWN ARROW
To move to the current field in the last record, in

CTRL+DOWN ARROW
Navigation mode
To move to the last field in the last record, in Navigation

CTRL+END
mode
To move to the current field in the previous record UP ARROW
To move to the current field in the first record, in

CTRL+UP ARROW
Navigation mode
To move to the first field in the first record, in Navigation

CTRL+HOME
mode
Navigating to another screen of data

To do this Press
To go down one screen PAGE DOWN
To go up one screen PAGE UP
To go right one screen CTRL+PAGE DOWN
To go left one screen CTRL+PAGE UP
Navigate in subdatasheets
To do this Press
From the subdatasheet to move to the record number box (record number box: A
small box that displays the current record number in the lower-left corner in
Datasheet view and Form view. To move to a specific record, you can type the F5
record number in the box, and press ENTER.); then type the record number and
press ENTER
Expanding and collapsing subdatasheet
To do this Press
From the datasheet to expand the record’s subdatasheet CTRL+SHIFT+DOWN ARROW
To collapse the subdatasheet CTRL+SHIFT+UP ARROW
Navigating between the datasheet and subdatasheet
To do this Press
To enter the subdatasheet from the last field of the previous record
TAB
in the datasheet
To enter the subdatasheet from the first field of the following record
SHIFT+TAB
in the datasheet
To exit the subdatasheet and move to the first field of the next
CTRL+TAB
record in the datasheet
To exit the subdatasheet and move to the last field of the previous
CTRL+SHIFT+TAB
From the last field in the subdatasheet to enter the next field in the
TAB
datasheet
From the datasheet to bypass the subdatasheet and move to the next
DOWN ARROW
From the datasheet to bypass the subdatasheet and move to the
UP ARROW
previous record in the datasheet
Note You can navigate between fields and records in a subdatasheet with the same
shortcut keys used in Datasheet view.
Navigate in Form view
To do this Press
To move to the record number box (record number box: A small box that displays
the current record number in the lower-left corner in Datasheet view and Form
F5
view. To move to a specific record, you can type the record number in the box, and
press ENTER.); then type the record number and press ENTER
Navigating between fields and records
To do this Press
To move to the next field TAB
To move to the previous field SHIFT+TAB
To move to the last field in the current record, in END
To move to the last field in the last record, in Navigation mode CTRL+END
To move to the first field in the current record, in Navigation mode HOME
To move to the first field in the first record, in Navigation mode CTRL+HOME
To move to the current field in the next record CTRL+PAGE DOWN
To move to the current field in the previous record CTRL+PAGE UP
Navigating in forms with more than one page
To do this Press
To go down one page; at the end of the record, moves to the equivalent page PAGE
on the next record DOWN
To go up one page; at the end of the record, moves to the equivalent page on
PAGE UP
the previous record
Navigating between the main form and subform
To do this Press
To enter the subform from the preceding field in the main form TAB
To enter the subform from the following field in the main form SHIFT+TAB
To exit the subform and move to the next field in the master form or
CTRL+TAB
next record
To exit the subform and move to the previous field in the main form
CTRL+SHIFT+TAB
or previous record
Navigate in Print Preview and Layout Preview
Dialog box and window operations
To do this Press
To open the Print dialog box P or CTRL+P
To open the Page Setup dialog box S
To zoom in or out on a part of the page Z
To cancel Print Preview or Layout Preview C or ESC
Viewing different pages
To do this Press
To move to the page number box; then type the page number
F5
and press ENTER
PAGE DOWN or DOWN

To view the next page (when Fit To Window is selected)
ARROW
To view the previous page (when Fit To Window is

PAGE UP or UP ARROW
selected)
Navigating in Print and Layout Preview
To do this Press
To scroll down in small increments DOWN ARROW
To scroll down one full screen PAGE DOWN
To move to the bottom of the page CTRL+DOWN ARROW

To scroll up in small increments UP ARROW
To scroll up one full screen PAGE UP
To move to the top of the page CTRL+UP ARROW
To scroll to the right in small increments RIGHT ARROW
To move to the right edge of the page END or CTRL+RIGHT ARROW
To move to the lower-right corner of the page CTRL+END
To scroll to the left in small increments LEFT ARROW
To move to the left edge of the page HOME or CTRL+LEFT ARROW
To move to the upper-left corner of the page CTRL+HOME
Navigate in the Database Diagram window in a Microsoft Access project
To do this Press
Move from a table cell to the table’s title bar ESC
Move from a table’s title bar to the last cell you edited ENTER
Move from table title bar to table title bar, or

