ERP6.

04 1/10

Exercises

Unit: 02 - Master Data

Topic: Master Data

At the conclusion of this exercise, you will be able to:

Create master data specific to PSCD.
Set up contract accounts and contract objects.
Change bank details.

Your Public Sector Organization has to administer customer accounts for

several tax types and fees. The business partner needs 3 contract ac-
counts for Property Tax, Waste Water Fees and Services. For the
business partner you need two addresses.
Your business partner phones up and decides to sign-up for direct debit
for property tax. You have to change the bank details and payment me-
thod on the business partner and contract account.

1. Master data overview

Master Data: Overview Exercises

Business
Business Person A
Partner
Partner

Waste
Contract
Contract Property
Water Services
Account Tax
Account Fees

Contract
Contract Parking Garbage
Object Property A Child care
Object fees fees

ã SAP AG 2001, Workshop Tax & Revenue Management

Created by SAP Version 0.1

ERP6.04 2/10

2. Create your Business Partner

Click on your user menu (or Ctrl+F10).

Review your user parameters: With user parameter

‘ADDRESS_SCREEN’, set value ‘004’ for US address and ‘001’ for
European address view.

Menu Path: Master Data Business Partners Create Contract Partner (FPP1)

If the user menu is not activated you will find the PSCD relevant
menu under: Accounting Financial Accounting Contract Ac-
counts Receivable and Payable (FICA)

Complete the following fields:

SAP Field Name Actions and Data Set

Press the ‘Person’ button
Initial Screen on top
Business partner BPXX (XX is your group number)
Grouping External Number Assignment
Create in Role MKK Contract partner
Tab: Address
Name
First Name Use your last name
Last Name Use your first name
Search Terms
Search term 1 Use your last name
Standard address
Enter your standard address - and your address for the dunning documents
Street Standard street
House # Use your house number
Postal Code 77777
City Standard town
Country DE
Region Use F-4 for choose
Communication
Telephone Your phone number
E-mail Your mail address

Created by SAP Version 0.1

ERP6.04 3/10

Tab: Address Overview

Add your additional address for the dunning process.
To enter more than one address, you first need a ‘standard’ address (used as default if no
address is explicitly specified).
Subsequent addresses can be maintained on the address overview screen by simply choos-
ing the ‘create’ icon located there.
A new window appears. Fill in the following data and press ‘enter’.
Street Dunning-street
House # Use your house number
Postal Code 88888
City Dunning-town
Country DE
Region
Double-click on the dunning address in the area ‘Address Usage’ and a new window with
both addresses appears.
Select your dunning address and the address will be assigned as your dunning address.

Tab: Identification
Personal data
Press ‘details’ icon
Enter gender or other personal data
Click on button ‘Relationships’
Here, you can enter relationships to other business partners for specific purposes, which
could be used e.g. in the account balance.
No relationships to enter.

Click on ‘Save’ (floppy disk ICON)

Record the following information for Business Partner-Citizen:

Business Partner Number_____________________

Created by SAP Version 0.1

ERP6.04 4/10

3. Create contract account master data:

Create contract accounts for the 2 revenue types. The numbering is internal.

Master Data: Overview for the exercises (contract

account)

Business
Business Person A
Partner
Partner

Waste
Contract
Contract Property
Water Services
Account Tax
Account Fees

Contract
Contract Contract for Contract for
Property A Contract for
Object Parking Garbage
Child care
fee fee

ã SAP AG 2001, Workshop Tax & Revenue Management

Menu Path: Master Data Contract Account Create (CAA1)

Contract Account 1: Waste Water Fees:

SAP Field Name Data Set

Contract Account Waste Water Fees
Enter Business Partner Number Enter Business Partner number created in previous
point.
Enter Contract Account Category (P1) Waste Water Fees
Click on button ‘Create with Sample’
The following data is defaulted
Tab: General Data
Contract Account Name Waste Water Fees
Account Relationship Account Holder
Tolerance Group EUR difference allowed / USD difference allowed
Clearing Category Standard
Interest key Interest on daily basis

Created by SAP Version 0.1

ERP6.04 5/10

Tab: Payments/Taxes
Company Code Group 0001
Standard CoCode 0001
Tab: Dunning/Correspondence
Dunning procedure Correspondence dunning procedure
Correspond. variant Variant 01
Click on ‘Save’

Contract Account Number_____________________

Contract Account 2: Property Tax

SAP Field Name Data Set

Contract Account Property Tax
Enter Business Partner Number Enter Business BP number created in Exercise 2
Enter Contract Account Category (P2) Property Tax
Click on button ‘Create with Sample’
The following data is defaulted
Tab: General Data
Contract Account Name Property Tax
Account Relationship Account Holder
Tolerance Group EUR difference allowed (if US training change it)
clearing category Standard
Interest key Interest on daily basis
Tab: Payments/Taxes
Company Code Group 0001
Standard CoCode 0001
Tab: Dunning/Correspondence
Enter Dunning procedure Correspondence dunning procedure
Enter correspond. variant Variant 01
Click on ‘Save’

Contract Account Number_____________________

Created by SAP Version 0.1

ERP6.04 6/10

4. Create contract object master data:

Create the contract objects for the business partner. Start with entry of the object type and
enter the ‘create button’. The numbering is internal, enter the name and click on ‘A/R and A/P
data’ button.

Data
Use data below to complete the transaction.

