Instructions to Authors

For the Preparation of WIT Conference Papers

Failure to comply with these instructions may result in your paper not being included in the proceedings

The following instructions will help you with the preparation of your paper. Please read them carefully
before you start. If the software you use to compose your work is not capable of producing type sizes
that exactly match those given in the specifications below, you should try to obtain as close a match
as possible, using the attached samples as a guideline.

Paper Submission TEXT LAYOUT

• Papers must be produced electronically and be PC
compatible. The area in which you are to key your text is 200mm deep x
• Papers must be submitted in both their original native 130mm wide. Based on an A4 page, the margins will be: top
file format (e.g. MSWord) and as PDF files. & bottom 48.5mm; left & right 40mm.
• PDF files must have all the relevant fonts embedded; You must contain all text matter and any figures within this
deselect ‘image down sampling’ and set Distiller area and ensure that the margins are consistent on all pages.
settings to ‘press’ or ‘print’ in the ‘Job Options’ to Margins must be equal on both sides and equal on the top
ensure high resolution files are produced. and bottom. Do not use corner/tick marks.
• Papers must not exceed 12 pages in length (including
references and tables). You should set the main text in 10 point Times Roman or
• Papers must be submitted with a signed PUBLISHING Times New Roman (normal), not in bold, using single line
AGREEMENT. A copy was sent to you with spacing. All text should be produced as a single column and
these instructions. More information regarding our JUSTIFIED throughout.
Publishing Agreements can be found at the end of
this document.

Downloads FIRST PAGE

The following files are available to download from our web
site at: http://www.witpress.com/authors This contains the title of the paper, the author names,
organisation and country (do NOT put the full postal address
1. These author instructions. or your email address), the abstract, keywords, and the first
2. Example pages. part of your paper.
3. Copy of the Open Access Publishing Agreement.
Title
Start the title of your paper 10mm (28 points) down from
the top of the specified typing area in Times Roman size
Helpline 14 point, all in CAPITALS and centred. Leave one clear line
space and then key the following:
If you are not clear about any of the instructions or would like
further information on formatting, please contact: Author name
On a new line key the author name(s), without degrees or
Isabelle Rham, Production Manager qualifications, in Times Roman 8 point, all in CAPITALS
Email: irham@witpress.com and centred. Please use the full version of the author(s)
names e.g. Carlos A. Brebbia.
or at the following address:
If you wish to include an ORCID reference please add it as
WIT Press a footnote at the bottom of the first page in the following
Ashurst Lodge, Ashurst, format.
Southampton SO40 7AA, UK
ORCID: http://orcid.org/xxxx-xxxx-xxxx-xxxx
Tel: +44 (0) 238 029 3223
Fax: +44 (0) 238 029 2853 If more than one ORCID number is needed for multiple
email: witpress@witpress.com authors, please use footnote indicators in the following
order: *, †, ‡, §, ¶.
If you have queries regarding the conference venue,
accommodation, paper submission dates, payment etc. Please
contact the Conference Secretary.

U:\GROUPS\EDITORIAL\Author instructions, templates, etc Updated 10/2016

Affiliation
OTHER PAGES
On a new line, without a space, enter the authors' organisation/
affiliation and country only (not the full postal address, For the second and following pages, use the full
although you may add the name of your department), in Times 200 x 130 mm area and commence keying, in one column, at
Roman font, size 8 point, all centred, in upper and lower case. the top of this area for each subsequent page, inserting tables
Leave one clear line space and then key the following: and figures as required.