TAB
from cell to cell inside a table
Expand a list inside a table ALT + DOWN ARROW
Scroll through the items in a drop-down list from top to bottom DOWN ARROW
Move to the previous item in a list UP ARROW
Select an item in a list and move to the next cell ENTER
Change the setting in a check box SPACEBAR
Go to the first cell in the row, or

HOME
to the beginning of the current cell
Go to the last cell in the row, or

END
to the end of the current cell
Scroll to the next "page" inside a table, or

PAGE DOWN
to the next "page" of the diagram
Scroll to the previous "page" inside a table, or

PAGE UP
to the previous "page" of the diagram
Navigate in the Query Designer in an Access project
Any Pane
To do this Press
Move among the Query Designer panes F6, SHIFT+F6
Diagram Pane
To do this Press
Move among tables, views, and functions, (and to join lines, if

TAB, or SHIFT+TAB
available)
Move between columns in a table, view, or function Arrow keys
Choose the selected data column for output SPACEBAR or PLUS key
SPACEBAR or MINUS
Remove the selected data column from the query output
key
Remove the selected table, view, or function, or join line from

DELETE
the query
Note If multiple items are selected, pressing SPACEBAR affects all selected items.
Select multiple items by holding down the SHIFT key while clicking them. Toggle the
selected state of a single item by holding down CTRL while clicking it.
Grid Pane
To do this Press
Arrow keys or TAB or

Move among cells
SHIFT+TAB
Move to the last row in the current column CTRL+DOWN ARROW
Move to the first row in the current column CTRL+UP ARROW
Move to the top left cell in the visible portion of grid CTRL+HOME
Move to the bottom right cell CTRL+END
UP ARROW or DOWN
Move in a drop-down list
ARROW
Select an entire grid column CTRL+SPACEBAR
Toggle between edit mode and cell selection mode F2
Copy selected text in cell to the Clipboard (in edit CTRL+C

mode)
Cut selected text in cell and place it on the Clipboard

CTRL+X
(in edit mode)
Paste text from the Clipboard (in edit mode) CTRL+V
Toggle between insert and overstrike mode while

INS
editing in a cell
Toggle the check box in the Output column
SPACEBAR
Note If multiple items are selected, pressing this key
affects all selected items.
Clear the selected contents of a cell DELETE

Remove row containing selected data column from the
query
DELETE
Note If multiple items are selected, pressing this key
affects all selected items.
Clear all values for a selected grid column DELETE
Insert row between existing rows INS ( after you select grid row)
INS ( after you select any Or ...

Add an Or … column
column)
SQL Pane
You can use the standard Windows editing keys when working in the SQL pane, such as
CTRL+Arrow keys to move between words, and the Cut, Copy, and Paste commands on
the Edit menu.
Note You can only insert text; there is no overstrike mode.
Navigate in Page view
Note To use the following keys, press the TAB key repeatedly until the expand
indicator (expand indicator: A button that is used to expand or collapse groups of records;
it displays the plus (+) or minus (-) sign.) or record navigation toolbar has the
focus (focus: The ability to receive user input through mouse or keyboard actions or the
SetFocus method. Focus can be set by the user or by the application. The object that has
focus is usually indicated by a highlighted caption or title bar.). If a PivotTable
list (PivotTable list: A Microsoft Office Web Component that is used to analyze data
interactively on a Web page. Data displayed in a row and column format can be moved,
filtered, sorted, and calculated in ways that are meaningful for your audience.) or
spreadsheet (Spreadsheet Component: A Microsoft Office Web Component that provides
the interactive functionality of a spreadsheet on a Web page.You can enter data, add
formulas and functions, apply filters, change formatting, and recalculate.) control
currently has the focus, press ESC.
To do this Press
Expand or collapse a group of records corresponding to the expand