Menu Path : Master Data Contract Object Edit Contract Object (PSOBWORK)

Master Data: (create contract account property and assign to the

contract accounts property tax and waste water fee)

Business
Business Person A
Partner
Partner

Waste
Contract
Contract Property
Water Services
Account tax
Account Fees

Contract
Contract Contract for Contract for
Property A Contract for
Object Parking Garbage
Child care
fee fee

ã SAP AG 2001, Workshop Tax & Revenue Management

Contract Object: Property

SAP Field Name Data Set

Contract Object #1
Contract Object number Leave Blank (internal)
Object Type 0004 (Contract for Property Tax)
Click on ‘Create with sample’
Name Property for GroupXX
Click on ‘Sample for A/R and A/P Data’
Business Partner Number Enter your BP business number created earlier
Contract account Select your contract account for Waste Water Fees
Click on ‘Save’ (Floppy Disk Icon)

Contract Object Number_____________________

Created by SAP Version 0.1

ERP6.04 7/10

Note: Now you enter the second contract account relationship for your contract object you
have created in the prior exercise!
Click on your contract object on the tree control and use the change modus.
Click on ‘Sample for A/R and A/P Data’.
Business Partner Number Enter your BP business number created earlier
Select contract account category (P2) Property Tax
Save your settings

Click on Tab ‘Enhanced Inbound Correspondence’, check if the Inbound Corresp. Cat-
egory - “Property Tax IPS510” appears active.
Select Should be in display modus of contract object
Inbound Corresp Category PTX - Property Tax IPS510
Period key From 2006 to 2008
Billing Start Date 01.01.2006
Select
The Inbound Correspondence Requests were created.
You can check the created Inbound Correspondence Requests by clicking on

Contract Objects for Services:

Master Data: (create contract account „contract for child care“

with simultaneously greating of the contract account „Services“)

Business Person A
Partner
Partner

Contract
Contract Waste Property
Services
Account Water Fees Tax
Account

Contract
Contract Contract for Contract for
Property A Contract for
Object Parking Garbage
Object Child care
fee fee

ã SAP AG 2001, Workshop Tax & Revenue Management

Created by SAP Version 0.1

ERP6.04 8/10

SAP Field Name Data Set

Contract Object: Child Care
Contract Object number Leave Blank (internal number)
Object Type 0001 (Contract for Child Care)
Click on ‘Create with sample’
Name Child 1 for Group XX (your group number)
Click on ‘Sample for A/R and A/P Data’
Business Partner Number Your Business partner Number
Leave contract account category blank
Click on ‘create contract account’
Now you are in the transaction ‘create account’

Create Contract Account ‘Service’

SAP Field Name Data Set

Contract Account Leave Blank (internal number)
Business Partner Number Is taken over from your contract object
Enter Contract Account Category P3 (Services)

Click on ‘Create with sample’

The following data is derived from the sample
Tab: General Data
Contract Account Name Services
Account Relationship Account Holder
Tolerance Group EUR difference allowed / USD difference allowed
Clearing Category Standard
Interest key Interest per started month 1%
Tab: Dunning/Correspondence
Invoice Type Invoice Type 01
Dunning procedure Correspondence dunning procedure
Correspond. variant Variant 01
Click on ‘Save’ (floppy disk Icon)

Contract Account Number_____________________

Click on the back button to get back to the contract object transaction
Click on ‘Save’

Contract Object Number_____________________

Created by SAP Version 0.1

ERP6.04 9/10

Contract Object parking fee and garbage fee:

Master Data: (create contract account „contract for parking fee“
and „garbage fee“ with connection to contract account „Services“

Business
Business Person A
Partner
Partner

Waste
Contract
Contract Property
Water Services
Account Tax
Account Fees

Contract
Contract Contract for Contract for
Property A Contract for
Object Parking Garbage
Child care
fee fee

ã SAP AG 2001, Workshop Tax & Revenue Management

Contract Object parking fee

SAP Field Name Data Set

Contract Object parking fee
Contract Object number Leave Blank
Object Type 0002 (Contract for Parking Fees)
Click on ‘Create with sample’
Name Your car number
Click on ‘Sample for AR/AP Data’
Business Partner Number Enter BP citizen number created earlier
Contract account Select your contract account ‘Services’
Tab: Correspondence
Set indicator ‘Correspondence pa- X
rameter active for contract object’.
Enter Correspondence Variant Variant 01
Set indicator Separate Invoice X
Enter Invoice Type Invoice Type 01
Click on ‘Save’ (floppy disk)

Contract Object Number_____________________

Created by SAP Version 0.1

ERP6.04 10/10

Contract Object garbage fee:

SAP Field Name Data Set

Contract Object Garbage Fee
Contract Object number Leave Blank
Object Type 0003 (Contract for Garbage Fees)
Click on ‘Create with sample’
Name Garbage Group XX (your group number)
Click on ‘Sample for AR/AP Data’
Business Partner Number Enter your BPXX number created earlier
Select contract account category P3 (Services)
Click on ‘Save’ (floppy disk icon)

Contract Object Number_____________________

5. Change Bank Details

Your business partner agrees on direct debit for the Property Tax. You want to change the
bank details for your business partner and enter the payment method ‘Bank Collection’ in the
corresponding contract account.

Menu Path: Master Data Business Partners Maintain Bank Data (FPP4)

SAP Field Name Data Set

Go to ‘Goto Change Bank Data’ (select this option if it is not selected already)
Business Partner BPXX (Your Business Partner)
Click on ‘Enter’
New Bank Dets Bank Key 10020030
Bnk Ctry DE
Bank Account An Account Number of your choice with 6 digits
Transfer For Incoming and Outgoing Payments
Click on ‘Enter’. You will get a new pop-up, where you can enter the bank details ID
Bank Details 0001
Deactivate all and activate only the Contract Account for Property Tax
Click on ‘Simulate Changes’.
Save your entries. The possible follow-up actions are listed. Activate the actions and pro-
ceed to the following pop-ups.

Created by SAP Version 0.1