Abstract heading Headings

Note that only three levels of headings are allowed.
Set in Times Roman, size 9 point, all in CAPITALS, centred.
1 MAIN SECTION HEADINGS
Abstract text These are the main section headings and should be numbered
Every published paper must contain an Abstract. Abstracts with Arabic numerals, centred, and set in 10 point Times
should be a single paragraph, and should not contain Roman CAPS. (Note that Acknowledgement and Reference
numbered mathematical equations or numbered references. If sections are not numbered.)
a reference needs to be cited, the sentence should be rewritten There should be one complete line space above the heading.
to remove the need for a reference number. The Abstract The text following a main heading should not be indented.
should be an accurate, stand-alone summary of the contents
of the paper. Note: 1.1 Second level headings
• The abstract should be between 150 and 300 words.
• It must be written as a single paragraph, and not contain Secondary headings are numbered with Arabic numerals
displayed mathematical equations, tables or figures. following on from the main section heading number. They
• Ensure that your abstract reads well and is grammatically should be set in 10 point Times Roman upper and lowercase,
correct. ranged left, with one complete line space above and below.
The text following a second level heading should not be
On a new line, without a space, start the text of the abstract
indented.
set in, 9 point Times Roman or Times New Roman, use single
line spacing, as a single column and JUSTIFIED throughout.
1.1.1 Third level headings
Third level headings are numbered with Arabic numerals,
Keywords
carrying the previous section numbering. They should be set
It is essential that you supply up to ten keywords that best in 10 point Times Roman, upper and lowercase, ranged left,
describe the unique content of your paper. These will be with one complete line space above, but none below. The text
used as part of the search facility in the online version. The following a level three heading should not be indented.
Keyword heading, together with the chosen words, should
appear on a new line immediately following the last line of Paragraphs
the abstract, without a line space, set in Times New Roman
Paragraphs should be indented 5 character-spaces (except
9 point italic. See example pages.
after headings – see above), with no line space between
paragraphs.
Introduction heading
Set in Times Roman, size 10 point, all in CAPITALS, centred. Displayed equations
(Start to number your main headings at this point using the
All equations must be clearly set and numbered consecutively
number 1, followed by two character spaces and then the
from the beginning of the paper. They should be numbered
heading title, i.e. 1 INTRODUCTION).
simply (1), (2), (3) etc. The numbers should appear at the
extreme right of the line. Please make sure that all superscripts
Introduction text
and postscripts are legible.
On a new line, without a space, start the text of the
When referring to equations in the text, preface the number
introduction, set in 10 point Times Roman or Times New
with the word ‘eqn’ or ‘eqns’ and place the equation number
Roman, using single line spacing, as a single column and
in parentheses, e.g. eqn (1).
JUSTIFIED throughout.
Please note that our house-style includes the use of punctuation
in equations, i.e. using commas between different parts of the
same equation and full points (periods) at the end.

Tables
All tables must have a caption, which should be set in
10 point Times Roman, upper and lowercase, centred over
the table. Tables must be numbered consecutively from the
beginning of the paper, with the table number and the caption
separated by a colon. For example, Table 1: Caption.
For captions of more than one line, the second and subsequent appear on the opening page (first page) or after the references
lines must be left aligned with the first word of the caption and must fit within the page text area. Try to avoid boxing
and should be set justified. See examples below: text between two illustrations on a page as this can sometimes
make reading more difficult.
Table 1: This is the caption.
Please ensure that all spelling and annotations (numbers,
letters, symbols and captions) conform to their usage in the
Table 1: This is the style that should be followed if the table
text.
caption exceeds one line in length. The subsequent
lines need to be indented to align with the first word.
Colour originals
All table captions should end in a full point. When the caption We accept colour originals, and they will appear in our on-line
has more than one part, separate with a semi-colon, e.g. electronic library and the paper version in colour (unless you
are informed otherwise). Colour figures must be embedded in
Table 1: This is the caption. (a) Part a; (b) Part b. the pages of your paper, preferably as .tif files. Try and avoid
saving figures in other file formats, ie, gif.
There should be one line space above and below the caption
and one line space after the table. Sources should be included REFERENCES
after the main part of the caption, set in italics and in
parentheses. Our House Style for references follows the Vancouver system.
References are numbered sequentially as they occur in the
Table body text. Citations in the text take the form of square parenthetical
The table text should be set in 10 point Times Roman. If numbers, which refer the reader to the references in the list.
necessary, the descriptive headings can be set smaller, but not References in the list are ordered according to these numbers.
smaller than 8 point. Vertical rules should be avoided.
Text
Figure captions In the text a reference is shown by the author’s name,
Figures must be numbered consecutively from the beginning followed by the number in square bracket on the same line
of the paper. All figures must have a caption, which should (e.g. Glossop [4]).
be set 10 point Times Roman centred below the figure. If the It is not always necessary to mention the author(s) of the
caption is more than one line in length the same alignment source unless it is relevant to your text. If you do include
style as set out for the tables should be used. Do not set the author names in the text, list all the authors if there are one or
captions in bold or italic. Figure permissions or copyright two, but use “et al.” for more than two. (Note that “et al.” is
information should be included at the end of the caption in not italicized). Examples:
italics and in parentheses.
One author: “Jones [1] reports ...”
Please ensure that figure labels are legible at the intended Two authors: “Jones and Roberts [4] report ...”
reproduced size. The text used for labels should be no smaller Three or more authors: “ Jones et al. [10] report ...”
than 7 point. Citations to figures in the text always carry
the abbreviation ‘Fig.’ followed by the figure number. The It is not necessary to say “in reference [4] ...”; the phrase “in
abbreviation is used even when it begins a sentence. [4] ...” is sufficient.
To cite more than one source at a time:
Figure 1: Velocity fields.
[3], [6], [9]
Leave two line spaces between the caption and the following [2]-[7]
text. Do not set captions in bold or italic. Refer to the examples included with these instructions. Do
check your final paper to ensure that references within the
text correspond to the reference list at the end.
PHOTOGRAPHS, ILLUSTRATIONS, FIGURES,
DIAGRAMS, MAPS ETC. Reference list (at the end of the paper)
These must be integrated within the electronic file and References should be collected at the end of the paper in the
positioned in the correct part of the page. If you have original order they were cited (numerical order, starting with [1]).
drawings or photos you must scan them and place them in List only one reference per bracketed number.
the file.
The names of all the authors should be given in the reference
It is important that all photos are supplied as high resolution list unless there are more than six, in which case you may use
files i.e. 300dpi, (at the final print size) and that they are saved “et al.” after the name of the first author.
in the tif file format, or low compressed jpeg files (for LaTex
files you will supply in the eps file format). If the reference DOI is known, please include this at the end
of the reference.
Photos and figures etc. should be placed either at the top or
bottom of the page type area, positioned centrally on the width Style for Titles
of the page and close to their text reference. They should not Set the titles of books (including handbooks and manuals),
periodicals and conference proceedings in italics with PAPER PRESENTED AT A CONFERENCE, BUT
all main words in capitals. Set the titles of articles, book UNPUBLISHED
chapters, reports, theses and conference papers in Roman [7] Nimr, H.A., Defuzzification of the outputs of fuzzy
with sentence-style capitalization. controllers. Presented at 5th International Conference
Abbreviations on Fuzzy Systems, Cairo, Egypt, 1996.
Either spell out the entire name of the periodical you reference, PERSONAL COMMUNICATION
or use accepted abbreviations. Either way, be consistent. [8] Person, A.B. Personal communication, 27 January
Use the following abbreviations: vol., no., p. (one page only), 1998, Head of Mech. Engineering, Another University,
pp. (range of pages), Jan., Feb., Mar., Apr., Jun., Jul., Aug., London, UK.
Sep., Oct., Nov., Dec, ed., eds. ONLINE SOURCES