SPACE or
indicator in a grouped data access page (grouped data access page: A
ENTER
data access page that has two or more group levels.)
TAB or
Select a button on the record navigation toolbar
SHIFT+TAB
SPACE or
Activate the selected button on the record navigation toolbar
ENTER
Work with PivotTable views
PivotTable view
Keys for selecting elements in PivotTable view
To do this Press
Move the selection from left to right, and then down The TAB key
Move the selection from top to bottom, and then to the right ENTER
Select the cell to the left. If the current cell is the leftmost cell,
SHIFT+TAB
SHIFT+TAB selects the last cell in the previous row.
Select the cell above the current cell. If the current cell is the
topmost cell, SHIFT+ENTER selects the last cell in the previous SHIFT+ENTER
column.
Select the detail cells for the next item in the row area CTRL+ENTER
Select the detail cells for the previous item in the row area SHIFT+CTRL+ENTER
Move the selection in the direction of the arrow key. If a row or

column field is selected, press DOWN ARROW to move to the
first item of data in the field, and then press an arrow key to
Arrow keys
move to the next or previous item or back to the field. If a detail
field is selected, press DOWN ARROW or RIGHT ARROW to
move to the first cell in the detail area.
Extend or reduce the selection in the direction of the arrow key SHIFT+arrow key
Move the selection to the last cell in the direction of the arrow
CTRL+arrow key
key
Move the selected item in the direction of the arrow key SHIFT+ALT+arrow key
Select the leftmost cell of the current row HOME
Select the rightmost cell of the current row END

Select the leftmost cell of the first row CTRL+HOME
Select the last cell of the last row CTRL+END
Extend selection to the leftmost cell of the first row SHIFT+CTRL+HOME
Extend selection to the last cell of the last row SHIFT+CTRL+END
Select the field for the currently selected item of data, total, or
CTRL+SPACEBAR
detail
Select the entire row containing the currently selected cell SHIFT+SPACEBAR
Select the entire PivotTable view (PivotTable view: A view that

summarizes and analyzes data in a datasheet or form. You can
use different levels of detail or organize data by dragging the CTRL+A
fields and items or by showing and hiding items in the drop-
down lists for the fields.)
Display the next screen PAGE DOWN
Display the previous screen PAGE UP
Extend a selection down one screen SHIFT+PAGE DOWN
Reduce a selection by one screen SHIFT+PAGE UP
Display the next screen to the right ALT+PAGE DOWN
Display the previous screen to the left ALT+PAGE UP
SHIFT+ALT+PAGE
Extend selection to the page on the right
DOWN
Extend selection to the page on the left SHIFT+ALT+PAGE UP
Keys for carrying out commands
To do this Press
Display Help topics. F1
Display the shortcut menu for the selected element of the PivotTable
view (PivotTable view: A view that summarizes and analyzes data in a
datasheet or form. You can use different levels of detail or organize data
SHIFT+F10
by dragging the fields and items or by showing and hiding items in the
drop-down lists for the fields.). Use the shortcut menus to carry out
commands in the PivotTable view.
Underlined
Carry out a command on the shortcut menu
letter
Close the shortcut menu without carrying out a command ESC
Display the Properties dialog box ALT+ENTER
Close the Properties dialog box ALT+F4
Cancel a refresh operation in progress ESC
Copy the selected data from the PivotTable view to the Clipboard CTRL+C
Export the contents of the PivotTable view to Microsoft Excel CTRL+E
Keys for displaying, hiding, filtering, or sorting data
To do this Press
Show or hide the expand indicators ( and boxes)

CTRL+8
beside items
Expand the currently selected item CTRL+PLUS SIGN
Hide the currently selected item CTRL+MINUS SIGN
Open the list for the currently selected field ALT+DOWN ARROW
Alternately move to the most recently selected

item, the OK button, and the Cancel button in the The TAB key
drop-down list for a field
Move to the next item in the drop-down list for a

Arrow keys
field
Select or clear the check box for the current item

SPACEBAR
in the drop-down list for a field
Close the drop-down list for a field and apply any

ENTER
changes you made
Close the drop-down list for a field without

ESC
applying your changes
Turn AutoFilter on or off CTRL+T
Sort data in the selected field or total in ascending

CTRL+SHIFT+A
order (A – Z 0 – 9)
Sort data in the selected field or total in descending

