Scribd
Upload
131 views

Excel 2013 Data Management

The document provides instructions for a series of Excel exercises. It includes tasks like transposing tables, sorting and filtering data, applying conditional formatting, using pivot tables, and performing statistical analysis. The exercises involve manipulating datasets, formatting tables, inserting functions, setting up data validation, and protecting sheets. The goal is to practice and demonstrate various Excel skills like formatting, formulas, filtering, validation, charts, and statistics.

Uploaded by

pestbl
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
131 views

Excel 2013 Data Management

The document provides instructions for a series of Excel exercises. It includes tasks like transposing tables, sorting and filtering data, applying conditional formatting, using pivot tables, and performing statistical analysis. The exercises involve manipulating datasets, formatting tables, inserting functions, setting up data validation, and protecting sheets. The goal is to practice and demonstrate various Excel skills like formatting, formulas, filtering, validation, charts, and statistics.

Uploaded by

pestbl
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 8

Exercise 1

Use the Excel file Exercise 1.xlsx for this exercise

a) Click on the Transpose sheet.

b) Select the entire table titled Deaths from natural causes, London, 2011.

c) Copy the table once you have selected it.

d) Paste the table in the cell B3 on the Table worksheet but transpose the data (HINT: select
Paste Special)

e) On the Table worksheet, delete the column for the City of London.

f) Resize the remaining columns so that all the text in the headings is visible.

g) Hide columns for East London, North London, South London and West London (HINT:
use the control key to select all the columns at the same time)

h) Select the entire table and select Format as Table.

i) Choose a table style you like.

j) Insert a total row using the Table Tools Design tab.

k) Select SUM in the drop-down menus along your new total row.

l) Convert the table back to a data range.

m) Freeze the first column of the table on the sheet titled Freeze so that when you scroll to the
right you will always see the first column.

n) Select the cell range A4:G13 and copy to Word so that the data range is included in the word
count.

o) Copy the range into Word again as an image file.

p) Save your Exercise 1 file and close it.

1
Exercise 2

Use the Excel file Exercise 2.xlsx

a) On the Sort and Filter worksheet adjust the column widths so that all cell contents are
visible.
b) Use the custom sort option to sort the range i) A-Z by Cost centre ii) then A-Z by Account,
iii) then highest to lowest by Amount.
c) On the Advanced filter worksheet insert 4 blank rows at the top of the worksheet and copy
the existing column headings to the first blank row.
d) Sort the data by surname then add criteria under the copied column headings to filter for
women who are 50 or over from Newcastle or Sunderland and who have replied.
e) Using the Advanced filter command (Data tab) filter the list to a new location, showing the
results starting in cell K1.

2
Exercise 3

Use the Excel file Exercise 3.xlsx


a) On the Subtotal total worksheet sort the records by Account (ascending) and then by Grade
(descending) and use the Subtotal command (Data tab) to calculate the total costs for
Academic and Support staff salaries.
b) Add a second subtotal to show the total cost of salaries by grade.
c) Add a third subtotal to count the number of staff on each grade.
d) Expand/ collapse the levels so that only the subtotals are visible.
e) Remove all subtotals.
f) On the Conditional formatting worksheet set conditional formatting to apply light red
shading with dark red text to cells of Mothers over 30 years old.
g) From the Conditional formatting options choose to apply data bars to the Birth weight
data. Widen the column for better effect.
h) Remove the formatting that you have applied and experiment with some of the other
conditional formatting options.
i) On the IF worksheet add a formula in cell D2 which will return the result ‘pass’ or ‘fail’
according to a pass mark of 55 per cent. Copy the formula down the column.
j) On the IF2 worksheet calculate the average mark for each candidate in column I. In column J
calculate the grade according to the following criteria:
90 and over A
80 and over B
70 and over C
60 and over D Below
60 E
k) Use the Find and select - Goto command to go to the named range Summary and use the
appropriate functions to complete the tables of info, also shown below. (Tip: there are
comments and the names of the functions you will need in the orange shaded cells to help
you).

3
(Note that Question J can also be completed by using a VLOOKUP function (See next section). The
VLOOKUP solution is on the final page of this booklet.