Spacing [9] Test Methods for Evaluating Solid Wastes, Physical/

Chemical Methods; U.S. Environmental Protection
Please note the correct spacing and punctuation for author
Agency, Office of Solid Wastes, SW-846 Online. www.
names:
epa.gov/epaoswer/hazwastes/test/main.htm. Accessed
Tao, T.L., Siva Ram Murthy, C. & Al Kuran, S. on: 23 Jun. 2015.
[10] United States Environmental Protection Agency
Reference formatting (USEPA). Office of Solid Waste and Emergency
Examples of how to format your references are given below. Response Web Site, Washington DC, www.epa.gov/
swerosps/bf. Accessed on: 13 Feb. 2014.
BOOK [11] CEDRE, www.cedre.ifremer.fr
[1] Brebbia, C.A., Telles, J.C.F. & Wrobel, L.C., Boundary
Element Techniques, Springer-Verlag: Berlin and New
York, pp. 11–13, 1984. FOOTNOTES
[2] Nardini, D. & Brebbia, C.A., Boundary element
integral formulation of mass matrices for dynamic Footnotes to the text should NOT be used.
analysis. Topics in Boundary Elements Research, ed.
C.A. Brebbia, Springer-Verlag: Berlin and New York, CONSISTENCY OF STYLES
pp. 191–207, 1995.
[3] Brebbia, C.A. & Aliabadi, M.H., (eds), Industrial Please be consistent in the use of punctuation, figures, capital
Applications of the Boundary Element Method, letters and abbreviations, and even more importantly in
Computational Mechanics Publications: Southampton nomenclature and symbols.
and Boston, 1993.
LANGUAGE
PERIODICAL
For article submissions that have not yet been accepted for It is important that the grammar and spelling of your paper is
publication, use the phrase “submitted for publication” in as correct as possible. If English is not your first language,
place of the date. If they have been accepted, but not yet please have an English speaking colleague check your paper
published, use “to be published” in place of the date. Note for you.
that the periodical number is optional when the month of
publication is given.
PLEASE CHECK THE WHOLE PAPER THOROUGHLY
[4] Bratanow, T. & De Grande, G., Numerical analysis of AFTER SETTING AND ENSURE THAT ALL FIGURES,
normal stress in non-Newtonian boundary layer flow. CAPTIONS, TABLES, ETC. ARE LEGIBLE, AS THESE
Engineering Analysis, 6(2), pp. 20–25, 1985. OFTEN PRESENT PROBLEMS.
ARTICLE FROM PUBLISHED WIT CONFERENCE
PROCEEDINGS
[5] Garcia, J. Cerdeira, R., Tavares, N. & Coelho,
L.M.R., Personal exposure to particle concentration
in a busy street. WIT Transactions on Ecology and the
Environment, vol. 157, WIT Press: Southampton and
Boston, pp. 35–47, 2012.
ARTICLE FROM PUBLISHED CONFERENCE PROCEEDINGS
[6] Osifchin, N. & Vau, G., Power considerations for the
modernization of telecommunications in Central and
Eastern European and Former Soviet Union (CEE/
FSU) countries. Proceedings of the Fourth Annual
Portable Design Conference, pp. 137–142, 1997.
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