CTRL+SHIFT+Z
order (Z – A 9 – 0)
ALT+SHIFT+UP ARROW or
Move the selected member up or left
ALT+SHIFT+LEFT ARROW
ALT+SHIFT+DOWN ARROW or
Move the selected member down or right
ALT+SHIFT+RIGHT ARROW
Keys for adding fields and totals and changing the layout of a PivotTable view
Keys for working with the field list
To do this Press
Display the field list, or activate it if it's already displayed CTRL+L
Move to the next item in the field list Arrow keys
Move to the previous item and include it in the selection SHIFT+UP ARROW
SHIFT+DOWN
Move to the next item and include it in the selection
ARROW
Move to the previous item, but don't include the item in the
CTRL+UP ARROW
selection
CTRL+DOWN
Move to the next item, but don't include the item in the selection
ARROW
Remove the item from the selection, if the item that has focus is
CTRL+SPACEBAR
included in the selection, and vice versa
Expand the current item in the field list to display its contents. Or PLUS SIGN (numeric
expand Totals to display the available total fields. keypad)
Collapse the current item in the field list to hide its contents. Or MINUS SIGN
collapse Totals to hide the available total fields. (numeric keypad)
Alternately move to the most recently selected item, the Add to

The TAB key
button, and the list next to the Add to button in the field list
Open the drop-down list next to the Add to button in the field list.
ALT+DOWN
Use the arrow keys to move to the next item in the list, and then
ARROW
press ENTER to select an item.
Add the highlighted field in the field list to the area in the
PivotTable view (PivotTable view: A view that summarizes and
analyzes data in a datasheet or form. You can use different levels
ENTER
of detail or organize data by dragging the fields and items or by
showing and hiding items in the drop-down lists for the fields.)
that's displayed in the Add to list
Close the field list ALT+F4
Keys for adding fields and totals

To do this Press
Add a new total field for the selected field in the PivotTable
view (PivotTable view: A view that summarizes and analyzes data in a
datasheet or form. You can use different levels of detail or organize
CTRL+SHIFT+S
data by dragging the fields and items or by showing and hiding items
in the drop-down lists for the fields.) by using the Sum summary
function
Add a new total field for the selected field in the PivotTable view by
CTRL+SHIFT+C
using the Count summary function
CTRL+SHIFT+M
using the Min summary function
CTRL+SHIFT+X
using the Max summary function
CTRL+SHIFT+E
using the Average summary function
CTRL+SHIFT+D
using the Standard Deviation summary function
CTRL+SHIFT+T
using the Standard Deviation Population summary function
CTRL+SHIFT+V
using the Variance summary function
CTRL+SHIFT+R
using the Variance Population summary function
Turn subtotals and grand totals on or off for the selected field in the
CTRL+SHIFT+B
PivotTable view
Add a calculated detail field CTRL+F
Keys for changing the layout
Note The following four shortcuts do not work if you press the keys 1, 2, 3, or 4 from
the numeric pad of your keyboard.
To do this Press
Move the selected field in the PivotTable view to the row area CTRL+1
Move the selected field in the PivotTable view to the column area CTRL+2
Move the selected field in the PivotTable view to the filter area CTRL+3
Move the selected field in the PivotTable view to the detail area CTRL+4
Move the selected row or column field in the PivotTable view to
CTRL+LEFT ARROW
a higher level
Move the selected row or column field in the PivotTable view to CTRL+RIGHT
a lower level ARROW
Keys for formatting elements in PivotTable view
To use the following shortcuts, first select a detail field or a data cell for a total field.
The first seven keyboard shortcuts change the number format of the selected field.
To do this Press
Apply the general number format to values in the selected total or CTRL+SHIFT+~
detail field (tilde)
Apply the currency format, with two decimal places and negative
CTRL+SHIFT+$
numbers in parentheses, to values in the selected total or detail field
Apply the percentage format, with no decimal places, to values in

CTRL+SHIFT+%
the selected total or detail field
Apply the exponential number format, with two decimal places, to

CTRL+SHIFT+^
values in the selected total or detail field
Apply the date format, with the day, month, and year, to values in
CTRL+SHIFT+#
the selected total or detail field
Apply the time format, with the hour, minute, and AM or PM, to
CTRL+SHIFT+@
values in the selected total or detail field
Apply the numeric format, with two decimal places, thousands

separator, and a minus sign for negative values, to values in the CTRL+SHIFT+!
selected total or detail field
Make text bold in the selected field of the PivotTable view CTRL+B
Make text underlined in the selected field of the PivotTable view CTRL+U
Make text italic in the selected field of the PivotTable view CTRL+I
PivotChart view
Keys for selecting items in a chart
To do this Press
Select the next item in the chart RIGHT ARROW
Select the previous item in the chart LEFT ARROW