4
Exercise 4

Use the Excel file Exercise 4.xlsx


a) On the VLOOKUP worksheet insert a function in cell D4 to calculate the letter grade for the
score in cell C4 according to the criteria in the table array I3:K9
b) Copy the function in cell D4 to the cell range D5:D213
Tip: if the function does not copy correctly down the column – check that you have fixed
the Criteria Range as an absolute range at step a) above

c) Add a similar function in cell E4 to assign the category for the score in cell C4. Copy the
function to the cell range E5:E213
d) On the worksheet Data validation Use the conditions (below) to set up useful validation
rules, input messages and/or error Alerts for each field. (Tip: you can set the validation rules
in row 4 and test them, then copy them down the columns to row 20).

Field Conditions

Whole numbers –3 digits e.g. range between 300 and


Booking reference
400

Booking date Conference booking closes 31/3/14

Surname Text. How many letters allowed?

Firstname Text. How many letters allowed?

Title Field should only accept ‘Mr’, ‘Ms’ or ‘Dr’

No. of nights Accom. Reqd. Min=0, max=3

Options are: ‘None’, ‘Vegetarian’, ‘Vegan’ or


Dietary requirements
‘No dairy’
Options are: ‘Full fee’, ‘Discount fee’ or
Category
‘Student’

Cost Options are: ‘£350’, ‘£180’, ‘£90’

Options are: ‘Debit/Credit card’, ‘Cheque’,


Payment method
‘BACS’ or ‘Invoice’

e) Enter 2 sample records to test your validation rules. Ensure that you try both legal and illegal
values.
f) Protect the cell range A3:J3 with the password ‘protected’

5
g) Go to the worksheet Sheet protection and protect the entire worksheet with the password
‘blocked’.
h) Save and close the workbook.

6
Exercise 5

Use the Excel file Exercise 5.xlsx


a) On the Pivot table worksheet select the cell range A1:F100
b) Create a Pivot table (Insert – Pivot table) on a new worksheet
c) On the pivot table display the Accounting period in the row field and a breakdown of
Location in the colunm field. Display a sum of the Salary field as the values.
d) Modify the pivot table to show a breakdown of Salary by Grade rather than Location.
e) Modify the pivot table to show the Acounting period breakdown by Location.
f) On the Pivot table worksheet (the worksheet with the original data) delete the row for
Harry Stone. Update (refresh) the pivot table.
g) On the pivot table display only the academic salary data (i.e. grades ACC6-ACC8)
h) Modify the pivot table values to display the count of the the number of staff on each of the
grades above.
i) Return to the Pivot table worksheet and reselect the data range. Insert an aditional pivot
table using one of the Recommended Pivot Tables options (Insert tab).
j) On the Statistical functions worksheet complete use the cell range B5:N10 to the missing
values in the orange cells B13:B19 using the functions indicated

Calculating descriptive Statistics


a) First add the Data Analysis ToolPak
b) On the Descriptive statistics worksheet From the Data tab choose Data Analysis
c) Choose Descriptive Statistics
d) Select the Input Range of C1 to C108, grouped by columns, which has labels in the
first row. e) Choose an Output Range of E2
f) Check the boxes for Summary statistics and Confidence Level for Mean 95%. g)
Choose OK
h) Resize columns E and F to clearly see the set of descriptive statistics.
Correlation
a) Go to the Correlation worksheet and Choose Data Analysis
b) Choose Correlation
c) Select the Input Range of A1 to B108 grouped by columns which has Labels in the first row.
d) Choose an Output Range of E19
e) Choose OK
f) Widen column G

7
Exercise 3 – Solution to question J
Using VLOOKUP as an alternative to nested IF functions Solution:
First create a Lookup table, which should look something like the one shown below. Note that the
values in the first column (the ones you will ‘lookup’ in your data range) need to be in ascending
order.

Enter the VLOOKUP function shown below into the first cell

Function syntax:
=VLOOKUP(I2,$L$1:$M$6,2,TRUE)
Note that the Table_array must be set to absolute
Col_index_no is the number of the column in the Table_array which contains the corresponding
value i.e. column 2
In this case we need to set the Range_lookup to TRUE because we are not looking for an exact
match
Copy the function down the column

You might also like