Select the next group of items DOWN ARROW
Select the previous group of items UP ARROW
Keys for working with properties and options
To do this Press
Display the Properties dialog box ALT+ENTER
Close the Properties dialog box ALT+F4
When the Properties dialog box is active, select the next item on the
The TAB key
active tab
When a tab in the Properties dialog box is active, select the next tab RIGHT ARROW
When a tab in the Properties dialog box is active, select the previous
LEFT ARROW
tab
Display a list or palette when a button that contains a list or palette is

DOWN ARROW
selected
Display the shortcut menu SHIFT+F10
Carry out a command on the shortcut menu Underlined letter
Close the shortcut menu without carrying out a command ESC
Keys for working with fields
To do this Press
ALT+DOWN
Open the list for the currently selected field
ARROW
In the drop-down list for a field, alternately move to the most recently
The TAB key
selected item, the OK button, and the Cancel button
In the drop-down list for a field, move to the next item Arrow keys
In the drop-down list for a field, select or clear the check box for the
SPACEBAR
current item
Close the drop-down list for a field and apply any changes you made ENTER
Close the drop-down list for a field without applying your changes ESC
Keys for working with the field list
To do this Press
Display the field list, or activate it if it's already displayed CTRL+L
Move to the next item in the field list Arrow keys
Move to the previous item and include it in the selection SHIFT+UP ARROW
SHIFT+DOWN
Move to the next item and include it in the selection
ARROW
Move to the previous item, but don't include the item in the
CTRL+UP ARROW
selection
CTRL+DOWN
Move to the next item, but don't include the item in the selection
ARROW
Remove the item from the selection if the item that has focus is
CTRL+SPACEBAR
included in the selection, and vice versa
Expand the current item in the field list to display its contents, PLUS SIGN (numeric
or expand Totals to display the available total fields keypad)
Collapse the current item in the field list to hide its contents, or MINUS SIGN (numeric
collapse Totals to hide the available total fields. keypad)
In the field list, alternately move to the most recently selected

The TAB key
item, the Add to button, and the list next to the Add to button
Open the drop-down list next to the Add to button in the field
list. Use the arrow keys to move to the next item in the list, and ALT+DOWN ARROW
then press ENTER to select an item.
Add the highlighted field in the field list to the drop area that's
ENTER
displayed in the Add to list
Close the field list ALT+F4

TALLY: SHORCUTS
Alt 2 :To create duplicate voucher when we display daybook. When we display
day book, highlight the entry for which you want to make duplicate voucher and
then press Alt 2 key. It will take you to the voucher entry screen and it is voucher
duplication mode. There you save the entry and you are done.
Ctrl A:To accept duplicate voucher without asking y/n. When you are duplicating
voucher by pressing Alt 2. Alt 2 will take you to the voucher entry screen there
you don’t need to accept the all entries, you can directly save the entire voucher
without asking y/n by pressing Ctrl A. If you are doing totally new voucher entry
before typing narration press Ctrl A, will save the entry without asking y/n.
Alt C:This shortcut has many uses like

:1. To create new voucher when cursor ask account name in voucher entry mode
:2. To access calculator when cursor is at amount field in voucher entry mode.
:3. To create new column when we display any report like Balance Sheet, Trial
Balance Account books etc
Alt N:To change column details like weakly, monthly, quarterly & yearly
Alt A :To change newly created column
Alt D:To delete newly created column
F7:Shortcut to change valuation method
Alt F1:To access Inventory buttons in voucher entry
F1:To access Accounting buttons in voucher entry
F1 :To Select an existing company From Gateway of Tally. It will show you list of
created companies to choose from.
Alt F1:To Shut a company. If more than one company is selected then it will ask
us to choose which is to be closed. Select the desired company and then press
Enter key will close the company.
Alt F3:To get Company Info menu when you are in Gateway of Tally. In company
info menu you can do various work such as Selecting a company, Shutting a
company, Create a company, Create a new company, Alter a company data,
Change Tally vault, Split company data and also take backup and restore
company’s data from there.
Ctrl G:To create groups while creating a new ledger.
Ctrl V :To create new voucher type while creating a new Ledger or Group
Ctrl V :To change the voucher entry mode as a voucher/ as a invoice.
Ctrl I:To create new Item while creating a new Group
Ctrl U:To create new Unit while creating a new Item/Group

Alt I:To change voucher as a accounting invoice/ item invoice.
Alt F1:To display detailed or condensed report while displaying reports.
Ctrl T :To switch between Post – Dated Voucher and regular Voucher
Ctrl R:To repeat last voucher narration
F2:To change date of voucher entry
Alt F2:To change Financial Year from Gateway of Tally
F4:To create a contra entry for deposit and withdraw from bank
F5:To create payment voucher
F6:To create receipt voucher
F7:To create journal voucher
F8:To create a sales voucher
F9:To create a purchase voucher
F11:To change features

F12:To configure settings
Ctrl N:To access calculator at any time.
Ctrl M:To Stop Calculator
Alt R:To hide a entry in a report or temporary remove
Alt S:To Unhide a entry which you hidden temporary
Alt U:To Show last entry which you hidden temporary
Alt X:To cancel/remove an entry in day book
Ctrl + Alt B:To check the tally version, Release, Build, company statutory version
Ctrl + Alt I:To import statutory masters
Ctrl + Q:To quit from tally without making any changes
Alt P:To Print any report while displaying it.
Alt E:Export
Alt M:E – Mail
Alt O:Upload
Alt L:To change Language of tally. We can change 11 languages in tally such as
Bahasa Indonesia, Bahasa Melayu, English, Gujrati, Hindi, Hinglish, Kannada,
Marathi, Punjabi, Tamil, Telugu.
Alt K:To change Keyboard commands language.

List of The Keyboard Shortcuts For Windows XP

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List of The Keyboard Shortcuts For Windows XP

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List of the keyboard shortcuts for Windows XP

General keyboard shortcuts

Dialog box keyboard shortcuts

If you press SHIFT+F8 in extended selection list boxes, you enable

• CTRL+TAB (Move forward through the tabs)

Microsoft natural keyboard shortcuts

• Windows Logo (Display or hide the Start menu)

Accessibility keyboard shortcuts

• Right SHIFT for eight seconds (Switch FilterKeys either on or off)

Windows Explorer keyboard shortcuts

Shortcut keys for Character Map

Microsoft Management Console (MMC) main window keyboard shortcuts

• CTRL+O (Open a saved console)

MMC console window keyboard shortcuts

• CTRL+P (Print the current page or active pane)

Remote desktop connection navigation

• CTRL+ALT+END (Open the Microsoft Windows NT Security dialog box)

Microsoft Internet Explorer navigation

• CTRL+B (Open the Organize Favorites dialog box)

Some keyboard shortcuts may not work if StickyKeys is turned on in Accessibility

Description Shortcut Key

Copy text or graphics Ctrl + C

Create AutoText Alt + F3

Paste the Clipboard contents Ctrl + V

Paste the Spike contents Ctrl + Shift + F3

Description Shortcut Key

Cut selected text to the Clipboard Ctrl + X

Cut to the Spike Ctrl + F3

Delete one character to the left BackSpace

Delete one character to the right Delete

Delete one word to the left Ctrl + BackSpace

Delete one word to the right Ctrl + Delete

Undo the last action Ctrl + Z

Description Shortcut Key

Cancel the command and close the dialog Escape

Move between options in the selected drop- Arrow keys

Perform the action assigned to the default Enter

Description Shortcut Key

Increase the size of a selection F8 (press once to select a word, twice to

One character to the left Shift + LeftArrow

One character to the right Shift + RightArrow

One line down Shift + DownArrow

One line up Shift + UpArrow

One screen down Shift + PageDown

One screen up Shift + PageUp

Reduce the size of a selection Shift + F8

To a specific location in a document F8 + arrow keys

To include the entire document Ctrl + A

To the beginning of a document Ctrl + Shift + Home

To the beginning of a line Shift + Home

To the beginning of a paragraph Ctrl + Shift + UpArrow

To the beginning of a word Ctrl + Shift + LeftArrow

To the end of a paragraph Ctrl + Shift + DownArrow

To the end of a window Alt + Ctrl + + PageDown

To the end of a word Ctrl + Shift + RightArrow

Turn extend mode off Escape

Turn extend mode on F8

Description Shortcut Key